HomeMy WebLinkAbout2002.02.19_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 19, 2002
The Owasso City Council met in regular session on Tuesday, February 19, 2002 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 15,2002.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
Vice Mayor Brogdon Jim McElrath offered the invocation.
ITEM 3: FLAG SALUTE
Mayor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor - 13/1
Randy Brogdon, Vice Mayor - 14/0
Will Williams, Councilor - 12/2
Rebecca Annstrong, Councilor - 13/1
Michael Helm, Councilor - 14/0
ABSENT
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEMS: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of Minutes of the February 5, 2002 Regular Meeting and February 12,
2002 Special Meeting.
B. Approval of Claims.
C. Action Relating to a Lot-Tieing Agreement for Lots 4 and 5, Block 3 (11438 N
96th East Ave), Hillside Estates Addition.
Owasso City Council
February 19,2002
D. Action Relating to a Lot Tieing Agreement for Lots 12 and 13, Block 1 (12709 E
91 st St N), Central Park Addition.
The consent agenda included minutes of the February 5, 2002 Regular Meeting and February 12,
2002 Special Meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $71,956.77; (2) City Garage $17,170.12; (3) Workers'
Comp Self Insurance $2,556.87; (4) Ambulance Service Fund $2,032.68; (5) E-911 Fund
$1,500.00; (6) Bond Projects Fund $129,112.00; (7) Payroll $200,463.07; (8) City Garage
Payroll $5,224.24; (9) Ambulance Payroll $13,486.13; (10) E-911 Payroll $921.93. Item C
requested approval of a lot tieing agreement to accommodate an attached garage constructed on
the lot line. Item D requested approval of a lot tieing agreement to allow the construction of a
home across both lots. Mr Williams moved, seconded by Mr Brogdon, to approve the consent
agenda.
AYE: Williams, Brogdon, Helm, Arn1strong, Barnhouse
NAY: Motion carried.
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL ACCEPTANCE OF A GRANT TO FUND WINDOW
REPLACEMENT AT THE COMMUNITY CENTER.
Ms Worley presented the item. Tulsa Area Agency on Aging has awarded a grant to the City of
Owasso in the amount of $24,451 to replace the windows at the Community Center. No
matching funds are required. Mr Helm moved, seconded by Mr Brogdon, to accept the grant
from Tulsa Area Agency on Aging in the amount of $24,451, to be used for the replacement of
windows at the Community Center.
AYE: Helm, Brogdon, Williams, Annstrong, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE
GENERAL FUND COMMUNITY CENTER CAPIT AL OUTLAY BUDGET.
Ms Bishop said that a supplemental appropriation is needed in order to utilize the grant funds
received for the window replacement at the Community Center. A budget amendment will have
no net effect on the financial condition of the City. Mr Helm moved, seconded by Mr Williams,
to approve a supplemental appropriation to the General Fund Budget, increasing estimated
revenues by $24,451 and increasing expenditures in the Community Center Capital Outlay line
item by $24,451.
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Owasso City Council
February 19,2002
AYE: Helm, Williams, Atmstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF A DEED OF DEDICATION FROM KIMBALL-MORRIS LLC
TO THE CITY OF OW ASSO, AND FROM PRESTON LAKES LLC TO THE
CITY OF OW ASSO.
Mr Carr said that a project in the 1998 bond issue involves the widening and signalization of the
intersection at E 86th St Nand N 145th East Ave. During right-of-way acquisition for the project,
the accepted design was expanded to include additional lanes on the north and east legs of the
intersection. Right-of-way has been donated and deeds of dedication have been received. There
is sufficient right-of-way to allow for expansion of the intersection in the future if it is needed.
Utility companies will start relocations following City Council acceptance of the deeds.
Mr Williams moved, seconded by Mr Helm, to accept the above-referenced deeds, and authorize
the Mayor and City Clerk to execute acceptance of the deeds.
AYE: Williams, Helm, Annstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
AMENDMENT #4 TO AN ENGINEERING SERVICES AGREEMENT BETWEEN
THE CITY OF OW ASSO AND CH2M HILL INC.
Mr Carr presented the item. CH2M Hill Inc provided the additional engineering services to
include the additional lanes referenced in item #8. These services included providing additional
field surveying, design, preparation of construction plans and cost estimates for an additional
lane on the nOliheast quadrant of the intersection, including curb and gutter, storm sewer, utility
relocations and right-of-way; and providing additional field surveying, design, preparation of
construction plans and cost estimates to modify an existing reinforced concrete box culvert east
of the intersection. Compensation requested for the additional services requested by staff is
$27,810. Funding is included in the project costs for the 1998 bond projects. Mr Helm moved,
seconded by Mr Brogdon, to approve Amendment #4 to an Engineering Services Agreement
between the City of Owasso and CH2M Hill Inc in the amount of $27,810, and authorization for
the Mayor to execute the document.
AYE: Helm, Brogdon, Armstrong, Williams, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
February 19,2002
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#702, AN ORDINANCE PROVIDING FOR THE PARTIAL CLOSING OF A 100'
DRAINAGE EASEMENT LOCATED ON LOT 1, BLOCK 2, OWASSO
MARKET II.
The item was presented by Mr Carr. Sack & Associates Inc, serving as agent for the owner, has
requested a partial closing of a drainage easement located within Lot 1, Block 2, Owasso
Market II. A portion of the original easement was previously closed to accommodate
construction of the water tank for Lowe's. The drainage channel blocks access to the property
from N 119th East Ave, & the applicant has proposed extension of the existing 60-inch reinforced
concrete pipe and filling the open channel. The extension is designed to collect all stormwater
previously transported in the pipe and directed from the road inlets. Site drainage will be
unchanged. After the additional pipe is installed and the 80- foot wide channel filled, the
drainage easement can be reduced to 50 feet. Ms Armstrong moved, seconded by Mr Helm, to
approve the easement closing and adopt Ordinance #702, with the stipulation that the remaining
drainage improvements be completed as quickly as possible.
AYE: Armstrong, Helm, Brogdon, Williams, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
SIDEWALK REHABILITATION, BETWEEN THE CITY OF OWASSO AND
DAVIS CONSTRUCTION INC, AND AUTHORIZATION FOR FINAL
PAYMENT AND RELEASE OF RET AINAGE.
Mr Carr said that the City of Owasso received a Community Development Block Grant in the
amount of $67,132 for sidewalk rehabilitation in low income neighborhoods and in locations
where handicap accessibility standards are not met. On September 18, 2001 a construction
contract was awarded to Davis Construction Company in the amount of $55,578. On December
4, 2001, a change order was approved for additional work in the amount of $10,425. Final
inspection was conducted on January 14, 2002, & no deficiencies were found. The contractor
has provided a one-year maintenance bond. Mr Helm moved, seconded by Ms Armstrong, to
accept the work perfonned under the contract with Davis Construction Inc for FY2000
CDBG/ADA Sidewalk Rehabilitation, and authorization for final payment, including retainage,
in the amount of$15,982.80.
AYE: Helm, Atmstrong, Brogdon, Williams, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
February 19,2002
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#624 AMENDED, CORRECTING A SCRIVENER'S ERROR IN ORDINANCE
#624.
Ms Sorrells presented the item. Ordinance #624 was approved by the City Council on November
16, 1999, partially closing an easement because of the construction of a garage over the existing
easement and sanitary sewer line. The sewer line was then relocated from under the structure. A
scrivener's error has been found in the recorded ordinance and the amended ordinance will
correct that error. Mr Brogdon moved, seconded by Mr Helm, to approve Ordinance #624
Amended.
AYE: Brogdon, Helm, Atmstrong, Williams, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-02-02, A
REQUEST TO REZONE PROPERTY LOCATED APPROXIMATELY 1/4 MILE
EAST OF NORTH GARNETT ROAD, ON THE NORTH SIDE OF EAST 96TH
STREET NORTH, IMMEDIATELY WEST OF OWASSO MARKET; FROM AG
(AGRICULTURE) TO CS (COMMERCIAL SHOPPING CENTER),
CONTAINING 4.5 ACRES, MORE OR LESS.
Ms Sorrells said that the Tulsa Teachers Credit Union has requested a rezoning of approximately
4.5 acres located immediately west of Owasso Market II, from AG to CS. The property is
currently vacant and undeveloped. This request originally came to the Council on August 21,
2001 and was approved. Ordinance #684 formally adopted the Council action. Subsequently, it
was discovered that the property had never been annexed. An annexation request was approved
by the City Council on January 22, 2002. As soon as the annexation ordinance becomes
effective, a new zoning ordinance will be presented to the Council, provided the zoning is
approved. Mr Helm moved, seconded by Ms Almstrong, to approve the requested zoning.
AYE: Helm, Atmstrong, Williams, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO DECLARE CERTAIN VEHICLES SURPLUS TO THE NEEDS OF THE CITY,
SET A MINIMUM V ALUE FOR EACH VEHICLE, AND AUTHORIZE STAFF
TO MOVE FORWARD WITH AN E-BA Y AUCTION OF THE VEHICLES.
Mr Rooney presented the item. Various City departments have compiled a list of seven vehicles
that it is no longer beneficial for the City to keep because of age and/or condition. It is
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Owasso City Council
February 19,2002
recommended that the following vehicles be declared surplus and that the minimum value listed
be placed on each vehicle so that they may be placed for auction on E-Bay: 1993 Chevrolet
Corsica with 98,384 miles (Police Department) at $300; 1992 Chevrolet Caprice with 101,938
miles (Police Department) at $750; 1992 Chevrolet Caprice with 113,118 miles (Police
Department) at $750; 1990 Chevrolet Caprice with 118,211 miles (Police Department) at $750;
1985 S-10 Pickup with 100,977 miles (Public Works) at $200; 1979 Chevrolet Caprice with
150,000 miles (Public Works) at $500; 1965 Ford 600 Fire Truck at $1000. E-Bay charges $1 to
list an item, plus 1.5% of the final selling price. If the item does not sell, the City pays no fee. It
is the opinion of staff that advertising on E-Bay will provide a much wider audience, & is most
cost effective. Mr Helm moved, seconded by Ms Almstrong, to declare the vehicles listed as
surplus to the needs of the City, to approve the minimum value set for each vehicle, and to
authorize the staff to auction the vehicles on E-Bay.
AYE: Helm, Atmstrong, Williams, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO AN AGREEMENT BETWEEN THE CITY OF OW ASSO AND
FRATERNAL ORDER OF POLICE LODGE #149.
Mr Ray said that on April 1, 2001 the City Council approved an agreement between the Owasso
FOP Lodge #149 and the City for FY 2001-02. The agreement contained language in Article 23
that provided for a change from 12 hour work shifts to 10 hour shifts. Since the change, there
have been concerns expressed by both the officers and management regarding overtime costs,
manning levels, and the availability of officers to work as needed. In an effort to address the
concerns, a "Memorandum of Agreement" has been developed which, if approved by the City
Council, will amend the originally approved agreement by changing the shift hours of the
Owasso Police Department from 10 hours to 12 hours. Mr Helm moved, seconded by
Mr Williams, to approve a Memorandum of Agreement between the City of Owasso and FOP
Lodge #149 changing the work schedule in Article 23 of the Collective Bargaining Agreement
from 10 hour shifts to 12 hour shifts, and authorizing the Mayor to execute an amendment to the
Collective Bargaining Agreement.
AYE: Helm, Williams, Annstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 16: REPORT FROM CITY MANAGER
Mr Ray reported that another Memorandum of Agreement is being developed that will clarify
promotion procedures within the Police Depmiment.
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Owasso City Council
February 19,2002
ITEM 17: REPORT FROM CITY ATTORNEY.
No report.
ITEM 18: REPORT FROM CITY COUNCILORS.
Councilor Atmstrong thanked the council candidates for not placing campaign signs in right-of-
way.
ITEM 19: NEW BUSINESS.
Councilor Annstrong addressed the council as a citizen regarding cancellation of the candidates
forum. She asked that the candidates reconsider their decision to not participate in a forum.
ITEM 20: ADJOURNMENT
Mr Helm moved, seconded by Mr Williams, to adjourn.
AYE: Helm, Williams, Armstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:05 p.m.
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Mary Lo Barnnouse, Mayor
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