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HomeMy WebLinkAbout2002.03.19_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 19,2002 The Owasso City Council met in regular session on Tuesday, March 19, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 15,2002. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION Support Services Director Jim McElrath offered the invocation. ITEM 3: FLAG SALUTE Councilor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor - 16/1 Randy Brogdon, Vice Mayor - 16/1 Will Williams, Councilor - 14/3 Rebecca Armstrong, Councilor - 17/0 Michael Helm, Councilor - 16/1 ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of Minutes of the March 5, 2002 Regular Meeting and March 12, 2002 Special Meeting. B. Approval of Claims. C. Action Relating to Acceptance of the Water and Sanitary Sewer System Constructed to Serve the Owasso Medical Center. Owasso City Council March 19, 2002 D. Action Relating to Acceptance of the Streets and Storm Drainage Systems Constructed to Serve Metro Heights 1. E. Action Relating to Acceptance of the Streets and Storm Drainage Systems Constructed to Serve Nottingham IV. F. Action Relating to Ordinance #684 Amended, an Ordinance Providing for the Rezoning of Property Located Approximately 1/4 Mile East of North Garnett Road on the North Side of East 96th Street North; from AG (Agriculture) to CS (Commercial Shopping Center, Containing 4.56 Acres, More or Less. G. Action Relating to Ordinance #703, an Ordinance Providing for the Annexation of a 126.05 Acre Tract of Land Generally Located South of East 116th Street North Between North 129th East Avenue and U.S. Highway 169. The consent agenda included minutes of the March 5, 2002 Regular Meeting and March 12, 2002 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $39,778.96; (2) Ambulance Service Fund $2,785.98; (3) Capital Improvements Fund $1,292.00; (4) Park Development Fund $1,738.00; (5) Capital Projects Fund $495.84; (6) City Hall/Police Station Fund $54,054.37; (7) City Garage Fund $12,103.57; (8) Workers Comp Fund $3,700.68; (9) Payroll $195,687.67; (10) City Garage Payroll $5,458.91; (11) Ambulance Payroll $14,074.83; (12) E-911 Payroll $882.25. Item C requested acceptance of the water and sanitary sewer systems constructed to serve the Owasso Medical Center. Item D requested acceptance of the streets and storm drainage systems constructed to serve Metro Heights 1. Item E requested acceptance of the streets and storm drainage systems constructed to serve Nottingham IV. Item F requested approval of Ordinance #684 Atnended providing for the rezoning of property located approximately 1/4 mile east of N Garnett Rd on the north side of E 96th St N, based on Council action of February 19, 2002 to approve the rezoning and authorize an ordinance. Item G requested Council approval or Ordinance #703 providing for the annexation of land located south of E 116th St N between N 129th East Ave and U.S. Highway 169, based on Council action on March 5, 2002 to approve the annexation and authorize an ordinance. Mr Brogdon moved, seconded by Mr Helm, to approve the consent agenda. AYE: Brogdon, Helm, Armstrong, Williams, Barnhouse NAY: Motion carried. Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MOWING CONTRACTS FOR CITY PROPERTIES. Mr Roberts said that the City has utilized private sector contracts for providing mowing services in specified areas for the past 12 years. In March of 2001, ten contracts were awarded for the - 2 - Owasso City Council March 19,2002 2001 mowing season. In those contracts it was specified that contractors would be allowed to mow the same property during the 2002 mowing season at the 2001 mowing price if they executed a contract extension. Three contractors representing seven of the ten contracts have indicated that they wish to extend their contracts for the 2002 mowing season. Bids were prepared for the remaining three contracts (U.S. Highway 169 Right-of-Way, Lakeridge Drainage Easement, and Three Lakes Drainage Easement), as well as an additional contract for McCarty Park. Staff recommended Council approval of the extension of contracts for: 1. Rayola Park - TLC Lawn Care (Scott Simmons) at $210.00 per mowing, 2. Elm Creek Park - LeMasters Lawn Service (Alan LeMasters) at $242.00 per mowing, 3. Ator Heights Park - J B Stigall at $80.00 per mowing, 4. Veteran's Park (86th St) - TLC Lawn Care (Scott Simmons at $46.95 per mowing, 5. Ator Heights Utility Easement - J B Stigall at $31.00 per mowing, 6. El Rio Vista Center Medians & Frontage, 96th & Garnett Intersection, 22nd & Garnett Median - TLC Law Care (Scott Simmons) at $111.95 per mowing, 7. Main St, Fifth St Drainage, & Third & Main St Easements - J B Stigall at $83.00 per mowmg; and award of the following contracts: 8. McCarty Park - Lee Bartel at $80.00 per mowing, 9. Three Lakes Drainage Easement - Lee Bartel at $300.00 per mowing, 10. Lakeridge Drainage Easement - Lee Bartel at $200.00 per mowing, 11. U.S. Highway 169 Right-of-Way - BrushHog Services at $1850.00 per mowing. Ms Atmstrong moved to approve the mowing contracts as requested by staff. Motion seconded by Mr Helm. AYE: Atmstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN APPEAL TO THE CITY COUNCIL OF A DENIAL BY THE PLANNING COMMISSION OF A REZONING REQUEST. Mr Ewing said that this is an appeal by W A TCO Inc of the Owasso Planning Commission's denial of their request for IH zoning on property located immediately west of the Public Works facility on E 76th St N. The proposed use is a metal recycling business that is not associated with the SK&O Railroad operations. The denial was based on the concerns expressed of having heavy industrial use at one of the gateways to our community. The recently-adopted Downtown District Land Use Plan identifies the site as Light Industrial/City Services/Warehousing and the Plan also promotes Parks/Open Space/Trails along both sides of 76th Street in this area. The Planning Commission was also concerned about the impact of noise on the residential uses east of the railroad tracks. Mr Brad Snow, property manager for W A TCO Inc, was present and answered questions from the council and citizens regarding the proposed use of the property. A citizen, Roger Voss, made a statement that "this business doesn't belong in the middle of - 3 - Owasso City Council March 19, 2002 Owasso". Following further discussion Mr Brogdon moved, seconded by Mr Helm, to uphold the recommendation of the Planning Commission and deny the appeal. AYE: Brogdon, Helm, Williams, Barnhouse NAY: Atmstrong Motion carried 4-1. ITEM 5: PRESENTATION OF ESSAY, "WHAT DOES BEING AN AMERICAN MEAN TO ME", BY WINNERS OF OWASSO SERTOMA CLUB'S NATIONAL HERITAGE MONTH ESSAY CONTEST. Ms Boutwell introduced the Bailey Elementary fifth grade students who were essay contest winners. Second place winner, Ethan Gazaway, and first place winner, Kelsie Simmons, read their winning essays. Mayor Barnhouse presented each of them with a certificate of recognition on behalf of the City Council. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPUD-02-0L A REQUEST FOR CITY COUNCIL APPROVAL OF A PLANNED UNIT DEVELOPMENT. Mr Ewing presented the request from Joe Caudle for a planned unit development at the southwest corner of E 96th St Nand N Garnett Rd. The proposed PUD contains 7.94 acres. Ms Armstrong moved, seconded by Mr Helm, to approve OPUD-02-01, subject to the following staff and Planning Commission Conditions: 1. The applicant's Outline Development Plan and Text shall be filed of record in the office of the Tulsa County Clerk and two recorded copies provided to the City Planner prior to the processing of any plat associated with the PUD. 2. Sidewalks along the perimeter of the development shall be installed at the time of development. All other sidewalks shall be installed at the time of site construction. 3. Acceleration/deceleration lanes shall be required at all access points along arterial roads. 4. A detailed drainage report shall be submitted to, and approved by, the Public Works Department prior to the processing of any plat associated with the PUD. 5. Detailed covenants and restrictions incorporating all conditions of the PUD and governing the unified design and function of the PUD shall be required at the time of platting. 6. Unless specifically set out in the standards and conditions of this PUD, commercial development shall meet all requirements ofthe CS (Commercial Shopping) district. - 4 - Owasso City Council March 19,2002 7. Within the PUD, the maximum building floor area shall not exceed 82,493 square feet. 8. All conditions imposed by the Owasso Technical Advisory Committee for subdivision plat approval shall be met as conditions of the PUD. 9. All covenants of any subdivision plat containing property within the PUD shall incorporate all PUD standards and conditions of approval and make the City of Owasso beneficiary. 10. No building permit shall be issued within any portion of the PUD until all criteria outlined within Chapter 8 of the Owasso Subdivision Regulations are met by the developer. 11. Detailed landscape plans for individual sites shall be submitted at the time of site plan reVIew. 12. Area markers, including associated landscaping and lighting, shall be submitted to, and approved by, the Owasso Planning Commission as required by the Sign Ordinance. 13. The Planning Commission reserves the right to prescribe additional buffering, screening and setbacks during the platting process. 14. Minimum 50' west building setback, including a 20' heavy landscape buffer. 15. Deliveries and trash pick up limited to "normal business hours". 16. Provide detailed drainage with the plat. 17. Limit lighting along the west boundary and prevent spillage onto residential propeliy. 18. Trees along the west to be a minimum 8' to 10' in height and fast growing. 19. Maximum of one story building along the west property line. AYE: Atmstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. - 5 - Owasso City Council March 19,2002 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #704, AN ORDINANCE PROVIDING FOR THE CLOSING OF A MUTUAL ACCESS EASEMENT LOCATED NORTH OF E 96TH STREET NORTH, BETWEEN LARKIN BAILEY ELEMENTARY SCHOOL AND THE KELLEY ANN ADDITION IN TULSA COUNTY. Mr Ewing presented the item. The applicant has requested the closing of a mutual access easement that was established in 1995 to ensure future access through Coventry Gardens along N 102nd East Ave to a IS-acre tract reserved for a future school site. The school site has been located further to the west, and the platting of the first phase of Honey Creek at Bailey Ranch has rendered the easement obsolete. The Technical Advisory Committee and Planning Commission have each reviewed the request and both have recommended approval. Mr Brogdon moved, seconded by Mr Helm, to approve Ordinance #704. AYE: Brogdon, Helm, Atmstrong, Williams, Barnhouse NAY: None Motion carried 5-0. ITEM 11 : CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #705, AN ORDINANCE PROVIDING FOR THE CLOSING OF UTILITY EASEMENTS LOCATED WITHIN THE COUNTRY ESTATES IV SUBDIVISION. Mr Ewing said that the City has received a request to close several utility easements in Country Estates IV. At the time of easements were recorded, the property was undeveloped. Since its development, the easements have not contained any facilities. The Technical Advisory Committee and the Planning Commission have hard the request and no objections have been indicated by either body. Mr Helm moved, seconded by Mr Brogdon, to approve Ordinance #705, fonnally closing the easements. AYE: Helm, Brogdon, AImstrong, Williams, Barnhouse NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF BLEACHER COVERS FOR FIELDS 8, 9.10. & 11 AT THE SPORTS PARK. Mr Rooney said that bids have been solicited and opened for the purchase and installation of bleacher covers at the Sports park. These covers provide safety, as well as shade. Two bids were received, with a difference in the bid amount being $374. Because of the small difference in the two bids, staff recommended awarding the bid to the local vendor, even though that vendor - 6 - Owasso City Council March 19,2002 was the higher of the two. Ms Armstrong moved, seconded by Mr Brogdon, to award the bid for bleacher covers for the Sports Park to A-I Fence Co Inc, Owasso, OK, in the amount of $9140.40. AYE: Atmstrong, Brogdon, Helm, Williams, Barnhouse NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR ASPHALTING AT THE SPORTS PARK. Mr Rooney presented the item. Staff has solicited bids for asphalting walkways, the park office entrance road, and parking in front of the park office. Four bids were received and opened on March 18th. Miser Asphalt submitted the low bid. Ms Armstrong moved, seconded by Mr Helm, to award the bid for asphalting at the Sports Park to Miser Asphalt Co, Owasso, OK, in the amount of $16,850.00, which includes the base bid and both alternates. AYE: Atmstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO PROJECT 2002. A PROJECT OF THE OKLAHOMA DEPARTMENT OF COMMERCE TO EXP AND PARK FACILITIES. Mr Rooney said that the Oklahoma Department of Commerce has notified cities in Oklahoma of the availability for each to participate in the Oklahoma Project - 2002. The program is primarily a beautification effort on behalf of the Department of Commerce, with the focus in 2002 on Parks. In order for the City to be considered for an award, it is necessary to adopt a resolution stating our intent to apply and support the program. This must be done prior to April 1, 2002. Along with the resolution, an "Intent to Enter" form must be completed, as well as the need to designate a project. Two projects being considered are "Improvements to the Rayola Park Drainage and Trail System" and "Preston Lakes Centennial Park". All that needs to be done at this time is adopt the resolution and complete the form. The final submittal of the project isn't due until November 2002. Mr Helm moved, seconded by Ms Atmstrong, to approve Resolution #2002-03, declaring support for Project 2002, and authorization for the staff to complete the Intent to Enter form. AYE: Helm, Atmstrong, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. - 7 - Owasso City Council March 19, 2002 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL CONFIRMATION OF THE MAYOR'S APPOINTMENT TO THE SALES TAX WATCHDOG COMMITTEE. Mayor Barnhouse said that the Sales Tax Watchdog Committee was formed following the 1988 tax extension bond election for the purpose of maintaining a strong citizen participation effort throughout the life of the sales tax extension, and to ensure the proper use of revenues generated. There is currently one vacancy on the Committee created by the resignation of John Steiger, representing the senior citizen community. Mr Bob Barnes has expressed an interest and indicated a willingness to serve on the committee, and Mayor Barnhouse recommended the confirmation of his appointment. Ms Atmstrong moved, seconded by Mr Helm, to confirm the appoint ofMr Bob Barnes to the Sales Tax Watchdog Committee. AYE: Atmstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 16: REPORT FROM CITY MANAGER Mr Ray reported that the City Hall/Police Station open house and dedication will be on Saturday, March 23rd, with tours beginning at 10:00 a.m. The dedication and ribbon cutting, and dedication of the statue will be at 12:00 noon. Mr Ray also commended Chief Greene and members of the police department for their handling of a crime that occUlTed the previous Saturday evening. ITEM 17: REPORT FROM CITY ATTORNEY. No report. ITEM 18: REPORT FROM CITY COUNCILORS. Mayor Barnhouse introduced Ward 4 Councilor-elect Gary Cochran. Councilor Helm requested that the following statements be written into the minutes: Mayor: I just want to remind everyone once we okay these streets, the maintaining of these streets belongs to the City. I visited with the City Manager and he told me Mr CalT had okayed them. I voted to okay the consent agenda. I still hold us, the City, to the acceptance of the standards set forth by the City. I also question how our ladder truck will fit into these cul-du- sacs. (This statement was signed by Councilor Helm and referenced the request for acceptance of streets contained in the consent agenda. Mayor: I spoke to the City Manager on this. I just want to make sure before any work is done, that the standards outline in this PUD are adhered to, before it comes to the City Council I serve - 8 - Owasso City Council March 19,2002 on. Addition to this is how our fire truck (example: ladder truck) will fit into this area. (This statement was also signed by Council Helm and was in reference to the request for Council approval of a Planned Unit Development - OPUD-02-01). ITEM 20: NEW BUSINESS. None. ITEM 21: ADJOURNMENT Mr Helm moved, seconded by Ms Atmstrong, to adjourn. AYE: Helm, Atmstrong, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0, and the meeting was adjourned at 7:30 p.m. /YJiI1'~lIPJA2Iivv^ftu,o+v-- Mary L Barnhouse, Mayor - 9 -