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HomeMy WebLinkAbout2002.04.16_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 16, 2002 The Owasso City Council met in regular session on Tuesday, April 16, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 12, 2002. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION Public Works Director Robert Carr offered the invocation. ITEM 3: FLAG SALUTE Mayor Barnhouse led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor - 18/1 Randy Brogdon, Vice Mayor - 18/1 Rebecca Armstrong, Councilor - 18/1 Michael Helm, Councilor - 18/1 ABSENT Will Williams, Councilor - 12/7 STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: SPECIAL PRESENTATION FROM FIREFIGHTERS AND POLICE. Dan Salts and Kenny Yount presented plaques to the following groups and business for their support of the fund drive following the September 11 th tragedy: City Council, City of Owasso, Police Depmiment, Fire Department, Sav-On Printing, Thrifty Car Rental, Office Depot, and Hooters Restaurant. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the April 2, 2002 Regular Meeting and April 9, 2002 Special Meeting. Owasso City Council April 16, 2002 B. Approval of Claims. C. Action Relating to Acceptance of the Water and Sanitary Sewer Systems Constructed to Serve Honey Creek, Phase I, an Addition to the City of Owasso, Tulsa County, Oklahoma. D. Action Relating to Acceptance of the Sanitary Sewer Interceptor Constructed to Serve Tulsa Technology Center. E. Action Relating to Acceptance of the Extension of a Contract for Auditing Services for FY 2001-2002. The consent agenda included minutes of the April 2, 2002 Regular Meeting and April 9, 2002 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $51,964.75; (2) Ambulance Service Fund $1,505.09; (3) E- 911 Fund $2,036.14; (4) Capital Improvements Fund $1,778.00; (5) CityHall/Police Dept Fund $28,024.56; (6) City Garage Fund $9,951.47; (7) Workers Comp Fund $2,163.83; (8) Pleasant View Sewer Fund $1,650.00; (9) Interfund Transfers $6,763.65; (10) Interfund Transfers $16,416.66; (11) Payroll $191,896.76; (12) City Garage Payroll $5,268.33; (13) Ambulance Payroll $13,629.39; (14) E-91l Payroll $888.29; (15) Workers Comp Payroll $298.24. Item C requested acceptance of the water and sanitary sewer systems constructed to serve Honey Creek, Phase 1. Item D requested acceptance of the sanitary sewer interceptor constructed to serve Tulsa Technology Center. Item E requested a one-year extension of a contract with Crawford & Associates for auditing services for the fiscal year ending June 30, 2002. Ms Armstrong moved, seconded by Mr Helm, to approve the consent agenda. AYE: Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PRESENTATION OF AN INDEPENDENT AUDIT OF FINANCIAL TRANSACTIONS FOR THE GENERAL FUND AND OTHER FUNDS FOR FY 2002-2001, AND A REQUEST FOR THE COUNCIL TO RECEIVE THE AUDIT REPORT. Ms Bishop introduced Mr Frank Crawford, who presented the audit report. There were no problems with the audit, and Ms Armstrong moved, seconded by Mr Helm, to receive the audit for review and information. - 2 - Owasso City Council April 16, 2002 AYE: Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 4-0. Mr Ray thanked the Finance Department for the work in assuring that we had a good audit. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE BOND PROJECTS FUND. Ms Bishop said that the Bond Projects Fund is used to account for the use ofthe proceeds of the 1998 Revenue Bonds and the Sales Tax Capital Future Fund as approved by the citizens in an October 1997 election. The original budget was approved by the City Council in 1998. The project-length budget has been amended each years and contracts are approved and additional sales tax funds become available; however, they were not re-approved as part of the fiscal 2001- 2002 budget. Staff requested approval of the Current Fiscal Year Budget Authorization for the Bond Project Fund containing a beginning fund balance of $3,966,316, revenues of $52,684, and expenditures of$4,019,000. Ms Armstrong moved, seconded by Mr Helm, to approve the Bond Project Fund Budget. AYE: Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR THE VILLAGE OF SILVER CREEK, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA. Mr Ewing presented the item. The Village of Silver Creek is a 16.63-acre, 62-lot subdivision located north of E 86th St N and west of N l45th East Ave. It is zoned PUD, with RS-2 underlying zoning. The Planning Commission and Technical Advisory Committee have reviewed the plat and both bodies recommended approval. Prior to the Mayor signing the plat, the $16 per acre siren fee, totaling $266.08, and the $1580 per acre Elm Creek Sanitary Sewer Interceptor Payback assessment, totaling $26,275.40 must be paid. Mr Helm moved, seconded by Mr Brogdon, to approve the final plat for The Village of Silver Creek. AYE: Helm, Brogdon, Barnhouse NA Y: Armstrong Motion carried 3-1. - 3 - Owasso City Council April 16, 2002 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR SILVER CREEK CHURCH OF THE NAZARENE, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA. Mr Ewing said that the Church of the Nazarene has requested approval of a final plat for the Silver Creek Church of the Nazarene, a 4.46-acre, one-lot subdivision located north of E 86th St N and west of N 145th East Ave. The subject property is zoned OM (Office Medium), and a church is an approved use in that zoning district. Utilities will be extended to the church by the developer of Silver Creek. A $16 per acre siren fee, totaling $71.36, and a $1580 per acre Elm Creek Sanitary Sewer Interceptor Payback assessment, totaling $7046.80, will be assessed prior to the Mayor signing the plat. The Planning Commission and Technical Advisory Committee have both reviewed the plat and recommend approval. Mr Helm moved, seconded by Mr Brogdon, to approve the final plat for Silver Creek Church of the Nazarene. AYE: Helm, Brogdon, Armstrong, Barnhouse NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO PARTIALLY ABANDON A PUD, LOCATED AT THE SOUTHEAST CORNER OF EAST 1 16TH STREET NORTH AND NORTH MINGO ROAD, AND APPROVED BY THE CITY COUNCIL IN 2001. Mr Ewing presented the request from the applicant to abandon the easterly 15 acres of OPUD- 01-01, approved by the City Council on February 6, 2001. Since that time, no subdivision has been processed. The property was rezoned in May 2001, with that portion zoned IL (Industrial Light). The applicant wants to rezone the area to RS-3, but that portion of the PUD must first be abandoned. Once that has been accomplished, the RS-3 zoning can be approved. Ms Armstrong moved, seconded by Mr Brogdon, to approve the abandonment of the IS-acre industrial tract on the east side ofOPUD-01-0l, leaving the remaining 11 acres in the PUD. AYE: Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 4-0. - 4 - Owasso City Council April 16, 2002 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-02-03, A REQUEST TO REZONE PROPERTY LOCTED SOUTH OF EAST 1 16TH STREET NORTH BETWEEN l29TH EAST AVE AND U.S. HIGHWAY 169, FROM AG (AGRICULTURE) TO 23.05 ACRES OF RS-3 (RESIDENTIAL SINGLE FAMILY HIGH INTENSITY), AND 16.46 ACRES TO CS (COMMERCIAL SHOPPING CENTER); WITH 86.54 ACRES OF THE TRACT REMAINING AG. Mr Ewing said that Garrett Creek Home Sites LLC has requested approval of a rezoning on 126.05 acres located on the south side of E l16th St N between N 129th East Ave and U.S. Highway 169, from AG (Agriculture) to 23.05 acres of RS-3 (Residential Single Family High Intensity) and 16.46 acres of CS (Commercial Shopping Center), leaving 86.54 acres AG. The Planning Commission has conducted a hearing on the request and recommended approval. M Helm moved, seconded by Mr Brogdon, to approve the requested rezoning. AYE: Helm, Brogdon, Armstrong, Barnhouse NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPUD-02-02, A REQUEST FOR COUNCIL APPROVAL OF A PLANNED UNIT DEVELOPMENT. Mr Ewing presented the item. Garrett Creek Home Sites LLC has requested approval of a PUD containing 126.05 acres, and located on the south side ofE 116th St N between N 129th East Ave and U.S. Highway 169. The Planning Commission has reviewed the proposed PUD and recommended approval with the following items to be incorporated into the PUD text prior to recording: 1. Sidewalks along the perimeter of the development, except at those locations where the future business will actually front the mierial or service road, sidewalks shall be installed at the time of development. All other sidewalks shall be installed at the time of site construction. 2. Acceleration/deceleration lanes shall be required at all access points along arterial and service roads. 3. Detailed covenants and restrictions incorporation all conditions of the PUD and governing the unified design and function of the PUD shall be required at the time of final platting. 4. The applicant's Outline Development Plan and Text shall be filed of record in the office of the Tulsa County Clerk and two recorded copies provided to the City Planner prior to the processing of any final plat associated with the PUD. - 5 - Owasso City Council April 16, 2002 5. Unless specifically set out in the standards and conditions of this PUD, commercial development shall meet all requirements of the CS (Commercial Shopping) district. 6. Unless specifically set out in the standards and conditions of this PUD, residential development shall meet all the requirements of the RS-3 (Residential Single-Family High Intensity) district. 7. Unless specifically set out in the standards and conditions of this PUD, townhouse development shall meet the requirements of the RTH (Residential Townhouse) district. 8. Unless specifically set out in the standards and conditions of this PUD, apartment development shall meet the requirements of the RM-l (Residential Multi-Family Low Intensity) district. 9. All conditions imposed by the Owasso Technical Advisory Committee for subdivision plat approval shall be met as conditions of the PUD. 10. A detailed, certified drainage report shall be submitted to, and approved by, the Public Works Department prior to Planning Commission review of a final plat. 11. All covenants of any subdivision plat containing property within the PUD shall incorporate all PUD standards and conditions of approval and make the City of Owasso beneficiary. 12. No building permit shall be issued within any portion of the PUD until all criteria outlined within Chapter 8 of the Owasso Subdivision Regulations are met by the developer. 13. Detailed landscape plans for individual sites shall be submitted at the time of site plan reVIew. 14. Area markers, including associated landscaping and lighting, shall be submitted to, and approved by, the Owasso Planning Commission as required by the Sign Ordinance. 15. The Planning Commission reserves the right to prescribe additional buffering, screening and setbacks during the platting process. Mr Helm moved, seconded by Mr Brogdon, to approve the requested Planned Unit Development. AYE: Helm, Brogdon, Armstrong, Barnhouse NAY: None Motion carried 4-0. - 6 - Owasso City Council April 16, 2002 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO DETERMINATION OF A SOLE SOURCE FOR MAINTENANCE TO THE HEATING AND AIR CONDITIONING SYSTEM FOR THE CITY HALL FACILITY, AND AWARD OF A CONTRACT FOR SAME. This item was withdrawn by staff. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE SALE OF A 1965 FIRE TRUCK. Mr Ray presented the item. The City Council declare the fire truck surplus to the needs of the City of February 19,2002, and authorized the sale of the vehicle on E-Bay. A minimum bid was also set. Since that time, staff has learned that the Owasso Round-Up Club would be able to utilize the truck to water the rodeo grounds. Although the City may not donate to any group, the sale of surplus equipment for a nominal amount is not prohibited, and staff believes it would be in the best interest of the city to sell the truck to the Round-Up Club for a nominal amount of$lO instead of auctioning in on E-Bay. Mr Brogdon moved, seconded by Mr Helm, to authorize the sale of the 1965 Ford 600 Fire Truck to the Owasso Round-Up Club for the sum of$10. AYE: Brogdon, Helm, Armstrong, Barnhouse NAY: None Motion carried 4-0. Mr Tom Schick, representing the Owasso Round-Up Club, was present and thanked the Council for their decision. ITEM 16: REPORT FROM CITY MANAGER Mr Ray reminded everyone of the reception following the May ih council meeting, honoring the retiring councilors, the newly-seated councilors, and the new Mayor and Vice Mayor. ITEM 17 : REPORT FROM CITY ATTORNEY. No repmi. ITEM 18: REPORT FROM CITY COUNCILORS. No report. ITEM 19: NEW BUSINESS. None. - 7 - Owasso City Council April 16, 2002 ITEM 20: ADJOURNMENT Mr Helm moved, seconded by Ms Armstrong, to adjourn. AYE: Helm, Armstrong, Brogdon, Barnhouse NA Y: None Motion carried 4-0, and the meeting was adjourned at 7:09 p.m. ~~0u* - 8 -