HomeMy WebLinkAbout2002.05.21_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 21, 2002
The Owasso City Council met in regular session on Tuesday, May 21, 2002 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 17,2002.
ITEM 1: CALL TO ORDER
Mayor Brogdon called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
Vice Mayor Helm offered the invocation.
ITEM 3: FLAG SALUTE
Mayor Brogdon led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Randy Brogdon, Mayor - 13/1
Michael Helm, Vice Mayor - 13/1
Susan Kimball, Councilor - 3/0
Gary Cochran, Councilor - 3/0
ABSENT
Rebecca Armstrong, Councilor - 12/2
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
Ronald D Cates, City Attorney
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the May 7, 2002 Regular Meeting and the May 14, 2002
Special Meeting.
B. Approval of Claims.
C. Action Relating to the Election of Three Trustees to the Oklahoma Municipal
Assurance Group, and Authorizing the Mayor to Execute the Official Ballot.
D. Action Relating to the Extension of a Contract for the Purchase of Gasoline and
Diesel Fuel for City Vehic1es.
Owasso City Council
May 21,2002
E. Action Relating to Ordinance #707, an Ordinance Providing for the Partial
Abandonment of 15 Acres Located Within OPUD-OI-0l, Generally Located at
the Southeast Corner of East 116th Street North and North Mingo Road.
F. Action Relating to ordinance #708, an Ordinance Providing for the Rezoning of
Property Located South of East 116th Street North Between 129th East Ave and
U.S. Highway 169, from AG (Agriculture) to 23.05 Acres of RS-3 (Residential
Single Family High Intensity), and 16.46 Acres to CS (Commercial Shopping
Center); With 86.54 Acres of the Tract Remaining AG.
G. Action Relating to ordinance #709, an Ordinance Providing for a Plmmed Unit
Development on Property Located South of East 1 16th Street North Between 129th
East Ave and U.S. Highway 169, Containing 126.05 Acres, More or Less.
H. Action Relating to Acceptance of the Water and Sanitary Sewer Systems
Constructed to Serve Metro Heights II, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
The consent agenda included minutes of the May 7, 2002 Regular Meeting and the May 14,2002
Special Meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $61,878.74; (2) Ambulance Service Fund $1,750.33; (3) E-
911 Fund $2,038.85; (4) Juvenile Court Fund $75.00; (5) Park Development Fund $15,000.00;
(6) Bond Projects Fund $36,653.41; (7) City Garage Fund $11,634.52; (8) Workers Comp Fund
$332.77; (9) Interfund Transfers $5,401.35; (10) Interfund Transfers $16,416.66; (11) Payroll
$190,626.78; (12) City Garage Payroll $5,378.00; (13) Ambulance Payroll $14,262.96; (14) E-
911 Payroll $872.91; (15) Workers Comp Payroll $620.48. Item D recommended that the
Council cast votes for Ryan Adams, Sand Springs Finance Director; Stanley Alexander, Mayor
of the Village; and Chris Harden, Mayor of Shawnee as Trustees for the Oklahoma Municipal
Assurance Group, and authorization for the Mayor to execute the ballot. Item D requested a one-
year extension of a contract with Fuelman of Oklahoma to provide gasoline and diesel fuel
through June 30, 2003 at a bid margin of 8.5~ per gallon over the Oil Price Index, and
authorization for the Mayor to execute the extension agreement. Item E requested approval of
Ordinance #707. Item F requested approval of Ordinance #708. Item G requested approval of
Ordinance #709. Item H requested acceptance of the water and sanitary sewer systems
constructed to serve Metro Heights II. In order to avoid the appearance of any conflict,
Ms Kimball recused herself from voting on the item because of a claim on the claims list for
items purchased from Kimball's Hardware prior to her being sworn in as a city councilor.
Mr Helm moved, seconded by Mr Cochran, to approve the consent agenda.
AYE: Helm, Cochran, Brogdon
NAY: None
Motion carried 3-0.
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Owasso City Council
May 21,2002
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A BID FOR THE PAINTING OF THE ANIMAL CONTROL
FACILITY.
Chief Greene said that the eleven-year-old animal control facility is in need of a complete
repainting of the entire shelter. Four local vendors were contacted for the purpose of requesting
sealed quotes. Two vendors responded to the request. One quote was received from Davis
Custom Painting in the amount of $10,545 and one from Bell Painting in the amount of $7860.
Although the Davis quote is higher, staff recommended that their proposal be accepted. Their
proposal contains better surface preparation, including caulking and filler, and they are proposing
to use water base epoxy and semi-gloss wall enamel. Mr Helm moved, seconded by
Ms Kimball, to award a contract to Davis Custom Painting Inc, Owasso, OK, in the amount of
$10,545 for the painting of the animal control facility.
AYE: Helm, Kimball, Cochran, Brogdon
NA Y: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#710, AN ORDINANCE PERTAINING TO JACOBS ENGINE BRAKES OR
SIMILAR DEVICES WITHIN THE CITY LIMITS OF THE CITY OF WOASSO,
OKLAHOMA.
Chief Greene presented the item. He said there have been complaints about the loud noises
being emitted from large trucks when they are braking. Many large trucks are equipped with a
Jacobs Engine Brake to assist in the process of slowing the vehicle. This process causes the
vehicles to emit a loud noise unless the exhaust is properly muffled. This problem isn't
specifically addressed in the City of Owasso Code of Ordinances, and an amendment is needed
to add provisions regarding vehicle brakes which create an excessive or unusual noise.
Ordinance #710 addresses the issue, and contains language making it unlawful to operate a
Jacobs Engine Brake or other exhaust or engine device without a muffler or with a malfunctional
muffler. Ms Kimball moved, seconded by Mr Helm, to approve Ordinance #710.
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
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Owasso City Council
May 21,2002
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2002-05, A RESOLUTION DECLARING THE INTENT TO
INITIATE AND SUPPORT THE CITY OF OWASSO BECOMING A CITY OF
CHARACTER.
Mr McElrath said that Resolution #2002-05 will provide direction and authority for the City
Council and staff to begin the process to develop and implement the City of Character program.
The program brings all groups within the city together to promote and emphasize one character
trait per month. It is anticipated that a Character Council will be developed to guide and direct
the character initiative program. Mr Helm moved, seconded by Mr Cochran, to approve the
adoption of Resolution #2002-05.
AYE: Helm, Cochran, Kimball, Brogdon
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR A SUPPLEMENTAL APPROPRIATION TO THE E-9ll FUND.
Ms Bishop presented the item. E-9l1 fees are collected by telephone service providers and
remitted to the City. Funds are used to pay the monthly service charges for the 911 system, with
remaining funds used for dispatcher salaries and other emergency communications needs. To
complete the radio communications system, staff will recommend that the City Council authorize
an expenditure of $17,000. Funds are available for that expenditure, but have not been included
in the budget. A supplemental appropriation is needed for that purpose. Ms Kimball moved,
seconded by Mr Helm, to approve a supplemental appropriation to the E-911 Fund, increasing
expenditures by $17,000.
AYE: Kimball, Helm, Cochran Brogdon
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO PURCHASE EQUIPMENT NECESSARY TO RELOCATE THE RADIO
SYSTEM ANTENNAS.
Mr White presented the item. In 1999 the City purchased a new 800-megaheliz radio system,
with the equipment being located on the water storage tank on 96th St N. Coverage was marginal
and in June 2000, the City Council approved a lease agreement with Titan Towers, an Abilene,
TX-based company, for the construction of a 250-foot telecommunications tower on property
owned by the City of Owasso. Authorization for these improvements was not received from the
Federal Communication Commission until April of 2002. Because of weather conditions in this
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Owasso City Council
May 21, 2002
area, staff believes that an emergency back-up generator is needed at the site. A 30 KW
generator which the Public Works Department has removed from service is available and can be
retrofitted to meet our needs. Total cost, including concrete pad, power transfer switch, wiring
and ice protection should not exceed $8300. Relocating of telephone lines, site controllers, five
repeater base station, installation of two antennas, and all associated equipment should bring the
total cost to an amount not to exceed $17,000. Funding is available from E-911 funds. Mr Helm
moved, seconded by Ms Kimball, to authorize an expenditure not to exceed $17,000 to Total
Radio Inc and Clifford Power Systems for the purchase and installation of the necessary
equipment to relocate the City's communication system equipment to the Titan Tower location.
AYE: Helm, Kimball, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
MEMORANDUM OF UNDERSTANDING REGARDING INTER-OPERABILITY
BETWEEN THE CITY OF OW ASSO, THE CITY OF TULSA, AND THE
OKLAHOMA DEPARTMENT OF PUBLIC SAFETY.
Mr White presented the item. The design of the 800-megahertz radio system provides for the
Owasso system to interface with the Tulsa system. The inter-operability of the Tulsa system
with the two radio systems on the State and Regional Mutual Aid Frequencies will allow the
Owasso Public Safety personnel to communicate with the City of Tulsa Public Safety entities, as
well as the Tulsa County Sheriff, OHP, and other communities. The Owasso Fire and Police
Departments and the City of Tulsa's Telecommunication Department have agreed to the
arrangement and, with the signing of the Memorandum of Understanding between the City of
Owasso, the City of Tulsa, and the Oklahoma Department of Public Safety, this inter-operability
may be achieved. Mr Cochran moved, seconded by Mr Helm, to approve the Memorandum of
Understanding for the 800 MHz radio system inter-operability, and to authorize the Mayor to
execute the document.
AYE: Cochran, Helm, Kimball, Brogdon
NAY: None
Motion carried 4-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#711, AN ORDINANCE PROVIDING FOR THE PARTIAL CLOSING OF A
UTILITY EASEMENT LOCATED WITHIN LOT 33, BLOCK 5, COUNTRY
ESTATES IV (10756 E 120TH ST N).
Mr Rooney presented the item. The City has received a request to close a portion of a utility
easement described as the northeasterly five feet of the southwesterly 11 foot utility easement
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Owasso City Council
May 21,2002
located on Lot 33, Block 5, Country Estates IV addition. No utilities are located within that
portion of the utility easement that the applicant is seeking to have closed. The applicant is
seeking partial closure of the easement in order to construct an in-ground swimming pool in the
rear yard. The request was taken to the Technical Advisory Committee on May 1,2002, and no
comments were received. The Owasso Planning Commission unanimously approved the request
at their May 13, 2002 meeting. Ordinance #711 formalizes the partial easement closing.
Mr Helm moved, seconded by Ms Kimball, to approve the requested utility easement closing and
adoption of Ordinance #711.
AYE: Helm, Kimball, Cochran, Brogdon
NA Y: None
Motion carried 4-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING FOR CITY
COUNCIL APPROVAL OF A FINAL PLA T FOR CROSS TIMBERS, AN
ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA.
Mr Rooney said that a request has been received for the review of a final plat for Cross Timbers
addition. Cross Timbers is located immediately west of Northeast Elementary School and the
Coffee Creek addition. The Technical Advisory Committee reviewed the final plat at their
meeting on May 1, 2002 and requested four additional items on the plat. All of those items were
addressed prior to the plat being forwarded to the City Council. The Owasso Planning
Commission reviewed the request at their May 13, 2002 meeting gave unanimous approval.
Staff recommended four additional requirements:
1. Add sidewalks along the E 103rd St N frontage.
2. Prior to obtaining signatures on the final plat, the Elm Creek Interceptor Payback Fee in the
amount of$1580 per acre ($1469.50 for the property) must be paid.
3. The applicants must address a payback fee to Owasso Land Trust, the entity that extended the
sewer lines from the Elm Creek Interceptor, in the amount of $1000 per acre ($930 for the
propeliy).
4. A Storm Siren fee of $16 per acre must be paid prior to obtaining signatures on the final plat.
Mr Cochran moved, seconded by Ms Kimball, to approve the final plat for Cross Timbers,
subject to the four staff requirements.
AYE: Cochran, Kimball, Helm, Brogdon
NA Y: None
Motion carried 4-0.
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Owasso City Council
May 21, 2002
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR METRO HEIGHTS
II, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA.
Prior to Mr Rooney presenting the item, Ms Kimball stated that she was recusing herself from
discussion or voting on this item because a company she has an interest in is purchasing some
lots in this development. Mr Rooney said that the City has received a request to review the final
plat for Metro Heights II, located north of E 106th St N and east of Mingo Road, immediately
south of Metro Heights. The Owasso Plam1ing Commission reviewed the final plat at their
regular meeting in December of 2001. They unanimously approved the final plat subject to the
developer being responsible for the installation of privacy fencing along the rear property lines of
those lots that are adjacent to the railroad track. All Technical Advisory Committee comments
and concerns have been addressed. Mr Helm moved, seconded by Mr Cochran, to approve the
final plat for Metro Heights II.
AYE: Helm, Cochran, Brogdon
NAY: None
Motion carried 3-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF CDBG FUNDS, AND AUTHORIZATION FOR THE MAYOR
TO EXECUTE THE APPROPRIATE DOCUMENTS.
Mr Ray presented the item. On September 4, 2001, the City Council approved Resolution
#2001-11 as part of the application process requesting financial assistance from the Oklahoma
Depmiment of Commerce under the FY 2001 Small Cities set-aside funding. The application
was specifically directed toward improvements relating to the Americans With Disabilities Act.
The intent is to improve access ramps and sidewalks throughout the expanded CDBG district.
Staff received notice on May 9, 2002 that funding in the amount of $67,132 has been approved
Ms Kimball moved, seconded by Mr Helm, to accept the grant and authorize the Mayor to
execute the appropriate documents.
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
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Owasso City Council
May 21,2002
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2002-06, A RESOLUTION REQUESTING FUNDING FOR A
REGIONAL WATER TREATMENT FEASIBILITY STUDY.
Mr Ray said that Rural Water District #3 Washington County, Rural Water District #3 Rogers
County, the Collinsville Municipal Authority, and the City of Owasso have been discussing the
feasibility of joining together in a single water treatment facility, centrally located to more
effectively serve a large area and to provide long-term solutions to other problems being
experienced by each of the separate entities. The group contacted the offices of Representative
John Sullivan and Representative Brad Carson to seek assistance in funding a feasibility study.
The type of study needed would cost approximately $250,000. A model resolution was
developed to submit to the governing bodies of the four entities requesting funding assistance
from the Congress in the form of a special appropriation. Resolution #2002-006 approves the
submittal of the joint resolution to the Office of Congressman Brad Carson and Congressman
John Sullivan for the purpose of requesting a special appropriation in the amount of $250,000 for
the funding of a feasibility study relating to the construction of a regional water treatment
facility, and authorizes the Mayor to execute the joint resolution on behalf of the City of Owasso.
Mr Cochran moved, seconded by Ms Kimball, to approve Resolution #2002-06.
AYE: Cochran, Kimball, Helm, Brogdon
NAY: None
Motion carried 4-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OW ASSO AND FOP LODGE #149
(POLICE.
Mr Ray said that the City and FOP Lodge #149 have reached an agreement on a contract for FY
2002-03. The proposed contract increases the cost to the City in the amount of $95,543.12. The
Lodge has accepted and executed the document, and staff recommend Council approval of the
contract. Ms Kimball moved, seconded by Mr Helm, to approve a contract between the City and
FOP Lodge #149 covering FY 2002-03, providing for wages, benefits and other working
conditions.
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 18: REPORT FROM CITY MANAGER
No report.
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Owasso City Council
May 21,2002
ITEM 19: REPORT FROM CITY ATTORNEY.
No report.
ITEM 20: REPORT FROM CITY COUNCILORS.
Councilor Helm commented on the City of Character program. Mayor Brogdon read a letter he
had received from the purchaser of one ofthe vehicles sold by the City on E-Bay, complimenting
Mr Rooney on the professional way in which the auction was conducted.
ITEM 21: NEW BUSINESS.
None.
ITEM 22: ADJOURNMENT
Mr Helm moved, seconded by Ms Kimball, to adjourn.
AYE: Helm, Kimball, Cochran, Brogdon
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:13 p.m.
~~ ' I
K~~ C 7]M-t'-~"
Randall C Brogdon, Mayor
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