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Home My WebLink About2002.06.18_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 18, 2002 The Owasso City Council met in regular session on Tuesday, June 18, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 14,2002. ITEM 1: CALL TO ORDER Mayor Brogdon called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION City Clerk Marcia Boutwell offered the invocation. ITEM 3: FLAG SALUTE Owasso Boy Scout Troop 80 led in the flag salute. Troop members attended the meeting as a part of the requirement for the Communication Merit Badge. Troop members in attendance were Kenny Henry, who led the flag salute; Floyd Henry; Logan McHughes; Austin Snyder; Mike Bobino; Casey Cromer; and Philip Atteberry. Troop leader is Julie Atteberry. ITEM 4: ROLL CALL PRESENT Randy Brogdon, Mayor - 13/1 Susan Kimball, Councilor - 6/0 Gary Cochran, Councilor - 6/0 ABSENT Rebecca A1mstrong, Councilor - 9/5 Michael Helm, Vice Mayor - 12/2 STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the June 4, 2002 Regular Meeting and June 11, 2002 Special Meeting. B. Approval of Claims. The consent agenda included minutes of the June 4, 2002 Regular Meeting and June 11, 2002 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $58,395.19; (2) Ambulance Service Fund $1,425.80; (3) E- 911 Fund $2,035.86; (4) Bond Projects Fund $35,690.97; (5) City Garage Fund $6,719.51; Owasso City Council June 18,2002 (6) Workers Comp Fund $2,808.55; (7) Interfund Transfers $1,126,459.79; (8) Interfund Transfers $5,414.88; (9) Interfund Transfers $16,416.66; (10) Payroll $212,658.91; (11) City Garage Payroll $5,361.70; (12) Ambulance Payroll $14,232.13; (13) E-911 Payroll $1,162.56; (14) Workers Comp Payroll $692.40. Ms Kimball moved, seconded by Mr Cochran, to approve the consent agenda. AYE: Kimball, Cochran, Brogdon NAY: None Motion carried 3-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FIREWORKS DISPLAY. Mr Rod Alexander, General Manager of Owasso Golf and Athletic Club, requested City Council approval for a public fireworks display at their facility on July 3rd. City Code requires approval from the City Council for a fireworks display within the city limits. Code also requires that any fireworks display within the city limits be open to the public and free of charge. Mr Alexander said that the fire department has been contacted and will provide fire protection. Mr Cochran moved, seconded by Ms Kimball, to approve the request for the Owasso Golf & Athletic Club to hold a fireworks display on July 3rd in celebration ofIndependence Day. AYE: Cochran, Kimball, Brogdon NAY: None Motion carried 3-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION 2002-07, A RESOLUTION ADOPTING A FY 2002-2003 BUDGET FOR ALL FUNDS ADMINISTERED BY THE CITY. Ms Bishop presented Resolution #2002-07, which adopts the FY 2002-2003 budget for all funds administered by the City of Owasso. Mr Cochran moved, seconded by Ms Kimball, to approve Resolution #2002-07, adopting the budget, and to authorize the appropriate filing of the budget. AYE: Cochran, Kimball, Brogdon NAY: None Motion calTied 3-0. - 2 - Owasso City Council June 18,2002 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROV AL OF BUDGET AMENDMENTS AND SUPPLEMENTAL APPROPRIATIONS TO VARIOUS FUNDS. Ms Bishop said that staff is requesting two supplemental appropriations to increase revenues and the associated interfund transfers for revenues that have not been budgeted. The requested amendments are: e Increase the General Fund, sales tax revenue and interfund transfer to the OPW A Sales Tax Fund by $1,386,668; e Increase the Ambulance Service Fund Expenditures by $38,000. Mr Cochran, seconded by Ms Kimball, to approve the requested budget amendments. AYE: Cochran, Kimball, Brogdon NAY: None Motion carried 3-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #712, AN ORDINANCE AMENDING PART 7 - FINANCE AND TAXATION, OF THE CITY OF OW ASSO CODE OF ORDINANCES, INCREASING THE PURCHASING AND BIDDING LIMITS TO $25,000. Mr Rooney presented the item. Staff has drafted an ordinance at the direction of the City Council, to amend the spending limit of the City Manager and to increase the threshold required for competitive bidding Current language in the Code of Ordinances limits the spending level without obtaining prior approval from the Council to $5000. This is also the level at which the City must go through the competitive bidding process. The proposed amendments would change those limits to $25,000. These higher limits will allow the City to operate at greater efficiency, particularly if a repair or purchase needs to be made quickly. Mr Cochran moved, seconded by Ms Kimball, to approve Ordinance #712, amending Section 7-105 of the Code of Ordinances increasing the purchasing limit to $25,000, and Section 7-107 increasing the bidding limit to $25,000. AYE: Cochran, Kimball, Brogdon NAY: None Motion cmTied 3-0. - 3 - Owasso City Council June 18,2002 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-02-05, A REQUEST TO REZONE PROPERTY LOCATED NORTH OF EAST 76TH STREET NORTH, EAST OF GRACELAND ACRES, AND WEST OF NORTH 145TH EAST AVENUE, FROM RS-l (RESIDENTIAL SINGLE-FAMILY LOW DENSITY) TO RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH DENSITY). Mr Rooney presented the item. Staff has received a request to rezone two tracts of land totaling 39.86 acres from RS-l to RS-3. The property is located north of E 76th St N, between N 129th East Ave and N 145th East Ave, with the two tracts being separated by The Greens golf course. The request was unanimously approved by the Planning Commission at their June 10, 2002 regular meeting. Ma Kimball moved, seconded by Mr Cochran, to approve the requested rezonmg. AYE: Kimball, Cochran, Brogdon NAY: None Motion carried 3-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROV AL OF A PLAT AMENDMENT FOR ELM CREEK COMMERCIAL CORNER AMENDED, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA. Mr Rooney said that Dr Greg Strathe has requested an amendment to the building line on Lots 6 & 7, Block 2, located within the previously approved Elm Creek Commercial Corner Amended addition. The east building line on the plat is 25 feet, and Dr Strathe wishes to construct an addition to his office space that would require going over the building line. All propeliy owners within the addition were contacted and have given their approval to amend the building line on those two lots to 11 feet. Staff has no objection to the request, as the building would still be approximately 22 feet behind the curb and 11 feet behind the property. The property is not a corner lot, so no visibility problems would be created. The Planning Commission approved the request at their June 10, 2002 regular meeting. Mr Cochran moved, seconded by Ms Kimball, to approve an amendment to the plat for Elm Creek Commercial Center Amended, changing the front building line of Lots 6 & 7, Block 2, from 25 feet to 11 feet. AYE: Cochran, Kimball, Brogdon NAY: None Motion carried 3-0. - 4 - Owasso City Council June 18,2002 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE OW ASSO ZONING CODE. This item was tabled at the request of staff until such time as more research has been completed on the proposed amendment. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OW ASSO AND ONEOK INC, SUCH AGREEMENT PROVIDING FOR ONEOK INC TO RELOCATE CERTAIN GAS UTILITY STRUCTURES LOCATED ON THE SOUTHWEST CORNER OF THE INTERSECTION OF EAST 86TH STREET NORTH AND NORTH 145TH EAST AVENUE, AND REQUIRING THE CITY OF OW ASSO TO REIMBURSE ONEOK INC IN THE AMOUNT OF $222,031 FOR RELOCATION EXPENSE, AND AUTHORIZING PAYMENT OF SUCH SUM. Mr Call' said that all right-of-way has been donated to the City for the intersection widening project at E 86th St N & N 145th East Ave. Utilities will need to be relocated so as to not be under the widened pavement. All of the utilities except ONG were within the original right-of- way. Those utilities requiring relocation will do the relocation at their own expense. ONG's easements were outside the public right-of-way, but now fall within the right-of-way. Therefore, costs to relocate the ONG utilities are borne by the City since they were not previously in the public right-of-way. The City portion of the entire relocation work is estimated to be $222,031, which includes material, labor, and contract administration. Ms Kimball moved, seconded by Mr Cochran, to approve an agreement with ONEOK Inc for the relocation of gas facilities for the E 86th St N & N 145th East Ave intersection improvement project, authorization for the Mayor to execute the agreement, and authorization for payment at the completion of work. AYE: Kimball, Cochran, Brogdon NAY: None Motion carried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROV AL OF AN "INTERLOCAL GOVERNMENT COOPERATION AGREEMENT" BETWEEN THE CITY OF OWASSO AND TULSA COUNTY, SUCH AGREEMENT FOR THE PURPOSE OF ALLOWING TULSA COUNTY TO PROVIDE "OVERLAY" SERVICES TO ACCOMPLISH STREET REPAIRS WITHIN THE CITY. Mr Call' presented the item. The FYOI-02 budget included street overlay projects in Westport, Elm Creek, Three Lakes and El Rio Vista. Tulsa County has agreed to provide equipment and labor to complete those projects. A1I Interlocal Agreement has been drafted to formalize that agreement. Since the projects will not be completed by the end of the fiscal year, staff will - 5 - Owasso City Council June 18,2002 request that the funds budgeted for materials be carried over to FY02-03. Mr Cochran moved, seconded by Ms Kimball, to approve the Interlocal Agreement with Tulsa County for various paving projects within the City of Owasso, and authorization for the Mayor to execute the document. AYE: Cochran, Kimball, Brogdon NAY: None Motion carried 3-0. ITEM 15: REPORT FROM CITY MANAGER Mr Ray thanked those responsible for working on the budget and getting it ready for Council action. He also thanked the Council for their input. ITEM 16: REPORT FROM CITY ATTORNEY. No report. ITEM 17: REPORT FROM CITY COUNCILORS. No report. ITEM 18: NEW BUSINESS. None. ITEM 19: ADJOURNMENT Mr Cochran moved, seconded by Ms Kimball, to adjourn. AYE: Cochran, Kimball, Brogdon NA Y: None Motion carried 3-0, and the meeting was adjourned at 7:55 p.m. - 6 -