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Home My WebLink About2018.08.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, August 21, 2018 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call R 4:CC /Veo AUG 17 Ci fy el Clerk's p'J 7rV1_0 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 7, 2018, Regular Meeting • August 14, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to ratification of an expenditure exceeding the OPWA Manager's spending authority to repair equipment located at the Wastewater Treatment Plant and authorization for payment Roger Stevens Staff recommends ratification of an expenditure in aeration ditch blower for the Wastewater Treatment Gardner Denver Nash, LLC, of St. Louis, Missouri. 6. Report from OPWA Manager 7. Report from OPWA Attorney the amount of $28,585 to repair an Plant and authorization for payment to 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 8/4/18 • Monthly Budget Status Report - July 2018 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed d the office of the Ciy Cl�k gr�0 A 110 p7 at City II, 200 S Main St, at 6:00 pm on Friday, August 17, 2018.(_ n 1 < A � l - yttT -i7 D i Bann M. Stev ns. it r The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376-1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 7, 2018 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 7, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 3, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:48 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice - Chair -Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the OPGA to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the July 17, 2018 Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $707,406.47. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: Payroll Payment Reports - Pay Period Ending Date 7/21/2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority August 7, 2018 Page 2 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:49pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 14, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, August 14, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, August 10, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley Vice- Mayor /Vice- Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. The Mayor explained the order of the agenda would be as follows: Item 4B, followed by Item 3, followed by Item 2, then returning to Item 4, S, 6, and 7. 2. Discussion relating to Mobile Food Vendor Ordinance and Fee Resolution Bronce Stephenson presented the item and discussion was held. It was further explained that the item would be placed on the September 11, 2018, work session agenda for additional discussion. 3. Discussion relating to an agreement with Grand Gateway Economic Development Authority for Pelivan Transit Larry Langford and Josh Quigley presented the item and discussion was held. It was further explained that this item would be placed on the August 21, 2018, City Council agenda for consideration and action. 4. Discussion relating to City Attorney items A. Beneficial Interest Amendment to the Regional Metropolitan Utility Authority (RMUA) Trust Indenture B. Potential City participation in Federal Opioid Litigation Julie Lombardi presented item 4A and discussion was held. It was further explained that item 4A would be placed on the August 21, 2018, City Council consent agenda for consideration and action. Julie Lombardi presented item 4B and introduced Tony Puckett, McAfee & Taft, and Chris Bergin, Fulmer Sill Law Firm. Mr. Puckett and Mr. Bergin presented information and discussion was held. 5. Discussion relating to City Manager items Jennifer Newman presented the monthly sales tax report. Warren Lehr reported that an item would be placed on the August 21, 2018 City Council consent agenda for action related to the selection of Oklahoma Municipal Retirement Fund District 1 Trustee: reported that staff attended mediation in the case styled City of Owasso vs Mary Lynn Cook and such mediation was continued to September; advised that staff is working to gather information on the Redbud Festival Park alleyway closure request; and reported on a recent conversation with Dr. Amy Fichtner, Owasso Public School Superintendent, to include the use of Ad Valorem taxes. Owasso City Council, OPWA & OPGA August 14, 2018 Page 2 6. City Councilor/Trustee comments and inquiries Mr. Bonebrake commented on the activities of first responders as Owasso begins a new school year. 7. Adjournment The Mayor adjourned the meeting of 7:56pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 8/21/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA AEP /PSO ELECTRIC USE $1,542.32 AT &T LONG DISTANCE PHONE $6.04 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $96.36 CITY GARAGE LABOR /OVERHEAD -AUG., 20 $505.33 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $54.82 JPMORGAN CHASE BANK BROWN CO- DOWELS $184.00 JPMORGAN CHASE BANK BROWN CO -REBAR $110.56 JPMORGAN CHASE BANK BROWN CO- SUPPLIES $1,173.00 JPMORGAN CHASE BANK CHARACTER TRAINING $308.64 JPMORGAN CHASE BANK GREENHILL- GRAVEL $525.28 JPMORGAN CHASE BANK HOLDERS -KEYS $461.45 JPMORGAN CHASE BANK LOCKE- REPAIRS $45.90 JPMORGAN CHASE BANK LOWES- REPAIR $46.10 JPMORGAN CHASE BANK LOWES - SUPPLIES $53.76 JPMORGAN CHASE BANK MAXWELL- DOWELS $214.88 JPMORGAN CHASE BANK MEETING EXPENSE $195.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $53.74 JPMORGAN CHASE BANK SAMS - SUPPLIES $170.66 JPMORGAN CHASE BANK WALMART - SUPPLIES $43.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $98.03 ROBBINS ENTERPRISES, INC ELECTRICAL WIRING $17,200.00 TERMINIX PEST CONTROL SERVICES $81.00 TREASURER PETTY CASH TRAVELEXPENSE $502.00 TWIN CITIES READY MIX, INC CONCRETE $12,297.00 UNITED STATES CELLULAR PW CELL PHONES $36.39 CORPORATION OPWA ADMINISTRATION -Total $61,006.28 AEP /PSO ELECTRIC USE $203.97 CITY GARAGE LABOR /OVERHEAD -AUG., 20 $357.43 CITY GARAGE VEHICLE PARTS PURCH -JUL $39.39 CLEAN UNIFORM COMPANY UNIFORM SERVICE $9.22 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,248.30 TERMINIX PEST CONTROL SERVICES $59.00 FOR RECYCLE CENTER -Total $1,917,31 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $3,951.89 CITY GARAGE LABOR /OVERHEAD -AUG., 20 $4,844.17 CITY GARAGE VEHICLE PARTS PURCH -JUL $5,503.63 CLEAN UNIFORM COMPANY UNIFORM SERVICE $60.38 COVANTA LANCASTER, INC REFUSE TIPPING FEES, 1861 $11,992.91 CRANE CARRIER COMPANY PART $79.01 1 Fund Claims List - 8/21/2018 Vendor Name 61 OPWA FLEETCOR TECHNOLOGIES 1 JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNITED STATES CELLULAR CORPORATION Payable Description Payment Amount FUELMAN EXP - JULY, 2018 $2,279.19 GRAINGER -PPE $44.40 KIMS INTL -HOSE $76.02 OLD DOMINION -BROOM $1,081.98 S TIRE MART -TIRES $2,405.84 WASTE MGMT -REF TIP FE $537.09 PW CELL PHONES $38.07 REFUSE COLLECTIONS -Total $32,894.58 JPMORGAN CHASE BANK DLX- DEPOSIT SLIPS $98.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $28.36 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $2,441.61 INC TODD C. KIMBALL METER READER $576.00 TYRONE EUGENE DINKINS METER READER $1,007.40 UTILITY BILLING -Total $4,151.91 AEP IPSO ELECTRIC USE $6,204.15 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JULY, 20 $216.65 CITY GARAGE LABORIOVERHEAD - AUG., 20 $1,525.25 CITY GARAGE VEHICLE PARTS PURCH -JUL $531.21 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2018 $494.11 JPMORGAN CHASE BANK CAVNEDERS -BOOTS $165.74 JPMORGAN CHASE BANK CORE &MAIN - MATERIALS $252.85 JPMORGAN CHASE BANK CORE &MAIN -PAINT $100.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $31.59 JPMORGAN CHASE BANK CRETEX - MATERIALS $1,606.92 JPMORGAN CHASE BANK DELL - BATTERY $81.39 JPMORGAN CHASE BANK GRAINGER -PPE $44.40 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $22.80 JPMORGAN CHASE BANK LOWES -PARTS $4.80 JPMORGAN CHASE BANK LOWES- STRING $7.78 JPMORGAN CHASE BANK OREILLY- MATERIALS $6.17 JPMORGAN CHASE BANK REDWING-BOOTS $143.99 JPMORGAN CHASE BANK UPS - POSTAGE $214.52 JPMORGAN CHASE BANK WHITE STAR -KEYS $17.80 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $176.14 VERDIGRIS VALLEY ELECTRIC COOP ELEC COFFEE CRK LS $408.84 VERDIGRIS VALLEY ELECTRIC COOP ELECT GARRETT CREEK $77.14 VERDIGRIS VALLEY ELECTRIC COOP ELECT GARRETT CRK LGT $196.42 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $12,610.68 AEP /PSO ELECTRIC USE $29,049.63 K Claims List - 8/21/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA AT &T LONG DISTANCE PHONE $2.24 CITY GARAGE LABORIOVERHEAD - AUG., 20 $1,017.75 CLEAN UNIFORM COMPANY UNIFORM SERVICE $260.40 FLEETCOR TECHNOLOGIES FUELMAN EXP -JULY, 2018 $538.14 GARDNER DENVER REPAIR $0.00 JPMORGAN CHASE BANK ATWOODS -PARTS $124.96 JPMORGAN CHASE BANK BA ELECTRIC - BREAKER $1,117.42 JPMORGAN CHASE BANK BA ELECTRIC -PARTS $3,700.19 JPMORGAN CHASE BANK BINDING.COM- SUPPLIES $14.44 JPMORGAN CHASE BANK CONTINENTAL- SUPPLIES $980.00 JPMORGAN CHASE BANK CORNERSTONE - SCREENS $160.80 JPMORGAN CHASE BANK ENV RESOURCE- REAGENTS $235.64 JPMORGAN CHASE BANK FORT BEND - POLYMER $2,788.00 JPMORGAN CHASE BANK GELLCO -BOOTS $314.98 JPMORGAN CHASE BANK GRAINGER- GREASE $165.07 JPMORGAN CHASE BANK GRAINGER -PPE $44.40 JPMORGAN CHASE BANK HACH CO -PROBE $802.41 JPMORGAN CHASE BANK HACH CO- TESTING $181.27 JPMORGAN CHASE BANK HACH- REAGENTS $53.54 JPMORGAN CHASE BANK HOME DEPOT- DEHUMIDIFI $209.01 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $21 -08 JPMORGAN CHASE BANK HOME DEPOT -TOOL BOXES $149.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $106.40 JPMORGAN CHASE BANK KOMLINE -PART $15.12 JPMORGAN CHASE BANK LOCKE -PARTS $31.21 JPMORGAN CHASE BANK NCL OF WISC- EQUIPMENT $2,464.00 JPMORGAN CHASE BANK NCL OF WISC- PIPETS $447.48 JPMORGAN CHASE BANK NORTHERN TOOL - SOCKET $21.99 JPMORGAN CHASE BANK PRECISION - CALIBRATION $551.00 JPMORGAN CHASE BANK REXEL- FREIGHT $24.09 JPMORGAN CHASE BANK SAMS- SUPPLIES $13.26 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $72.00 JPMORGAN CHASE BANK UPS - POSTAGE $177.45 JPMORGAN CHASE BANK US FLAG STORE -FLAGS $66.11 JPMORGAN CHASE BANK WALMART -WATER $22.56 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REM $10,681.19 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $56,704.27 AEP IPSO ELECTRIC USE $426.49 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -JULY, 20 $81.77 CITY GARAGE LABOR/OVERHEAD -AUG., 20 $2,579.33 3 Claims List - 8/21/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA CITY GARAGE VEHICLE PARTS PURCH -JUL $908.20 CITY OF TULSA UTILITIES WATER $344,247.39 CLEAN UNIFORM COMPANY UNIFORM SERVICE $38.51 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2018 $1,348.65 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $280.00 JPMORGAN CHASE BANK CORE &MAIN- COUPLINGS $92.90 JPMORGAN CHASE BANK CORE &MAIN -HAND PUMP $37.36 JPMORGAN CHASE BANK CORE &MAIN- PIPE /METER $142.37 JPMORGAN CHASE BANK CORE &MAIN -TAPE $27.85 JPMORGAN CHASE BANK GRAINGER -PPE $44.40 JPMORGAN CHASE BANK GREEN ACRE -SOD $110.00 JPMORGAN CHASE BANK GREENHILL- SUPPLIES $504.54 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $53.00 JPMORGAN CHASE BANK UTILITY SUPPLY - SUPPLI $2,896.18 TWIN CITIES READY MIX, INC CONCRETE $96.00 VERDIGRIS VALLEY ELECTRIC COOP ELEC WATER CONTROL $30.60 WATER -Total $353,945.54 OPWA -Total $523,230.57 OPWA Grand Total $523,230.57 4 REAL Paople •REAL Character •REAL Lommunlry TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens Public Works Director SUBJECT: Repair of Existing Lamson - Blower Wastewater Treatment Plant DATE: August 17, 2018 BACKGROUND: Included in the approved FY 2018 -2019 OPWA budget is funding to rebuild an existing "aeration ditch blower" for the oxidation ditch located at the Wastewater Treatment Plant. Current treatment requires three ditch blowers operating continuously in order to keep the microorganisms alive and active. In the event one of the three blowers become inoperable, the dissolved oxygen level would decrease to a point where treatment of wastewater would likely not meet ODEQ permit requirements. Having a back -up ditch blower is important to ensure proper wastewater treatment in the event of unforeseen equipment failure. Public Works staff received a quote from Gardner Denver Nash LLC, of St. Louis, Missouri in the amount of $29,000. Upon approval of the FY 2017 -2018 budget, staff contacted the service provider and requested the repair service be performed on the blower. On July 301h, the refurbished blower was shipped to the Wastewater Treatment Plant, followed by the invoice in the amount of $28,585. In error, staff failed to secure Trustee approval in accordance with purchasing procedures for expenditures over $25,000 prior to initiating the repair. RECOMMENDATION: Staff recommends ratification of an expenditure exceeding the OPWA Manager's spending authority in the amount of $28,585 to repair an aeration ditch blower for the Wastewater Treatment Plant and authorization for payment to Gardner Denver Nash, LLC of St. Louis, Missouri. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/04/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,100.42 16,573.81 405 Utility Billing 6,052.02 11,390.75 420 Water 14,425.14 24,844.21 450 Wastewater 14,616.54 24,976.86 455 Wastewater Collection 10,833.83 18,361.67 480 Refuse 14,298.65 23,116.97 485 Recycle Center 1,200.00 1,843.59 FUND TOTAL 72,526.60 121,107.86 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2018 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING FUND OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (342,392) 904,325 904,325 $ 1,289,159 $ 1,149,648 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 638,016 $ 638,016 $ 6,422,450 9.93% 405,824 405,824 4,731,475 8.58% 192,922 192,922 2,199,492 8.77% 24,703 24,703 259,050 9.54% $ 1,261,465 $ 1,261,465 $ 13,612,467 9.27% $ (65,384) $ (65,384) $ (1,134,918) 5.76% (36,452) (36,452) (511,169) 7.13% (90,127) (90,127) (4,513,981) 2.00% (102,922) (102,922) (3,480,060) 2.96% (75,843) (75,843) (1,374,170) 5.52% (170,763) (170,763) (2,063,500) 8.28% $ (541,490) $ (541,490) $ (13,077,798) 4.14% $ 719,975 $ 719,975 $ 534,669 $ 4,517 $ 4,517 $ 34,600 13.05% 2,734 2,734 2,255 121.25% - - - 0.00% - - (326,201) 0.00% $ 7,251 $ 7,251 $ (289,346) $ - $ - $ 3,500,000 - - (3,500,000) $ 727,226 $ 727,226 $ 245,323 $ (342,392) 904,325 904,325 $ 1,289,159 $ 1,149,648