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HomeMy WebLinkAbout2018.08.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Ilk- Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Oj Tuesday, August 21, 2018 - 6:30 pm 614 ?�/B 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 7, 2018, Regular Meeting • August 14, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 8/4/18 • Monthly Budget Status Report - July 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 17, 2018. Jydann M. Stevens, City'Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 7, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August 7, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 3, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:49 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice -Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matt ers listed under "Consent" are considered by the OPGA to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the July 17, 2018 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $58,914.49 YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 7/21/2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority August 7, 2018 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:50pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 14, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, August 14, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, August 10, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley Vice - Mayor /Vice -Chair - Bill Bush Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. The Mayor explained the order of the agenda would be as follows: Item 4B, followed by Item 3, followed by Item 2, then returning to Item 4, 5, 6, and 7. 2. Discussion relating to Mobile Food Vendor Ordinance and Fee Resolution Bronce Stephenson presented the item and discussion was held. It was further explained that the item would be placed on the September 11, 2018, work session agenda for additional discussion. 3. Discussion relating to an agreement with Grand Gateway Economic Development Authority for Pelivan Transit Larry Langford and Josh Quigley presented the item and discussion was held. It was further explained that this item would be placed on the August 21, 2018, City Council agenda for consideration and action. 4. Discussion relating to City Attorney items A. Beneficial Interest Amendment to the Regional Metropolitan Utility Authority (RMUA) Trust Indenture B. Potential City participation in Federal Opicid Litigation Julie Lombardi presented item 4A and discussion was held. It was further explained that item 4A would be placed on the August 21, 2018, City Council consent agenda for consideration and action. Julie Lombardi presented item 4B and introduced Tony Puckett, McAfee & Taft, and Chris Bergin, Fulmer Sill Law Firm. Mr. Puckett and Mr. Bergin presented information and discussion was held. 5. Discussion relating to City Manager items Jennifer Newman presented the monthly sales tax report. Warren Lehr reported that an item would be placed on the August 21, 2018 City Council consent agenda for action related to the selection of Oklahoma Municipal Retirement Fund District 1 Trustee; reported that staff attended mediation in the case styled City of Owasso vs Mary Lynn Cook and such mediation was continued to September; advised that staff is working to gather information on the Redbud Festival Park alleyway closure request; and reported on a recent conversation with Dr. Amy Fichtner, Owasso Public School Superintendent, to include the use of Ad Valorem taxes. Owasso City Council, OPWA & OPGA August 14, 2018 Page 2 6. City Councilor /Trustee comments and inquiries Mr. Bonebrake commented on the activities of first responders as Owasso begins a new school year. 7. Adjournment The Mayor adjourned the meeting at 7:56pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 8121/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY REPAIR $27.60 CART OPERATIONS -Total LONG DISTANCE PHONE $27.60 AEP /PSO ELECTRIC USE $2,948.97 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $600.00 BWI COMPANIES, INC FERTILIZER $111.35 CITY GARAGE LABOR /OVERHEAD -AUG., 20 $115 JPMORGAN CHASE BANK COOPS DRIVES - SERVICE $207.00 JR SIMPLOT COMPANY SEAWEED EXTRACT $180.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $38.41 TCF NATIONAL BANK MAINT CART LEASE $1,156.87 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $2.20 UNIFIRST HOLDINGS LP SHOP TOWELS $38.70 UNIFIRST HOLDINGS LP SUPPLIES $2.20 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.08 VERIZON WIRELESS WIRELESS CONNECTION $40.91 COURSE MAINT -Total $5,379.44 JPMORGAN CHASE BANK SAMS- SUPPLIES $55.60 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $30.00 FOOD & BEV - Total $85.60 AEP /PSO ELECTRIC USE $2,061.65 AT &T LONG DISTANCE PHONE $1.27 JPMORGAN CHASE BANK ADMIRAL EXP -PAPER $89.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $208.13 TREASURER PETTY CASH BEER/WINE LICENSE $525.00 GOLFADMIN -Total $2,886.04 BLACK CLOVER ENTERPRISES LLC MERCHANDISE $156.04 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE $1,901.35 JPMORGAN CHASE BANK SAMS -FOOD $14.94 JPMORGAN CHASE BANK SYSCO -FOOD $1,144.67 JPMORGAN CHASE BANK SYSCO- REFUND ($510.95) JPMORGAN CHASE BANK TEXOMA GOLF- MERCHANDI $186.79 JPMORGAN CHASE BANK WALMART -FOOD $51.74 OPGA -Total $2,944,58 OPGA -Total $11,323.26 OPGA Grand Total $11,323.26 1 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/04118 Payroll Expenses 2,728.25 4,150.34 13,457.50 2,540.22 3,405.75 Total Expenses 4,283.63 4,664.97 19,618.47 3,586.96 5,170.00 FUND TOTAL 26,282.06 37,324.03 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from O P W A Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (27,875) $ (27,875) $ 526,201 $ (130,484) (2,917,784) (2,917,784) $ (3,076,143) $ (2,391,583) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 53,853 $ 53,853 $ 509,000 10.58% 14,884 14,884 135,000 11.03% (10,359) (10,359) (106,400) 9.74% 19,471 19,471 132,000 14.75% 14,731 14,731 158,125 9.32% (6,842) (6,842) (66,900) 10.23% $ 85,737 $ 85,737 $ 760,825 11.27% $ (12,350) $ (12,350) $ (153,762) 8.03% (15,810) (15,810) (113,073) 13.98% (60,255) (60,255) (748,448) 8.05% (8,331) (8,331) (136,397) 6.11% (16,864) (16,864) (226,525) 7.44% $ (113,609) $ (113,609) $ (1,378,205) 8.24% $ (617,380) $ $ $ 817,380 0.00% 326,201 0.00% (3) (3) - 152.07% $ (3) $ (3) $ 1,143,581 0.00% $ (27,875) $ (27,875) $ 526,201 $ (130,484) (2,917,784) (2,917,784) $ (3,076,143) $ (2,391,583)