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Home My WebLink About2018.09.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 4, 2018 - 6:30 pm 1. Call to Order cry qGG�! Mayor Chris Kelley 2. Invocation C /0)% ?��B Kelly Ward, Community Pastor from Owasso First Assembly of God O� �C 3. Flag Salute ro 4. Roll Call 5. Presentation of the Character Trait of Loyalty Matt Inouye, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the August 21, 2018, Regular Meeting B. Approve claims C. Acceptance of public infrastructure improvements including sanitary sewer and potable water infrastructure and all appurtenances for property located at 11341 N Garnett Road (First Baptist Church Owasso Mission) D. Grant an underground right -of -way utility easement to Public Service Company of Oklahoma (PSO) for the purpose of constructing, operating and maintaining electrical service to the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) E. Acceptance of a donation from the Owasso Community Foundation and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues and increasing the appropriation for expenditures in the Strong Neighborhood Department by $750 for the purchase of an event tent F. Acceptance of donations from VFW Post 7180 in the amount of $1,000, VFW Post 7180 Auxiliary in the amount of $500, and the Owasso Golden Agers Foundation in the amount of $500, and approval of a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Community Center Department by $2,000 for the purchase of a freezer 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to payment of shared costs between the City of Owasso and Tulsa County for the East 116th Street North and North 129th East Avenue Intersection Improvement Project Dwayne Henderson Staff recommends authorization for payment to Tulsa County in the amount of $437,991.82 as reimbursement of project related fees for engineering, utility relocation, and land acquisition. Owasso City Council September 4, 2018 Page 2 Consideration and appropriate action relating to acceptance and final payment for the Owasso Sports Park Dugout /Bleacher Covers and Fence Topper Project Larry Langford Staff recommends acceptance of the Owasso Sports Park Dugout /Bleacher Covers and Fence Topper Project and authorization for final payment to Phoenix Construction, Inc. in the amount of $59,837.40. 10. Report from City Manager • Monthly Public Works Project Status Report 11. Report from City Attorney 12. Report from City Councilors 13. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report— Pay Period Ending Date 8/18/18 • Health Care Self- Insurance Claims — dated as of 8/30/18 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 31, 2018. liann M. Stevens, City Ow The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 21, 2018 The Owasso City Council met in regular session on Tuesday, August 21, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 17, 2018. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Bill Savage of New Life Assembly. 3. Flag Salute Councilor Bill Bush led the flag salute. 4. Roll Call Present Absent Mayor - Chris Kelley None Vice-Mayor- Bill Bush Councilor -Doug Bonebrake Councilor - Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 7, 2018, Regular Meeting • August 14, 2018, Regular Meeting 8. Approve claims C. Accept donation from the Cherokee Nation and approve a budget amendment increasing estimated revenue in the General Fund by $5,000 and increasing the appropriation for expenditures in the Police Services budget by $5,000 D. Approval of Resolution 2018 -09, casting a vote for Ed Tinker, Oklahoma Municipal Retirement Fund District I Trustee E. Approval of Resolution 2018 -10, accepting a Beneficial Interest Amendment to the Regional Municipal Utility Authority (RMUA) Trust Indenture Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $2,084,890.15. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council August 21, 2018 Page 2 7. Consideration and appropriate action relating to Ordinance 1134, closing to the public use an alleyway located near 109 N Main Street and according to the recorded plat of Block 15 of the Original Townsite of Owasso, Oklahoma (Plat No. 1) Karl Fritschen presented the item recommending approval of Ordinance 1134. One citizen provided comment. After discussion, Mr. Bonebrake moved, seconded by Mr Bush to approve Ordinance 1134, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Association for Pelivan Transit services Josh Quigley presented the item recommending approval of an agreement in the amount of $51,000 with Grand Gateway Economic Development Association for Pelivan Transit services from October 1, 2018, to September 30, 2019, and authorization for the City Manager to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the agreement and authorize the City Manager to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to the East 96th Street North from North 119th East Avenue to North 129th East Avenue Roadway Improvement Project, Engineering Design Phase I Dwayne Henderson presented the item recommending approval of an Agreement for Engineering Services for Phase I engineering design of the East 96th Street North from North 119th East Avenue to North 129th East Avenue Roadway Improvements (excluding the bridge widening) with BKL Inc., of Tulsa, Oklahoma, in the amount of $450,000 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the agreement and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the award of a construction bid for Phase II of the East 76th Street North and Main Street Intersection Improvement Project Dwayne Henderson presented the item recommending to award the bid to Gradeline Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $117,671.00 and authorize the Mayor to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso City Council August 21, 2018 Page 3 11. Consideration and appropriate action relating to the award of a construction bid for Phase II of the FY 2017 -2018 Street Rehabilitation Project Dwayne Henderson presented the item recommending to award the base bid to KSL Dirtworks, LLC, of Tulsa, Oklahoma in the amount of $594,735.75 and authorize the Mayor to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to right -of -way acquisition for the East 116th Street North Roadway Improvement Project from North 129th East Avenue to North 135th East Avenue Roger Stevens presented the item recommending approval of an agreement with Frank Morrow for the acquisition of right -of -way and easement and authorization for payment in the amount of $107,342.95. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Roger Stevens further recommended approval of an agreement with Kathleen Morrow for the acquisition of right -of -way and easement and authorization for payment to Kathleen Morrow, Investment Property Exchange Services, Incorporated, in the amount of $107,342.95. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Lewis to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to right -of -way acquisition for the North Garnett Roadway Improvement Project from East 106th Street North to East 116th Street North Roger Stevens presented the item recommending approval of an agreement with TJ &T Properties, LLC, for the acquisition of right -of -way and easement, and compensation for damages in the amount of $55,925.00 and authorization for payment. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the award of a construction bid for an offsite waterline to serve the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Daniel Dearing presented the item recommending to award the bid to Creek Construction, LLC, of Skiatook, Oklahoma, in the amount of $317,761.00, and authorize the Mayor to execute the agreement, with the start of construction contingent upon the approval of a Owasso City Council August 21, 2018 Page 4 Utility Relocation Agreement between the City of Owasso and Washington County Rural Water District #3. There were no comments from the audience. After discussion, seconded by Ms. Lewis to award the bid and authorize the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 15. Report from City Manager None 16. Report from City Attorney None Mr. Bonebrake moved, Mayor to execute the 17. Report from City Councilors Councilor Bonebrake expressed appreciation to the Police Department for traffic control efforts on the first day of school. 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 8/4/18 • Health Care Self- Insurance Claims - dated as of 8/16/18 • Monthly Budget Status Report - July 2018 • Oklahoma Department of Environmental Quality Permit SL000072180577, Morrow Gravity Sanitary Sewer Extension, Facility No S -21310 • Fiscal Year Ending 2018 Annual Financial Report Tax Increment District No. 1, City of Owasso (Redbud TIF District) 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:25 pm. Dr. Chris Kelley, Mayor Juliann M. Stevens, City Clerk Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL ANNE K. KARN STERILIZATION SVCS $510.00 AT &T LONG DISTANCE CONSOLIDATED PHONE $27.66 JPMORGAN CHASE BANK AMAZON- REFUND ($26.66) JPMORGAN CHASE BANK AMAZON- SUPPLIES $123.26 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $56.21 JPMORGAN CHASE BANK CENTRAL POLICE - SUPPLI $26.80 JPMORGAN CHASE BANK GM PARTS NOW - SUPPLIES $140.90 JPMORGAN CHASE BANK LA POLICE- UNIFORM $102.98 JPMORGAN CHASE BANK LOWES - SUPPLIES $258.45 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $37.08 JPMORGAN CHASE BANK SERENITY - CREMATION SV $360.00 JPMORGAN CHASE BANK ULINE- SUPPLIES $133.92 JPMORGAN CHASE BANK VISTAPRINT- SUPPLIES $46.82 JPMORGAN CHASE BANK W ENGRAVERS- SUPPLIES $137.89 JPMORGAN CHASE BANK WALMART- SUPPLIES $220.52 JPMORGAN CHASE BANK WATERSTONE - CLEANING $81.55 JPMORGAN CHASE BANK WILL ROGERS- MEDICAL $68.00 GEN ANIMAL CONTROL - Total $2,305.38 CLEAN UNIFORM COMPANY UNIFORM SERVICE $8.56 JPMORGAN CHASE BANK TURF LAND -COVER $8.10 JPMORGAN CHASE BANK TURF LAND- REPAIR $243.14 SPOK, INC. PAGER USE $8.89 GEN CEMETERY -Total $268.69 CENTER FOR ECONOMIC DEVELOPMENT LEGAL CONSULTING SERV $180.00 GEN COM DEVTIF -Total $180.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $18.48 KALEY EVANS PAINTING WITH FRIENDS AUG $104.00 RON D. LEWIS KARATE CLASS INSTR $144.00 GEN COMM CTR DONATIONS -Total $266.48 AT &T LONG DISTANCE CONSOLIDATED PHONE $43.32 DRAKE SYSTEMS INC SERVICE $290.21 INCOG ASSESSMENT $1,000.00 JPMORGAN CHASE BANK AMAZON -FANS $703.96 JPMORGAN CHASE BANK COX - INTERNET $168.00 JPMORGAN CHASE BANK FACEBOOK- ADVERTISING $28.88 JPMORGAN CHASE BANK LOWES -WALL COVER $32.47 JPMORGAN CHASE BANK ORPA -MEMB RENEW $45.00 JPMORGAN CHASE BANK PROCEILING -TILES $549.95 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $44.22 JPMORGAN CHASE BANK WALMART- CLEANER $22.97 H Fund 01 GENERAL Claims List - 9/412018 Vendor Name Payable Description Payment Amount GEN COMMUNITY CENTER -Total $3,023.98 HAROLD RANDALL PINNEY MOWING SERVICES $200.00 JPMORGAN CHASE BANK APA- TRAINING $350.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $12.30 JPMORGAN CHASE BANK OFFICE DEPOT - RECEIPT $3.37 KENNETH LIVINGSTON MOWING SERVICES $200.00 OWASSO LAWN CARE MOWING SERVICES $2,400.00 TULSA COUNTY CLERK FILING FEES TULSA COUNTY $91.00 GEN COMMUNITY DEVELOPMENT • Total $3,256.67 JPMORGAN CHASE BANK IEDC -EXAM FEE $540.00 GEN ECONOMIC DEV -Total $540.00 AT &T LONG DISTANCE CONSOLIDATED PHONE $15.66 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN ($159.99) GEN EMERG PREPAREDNESS -Total ($144.33) CLEAN UNIFORM COMPANY UNIFORM SERVICE $26.14 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $26.93 GEN ENGINEERING -Total $53.07 INTEGRITY CLIENT SERVICES, LLC ACTUARIAL VALUATION $4,300.00 GEN FINANCE •Total $4,300.00 AT &T LONG DISTANCE CONSOLIDATED PHONE $594.56 DOERNER, SAUNDERS, DANIEL & LEGAL GENERAL $1,098.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $55.98 JPMORGAN CHASE BANK AMER WASTE- RENTAL $89.78 TULSA COUNTY CLERK FILING FEE TULSA COUNTY J $97.00 GEN GENERAL GOVERNMENT -Total $1,935.32 AT &T LONG DISTANCE CONSOLIDATED PHONE $15.66 GEN HISTORICAL MUSEUM -Total $15.66 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE $248.00 PROGR GEN HUMAN RESOURCES -Total $248.00 AT &T LONG DISTANCE CONSOLIDATED PHONE $22.66 JPMORGAN CHASE BANK COMM RESPONSE - SOFTWAR $1,320.00 JPMORGAN CHASE BANK COX - SUPPLIES $1,250.00 PEAK UPTIME NETAPP SERVER STORAGE $88,479.63 SYS SHI INTERNATIONAL CORP MICROSOFT TERMINAL $10,300.50 SERVER SHI INTERNATIONAL CORP MICROSOFT WINDOWS $2,349.44 SERVER GEN INFORMATION TECH -Total $103,722.23 JPMORGAN CHASE BANK ADMIRAL EXP -INK $91.00 Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK EMPLOYEE APPRECIATION $103.01 JPMORGAN CHASE BANK INTL INST -DUES $200.00 JPMORGAN CHASE BANK MEETING EXPENSE $28.96 JPMORGAN CHASE BANK PIKEPASS -FEE $9.00 GEN MANAGERIAL -Total $1,451.82 $431,97 ANDREA SMITH PARKS JANITORIAL SERVICES $1,410.00 AT &T LONG DISTANCE CONSOLIDATED PHONE $23.99 CITY OF OWASSO WATER $23,359.00 CLEAN UNIFORM COMPANY PARKS STAFF UNIFORMS $55.32 PROTECTION ONE ALARM MONITORING PARKS ALARM SYSTEM $73.94 INC WATERSTONE- CLEANING $122.75 ROGERS COUNTY RURAL WATER PARKS WATER SERVICE $324.04 DISTRICT CRYWOLF ALARMS $1,451.82 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $116.30 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY $167.24 PAR GEN PARKS -Total $1,451.82 $25,529.83 AT &T LONG DISTANCE CONSOLIDATED PHONE $312.79 JPMORGAN CHASE BANK APCO - TRAINING $30.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $233.98 JPMORGAN CHASE BANK OK PUBLIC SAFETY -TRAI $357.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $73.80 JPMORGAN CHASE BANK WATERSTONE- CLEANING $122.75 GEN POLICE COMMUNICATIONS -Total $1,130.32 PUBLIC SAFETY CORPORATION CRYWOLF ALARMS $1,451.82 GEN POLICE SERVICES - Total $1,451.82 CLEAN UNIFORM COMPANY UNIFORM SERVICE $124.97 JPMORGAN CHASE BANK GRAINGER- EQUIPMENT $249.00 SPOK, INC. PAGER USE $71.48 GEN STORMWATER -Total $445.45 AT &T LONG DISTANCE CONSOLIDATED PHONE $45.32 JPMORGAN CHASE BANK COX - SUPPLIES $69.95 JPMORGAN CHASE BANK ORELLY- SUPPLIES $33.98 GEN SUPPORT SERVICES -Total $149.25 CONSTRUCTION ENTERPRISES INC PERMIT REFUND $971.02 TREASURER PETTY CASH CC REFUND- ARMENDARIZ $50.00 GENERAL -Total $1,021.02 GENERAL -Total $150,130.81 20 AMBULANCE SERVICE COMMERCIAL POWER SOLUTIONS, LLC REPAIR $1,710.00 EXCELLANCE, INC PART $53.92 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,340.35 N Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK DOTY BELT -LIFT BELT $1,370.72 JPMORGAN CHASE BANK GCR- SERVICE $982.76 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES $1,051.72 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $1,089.40 JPMORGAN CHASE BANK LOWES- SUPPLIES $44.94 JPMORGAN CHASE BANK PLASTIQ -APP $1,793.75 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $704.78 JPMORGAN CHASE BANK SAFE KIDS- CERTIFICATI $85.00 JPMORGAN CHASE BANK SAFE KITS -REGIS FEE $85.00 JPMORGAN CHASE BANK SAFELITE- REPAIR $251.34 JPMORGAN CHASE BANK STRYKER -MAINT AGREE $11,636.00 JPMORGAN CHASE BANK SUMMIT - REPAIR $242.60 JPMORGAN CHASE BANK W &B SERVICE- REPAIR $448.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $49.92 JPMORGAN CHASE BANK ZOLL- SUPPLIES $1,342.44 MEDICLAIMS INC BILLING SERVICES $11,756.05 ROBERTS TRUCK CENTER OF OK, LLC PARTS $149.27 W &B SERVICE COMPANY L.P. SERVICE $342.39 AMBULANCE -Total $36,530.35 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $283.07 TREASURER PETTY CASH AMB SUB REF- RICHARDS $48.00 TREASURER PETTY CASH SR AMB DISC- THOMPSON $20.40 TREASURER PETTY CASH SR AMB DISC - ZIMMERMAN $20.40 AMBULANCE SERVICE -Total $371,87 AMBULANCE SERVICE -Total $36,902.22 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $8,093.45 JPMORGAN CHASE BANK AT &T -E911 MAPPING $710.70 E911 COMMUNICATIONS -Total $8,804.15 E -911 -Total $8,804.15 25 HOTEL TAX JPMORGAN CHASE BANK PIKEPASS -FEE $20.45 STRONG NEIGHBORHOODS -Total $20.45 HOTELTAX -Total $20.45 27 STORMWATER MANAGEMENT CLEAN UNIFORM COMPANY UNIFORM SERVICE $21.60 DEWBERRY WATER WORKS, LLC REPAIRS $700.00 JPMORGAN CHASE BANK ADVANTAGE CAR - REFUND $563.69 JPMORGAN CHASE BANK LODGING EXPENSE $677.55 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING $7,755.02 THE METROPOLITAN ENVIRONMENTAL DISPOSAL $40.00 TRUS STORMWATER- STORMWATER -Total $9,757.86 4 Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT -Total CAPITAL IMPROV GRANTS -Total $9,757.86 31 AMBULANCE CAPITAL TREASURER PETTY CASH TREASURER PETTY CASH AMBULANCE CAPITAL -Total SR AMB DISC- THOMPSON SR AMB DISC- ZIMMERMAN $3.60 $160 $7,20 WATER AMBULANCE CAPITAL -Total DUVALL ELECTRIC, LLC $720 34 VISION TAX TULSA COUNTY CLERK VSN RECAP GARNETT TO 129 -Total FILING FEE TULSA COUNTY J $30.00 $30.00 ACADEMY -SHOES VISION TAX -Total JPMORGAN CHASE BANK ACCURATE FIRE - SERVICE $30.00 36 CAPITAL IMPROV GRANTS EARTH SMART CONSTRUCTION INC 2017 HALE ACRES CDBG SEWE $31,337.65 CDBG17 -HALE ACRES SEWER -Total BUILDERS UNLIMITED VSN 2025 FESTIVAL PARK -Total REDBUD FESTIVAL PARK - VI $31,337.65 $77,608.11 $77,608.11 CAPITAL IMPROV GRANTS -Total $108,945.76 37 SALES TAX FIRE AT &T LONG DISTANCE CONSOLIDATED PHONE $164.66 CITY OF OWASSO WATER $255.50 DUVALL ELECTRIC, LLC ELECTRICAL WORK FIRE STA. $1,390.00 EMTEC PEST CONTROL, INC PEST CONTROL $85.00 JPMORGAN CHASE BANK ACADEMY -SHOES $194.99 JPMORGAN CHASE BANK ACCURATE FIRE - SERVICE $25.50 JPMORGAN CHASE BANK AMAZON- CAMERA LENS $143.00 JPMORGAN CHASE BANK AMAZON -PPE $46.88 JPMORGAN CHASE BANK AMAZON- SUPPLIES $89.99 JPMORGAN CHASE BANK AMAZON- TELEPHONE $54.79 JPMORGAN CHASE BANK AMAZON- UNIFORMS $97.97 JPMORGAN CHASE BANK ATWOODS - ABSORBANT $17.97 JPMORGAN CHASE BANK CMC RESCUE -ROPE BAG $172.00 JPMORGAN CHASE BANK CORNERSTONE -EQUIP $138.38 JPMORGAN CHASE BANK CUMMINS- REPAIRS $5,962.99 JPMORGAN CHASE BANK DALE &LEES - REPAIR $88.00 JPMORGAN CHASE BANK DICKS -SHOES $109.99 JPMORGAN CHASE BANK FAMILY ANIMAL MED -K9 $61.58 JPMORGAN CHASE BANK FLEET FEET -SHOES $108.00 JPMORGAN CHASE BANK HOMELANDSIX -STRAP $68.40 JPMORGAN CHASE BANK IMAGENET- COPIER RENTA $440.17 JPMORGAN CHASE BANK INDUST'L TRUCK -PAINT $618.00 JPMORGAN CHASE BANK INT'L ASSOC FIRE -DUES $289.00 JPMORGAN CHASE BANK LODGING EXPENSE $3,154.56 JPMORGAN CHASE BANK LOWES -PART $6.98 JPMORGAN CHASE BANK LOWES -PARTS $6.56 JPMORGAN CHASE BANK LOWES- REPAIR $13.96 E Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK LOWES - STORAGE $79.96 JPMORGAN CHASE BANK LOWES -TIMER $35.98 JPMORGAN CHASE BANK MEETING EXPENSE $76.78 JPMORGAN CHASE BANK NEW BALANCE -SHOES $57.00 JPMORGAN CHASE BANK ODIN MED -EQUIP $550.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.29 JPMORGAN CHASE BANK PIKEPASS -FEE $27.00 JPMORGAN CHASE BANK ROBERTSON -TIRES $711.99 JPMORGAN CHASE BANK ROGUE FITNESS -SHOES $119.95 JPMORGAN CHASE BANK RUNNERSWORLDSHOES $229.99 JPMORGAN CHASE BANK SAMS - SUPPLIES $246.13 JPMORGAN CHASE BANK SOUTHERN AG -ERROR CHA $22.18 JPMORGAN CHASE BANK SOUTHERN AG- REFUND ($22.18) JPMORGAN CHASE BANK TECHSMITH - SOFTWARE $268.72 JPMORGAN CHASE BANK TOOLUP -TOOL CABINET $1,972.48 JPMORGAN CHASE BANK TRACE ANALYTICS -KITS $364.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $577.87 JPMORGAN CHASE BANK UBER -FARE $53.21 JPMORGAN CHASE BANK ULINE -TAGS $92.61 JPMORGAN CHASE BANK UPS - POSTAGE $29.20 JPMORGAN CHASE BANK W &B SERVICE - REPAIR $2,194.39 JPMORGAN CHASE BANK WALMART -LOCK $14.37 JPMORGAN CHASE BANK WALMART- SUPPLIES $115.82 JPMORGAN CHASE BANK WS DARLEY -AXE $54.95 JPMORGAN CHASE BANK WS DARLEY- SHIPPING $15.90 NORTH AMERICA FIRE EQUIPMENT CO. PPE $2,036.90 NORTH AMERICA FIRE EQUIPMENT CO. SERVICE $829.00 NORTHERN SAFETY COMPANY, INC. PPE $729.90 SALES TAX FUND -FIRE -Total $25,295.21 SALES TAX FIRE - Total $25,295.21 38 SALES TAX POLICE AT &T LONG DISTANCE CONSOLIDATED PHONE $557.79 CITY OF OWASSO WATER $112.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $19.99 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $91.19 JPMORGAN CHASE BANK AMAZON- REFUND ($17.95) JPMORGAN CHASE BANK AMAZON- SUPPLIES $423.71 JPMORGAN CHASE BANK AMER PARKING LOT -PARK $5.00 JPMORGAN CHASE BANK AMER WASTE - RENTAL $108.56 JPMORGAN CHASE BANK AT YOUR SERVICE -RENTA $80.00 JPMORGAN CHASE BANK EMBLEM - UNIFORM ITEMS $585.00 JPMORGAN CHASE BANK GUARDIAN POINT -TOOLS $283.95 11 Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $21.42 JPMORGAN CHASE BANK INTERSTATE- SUPPLIES $50.00 JPMORGAN CHASE BANK LAW ENFORCE - TRAINING $700.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $229.97 JPMORGAN CHASE BANK MAGNETICMIC- SUPPLIES $112.97 JPMORGAN CHASE BANK MCALISTERS -EMPL RECOG $31.75 JPMORGAN CHASE BANK OACP - TRAINING $25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $14.99 JPMORGAN CHASE BANK QT -GAS $20.99 JPMORGAN CHASE BANK RAYALLEN -TOOLS $315.97 JPMORGAN CHASE BANK REASORS -EMPL RECOG $83.97 JPMORGAN CHASE BANK SAMS - SUPPLIES $193.51 JPMORGAN CHASE BANK SOUTHERN RUBBER -SUP $48.90 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $23.98 JPMORGAN CHASE BANK TJ MAXX- SUPPLIES $36.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $122.60 JPMORGAN CHASE BANK UPS - POSTAGE $37.63 JPMORGAN CHASE BANK USPS - POSTAGE $1.42 JPMORGAN CHASE BANK WALGREENS- SUPPLIES $16.75 JPMORGAN CHASE BANK WALMART- SUPPLIES $86.76 JPMORGAN CHASE BANK WATERSTONE- CLEANING $2,127.15 SOME'S UNIFORMS INC UNIFORM ITEMS $137.00 SPECIAL OPS UNIFORMS, INC UNIFORM ITEMS $110.00 SALES TAX FUND - POLICE -Total $6,797.99 SALES TAX POLICE -Total $6,797,99 39 SALES TAX STREETS CLEAN UNIFORM COMPANY UNIFORM SERVICE $94.14 JPMORGAN CHASE BANK AMERIFLEX- CONNECTORS $44.50 JPMORGAN CHASE BANK FLUID SPECIALTIES -CON $89.58 JPMORGAN CHASE BANK GRAINGER- EQUIPMENT $249.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $136.67 SIGNALTEK INC REPAIR $14,596.50 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC $4,081.69 SIGNALTEK INC TRAFFIC SIGNAL REPAIR, 14 $812.50 SPOK, INC. PAGER USE $130.07 TULSA COUNTY HIGHWAY CONSTRUCTION MISC SIGNS $207.60 SALES TAX FUND-STREETS -Total $20,442.25 SALES TAX STREETS - Total $20,442.25 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK FEDEX- COPIES $67.50 RONALD D. CATES, ATTORNEY AT LAW LEGAL FEES $345.00 Cl - GARN WID 96TH -106TH - Total $412.50 JPMORGAN CHASE BANK LOWES- APPLIANCES $4,361.29 7 Claims List - 9/4/2018 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK WEBSTAURANT- APPLIANCE $3,728.84 PEAK UPTIME VIDEO SURVEILLANCE $23,058.16 STORAG CI - POLICE BLDG -Total $31,148.29 FELKINS ENTERPRISES, LLC SIGNAGE $20.00 CIP 1061145TH INTERSECT -Total $20.00 TULSA COUNTY CLERK FILING FEE TULSA COUNTY J $15.00 CIP GARN RD WIDE 106 -116 -Total $15.00 CAP FLEET UPFITTERS, LLC VEHICLE EQUIPMENT $24,672.26 JOHN VANCE MOTORS, INC PD VEHICLES $29,410.50 CIP POLICE VEHICLES -Total $54,082.76 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - N $98,048.51 CIP SRVC RD IMP 106 -116 - Total $98,048.51 GRADE LINE CONSTRUCTION CONSTRUCTION $25,485.84 CIP STREET REHAB FYI -Total $25,485.84 JPMORGAN CHASE BANK INDUST'L TRUCK -UPFIT $4,829.08 F.S.#4 LADDER TRUCK -Total $4,829,08 CAPITAL IMPROVEMENTS -Total $214,041.98 70 CITY GARAGE AT &T LONG DISTANCE CONSOLIDATED PHONE $27.66 AT &T MOBILITY WIRELESS SERVICE $59.01 JPMORGAN CHASE BANK AMAZON -PARTS $25.87 JPMORGAN CHASE BANK AMAZON- REFUND ($3.79) JPMORGAN CHASE BANK AMAZON -TOOL $10.88 JPMORGAN CHASE BANK AMAZON -TOOLS $20.56 JPMORGAN CHASE BANK BUMP2BUMP -PART RESALE $973.98 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $30.26 JPMORGAN CHASE BANK DITCH WITCH -PARTS $751.99 JPMORGAN CHASE BANK HESSELBEIN -TIRES $818.96 JPMORGAN CHASE BANK KUBOTA -PARTS $102.02 JPMORGAN CHASE BANK LENOX- TOWING $170.00 JPMORGAN CHASE BANK MYERES -PARTS $42.54 JPMORGAN CHASE BANK NAPA -FLOOR JACKS $319.98 JPMORGAN CHASE BANK ORELLY -PARTS $656.08 JPMORGAN CHASE BANK SPEEDTECH LIGHTS -PART $1,619.55 JPMORGAN CHASE BANK TATE BOYS- SERVICE $79.95 JPMORGAN CHASE BANK TREADSTONE- TRACKS $1,400.00 JPMORGAN CHASE BANK UNITED FORD -PART RESA $489.45 JPMORGAN CHASE BANK UNITED FORD -PARTS $83.00 JPMORGAN CHASE BANK USPS- POSTAGE $24.75 CITY GARAGE -Total $7,702.70 0 Fund Claims List - 9/4/2018 Vendor Name Payable Description Payment Amount 70 CITY GARAGE -Total $7,702.70 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $17,574.81 WORKERS' COMP SELF -INS -Total $17,574.81 WORKERS' COMP SELF -INS -Total $17,574.81 77 GENERAL LIABILITY - PROPERT DAVID L. WEATHERFORD LEGAL ROSS $90.00 HALL, ESTILL, HARDWICK, GABLE, LEGAL $3,411.75 HALL, ESTILL, HARDWICK, GABLE, LEGAL DENTON $4,308.70 JPMORGAN CHASE BANK PRUITTS- REPAIR $17,382.91 GEN LIAR -PROP SELF INS - Total $25,193.36 GENERAL LIABILITY - PROPERT - Total $25,193.36 City Grand Total $631,646.75 n.,e • REAL Lharactar • REAL Lommunlly TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Public Infrastructure Improvements at FBC Owasso Mission DATE: August 31, 2018 BACKGROUND: The subject commercial property is the First Baptist Church Owasso Mission, located at 11341 N Garnett Road. Public Infrastructure includes sanitary sewer and potable water infrastructure and all appurtenances. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in August 2018 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements including sanitary sewer and potable water infrastructure and all appurtenances. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bond FBC OWASSO THE MISSION i ' - l - "A iAy �� 1. aaoon _- Ilers, •.: E— -Jill A ,, •/u a4 Cnl +E 116TH -. ST hi `:TH 1 Ils�gi Sia a I7a� 1 i i%_ SHUT f NG _«_ -.. CENT Ell- 1ATWDODS 1' • - H1GH11'A]'Sr � 9R11y[,.�ti'i 169& F 11510 0 lIS1`5 zs ,r `74. D t•1a t, I� 1" =376 n Location Ma I 08/21/2018 Mat) not guarantee of acutual held conditions. To be sure of complete accuracy, please contact the Farris, Earl From: Lombardi, Julie Sent: Wednesday, August 01, 2018 1:35 PM To: Eaton, Steven Subject: RE: Mission Owasso Steven, I have reviewed the maintenance bond for The First Baptist Church of Owasso —The Mission at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business In Oklahoma, and the amount of the bond is well within the surety's $151,958,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi jurtte Trout Lombardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918- 376 -1599 Email: jlombardi(o)cityofowasso com www.citvofowasso.com From: Eaton, Steven Sent: Wednesday, August 1, 201811:02 AM To: Lombardi, Julie <1LombardiPCitvOfOwasso.com> Subject: Mission Owasso Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton(@citvofowasso.com Phone 918 - 272 -4959 Cell 918- 693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 63686179 KNOW ALL MEN BY THESE PRESENTS, That we C2 Plumbing of Oklahoma LLC , as Principal (Developer and Contractor), and WESTERN SURETY COMPANY . as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal SUM Of Ninety-Four Thousand Two Hundred and 00/100 694,200.0 to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval ofthe First Baptist Church of Owasso -The Mission a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may beoome apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDI.11ON OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately furanced public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: July 1, 2018 SOUTNOPo' Attach Power of Attorney sd REAL Pooplo • REAL C�aractor • REAL Communiy TO: The Honorable Mayor and City Council FROM: David Hurst Fire Chief SUBJECT: Owasso Public Safety Operations and Training Complex (Fire Station #4) Underground Right -of -Way Utility Easement DATE: August 31, 2018 BACKGROUND: With the Construction of the Owasso Public Safety Operations and Training Complex (Fire Station #4) project, an Underground Right -of -Way Utility Easement is needed for the purpose of constructing, operating and maintaining electrical service to the property. The electrical service is being provided by the Public Service Company of Oklahoma (PSO). PROPOSED EASEMENT: PSO has submitted a proposed Underground Right -of -Way Utility Easement. This document has been reviewed by Public Works, and the City Attorney. RECOMMENDATION: Staff recommends granting the Underground Right -of -Way Utility Easement to Public Service Company of Oklahoma (PSO) providing electric service to Fire Station #4. ATTACHMENT: Proposed PSO Utility Easement Exhibit "A" PSO Agent: Lisa Goodman / Joseph Chebaibai 212 E. 6`h St W.R. #: 67757501 Tulsa, OK 74119 OK180543 UNDERGROUND RIGHT -OF -WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS: That: City of Owasso, hereinafter referred to as "Grantor(s) ", for the sum of One Dollar ($1.00) and other good and valuable considerations in hand paid, the receipt and sufficiency of which as consideration for any and all direct and indirect, current damage, injury or diminution in value to the property covered by this easement, or the property of Grantor(s) adjacent thereto is hereby acknowledged, hereby grants, bargains, sells and conveys unto PUBLIC SERVICE COMPANY OF OKLAHOMA, an Oklahoma corporation, its successors and assigns, hereinafter referred to as "Grantee ", an easement consisting of the perpetual right, privilege and authority to construct, operate, maintain, reconstruct and remove an underground electrical system consisting of conduits, wires, cables, fixtures, surface- mounted transformers and pedestals and other appurtenances for the transmission, transformation, regulation and distribution of electrical current and other forms of energy and for the transmission or communication of data, audio and video information under, upon and across a portion of a tract or parcel of land owned by Grantor(s). Such tract or parcel is located in Section 5, Township 21 North, Range 14 East, I.B. & M., Tulsa County, State of Oklahoma, and is described as follows: The East Half of the East Half of the Southeast Quarter of the Southwest Quarter (E /2 E/2 SEA SWA) of Section Five (5), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, Oklahoma, according to the U.S. Government Survey thereof. The easement and right -of -way granted hereby is more fully described on Utility Exhibit (1 of 2), and as depicted on Utility Exhibit (2 of 2), attached hereto and made a part hereof. Grantor(s) warrant that the surface of the earth upon said easement will not be lowered without prior consent of Grantee. This covenant is recognized as being necessary for the protection of the underground facilities and the public. Grantor(s) agrees to be responsible for any damage to the facilities. Grantor(s) agrees to prevent the placement of any structure within said easement. While the installations to be made by Grantee in pursuance of this grant are made to facilitate the development of Grantors' property and are permanent in nature, Grantor(s) nevertheless reserves the right to require relocation of all or part of said facilities installed by Grantee hereunder to the extent, from time to time, as is necessary to permit the further development of said property, upon the condition, however, and it is hereby agreed that Grantor(s), or the successors in interest to Grantor(s), will bear the cost of any and all such relocations. PSO 212 E. 6`h St Tulsa, OK 74119 Agent: Lisa Goodman / Joseph Chebaibai W.R. #:67757501 OK180543 ALSO granting said Grantee, its successors and assigns, the perpetual right, privilege and authority to prevent the placement of any structure that may, in the judgment of the Grantee, interfere with or endanger said underground electrical system or its maintenance and operation; and to enter upon the above described premises for the purposes of constructing, operating, maintaining, reconstructing and removing its underground electrical system aforesaid, and further granting to said Grantee, its successors and assigns, the right, privilege and authority to construct, operate, maintain, reconstruct and remove such underground electrical system under, upon, over and across any street, alley, highway, railroad or other right -of -way now or hereafter established and existing on or across said premises or adjoining the same or adjacent thereto. The failure of Grantee to exercise any of the rights granted hereby, in whole or in part, for any period of time shall not be deemed to constitute a waiver, release, abandonment or limitation of such easement, right, privilege or authority. Grantor(s) hereby reserves the right to make such use of the land included within the easement as is not inconsistent with the rights, privileges and authorities granted hereby. Grantor(s) hereby warrants unto Grantee that Grantor(s) will defend the easement and all rights, privileges and authorities hereby granted against every person or persons who may lawfully claim an interest in the property of Grantor(s) contrary thereto. Grantor(s) hereby acknowledges that this document contains the entire agreement between Grantor(s) and Grantee regarding the easement, rights, privileges and authority granted herein and that Grantor(s) is not relying upon any oral or written representations or assurances given by Grantee in connection with the negotiations for this document. Any special agreements between Grantor(s) and Grantee shall be in writing, and signed by both parties. SIGNED AND DELIVERED this day of 2018. Attest: City of Owasso Julie Stevens, City Clerk (SEAL) Chris Kelley, Mayor PSO Agent: Lisa Goodman / Joseph Chebaibai 212 E. 6' St W.R. #: 67757501 Tulsa, OK 74119 OK180543 (Acknowledgment In A Representative Capacity) State of Oklahoma ) )SS. County of ) The foregoing instrument was acknowledged before me this day of 2018, by Chris Kelley as Mayor of the City of Owasso, on behalf of the City. My Commission Expires: My Commission Number: (SEAL) Notary Public PARCEL 1, EXHIBIT "A" N 68'41'04; E UTILITY EASEMENT 43.66 Page 2 of 2 R 14 E S 0118'56" C.B: N 43'41'04' E E C.D.= 10.61' N 011856 W East 126th Street North 6.41' R =7.50' 15.65' N 41'04" E 11.78' N 88'40'19" E 15.65' Nos N 2.75' 5.00 S 01'18'56" E Or. 2QJ S 1'18'56 E C.B =S43'41'04'W N 6.59' C.D: 17.68' �rT 0100,00, 9t d R= 12.50' Fs ° ¢ T 4.88 19.63' IQs y N 018 941; W 1.36' 43.66" w S 88'41'04" W S 88'4104 W E s 21 ca N 52 '32" E 16.39' N 29.94 S 88'41'04; W orb N 74.88 z S 00'00'00° E $,s 5.00' ®� z° N 02'46 S 88'42'16' W 7" W ossNa 5 7 67.53' ® TRAC 17019' S 0119'42" E C.B: S4617'37"E East 116th Street North 29.78' " C.D:10.61' S 525332 W 32.71 R =7.50' Location Map 86' 165.15' N 42'23` 11.78' ( S 02'46'57' E N 0 9009" W C.B =N4617'.JrW N 68. • S 00'00'18' W C.D: 3.54 13' E R=2.50' 57.63' 93- S 011737' E 32.71' 3.93 45.28' N 88'47'3;; E S 88'42'23" W N 0117'37' W 18 -- N 86'47'30" E 1 / 181.87 4.47' S 88'4730° W S 0112'30" E 2.12' 22.43' S 00'00'18" W 12.15' 10.44' 4i N 011856' W S 88'41'04` W Scale 1° =100' 3 35.90' CD �_ S 88413'094` W S 46'07'51" W o 50 too 200 n ' N �) � j1N 446b7351" E Point of S 66'41'22" W Beginning 315.86' ------------------------------ N 78'50'16" W i N 77.50 W 77.50' 10.00' v- -So uthe Corner of the E /2, / SE /4 S-14 Y-21-19', Section 5, R -14 -E 5, East 116th Street North Point of Commencement FILE: 180310LG -1 Notes 1. THE BEARING BASE FOR THIS EXHIBIT IS BASED ON SOUTH LINE OF Cp ep �C�T THE SOUTHWEST QUARTER OF SECTION 5, TOWNSHIP 21 NORTH, BENNE 1 RANGE 14 EAST, TULSA COUNTY AS N88'47'11 °E. SURVEYING, INC. 2. SEE PARCEL 1, EXHIBIT "A" PAGE 1 FOR LEGAL DESCRIPTION AND P.o. BOX 145, aWTUU, ON 7439 SURVEYOR'S CERTIFICATE. PHONE. (411) 475 -7414 PAX: (ate) 475 -7485 I& ND_ 4502 W. DAIS 6/30/15 BENNETT� .' SURVEYING, INC. PARCEL 1, EXHIBIT "A" UTILITY EASEMENT LEGAL DESCRIPTION A TRACT OF LAND BEING A PART OF THE EAST HALF OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION FIVE (5), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: COMMENCING AT THE SOUTHEAST CORNER OF SAID E/2 E12 SE /4 SW /4, THENCE N01 018'38 "W ALONG THE EAST LINE OF SAID E/2 E/2 SE /4 SW /4 FOR A DISTANCE OF 77.50 FEET, THENCE S88 °41'22 "W FOR A DISTANCE OF 315.86 FEET TO THE POINT OF BEGINNING; THENCE N78 °50'16 "W FOR A DISTANCE OF 10.00 FEET; THENCE NI 1'09'44"E FOR A DISTANCE OF 227.84 FEET; THENCE N00 °00'18 "E FOR A DISTANCE OF 68.53 FEET; THENCE NO2 046'57 "W FOR A DISTANCE OF 170.19 FEET; THENCE N52 °53'32 "E FOR A DISTANCE OF 29.94 FEET; THENCE N01 °19'42 "W FOR A DISTANCE OF 80.41 FEET; THENCE N8804 1'04"E FOR A DISTANCE OF 32.75 FEET; THENCE SO 1 ° 18'56 "E FOR A DISTANCE OF 6.41 FEET; THENCE N88 141'04 "E FOR A DISTANCE OF 43.66 FEET TO THE BEGINNING OF A CURVE, SAID CURVE TURNING TO THE LEFT THROUGH AN ANGLE OF 90 °00'00 ", HAVING A RADIUS OF 7.50 FEET, A LENGTH OF 11.78 FEET AND WHOSE LONG CHORD BEARS N43 041'04 "E FOR A DISTANCE OF 10.61 FEET. THENCE NO1 018'56 "W FOR A DISTANCE OF 15.65 FEET; THENCE N88 °40'18 "E FOR A DISTANCE OF 5.00 FEET; THENCE SO1 ° 18'56 "E FOR A DISTANCE OF 15.65 FEET TO THE BEGINNING OF A CURVE, SAID CURVE TURNING TO THE RIGHT THROUGH AN ANGLE OF 90 °00'00 ", HAVING A RADIUS OF 12.50 FEET, A LENGTH OF 19.63 FEET AND WHOSE LONG CHORD BEARS S43 041'04 "W FOR A DISTANCE OF 17.68 FEET. THENCE S88 041'04 "W FOR A DISTANCE OF 43.66 FEET; THENCE S01 °18'56 "E FOR A DISTANCE OF 6.59 FEET; THENCE S88 °41'04 "W FOR A DISTANCE OF 1.36 FEET; THENCE S00 °00'00 "E FOR A DISTANCE OF 74.88 FEET; THENCE S88 °42'16 "W FOR A DISTANCE OF 5.00 FEET; THENCE N00 °00'00 "E FOR A DISTANCE OF 74.88 FEET; THENCE S88 041'04 "W FOR A DISTANCE OF 16.39 FEET; THENCE SOl °19'42 "E FOR A DISTANCE OF 67.53 FEET; THENCE S52 °53'32 "W FOR A DISTANCE OF 29.78 FEET; THENCE S02 °46'57 "E FOR A DISTANCE OF 165.15 FEET; THENCE SOO °00'18 "W FOR A DISTANCE OF 57.63 FEET; THENCE N88 047'30 "E FOR A DISTANCE OF 189.71 FEET; THENCE NOl °17'37 "W FOR A DISTANCE OF 45.27 FEET TO THE BEGINNING OF A CURVE, SAID CURVE TURNING TO THE LEFT THROUGH AN ANGLE OF 90 °00'00 ", HAVING A RADIUS OF 2.50 FEET, A LENGTH OF 3.93 FEET AND WHOSE LONG CHORD BEARS N46 017'37 "W FOR A DISTANCE OF 3.54 FEET. THENCE S88 04223 "W FOR A DISTANCE OF 32.71 FEET; THENCE N O1 112'49 "W FOR A DISTANCE OF 5.00 FEET; THENCE N88 °42'23 "E FOR A DISTANCE OF 32.71 FEET TO THE BEGINNING OF A CURVE, SAID CURVE TURNING TO THE RIGHT THROUGH AN ANGLE OF 90 °00'00 ", HAVING A RADIUS OF 7.50 FEET, A LENGTH OF 11.78 FEET AND WHOSE LONG CHORD BEARS S46 017'37 "E FOR A DISTANCE OF 10.61 FEET. THENCE S01017137 11E FOR A DISTANCE OF 45.28 FEET; THENCE N88 °47'30 "E FOR A DISTANCE OF 4.47 FEET; THENCE S01012'30 "E FOR A DISTANCE OF 22.43 FEET; THENCE S88 °41'04 "W FOR A DISTANCE OF 10.44 FEET; THENCE S46 107'51 "W FOR A DISTANCE OF 35.90 FEET; THENCE S88 °41'04 "W FOR A DISTANCE OF 7.39 FEET; THENCE N46 °07'51 "E FOR A DISTANCE OF 36.35 FEET; THENCE N01 018'56 "W FOR A DISTANCE OF 12.15 FEET; THENCE S88 147'30 "W FOR A DISTANCE OF 181.87 FEET; THENCE SOO °00'18 "W FOR A DISTANCE OF 2.12 FEET; THENCE S 11 009'44 "W FOR A DISTANCE OF 228.82 FEET TO THE POINT OF BEGINNING; FILE: 180310LG -I PAGE 1 OF 2 LEGAL DESCRIPTION WAS PREPARED ON JULY 27, 2018 BY CLIFF BENNETT, PLS #1815 WITH THE BEARINGS BASED ON SOUTH LINE OF THE SOUTHWEST QUARTER OF SECTION 5, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY AS N88 °47'11 "E. SURVEYOR'S CERTIFICATE I, CLIFF BENNETT OF BENNETT SURVEYING, INC., CERTIFY THAT THE LEGAL DESCRIPTION HEREON CLOSES IN ACCORDANCE WITH CURRENT TOLERANCES AND IS A TRUE REPRESENTATION OF THE UTILITY EASEMENT DESCRIBED, AND THAT THE SURVEY OF THE UTILITY EASEMENT MEETS THE MINIMUM TECHNICAL STANDARDS AS ADOPTED BY THE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS FOR THE STATE OF OKLAHOMA. WITNESS MY HAND AND SEAL THIS 27TH DAY OF JULY 2018. �$bDluY4 -e l stn J[/. /if�,Q CLIFF d CLIFF BENNETT, PLS BENNETT m OKLAHOMA NO. 1815 C CERT. OF AUTH. NO. 4502 1815 nc EXP. DATE JUNE 30, 2020 FILE: 180310LG -1 PAGE 2 OF 2 PARCEL 1, EXHIBIT "A" UTILITY EASEMENT CLOSURE REPORT POINT OF BEGINNING: North: 488578.26' East: 2607142.01' Segment #1: Line Course: N78° 50' 16 "W Length: 10.00' North: 488580.20' East: 2607132.20' Segment #2: Line Course: Nl l° 09'44"E Length: 227.84' North: 488803.73' East: 2607176.31' Segment #3: Line Course: N00° 00' 18 "E Length: 68.53' North: 488872.26' East: 2607176.31' Segment 44: Line Course: NO2° 46'57"W Length: 170.19' North: 489042.25' East: 2607168.05' Segment #5: Line Course: N52° 53'32"E Length: 29.94' North: 489060.31' East: 2607191.93' Segment #6: Line Course: N01' 19'42"W Length: 80.41' North: 489140.70' East: 2607190.06' Segment 47: Line Course: N88° 41'04"E Length: 32.75' North: 489141.45' East: 2607222.81' Segment #8: Line Course: S01° 18'56"E Length: 6.41' North: 489135.04' East: 2607222.95' Segment #9: Line Course: N88° 41'04"E Length: 43.66' North: 489136.05' East: 2607266.60' Segment #10: Curve Length: 11.78' Radius: 7.50' Delta: 090.00 (d) Tangent: 7.50' Chord: 10.61' Course: N430 41'04"E Course In: N011 18'56"W Course Out: N88° 41'04"E RP North: 489143.54' East: 2607266.43' End North: 489143.72' East: 2607273.93' Segment #11: Line Course: N0P 18'56"W Length: 15.65' North: 489159.37' East: 2607273.57' Segment #12: Line Course: N88° 40' 18 "E Length: 5.00' North: 489159.48' East: 2607278.57' Segment #13: Line Course: SOP 18'56"E Length: 15.65' North: 489143.84' East: 2607278.93' Segment #14: Curve Length: 19.63' Radius: 12.50' Delta: 090.00 (d) Tangent: 12.50' Chord: 17.68' Course: S43° 41'04"W Course In: S88° 41'04"W Course Out: SOP 18'56"E RP North: 489143.55' East: 2607266.43' End North: 489131.05' East: 2607266.72' Segment #15: Line Course: S88° 41'04"W Length: 43.66' North: 489130.05' East: 2607223.07' Segment #16: Line Course: SOl° 18'56"E Length: 6.59' North: 489123.46' East: 2607223.22' Segment #17: Line Course: S88° 41'04"W Length: 1.36' North: 489123.43' East: 2607221.86' Segment #18: Line Course: S00* 00'00"E Length: 74.88' North: 489048.55' East: 2607221.86' Segment #19: Line Course: S88° 42' 16 "W Length: 5.00' North: 489048.44' East: 2607216.86' Segment #20: Line Course: N00° 00'00"E Length: 74.88' North: 489123.32' East: 2607216.86' Segment #21: Line Course: 888° 41'04"W Length: 16.39' North: 489122.94' East: 2607200.48' Segment #22: Line Course: S0P 19'42"E Length: 67.53' North: 489055.43' Ea�t:2607202.04' Segment #23: Line Course: S52153' 32 "W Length: 29.78' North: 489037.46' East: 2607178.29' Segment #24: Line Course: S02° 46'57E Length: 165.15' North:488872.50' East: 2607186.31' Segment #25: Line Course: S00' 00'18"W Length: 57.63' North: 488814.87' East: 2607186.30' Segment #26: Line Course: N880 47'30"E Length: 189.71' North: 488818.88' East: 2607375.97' Segment #27: Line Course: NOP 17'37"W Length: 45.27' North: 488864.13' East: 2607374.95' Segment #28: Curve Length: 3.93' Radius: 2.50' Delta: 090.00 (d) Tangent: 2.50' Chord: 3.54' Course: N46° 17' 37"W Course In: S88° 42' 23 "W Course Out: NOP 17'37"W RP North: 488864.08' East: 2607372.45' End North: 488866.58' East: 2607372.39' Segment #29: Line Course: S88° 42' 23 "W Length: 32.71' North: 488865.84' East: 2607339.69' Segment #30: Line Course: N0P 12'49"W Length: 5.00' North: 488870.84' East: 2607339.58' Segment #31: Line Course: N88° 42'23"E Length: 32.71' North: 488871.58' East: 2607372.28' Segment #32: Curve Length: 11.78' Radius: 7.50' Delta: 090.00 (d) Tangent: 7.50' Chord: 10.61' Course: S46° 17'37"E Course In: S0P 17'37"E Course Out: N88° 42'23"E RP North: 488864.08' East: 2607372.45' End North: 488864.25' East: 2607379.95' Segment #33: Line Course: S0V 17'37"E Length: 45.28' North: 488818.98' East: 2607380.98' Segment #34: Line Course: N88° 47'30"E Length: 4.47' North: 488819.07' East: 2607385.45' Segment #35: Line Course: S0P 12'30"E Length: 22.43' North: 488796.65' East: 2607385.92' Segment #36: Line Course: S88° 41' 04 "W Length: 10.44' North: 488796.41' East: 2607375.48' Segment #37: Line Course: S46° 07' S1 "W Length: 35.90' North: 488771.53' East: 2607349.60' Segment #38: Line Course: S88° 41'04"W Length: 7.39' North: 488771.36' East: 2607342.21' Segment #39: Line Course: N46° 07'51 "E Length: 36.35' North: 488796.55' East: 2607368.42' Segment #40: Line Course: N011 18'56"W Length: 12.15' North: 488808.70' East: 2607368.14' Segment #41: Line Course: S88° 47' 30 "W Length: 181.87' North: 488804.86' East: 2607186.31' Segment #42: Line Course: S00° 00' 18 "W Length: 2.12' North: 488802.74' East: 2607186.31' Segment #43: Line Course: SII° 09'44 "W Length:228.82' North: 488578.25' East: 2607142.01' Perimeter: 2188.64' Area: 9758.25 Sq. Ft. Error Closure: 0.01 Course: S06° 28'22"E Error North: -0.013 East: 0.001 Precision 1:218394.00 sd REAL MOpN • REAL Chufcbr• REAL Cmmmunlq TO: The Honorable Mayor and City Council FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Owasso Strong Neighborhood Initiative DATE: August 31, 2018 BACKGROUND: Verizon Foundation's Volunteers Program supports communities and causes that are most important to their employees. Volunteers Program affords employees the opportunity to earn funding for organizations where they volunteer 50 or more hours in a calendar year. During 2017, Owasso resident and Verizon employee, Tim Raines, volunteered over 50 hours to OSNI- Owasso CARES and submitted confirmation of volunteer service. The Verizon Foundation awarded a grant in the amount of $750 to the Owasso Community Foundation on behalf of OSNI - Owasso CARES. The Owasso Community Foundation is now remitting these funds to OSNI- Owasso CARES. The donated funds will be combined with monies included in the FY 19 approved OSNI budget to purchase a tent to be used at OSNI- Owasso CARES Day of Service and other volunteer events. RECOMMENDATION: Staff recommends City Council acceptance of a donation from the Owasso Community Foundation and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues and increasing the appropriation for expenditures in the Strong Neighborhood department by $750. �')wAIS5V REAL People • REAL Character • REAL Community TO: The Honorable Mayor and City Council FROM: Josh Quigley Owasso Community Center Manager SUBJECT: Donations for Community Center DATE: August 31, 2018 BACKGROUND: In July of this year, the Owasso Community Center received donations from some of the Center's user groups to help purchase a new freezer for the Center. VFW Post 7180 donated $1,000, VFW Post 7180 Auxiliary donated $500, and the Owasso Golden Agers Foundation donated $500 for the sole purpose of replacing the existing commercial freezer that, recently, has become unreliable and needs frequent maintenance and repair. The combined total of the three donations is $2,000, which staff estimates will cover approximately 75% of the cost of a new commercial freezer. BUDGET AMENDMENT: A budget amendment is needed in order to make current funds available for expenditure in the Community Center FY19 budget. This budget amendment would increase the General Fund revenues and appropriation for expenditures by $2,000.00, RECOMMENDATION: Staff recommends acceptance of the donations from VFW Post 7180 in the amount of $1,000, VFW Post 7180 Auxiliary in the amount of $500, and the Owasso Golden Agers Foundation in the amount of $500, and approval of a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Community Center budget by $2,000. sd RFAt People REALC actor RGI Communiq TO: Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Tulsa County Inter -local Agreement- Invoice Payment East 116th Street North and North 129th East Avenue Intersection Improvements DATE: August 31, 2018 BACKGROUND: The intersection at East 116th Street North and North 129th East Avenue is jointly owned and maintained by Tulsa County and City of Owasso. Since 2015, staff and the consultants have been designing the project, clearing the environmental concerns, establishing utility corridors for utility relocation, and acquiring right -of -way. Tulsa County and the City of Owasso agreed to share costs for project engineering design, right -of- way, utility relocation and construction as part of the application with Oklahoma Department of Transportation (ODOT). The first Inter -local Agreement for Engineering Design was approved on April 21, 2015. The Right -of -way Acquisition Inter -local Agreement was approved March 7, 2017, and the Utility Relocation Inter -local Agreement was approved on May 15, 2018. Since Tulsa County is the project lead, the City of Owasso has agreed to reimburse Tulsa County for 50% of the actual costs for the engineering design, relocations of Oklahoma Natural Gas, Verdigris Valley Electric, Washington County Rural Water District #3 and Grand River Dam Authority utilities conflicting with the intersection widening project, and the total of the negotiated costs to acquire right -of -way, easements and compensate for damages. Engineering plans are at 907o design. The utility companies have prepared plans and entered into agreements with Tulsa County and right -of -way acquisition is in the last stages of negotiation. INVOICE DETAILS: Currently, Engineering design fees are $209,273. To date, the City of Owasso has reimbursed Tulsa County $98,989 towards the engineering services. Right -of -way cost is anticipated to total $485,481.52 and private utility relocation is expected to total $370,207.12. Based on current expenditures and estimates for future expenditures, the City of Owasso's 50% share for the three services is projected to be $437,991.82 (see Attachment). FUNDING: Funding for the project is included in the Capital Improvements Budget. RECOMMENDATION: Staff recommends authorization for payment to Tulsa County for reimbursable engineering fees, estimated utility relocation fees and land acquisition costs of $437,991.82 for the East 116th Street North and North 129th East Avenue project. ATTACHMENTS: Location Map Tulsa County Invoice CITY OF OWASSO F.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com E 116th STREET N AND N 129th E AVE INTERSECTION LOCATION MAP 6121/14 City of Owasso Public Works Department P.O. Box 180 Owasso, OK 74055 County Engineer A Department of the Board of County Commissioners Tulsa County Administration Bldg. 500 South Denver Tulsa, Oklahoma 74103 -3832 (918)596-5730 August 21, 2018 Attn: Roger Stevens, Public Works Director Dear Mr. Stevens: TOM RAINS COUNTY ENGINEER This office is forwarding an invoice and summary sheet for the Engineering Design, Right of Way acquisition, and Utility Relocations for improvements at the intersection of 116th Street North and 129th East Avenue. As specified in our agreement, we are requesting one half of the expenditure amount for these activities. Should there be additions or deletions to the costs, we can settle those differences when they are known. Please note the Utility Relocation expenses are estimates at this time, and we can adjust our funds after completion of this phase. Also, there will be additional costs for the remaining right of way parcels, and possibly additional utilities to relocate. If you do not have this amount of funds budgeted at this time, give me a call and we can make adjustments to our invoice. Please let the know if you have questions or concerns. Tom Rains ON = Attachments XC: File Anticipated Expenditures as of August 21, 2018 $1,073,961.64 Owasso Share (50%) $536,980.82 Less Paid $98,989,00 Requested funds $437,991.82 $98,989.00 Date 2/3/2016 5/19/2016 Request for Funds JP 30703 -116th St No 129th E Ave Contractor /Vendor Contract Amount /Estimate Notes Owasso Reimbursment Walter P. Moore $167,987.00 Design $83,993.50 WPM Amendment 1 $29,991.00 Design $14,995.50 WPM Amendment RWD3 $11,295.00 Design Buffalo Land Abstract $1,350.00 Title Search Geodeca LLC $950.00 RW Staking Buffalo Land Abstract $50.00 Title Search Jones Lang Lasalle $9,000.00 Appraisals Joe Morrow $178,850.00 RW Kathleen Morrow $178,850.00 RW Edwin J. Douthis, Jr. $8,930.52 RW CrossTimbers - PaulDean $59,381.00 RW Michael Finder $57,120.00 Est. RW GRDA Est. $21,391.00 Util. Relocate ONG Est. $323,296.00 Util. Relocate WEC Est. $25,520.12 Util. Relocate Anticipated Expenditures as of August 21, 2018 $1,073,961.64 Owasso Share (50%) $536,980.82 Less Paid $98,989,00 Requested funds $437,991.82 $98,989.00 Date 2/3/2016 5/19/2016 s� REAL Paoplo • REAL CM1aracter •REAL Community TO: The Honorable Mayor and City Council FROM: Larry Langford Director of Recreation and Culture SUBJECT: Owasso Sports Park Dugout /Bleacher Covers and Fence Toppers Project Acceptance and Final Payment DATE: August 31, 2018 BACKGROUND: On November 5, 2014, The Tulsa County Vision Authority adopted a resolution that states Owasso is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City Council approved Resolution 2015 -08 identifying eligible projects for these funds. Portions of these funds were designated for improvements to the Owasso Sports Park. On March 30, 2018, City Council awarded a contract to Phoenix Construction, Inc. in the amount of $101,496 for sports park improvements. Improvements included installation of dugout and bleacher coverings and fence toppers on all baseball and softball fields located within the Owasso Sports Park. FINAL INSPECTION: In July 2018, Phoenix Construction, Inc. completed all required work identified within the construction contract. Final inspection of construction was completed in August 2018 by the Parks Department. All standards for acceptance have been met. FUNDING: Funds for Sports Park Improvements are included in the Vision 2025 Funds. RECOMMENDATION: Staff recommends acceptance of the Sports Park Dugout /Bleacher Covers and Fence Toppers Project and authorization for final payment to Phoenix Construction, Inc. in the amount of $59,837.40, resulting in a final contract amount of $101,496. ATTACHMENTS: Final Pay Application G702 APPLICATION and CERTIFICATE for PAYMENT ADDITIONS DEDUCTIONS Total changes approved in Previous months by Owner To: The City of Owasso Project: .Owasso Sports Complex Application No: 2 Distribution to: 10320 E. 116th St.N. Bleacher / Dugout Canopies, TOTALS Owasso, OK 74055 Shade Structures and Fence APP' Date: July 19, 2018 0 OWNER NSTRUCTION MGP.. From: Phoenix Construction Disaster Guard Period to: July 19, 2018 ❑ ARCHITECT Services Inc. Project No: - ❑ CONTRACTOR ❑ OTHER 14711 Bristol Park Blvd. Contract Date: April 3, 2018 Contract For: Owasso Sports Complex Via Architect: CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knrnNledge. (((j Application is made for payment. as shown below, in connection with the contract. information and belief the Work covered by this Application for Payment has been completer Continuation Sheet, G703, is attached. in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments 1. ORIGINAL CONTRACT SUM 1 101,496.001 received from the Owner, and that current payment shown herein is now due. 2. Net Change By Change Orders 3. CONTRACT SUM TO DATE 101,496.00 4. TOTAL COMPLETED AND STORED TO DATE 101,496.00 5. RETAINAGE: a. of Completed Work 0.00 b. of Stored Material 0.00 TOTAL RETAINAGE 0.00 6. TOTAL EARNED LESS RETAINAGE 101,496.00 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT 41,658.60 S. CURRENT PAYMENT DUE 59,837.40 9. BALANCE TO FINISH, INCLUDING RETAINAGE 0.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in Previous months by Owner Total approval this Month TOTALS NET CHANGES by Change Order 9m q o l bq aokgaiLo CONTRACTp Phoenix Construction Disaster Services, Inc. By: C Date: July 19 2n Jereey Hume resident State of. Oklahoma County of: Oklahoma Subscribed and sworn before me this 19th day of July 2 Jeremy Hume / President personalty appeared before me, the undersigned notary public. and provided satisfactory evidence of identification to be the person who signed this document in my presence and more or affirmed to me that the contents of this document are truthful and accurate to the best of hislher knowledge and belief. Notary Pub1CA7/Z!�/ a.X -fl r,�� My Commission exp;res: CERTIFICATE FOR PAYMENT In accordance with the Contract Documents• based on on -site observations and the data comprising this application. the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract n s. and the o tractor is entitled to payment of the AMOUNT CERTIFIED \ AMOUNT CERTIFIED (Attach explanation if amount certified differs from the am_ oun for. Initial all figures on this Application and on the Continuation Sheet that are changed to cordon to the amount certified.) ARCHITECT: By: Date: 31 �� This Certificate is not negotiable. The AMOUNT CERTIFIED Is Payah!a only to the Contractor named herein. Issuance, payment and acceptance of payment are enmuof prejudice to any rights of the Omer or Contractor under this Contract. - CA•JPO`: YC„ sns:,tl --se zr: c• 7:epl 9. ,u.ne,.: ^- Gh :nes this ," au[cn pnntec s : s r:�• carry �::' zc-i.�- �ha- =.rg -n ;. , yr•c ; � r_. . Tr�R < {�S�F't r•:�U:[ yw ��SafoSo ^r:rc =ox (a199i:07]FLL RIGWC � ?SERYp.0 Z &F CONTINUATION SHEET G703 PROJECT: Owasso Sports Complex Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractors signed Certification is attached. Use Column I on Contracts where variable retainage for line items may apply. Phoenix Construction Disaster Services Page i of 1 Application No: 2 . App. Date: July 19, 2018 Period to: July 19, 2018 A B C D E F G H t Item # Description of Work Schedule of Values Work Completed Materials Stored 8 Used Prior +Current T:Completed e % Balance to Finish Retainage From Previous Application(s) This Period 1 Bond 2,537.40 2,537.40 37.40 100.00 0.00 0.00 2 Bleacher /Dugout Cover Labor 45,277.40 45,277.40 77.40 100.00 0.00 0.00 3 Bleacher /Dugout Cover Material 39,121.20 39,121.20 39,121.20 100.00 0.00 0.00 4 Fence Guard Labor 8,008.00 8,008.0 8,008.00 100.00 0.00 0.00 5 Fence Guard Material 6,552.00 6,552.00 6,552.00 100.00 0.00 0.00 6 7 8 g 10 GRAND TOTAL: 101,496-001 41,658.601 59,837.40 101,496.001 100.001 0.001 7,00 A =Line Item Number B =Brief Item Description G--Total Value of Item D =Total of D and E From Previous Application(s) (if Any) E =Total Work Completed For This Application F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish ]=Amount Withheld from G TORGO SOM WAR'c •mmy: iwpaS�were.w.r. G:99a]Cf ] ALL RIGHTS RESERVED AFFIDAVIT FOR CONTRACTS & PAYMENTS STATE OF OKLAHOMA )Ss COUNTY OF TULSA The undersigned (architect, contractor, supplier or engineer), of lawful age, being first duly sworn, on oath says that this contract is true and correct. Affiant further states that the (work, services or materials) will be (completed or supplied) in accordance with the plans, specifications, orders or requests furnished the aff lent. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the State of Oklahoma, any county or local subdivision of the state, of money or any other thing of value to obtain or procure the contract or purchase order. Phoenix Construction Disaster Services Inc BUSINESS NAME OF CONTRACTOR, ARCHITECT, SUPPLIER OR ENGINEER BY Jere y H=6 President Attested to before me this 19th day of )n '20 18 rvm 1208 (fine. 244) SM i -0tl01 (1973) (rNSa CO Y) CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Proiect/ Owner Contractor Owasso Sports Complex Bleacher / Ougout Canopies Project:Shade Structure and pence civard Name: Phoeni¢ C;onsmi ti +n Dichmrr ern %crc I +c Address: _M3201, i 16th St N Owasso OK 74055 City Slate Zip Code Owner: _1hr (7 of Ocvacco TO ALL WHOM IT MAY CONCERN: Address: 14711 Bristol Park Blvd Edmond OK 73013 City state zip Code Contractor Licence: N/A Contract Date: 04 / O / 2019 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above- mentioned project, and any and all other property owned by or the title to which is in the name of the above-referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of Dollars ($ itri 496 n() ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Signature: 4�1� Dated this i 9m day of _ luty 20 I9 Phoenix Construction Disaster Seivices. Tnr. Contractor BY: Irrr+ny Hnmr Title. Prrtirtrnr Page 1 of 1 `, `Prtlit,< i RELEASE OF CLAIMANTS Date: July 19, 2018 Project: Owasso Sports Complex Bleacher / Dugout Canopies, Shade Structures and Pence Guard Dear Sir: I hereby acknowledge that with the final disbursement of ($ ig R37 40 ) dollars, I will have receipt of ($`101,49G.On ) dollars in full payment of my contracted date April 3, 2018 for improvement work which I did for you and which is described in my contract. I Certify that I have paid in full for all materials purchased and all labor employed in the performance of this contract and that there are no claims against me as an employer under this contract on account of injuries sustained by workmen employed by me thereunder. i hereby release you from any claims arising by virtue of this contract. WARNING The making of any false statement or misrepresentation herein may be a crime punishable under Title 18 U.S.C. Section 1001 which provides in part: "Whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully_ -makes false representation, or makes or uses any false writing or document knowing the same to contain any false fictitious or fraudulent statement or entry, shall be fined not more than $10,000.00 or imprisoned not more than five years, or both." Sincerer 6y: /(Signaturg' Jeremy Hume Title :. precidrnt (Print or Type) O:AI!_Cily /Vision 2025 Excess Funds /rINAL PAYMENT FQRMSIReleose of Clalmmts • • if I David Warren, duly assigned employee of the City of Owasso, for certain improvements consisting of Owasso Sports Park Bleacher and Dugout Canopies do hereby certify that I have inspected the above referred to improvements and find the same accomplished to the best of our knowledge according to approved plans and specifications and /or duly authorized change orders. a Justin Trippler /George Freiburaer of Phoenix Construction Services is the prime contractor on this job. A final inspection of the project was completed. I DO HEREBY APPROVE THE ABOVE REFERRED TO IMPROVEMENTS, AND RECOMMEND APPROVAL TO THE OWASSO CITY COUNCIL. Dated this the \(_day of 20. Respectfully submitted, [Name of Inspector: please print] ACCEPTED: This the _ >' _day of y4, 20 R. By -- ature] Title O:AII City /Vision 2025 Excess Funds /FINAL PAYMENT FORMS /Inspector Certification CERTIFICATION OF PROJECT /CONTRACT COMPLETION Sub -Fund Number: H -9 Project Number: 112 Project Name: Owasso Sports Park Bleacher /Dugout Canopies Contract Description: To obtain installation of dugout /bleacher canopies and fence guard for the Owasso Sports Complex. Contractor Name: Phoenix Construction Services This is to certify that: 1.) The contract (project) is fully operational and has been completed in accordance with the approved Plans and Specifications and applicable laws, rules and regulations. 2.) The design life of the project is to the year: )E. 3.) The date of final approval of construction completion for the above referenced project is 4.) All items of construction and operation related to the project are acceptable to the owner and the consulting engineer. 5) All requests for reimbursement proceeds have been applied for as shown on Payment Request No. Signat � Titled s' Date: -7:;p � O:AII_Ciiy /Vision 2025 Excess Funds /FINAL PAYMENT FORMS /ORF -121 A Certification of Project Completion CONSENT OF OWNTR p SURETY COMPANY Altt'IUrr.CT p TO FINAL PAYMENTCONI RAC. t Ott ❑ A11 00l "U:1IEA'7'O10' MAti l'v p orilLk Bond # GBB0060875 PROJECT: Owasso Sports Complex Bleacher! Dugout Canopies Shade Structures and Fence Guard (oanle, address) 1'0 (Owner) AItCI-IITEC "r'S PROJECT NO: City of Owasso CONTRACT FOR: CONTRACT DATE: CON'FRACrM: April 3, 2018 Phoenix Construction Disaster Services, Inc. In accordance with the provisions ot'the Contract between the Owner and the Contractor as indicated above, the them insen Hanle and addrol ol*s=ty Cougnury9 National American Insurance Company, StJRt r1 COMPANY, Manvel Avenue. Chandler. OK 74834 on bond of iherc inwa mwle and address nl'comrucR,ri Phoenix Construction Disaster Services, Inc., 14711 Bristol Park Blvd., Edmond, OK 73013 CONTRACTOR, hereby approves orthe final payment to the Contractor, and agrees that final payment to the Contractor shall not re lie vetllc Surely companyoranynl 'USObligationsto (lrealnsennnntcWidaddmssu 'Owner) City of Owasso, 301 S. Cedar St., Owasso, OK 74055 .OWNER, as set Forth in the said Surety Company's bond IN WITNESS WHEROF, The Surety Ctnnpany has hereunto set its hand this 19th day of July 2018 .;;;. •. 7 National American Insurance Company 'ua-C lmpany `��. "',tai;6 ";,•';v``' STt;nutureol',11n1 'rin;dltoprescntative (seat): �''rur,l,t`�` LaurieBly\,AU may in Fact Title NOTP:. Ibis I. nu is to be nwd as a mr,j o..u, dKowi l to AIA 1XR;IAIHN I GFie, CON 'MAC 'I Olt S AF1710A V I l OI' PAYMENT OF 01911 ANI? CLAIMS, Canon Vdiliva AIA DOCUMENT x:707 "CONSFN'1' OVel ME rY COMPANY TO FINAL PA TMIi141 ''APRII. 197111.1L "1'I04'AIA 19711 '1'I U: AMCKICAN I \5 "rl'I'll"i'P. 61`. \Rt'lll'I'IfCl:ti, l7!f NCW PORK AYfi. NW' WASHINGTON, n.C.2i 06 WARNING: Unlicensed pholowyilg violates U.S. 0myriaht lays end is svtjed to legal rwosecution. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/18118 Department Payroll Expenses Total Expenses 105 Municipal Court 5,079.84 7,864.81 110 Managerial 20,023.90 27,917.02 120 Finance 18,126.78 26,898.26 130 Human Resources 10,240.97 15,179.12 160 Community Development 18,110.28 28,642.95 170 Engineering 18,297.34 27,839.34 175 Information Systems 14,653.05 22,351.86 181 Support Services 8,692.74 12,047.42 190 Cemetery 1,238.40 1,898.95 201 Police Grant Overtime 3,488.87 3,535.13 215 Central Dispatch 23,094.04 40,296.08 221 Animal Control 3,865.06 5,748.15 280 Emergency Preparedness 2,168.26 3,450.87 370 Stormwater /ROW Maint. 11,976.86 15,900.43 515 Park Maintenance 7,219.24 12,042.08 520 Culture /Recreation 7,760.59 12,392.76 550 Community- Senior Center 4,706.10 6,512.49 580 Historical Museum 664.40 746.78 710 Economic Development 3,612.55 5,446.99 General Fund Total 183,019.27 276,711.49 185 Garage Fund Total 7,359.71 11 416.42 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 166,830.37 249,682.38 201 Police Fund 38 Total 154,265.97 233,855.09 300 Streets Fund 39 Total 15,007.54 24,832.25 370 Stormwater Fund 27 Total 2,139.51 3,327.70 150 Worker's Compensation Total 720 Strong Neighborhoods Total 3,916.76 5,750.88 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8/30118 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES HCC LIFE INSURANCE STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 46,377.97 29,963.48 58,955.15 13,142.50 47,270.00 195,709.10 1,721.30 1,721.30 1,148.70 1.148.70 198,579.10