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Home My WebLink About2018.08.21_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 21, 2018 The Owasso City Council met in regular session on Tuesday, August 21, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 17, 2018. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Bill Savage of New Life Assembly. 3. Flag Salute Councilor Bill Bush led the flag salute. 4. Roll Call Present Absent Mayor - Chris Kelley None Vice -Mayor - Bill Bush Councilor- Doug Bonebrake Councilor- Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 7, 2018, Regular Meeting • August 14, 2018, Regular Meeting B. Approve claims C. Accept donation from the Cherokee Nation and approve a budget amendment increasing estimated revenue in the General Fund by $5,000 and increasing the appropriation for expenditures in the Police Services budget by $5,000 D. Approval of Resolution 2018 -09, casting a vote for Ed Tinker, Oklahoma Municipal Retirement Fund District 1 Trustee E. Approval of Resolution 2018 -10, accepting a Beneficial Interest Amendment to the Regional Municipal Utility Authority (RMUA) Trust Indenture Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $2,084,890.15. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council August 21, 2018 Page 2 Consideration and appropriate action relating to Ordinance 1134, closing to the public use an alleyway located near 109 N Main Street and according to the recorded plat of Block 15 of the Original Townsite of Owasso, Oklahoma (Plat No. 1) Karl Fritschen presented the item recommending approval of Ordinance 1134. One citizen provided comment. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve Ordinance 1134, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to an agreement with Grand Gateway Economic Development Association for Pelivan Transit services Josh Quigley presented the item recommending approval of an agreement in the amount of $51,000 with Grand Gateway Economic Development Association for Pelivan Transit services from October 1, 2018, to September 30, 2019, and authorization for the City Manager to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the agreement and authorize the City Manager to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to the East 96th Street North from North 119th East Avenue to North 1291h East Avenue Roadway Improvement Project, Engineering Design Phase 1 Dwayne Henderson presented the item recommending approval of an Agreement for Engineering Services for Phase I engineering design of the East 96th Street North from North 1 19th East Avenue to North 1291h East Avenue Roadway Improvements (excluding the bridge widening) with BKL Inc., of Tulsa, Oklahoma, in the amount of $450,000 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the agreement and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the award of a construction bid for Phase II of the East 76th Street North and Main Street Intersection Improvement Project Dwayne Henderson presented the item recommending to award the bid to Gradeline Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $117,671.00 and authorize the Mayor to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso City Council August 21, 2018 Page 3 11. Consideration and appropriate action relating to the award of a construction bid for Phase 11 of the FY 2017 -2018 Street Rehabilitation Project Dwayne Henderson presented the item recommending to award the base bid to KSL Dirtworks, LLC, of Tulsa, Oklahoma in the amount of $594,735.75 and authorize the Mayor to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to right -of -way acquisition for the East 116th Street North Roadway Improvement Project from North 129th East Avenue to North 1351h East Avenue Roger Stevens presented the item recommending approval of an agreement with Frank Morrow for the acquisition of right -of -way and easement and authorization for payment in the amount of $107,342.95. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Roger Stevens further recommended approval of an agreement with Kathleen Morrow for the acquisition of right -of -way and easement and authorization for payment to Kathleen Morrow, Investment Property Exchange Services, Incorporated, in the amount of $107,342.95. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Lewis to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to right -of -way acquisition for the North Garnett Roadway Improvement Project from East 106th Street North to East 116th Street North Roger Stevens presented the item recommending approval of an agreement with TJ &T Properties, LLC, for the acquisition of right -of -way and easement, and compensation for damages in the amount of $55,925.00 and authorization for payment. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the award of a construction bid for an offsite waterline to serve the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Daniel Dearing presented the item recommending to award the bid to Creek Construction, LLC, of Skiatook, Oklahoma, in the amount of $317,761.00, and authorize the Mayor to execute the agreement, with the start of construction contingent upon the approval of a Owasso City Coundi August 21, 2018 Page 4 Utility Relocation Agreement between the City of Owasso and Washington County Rural Water District #3. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to award the bid and authorize the Mayor to execute the documents, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 15. Report from City Manager None 16. Report from City Attorney None 17. Report from City Councilors Councilor Bonebrake expressed appreciation to the Police Department for traffic control efforts on the first day of school. 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 8/4/18 • Health Care Self- Insurance Claims - dated as of 8/16/18 • Monthly Budget Status Report - July 2018 • Oklahoma Department of Environmental Quality Permit SL000072180577, Morrow Gravity Sanitary Sewer Extension, Facility No S -21310 • Fiscal Year Ending 2018 Annual Financial Report Tax Increment District No. 1, City of Owasso (Redbud TIF District) 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5-0 and the meeting adjourned at 7: 6 . N :0= Dr. meeting. Kelley, Mayor