HomeMy WebLinkAbout2018.09.11_Worksession AgendaThis meeting Is a work session for Council/Trustee discussion only.
There is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL / OWASSO PUBLIC WORKS AUTHORITY /
OWASSO PUBLIC GOLF AUTHORITY
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055 RFC�c/
Regular Meeting S.FP VET
Tuesday, September 11, 2018 - 6:00 pm /ty C /er k49 ?018
1. Call to Order s off, �e
Mayor /Chair Chris Kelley
2. Discussion relating to an application for the re -plat of the original Oxford Glen of Owasso
Final Plat, located north of East 103rd Street North and west of North Garnett Road
Bronce Stephenson
3. Discussion relating to the 2018 Staffing for Adequate Fire and Emergency Response (SAFER)
Grant
David Hurst
4. Discussion relating to proposed project sites for the FY 2018 -2019 Street Rehabilitation
Program
Roger Stevens
5. Discussion relating to a proposal for professional services to develop and maintain a website
dedicated to Owasso Economic Development
Chelsea Levo Feary
6. Discussion relating to City Manager items
Warren Lehr
• Monthly sales tax report
• City Manager report
7. City Councilor/Trustee comments and inquiries
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, September 7, 20
liann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cifyofowosso.com
REAL Paople •REAL Character • REAL CmnmunRy
TO: Honorable Mayor and City Council
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: Replat- Oxford Glen
DATE: September 7, 2018
BACKGROUND:
The City of Owasso received an application for a Replat of the Final Plat of Oxford Glen. The
subject property is located within PUD 06 -04, with an underlying zoning of CG (Commercial
General). A Replat of the property is necessary for the proposed second phase of development
of Oxford Glen. The applicant intends to expand the existing facility on the subject property to
the north, which requires an additional fourteen (14) feet of property in order to accommodate
the proposed addition. Therefore, a Replat of the original Final Plat is necessary to ensure all
setbacks and easements are not compromised.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
CG (Commercial General/
OPUD 06 -04
Undeveloped
Commercial
City of Owasso
Within PUD?
RS-3 (Residential Single -
Within Overlay District?
No
Water Provider
South
Family High Density)/
Church
Transitional
City of Owasso
OPUD 06 -04
East
CG (Commercial General/
Undeveloped
Commercial
City of Owasso
OPUD 06-04
West
CG (Commercial General/
OPUD 06 -04
Undeveloped
Commercial
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
3.62 acres +/-
Current Zoning
CG -(Commercial General
Proposed Use
Medical
Lots /Blocks
1 Lot, 1 Block
Number of Reserve Areas
None
Within PUD?
Yes PUD 06 -04
Within Overlay District?
No
Water Provider
Ci of Owasso
Applicable Paybacks
Storm siren fee of $50.00 per acre
Ranch Creek Sewer Assessment $610.33 per acre
for the new area added.
APPROVAL PROCESS:
A Replat is essentially a redo of an existing platted subdivision or portion thereof. A Replat
follows a similar process as a normal subdivision plat. It is a legal document that describes a
parcel of land by bearing and distances and dedicates the necessary rights -of -way and
easements for streets and utilities. A Replat is required to meet City of Owasso Subdivision
Standards and be reviewed by the Technical Advisory Committee (TAC).
ANALYSIS:
The Final Plat of Oxford Glen was approved by the City Council in February in 2014. This Replat
application involves adding an additional fourteen (14) feet to the northern boundary of the
original Final Plat in order to accommodate a new addition to the existing facility on the
property.
The original Final Plat for Oxford Glen identified several easements along the northern boundary
of the property. The Replat will eliminate the water line easement, but provide a 17.5' utility
easement along this boundary. Perimeter utility easements along the remaining boundaries
would remain unchanged and would continue to provide access for needed utility connections.
No changes to access are proposed with this Replat.
Future development of the subject property must adhere to all Owasso Subdivision, Zoning, and
Engineering Standards. The City of Owasso provides Police, Fire, EMS, water, and sanitary sewer
service to the subject property.
PLANNING COMMISSION:
The Planning Commission will review the Replat for Oxford Glen at their meeting on September
10, 2018.
ATTACHMENTS:
Aerial Map
Replat for Oxford Glen
Re -Plat of Oxford Glen
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Planned Unit Development No OPUD 0604 /CG (Commercial General)
Replat of Oxford Glen of Owasso
ENGINEER /SURVEYOR
Tulsa Engineering 8 Planning rwri.lates. Inc.
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A Re -Plat of Gutted Glen of Owasso, a subdivision In the
City of Owasso, being a part of the NE 14 of
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REAL Pooplo • REAL C�eracter •REAL Commonly
TO:
The Honorable Mayor and City Council
FROM:
David Hurst
Fire Chief
SUBJECT:
SAFER Grant
DATE:
September 7, 2018
PROPOSED ACTION:
Staff is proposing acceptance of the U.S. Department of Homeland Security, Staffing for
Adequate Fire and Emergency Response (SAFER) Grant award.
BACKGROUND:
Created by Congress in 2003, the SAFER Grant was created to provide funding directly to fire
departments to help them increase or maintain the number of trained, "front line" firefighters
available in their communities. The goal of SAFER is to enhance the local fire departments'
abilities to comply with staffing, emergency response and operational standards.
In 2011, the City Council approved a SAFER grant award for six (6) new Firefighter /Medics.
Staff began researching and gathering information in early 2017 in anticipation of submitting for
the 2018 SAFER Grant for Station #4 staffing.
The 2018 Safer Grant application period opened in February 2018. Staff submitted the
application, requesting funding for twelve (12) Firefighter /Medics to the U.S. Department of
Homeland Security on April 23, 2018.
On August 24, 2018, notification of approval for the SAFER Grant was received from the U.S.
Department of Homeland Security, contingent upon City Council approval.
One of the central goals of SAFER is to better prepare fire departments for responding to
emergencies. To this end, the Owasso Fire Department's grant award will provide an increase of
four (4) Firefighter /Medics each shift day, providing the necessary staffing for Station #4.
The increased staffing, along with the opening of Station #4, will improve firefighter safety,
improve the effectiveness of emergency operations and bring the fire department closer to the
preferred staffing levels. Additionally, the increased staffing will provide the fire department the
ability to respond a fourth engine company and /or ambulance crew out of Station #4,
decreasing response times and increasing the availability of emergency personnel and
equipment.
GRANT:
The SAFER Grant is a four (4) year grant and will commit the City to maintain current fire
department staffing levels as identified within the terms and conditions of the award. The
performance period of the grant is for three (3) years. During that time, the federal government
and City of Owasso will share the cost of the twelve Firefighter /Medics. The first -year cost share is
75% Federal funded 25% City funded, second -year 75% Federal funded 25% City funded, third -
year 35% Federal funded 65% City funded. The fourth -year, the City will incur 100% of the costs.
Cnsf Shnre Amnunk
Total $ 1,042,332 $ 1,042,332 $ 1,042,332 $ 3,126,996
The initial annual cost of personnel is utilized as a basis for both the annual and total allocations.
To ensure the sustainment of grant funded personnel during and after the period of
performance, staff has conducted a cost analysis and is confident that necessary funding is
available.
FUTURE ACTION:
If there are no concerns expressed by the Council during the September work session, staff
anticipates bringing this item before City Council at the next regular Council Meeting for
consideration and action.
ATTCHMENTS:
SAFER Award Package
First Year 75/25
Second Year 75/25
Third Year 35/65
Total
Federal Share
$ 781,749
$ 781,749
$ 364,817
$ 1,928,315
City Share
1260,583
260,583
677,515
$ 1,198,681
Total $ 1,042,332 $ 1,042,332 $ 1,042,332 $ 3,126,996
The initial annual cost of personnel is utilized as a basis for both the annual and total allocations.
To ensure the sustainment of grant funded personnel during and after the period of
performance, staff has conducted a cost analysis and is confident that necessary funding is
available.
FUTURE ACTION:
If there are no concerns expressed by the Council during the September work session, staff
anticipates bringing this item before City Council at the next regular Council Meeting for
consideration and action.
ATTCHMENTS:
SAFER Award Package
Award Package
Mr.Mark Stuckey
Owasso Fire Department
200 South Main Street
Owasso, Oklahoma 74055 -4603
Re: Award No.EMW- 2017 -FH -00156
Dear Mr. Stuckey:
h t tps :Heservices. fern a. gov /Fema Fi reG rant/t iregranUj sp /fire_adm i n/aw...
U.S. Department or Homeland Security
Washington, D.C. 20472
O'TAAANA,.
FEMA
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance
submitted under the Fiscal Year (FY) 2017 Staffing for Adequate Fire and Emergency Response (SAFER) Grant
has been approved in the amount of $3,126,996.00. As a condition of this award, you are required to contribute
a cost match in the amount of $1,198,681.00 of non - Federal funds. The Federal share is $1,928,315.00 of the
approved total project cost of $3,126,996.00.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance
of the award through the Assistance to Firefighters Grant Programs' a -grant system. By accepting this
award, you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Summary Award Memo
• Agreement Articles (attached to this Award Letter)
• Obligating Document (attached to this Award Letter)
• FY 2017 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Notice of Funding Opportunity
Please make sure you read, understand, and maintain a copy of these documents in your official file for this
award.
Prior to requesting Federal funds, all recipients are required to register in the System for Award
Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until
you submit the final financial report required under this award or receive the final payment, whichever is later.
This requires that the recipient review and update the information annually after the initial registration, and more
frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be
completed on -line at htti)s://www.sam.ciov/portal/publicISAM . It is your entity's responsibility to have a valid
DUNS number at the time of registration.
In order to establish acceptance of the award and its terms, please follow these instructions:
Step 1: Please go to https: / /f)ortal.fema.gov to accept or decline your award. This will take you to the Assistance
to Firefighters eGrants system. Enter your User Name and Password as requested on the login screen. Your
User Name and Password are the same as those used to complete the application on -line.
Once you are in the system, the Status page will be the first screen you see. On the right side of the Status
screen, you will see a column entitled Action. In this column, please select the View Award Package from the
drop down menu. Click Go to view your award package and indicate your acceptance or declination of award.
PLEASE NOTE: your recruitment period has begun. If you wish to accept your grant, you should do so
immediately. When you have finished, we recommend printing your award package for your records.
2 of 6 8/24/2018, 7:34 AM
Award Package
hops: /Iesen, ices. fema. gov/ FemaFireGrant /riregmnt/jsp /fire_adni in/aw...
Step 2: If you accept your award, you will see a link on the left side of the screen that says "Update 1199A" in
the Action column. Click this link. This link will take you to the SF- 1199A, Direct Deposit Sign -up Form. Please
complete the SF -1199A on -line if you have not done so already. When you have finished, you must submit the
form electronically. Then, using the Print 1199A Button, print a copy and keep the original form in your grant files.
Once approved you will be able to request payments online. If you have any questions or concerns regarding
your 1199A, or the process to request your funds, please call (866) 274 -0960.
Sincerely,
Thomas George DiNanno
GPD Assistant Administrator
3 of 6 8/24/2018, 7:34 AM
s�
REAL PCOp�F REAL I. ac�m�REAL Cammunily
TO:
The Honorable Mayor and City Council
FROM:
Roger Stevens
Public Works Director
SUBJECT:
FY 2018 -2019 Street Rehabilitation Program
Proposed Project Listing
DATE:
September 7, 2018
BACKGROUND:
Annually, street rehabilitation sites are evaluated and selected based on a comprehensive
assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's
return on investment by increasing roadway lifecycle and minimizing future maintenance costs
while enhancing overall roadway driving conditions and public safety.
PRIORITY STREET REPAIRS /MAINTENANCE IDENTIFIED:
In July 2018, the Public Works staff completed an update to the city's street inventory. The data
collected for the model was adjusted to reflect changes in segment conditions and a new
priority listing was generated. A map depicting the location of the proposed priority sites for the
FY 2019 funding is attached for review. The estimated cost for the proposed base project is
$1,906,000.
PROJECT FUNDING:
Funding for this project in the amount of $1,000,000 is included in the FY 2018 -2019 Capital
Improvements Fund budget and carryover funds are being proposed from the FY 2017 -2018
Street Rehabilitation (CIP) in the amount of $100,000. In addition, fund 39 (1/2 penny sales tax
initiative) has $800,000 allocated for this fiscal year's street repair program. As a result, total
funding available for FY 2018 -2019 Street Rehabilitation Program is $1,900,000.
PROPOSED ACTION:
This item is being placed on the September 11, 2018, City Council work session agenda for
Council discussion of project sites for the FY 2019 Street Rehabilitation Program.
ATTACHMENTS:
A. Location Map of Proposed Projects
B. Priority Site List
ID#
Street
From:
To:
Condition
Country Estates
II (Asphalt Street)
E 79th Ct N
Concrete Pavement
OCI 65
064AS01
E 118th Ct N
N 110th E Ave
N 109th E Ave
OCI 65
064AS02
E 119th St N
N 111th E Ave
N 109th E Ave
OCI 70
064AS03
E 120th St N
N 111th E Ave
N 109th E Ave
OCI 69
064AS04
N 109th E Ave
E 118th Ct N
E 118th St N
OCI 71
064AS13
E 118th Ct N
N 111th E Ave
N 110th E Ave
OCI 79
064AS17
N 109th E Ave
E 119th St N
E 118th Ct N
OCI 80
064AS18
N 109th E Ave
E 120th St N
E 119th St N
OCI 79
064AS19
N 109th E Ave
E 120th Ct N
E 120th St N
OCI 80
064A521
E 120th Ct N
N 111th E Ave
N 109th E Ave
OCI 78
064AS23
E 120th Ct N
N 112th E Ave
N 111th E Ave
OCI 77
064AS25
N 111th E Ave
E 120th Ct N
E 120th St N
OCI 73
064AS26
N 112th E Ave
E 120th St N
E 120th Ct N
OCI 71
064AS27
N 112th E Ave
E 120th St N
E 119th St N
OCI 75
064AS28
N 111th E Ave
E 120th St N
E 119th St N
OCI 76
064AS29
E 119th St N
N 112th E Ave
N 111th E Ave
OCI 11
064AS30
N 112th E Ave
E 119th St N
E 118th Ct N
OCI 71
064AS31
N 111th E Ave
E 119th St N
E 118th Ct N
OCI 74
064AS32
E 118th Ct N
N 112th E Ave
N 111th E Ave
OCI 73
064AS55
E 119th St N
Garnett
N 112th E Ave
OCI 69
Double Oaks IV (Asphalt Street)
294A510
N 123rd E Ave
E 79th Ct N
Concrete Pavement
OCI 78
294AS24
N 127th E Ave
E 79th Ct N
Concrete Pavement
OCI 65
294AS25
N 127TH E Ave
E 79th Ct N
N 125th E Ave
OCI 70
294AS25
N 125th Cir E
E 79th Ct N
Cul -de -sac
OCI 66
294AS28
E 80th Ct N
N 125th E Ave
Cul -de -sac
OCI 65
292AS29
N 125th E Ave
E 81st St N
E 80th Ct N
OCI 76
294AS31
E 79th Ct N
N 123RD E Ave
Cul -de -sac
OCI 63
294AS33
E 79th Ct N
N 125th Cir N
N 127th E Ave
OCI 61
294A535
E 79th Ct N
N 123rd E Ave
N 127th E Ave
OCI 58
294AS38
N 125th E Ave
E 80th Ct N
N 127th E Ave
OCI 77
294AS39
N 125th E Ave
N 127th E Ave
N 128th E Ave
OCI 73
Lake Ridge I (Asphalt Street)
204AS09
E 87th Ct N
N 123rd E Ave
Cul -de -sac
OCI 51
204AS10
E 87th St N
N 123rd E Ave
N 124th E Ave
OCI 54
204AS11
E 88th St N
N 123rd E Ave
N 124th E Ave
OCI 60
204AS12
N 124th E Ave
E 87th St N
E 88th St N
OCI 51
204AS13
E 88th St N
N 124th E Ave
N 124th PI E
OCI 57
204AS14
E 87th St N
N 124th E Ave
N 124th PI E
OCI 56
204AS15
E 87th St N
N 124th PI E
N 125th E Ave
OCI 55
204AS16
N 124th PI E
E 87th St N
E 88th St N
OCI 52
204AS17
E 88th St N
N 124th PI E
N 125th E Ave
OCI 56
204AS18
E 88th Ct N
N 123rd E Ave
Cul -de -sac
OCI 54
204AS19
E 89th St N
N 123rd E Ave
N 124th E Ave
OCI 50
204AS20
E 89th St N
N 124th E Ave
E 89th Ct N
OCI 55
204AS21
E 89th St N
E 89th Ct N
N 125th E Ave
OCI 56
204AS22
N 125th E Ave
E 90th St N
End
OCI 65
204AS23
N 124th E Ave
E 89th St N
E 90th St N
OCI 52
204AS24
E 90th St N
N 124th E Ave
N 125th E Ave
OCI 53
204AS25
E 89th Ct N
E 89th St N
Cul -de -sac
OCI 65
204AS26
N 125th E Ave
E 88th St N
Concrete Pavement
OCI 66
204AS42
N 125th E Ave
E 89th St N
E 90th St N
OCI 53
Original Town
(Asphalt Street )
304AT04
E 76th St N
Birch St
Cedar St
OCI 59
304AT05
E 76th St N
Cedar St
Dogwood St
OCI 72
304AT06
E 76th St N
Dogwood St
Owasso Expressway W
OCI 74
304AT07
E 76th St N
Owasso Expressway W
169 Hwy
OCI 87
304AT08
E 76th St N
169 Hwy
Owasso Expressway E
OCI 84
Ator Heights III
(Asphalt Street )
194AS36
E 17th St N
Cedar St
Elm St
OCI 61
194AS37
E 18th St N
Cedar St
Elm St
OCI S8
REAL Paopla • REAL Chamatar •REAL Communiy
TO: The Honorable Mayor and City Council
FROM: Chelsea Levo Feary
Economic Development Director
SUBJECT: Proposal for Professional Services: Owasso Economic Development Website
DATE: September 7, 2018
BACKGROUND:
Online Presence is one of the nine strategies from the Owasso Economic Development Strategic
Plan. The goal for this strategy is to establish an effective online presence for Owasso with
information available '24 x 7'.
The leading marketing tool for economic development is a website that represents relevant
data, case studies of local businesses, maps and other points of interest that influence business
location decision - making. Not only is this the first place a business or site selector seeks
information, it may be the only place information is gathered before an initial screening of the
community is made. Not having information available online may result in the city's elimination
from consideration.
A website provides the information around the clock and saves time for businesses, site selectors,
and staff. It also serves as a place to house the most current information for staff to present to
businesses and the community at- large.
ChooseOwasso.com has been selected as the domain name for Owasso's Economic
Development Website. Staff is confident that the name will help build a brand identity that
represents the community in its mission to market Owasso to the world; ultimately helping us
compete for new businesses and compete to retain existing employers.
PROPOSED CONTRACT:
Staff is proposing a contract with 365° Total Marketing to design and produce a website for
Owasso's economic development efforts and manage the content following implementation.
The Online Presence Strategy Committee researched many economic development websites
and interviewed several website developers /content managers. Following an extensive vetting
process, the committee is recommending 365° Total Marketing to design and manage
ChooseOwasso.com.
365° Total Marketing is a marketing firm that has been in business for over thirty years. Their
notable expertise has won awards from the Southern Economic Development Council and the
International Economic Development Council for economic development marketing. They
have designed and managed over twenty -five economic development websites across the
country.
A summary of offered services in the contract include:
• Project Management
. Maintenance
• Writing and Editing
Weekly backup
• Communication
• Monitoring
• Custom Design
. Development
• Consultation
. Sitemap creation
• Implementation and Development
. CMS (Content Management System)
of Content
training
• Cross - Browser Testing
Advanced SEO (Search Engine
• Hosting
Optimization)
• Changes responded to within 24
business hours
The Statement of Work proposed in the contract for ChooseOwasso.com consists of the
homepage and 30 -35 designed internal pages. Details of the following services are in the
proposed contract:
Website Design and Programming $25,000
Monthly Hosting and Maintenance $200 /month
Advanced Search Engine Optimization $300 /month
Assuming the website design is completed in December 2018, the monthly services would start in
January 2019. Under this assumption, the proposed contract is not to exceed $28,000 through
the end of FY 2018 -2019.
ATTACHMENT:
Proposed Contract from 3650 Total Marketing for Owasso Economic Development Website
0 MARKET L
B.Y OfU 0BC ?A.6 N
Owasso Economic Development Website
Work Order— Website Design
From Concept to Completion
P.O. Box 20568.153 Follins Lane, St. Simons Island, GA 31522
-- -- _
..— . __._ ...... — ...._._._ _.,.
www.36SDegreeTotalMafketing.com • 800 - 697 -5568
• Community Magazines • Media Placement
• Photography & Videos • Marketing Plans
• Brochures & Collateral -Visitors Guides
• Promotional Products •Websites
• Branding & Logos •Maps
Client:
City of Owasso
Contacts:
Chelsea Levo Feary, Director of Economic Development
Phone #:
918- 376 -1518
cell:
918- 346 -2665
URL:
www.chooseowasso.com
E -mail:
clevoCa)cityofowasso.com
Address:
200 South Main Street
Owasso, OK 74055
Project Director: Heath Slapikas
800 - 697 -5568
912 - 399 -5623
heath@365degreetotaImarketing.com
® TOTAL
MARKETING
Bo F CvcbA Ihg
www.chooseowasso.com Recommended Navigation
I. Home
II. About Us
A. Mission
B. Development Team
• Staff & Board of Directors
III. Sites & Buildings
A. Sites & Buildings (GIS WebTech Solution)
IV. Labor Force or Statistics
A. Demographics/ Commuting Patterns
B. Training & Education
C. Wages & HHI
V. Maps & Logistics (Transportation)
A. Trans -Modal
• Highways
• Rail
Ports
Airports
From Concept to Completion
P.O. Box 20568-153 Follins Lane, St. Simons Island, GA 31522
--...... _- ...- .......__.._.__....— ----.._ ..__._..__......_.........._...
www.36SDegreeTotaiMarketing.com • 800- 697 -5568
• Community Magazines
• Media Placement
• Photography &Videos
• Marketing Plans
• Brochures & Collateral
• Visitors Guides
• Promotional Products
• Websites
• Branding & Logos
• Maps
B.
Maps
• Regional, State & County with highways & airports
• Drive Distance, Rail, Highways & Interstates
VI. Business & Industry
A.
Target Industries
B.
Major Employers
C.
Existing Business Support
D.
Testimonials / Success Stories
E.
Regional Assets
VII. Cost of Doing Business
A.
Incentives
B.
Taxes
C.
Infrastructure
VIII. Lifestyle
A.
Education
B.
Healthcare
C.
Outdoor Activities
D.
Parks & Recreation
E.
Arts & Entertainment
F.
Area Attractions
IX. Resources
A.
Agenda & Minutes
B.
Services / Useful Links
C.
News & Media
D.
Blog
®TOTAL
` MARKETING From Concept to Completion
"� Fa W �.I " P.O. Box 20568.153 Follins Lane, St. Simons Island, GA 31522
_ .. ....... ._ _ .... - -- - -. ._..... - -- . _.._ — . - —....
www.365DegfeeTotaiMarketing.com • 800- 697 -SS68
• Community Magazines • Media Placement
Statement of Work: The Owasso Economic Development website • Photography &videos • Marketing Plans
consists of the homepage and 30 -35 designed internal pages. • Brochures & collateral -Visitors Guides
-Promotional Products •Websites
• Branding & Logos • Maps
Website Design & Programming:
• Homepage and Navigation programming
• 30 -35 Internal Designed Pages
• Six regional, state and county maps
• Custom Design using HTML5
• Social Media Integration
• Onsite Search Engine Optimization
• Easy to use Content Management System
• Scalable and Responsive Design
Monthly Hosting & Maintenance: ($200 per month)
• 2 -hours of Maintenance /Changes per month
• Weekly Site Backup
• Domain Monitoring and Troubleshooting as needed
• Monthly Website Analytics
• Changes responded to within 24 business hours
• Content Management System (CMS) Training and Manual
• Unlimited storage for website files and Unlimited Bandwidth
• SSLCetificate
• Annual Domain Renewal
• Annual Demographics and Statistics updates
Advanced Search Engine Optimization: ($300 per month)
• Measure inbound links and their value
• Build Outgoing links and Build backlinks
• Drive traffic to site
• Add new /fresh content monthly
• Change Some of the Photos and Photo captions each month
• Add copy to respond to searches that are not addressed on the current site
• Analyze Description Meta Tags
• Resubmit site map to all major Browsers on a regular base
• Add additional Anchor Text
• Use Webmaster Tools to analyze how the Googlebot sees the page
$25,000
$ 1,200 (Jan -June 2019)
$ 1,800 (Jan —June 2019)
0 TOTAL
MARKETING
FUTURE PRICING:
Programming time: $200 per hour
Additional pages: $600 per page
From Concept to Completion
P.O. Box 20568.153 Follins Lane, St. Simons Island, GA 31522
www.365DegreeTotaiMarketing.com • 800- 697 -5568
Community Magazines
• Media Placement
Photography & Videos
• Marketing Plans
Brochures & Collateral
•Visitors Guides
Promotional Products
• Websites
Branding & Logos
• Maps
Notes: Any provided schedules are dependent on the client making changes and sign offs on the scheduled
dates. Any design or editorial changes made after sign -offs but before programming will be made for $100 an
hour. Any changes made on editorial and designs after sign off and after the programming has begun will be
made at $200 an hour. 365° Total Marketing will contact the client to give an estimate of the hours required and
get approval in writing.
Terms: Hosting, Advanced SEO and Lead Generation will be billed annually once the website goes live.
Payment: 50% upon contract commencement
25% upon page sign -off forms or within 60 -days of page sign -offs if held
25% on website going live or within 60 -days of page sign -offs if held
* TOTAL
MARKETING
B Fun CMCW MOAO ,
LICENSE AGREEMENT
From Concept to Completion
P.O. Box 20568-153 Follins Lane, St. Simons Island, GA 31522
www.365DegreeTotaiMarketing.com • 800 - 697 -5568
• Community Magazines • Media Placement
• Photography & Videos • Marketing Plans
• Brochures & Collateral • Visitors Guides
• Promotional Products •Websites
Background Technology Developer is the owner, licensee or sub - licensee of VaPf809'RFO- dW96hg developmA tools,
routines, subroutines and /or other programs, data and materials that Developer may use or implement in the development
of the web site ( "Background Technology "). The Background Technology includes but is not limited to those items listed
attached hereto and made a part of this Agreement. Developer retains all right, title and interest in and to the Background
Technology, and hereby grants Client a non - exclusive license to use the Background Technology only to the extent
necessary to use the web site. Client is not authorized to sell or license any Background Technology or rights thereto to any
other person or firm.
Intellectual Property 365° Total Marketing transfers ownership and copyright of the following electronic documents
used in the web site:
Adobe Acrobat (PDF)
Hypertext Markup Language (HTM, HTML),
Cascading Style Sheets (CSS)
Adobe Flash (SVVF)
Scripting files (1S, PHP, CGI)
Images (1PG, PNG)
Audio (MP3)
Video (MOV, MPG, MPEG, FLV)
Extensible Markup (XML)
The following electronic documents are considered trade secrets of 365° Total Marketing Technologies, and while 365°
Total Marketing Technologies may allow the Client to use these documents, 365° Total Marketing Technologies retains
ownership and copyright of these files:
Active Server Pages (ASP, ASPX)
Visual Studio Scripts (VB, C, VBA)
Adobe Flash (FLA)
Adobe Photoshop (PSD)
Adobe Illustrator (AI)
Adobe Indesign (INDD)
TOT
MARKEAL TING
5%.W FO G" Mo Wq
LEGAL AGREEMENT
From Concept to Completion
P.O. Box 20568-153 Follins Lane, St. Simons Island, GA 31522
www.36SDegreeTotalMarketing.com • 800- 697 -5568
• Community Magazines -Media Placement
• Photography &Videos • Marketing Plans
• Brochures & Collateral •Visitors Guides
THIS AGREEMENT ( "Agreement ") is entered into on between 365 Degree Total Marketing. ( "Developer "), with its principal
place of business located at 153 Follins Lane, St. Simons Islands, Georgia, 31522 and City of Owasso located at 200 South
Main Street, Owasso, OK 74055.
RECITALS WHEREAS, Developer is engaged in the business of the design and implementation of Internet web sites,
WHEREAS, Client desires to retain Developer for the design and implementation of the web site set forth herein, NOW
THEREFORE, Developer and Client agree as follows:
1. Scope of Services Developer agrees to design and implement a web site for Client in accordance with the
specifications set forth in "Exhibit A" (the "Statement of Work ").
2. Price and Payment Terms Client will pay Developer for the Development Services according to the terms and time
frames for completion set forth in "Exhibit A ".
3. Term and Termination Unless terminated as provided herein, this Agreement will extend to and terminate upon
completion of the Development Services. Client may terminate this Agreement without cause upon thirty (30) days written
notice. In the event of termination without cause, Client agrees to pay Developer for all Development Services performed
up to the date of termination. Either party may terminate this agreement for material breach, provided, however, that the
terminating party has given the other party at least twenty-one (21) days written notice of and the opportunity to cure the
breach. Termination for breach will not preclude the terminating party from exercising any other remedies for breach.
4. Ownership of Intellectual Property To the extent that Developer has received payment of compensation as provided
in this Agreement, Developer hereby assigns to Client all right, title, and interest in any intellectual property created or
developed by Developer for Client under this agreement. Developer has licensed to client certain intellectual property for
use in the development of the Web Site that is the subject of a certain license agreement that is attached hereto as "Exhibit
e" and incorporated herein by reference. Except as provided in the attached license agreement, and to the extent that
Developer has received payment of compensation as provided in this Agreement, Developer hereby assigns to Client all
right, title, and interest in any other intellectual property created or developed by Developer for Client under this
agreement.
S. Confidential Information
A. All information relating to Client that is known to be confidential or proprietary, or which is clearly marked as
such, will be held in confidence by Developer and will not be disclosed or used by Developer except to the extent that such
disclosure or use is reasonably necessary to the performance of the Development Services.
B. All information relating to Developer that is known to be confidential or proprietary, or which is clearly marked
as such, will be held in confidence by Client and will not be disclosed or used by Client except to the extent that such
disclosure or use is reasonably necessary to the performance of Client's duties and obligations under this Agreement.
C. These obligations of confidentiality will extend for a period of six months after the termination of this
agreement, but will not apply with respect to information that is independently developed by the parties, lawfully becomes
a part of the public domain, or of which the parties gained knowledge or possession free of any confidentiality obligation.
®TOTAL
MARKETING
BgcM fid GCb Mfnlelnp
From Concept to Completion
P.O. Box 20568-153 Follins Lane, St. Simons Island, GA 31522
www.36SDegreeTotalMarketing.com • 800- 697 -5568
6. Warranty and Disclaimer Developer warrants that the DevelopmentLS,eruiceR)Mi16ge!pravided imadedia Placement
workmanlike manner, and in conformity with generally prevailing industry standardsiTHIS)WARRANTY IS EXCLUSIVE AtOMISs
IN LIEU OF ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDINQ?ANYLWARRANTIESiOF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE AND ANY ORAL OR WRITTEN REPRESENITAn, ews),*1100OSALS OR ST&EMENTS
MADE ON OR PRIOR TO THE EFFECTIVE DATE OF THIS AGREEMENT. . Branding & Logos • Maps
7. Limitation of Remedies Client's sole and exclusive remedy for any claim against Developer with respect to the
quality of the Development Services will be the correction by Developer of any material defects or deficiencies therein, of
which Oient notifies Developer in writing within sixty (60) days after the completion of that portion of the Development
Services. In the absence of any such notice, the Development Services will be deemed satisfactory to and accepted by
Client.
8. Limitation of Liability In no event will Developer be liable for any loss of profit or revenue by Client, or for any other
consequential, incidental, indirect or economic damages incurred or suffered by Client arising as a result of or related to the
Development Services, whether in contract, tort or otherwise, even if Client has advised of the possibility of such loss or
damages. Client further agrees that the total liability of the Developer for all claims of any kind arising as a result of or
related to this Agreement, or to any act or omission of Developer, whether in contract, tort or otherwise, will not exceed an
amount equal to the amount actually paid by Client to Developer for the Development Services during the twelve (12)
month period preceding the date the claim arises. Client will indemnify and hold Developer harmless against any claims by
third parties, including all costs, expenses and attorneys' fees incurred by Developer therein, arising out of or in conjunction
with Client's performance under or breach of this Agreement. Client warrants and represents that it is the rightful owner or
licensee of all content that it may provide to Developer for implementation on the web site. Client will indemnify and hold
Developer harmless against any claims for infringement of intellectual property, including but not limited to infringement of
any copyright, trademark, patent or trade secret made against Developer by any third party.
9. Relation of Parties The performance by Developer of its duties and obligations under this Agreement will be that of
an independent contractor, and nothing herein will create or imply an agency relationship between Developer and Client,
nor will this Agreement be deemed to constitute a joint venture or partnership between the parties.
10. Employee Solicitation /Hiring During the period of this agreement and for twelve (12) months thereafter, neither
party will directly or indirectly solicit or offer employment to or hire any employee, former employee, subcontractor, or
former subcontractor of the other. The terms "former employee" and "former subcontractor" will include only those
employees or subcontractors of either party who were employed or utilized by that party on the Effective Date of this
Agreement.
11. Non - assignment Neither party will assign this Agreement, in whole or in part, without the prior written consent of
the other party. This Agreement will inure to the benefit of, and be binding upon the parties hereto, togetherwith their
respective legal representatives, successors, and assigns, as permitted herein.
12. Arbitration Any dispute arising under this Agreement will be subject to binding arbitration by a single Arbitrator with
the American Arbitration Association (AAA), in accordance with its relevant industry rules, if any. The parties agree that this
Agreement will be governed by and construed and interpreted in accordance with the laws of the State of Oklahoma. The
arbitration will be held in Tulsa County. The Arbitrator will have the authority to grant injunctive relief and specific
performance to enforce the terms of this Agreement. Judgment on any award rendered by the Arbitrator may be entered in
any Court of competent jurisdiction.
TOTAL
//MARKETING
B Fab MmWv
From Concept to Completion
P.O. Box 20568.153 Follins Lane, St. Simons Island, GA 31522
www.365DegreeTotalMarketing.com • 800- 697.5568.
13. Attorneys' Fees If any litigation or arbitration is necessary to enforce thete6M*o$t i t; went, theprRiY'Ailirlgement
party will be entitled to reasonable attorneys' fees and costs. • Photography &Videos • Marketing Plans
• Brochures &Collateral • Visitors Guides
14. Severability If any term of this Agreement is found to be unenforceable drP6Bff f�?g1VF51Al; it%vill be rrAfR'1§8Rb the
least extent necessary to make it enforceable, and the remaining portions of this Ar r`A84APNijlPremain in fullYffide and
effect.
15. Force Majeure Neither party will be held responsible for any delay or failure in performance of any part of this
Agreement to the extent that such delay is caused by events or circumstances beyond the delayed party's reasonable
control.
16. No Waiver The waiver by any party of any breach of covenant will not be construed to be a waiver of any succeeding
breach or any other covenant All waivers must be in writing, and signed by the party waiving its rights. This Agreement may
be modified only by a written instrument executed by authorized representatives of the parties hereto.
17. Entire Agreement This Agreement together with any attachments referred to herein constitute the entire
agreement between the parties with respect to its subject matter, and supersedes all prior agreements, proposals,
negotiations, representations or communications relating to the subject matter. Both parties acknowledge that they have
not been induced to enter into this Agreement by any representations or promises not specifically stated herein.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as signed on the
preceding work order.
Heath Slapikas, 365 Degree Total Marketing
Chelsea Levo Feary, City of Owasso
Date: