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Home My WebLink About2018.09.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting R Tuesday, September 18, 2018 - 6:30 pm 1. Call to Char Chris Kelley Kelley C,ry C /61ks Office 2. Roll Call j 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 4, 2018, Regular Meeting • September 11, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 09/01/18 • Monthly Budget Status Report - August 2018 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 14, 2018. J liann M. Stevens, Cit � Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevensQcitvofowasso com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 04, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 04, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 31, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:26 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice - Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the August 21, 2018 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $13,162.77. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 8/18/2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority September 4. 2018 Page 2 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5-0 and the meeting adjourned at 7:27 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 11, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 11, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, September 7, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair - Chris Kelley Vice-Mayor/Vice-Chair- Bill Bush Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Councilor /Trustee - Kelly Lewis 2. Discussion relating to an application for the re -plat of the original Oxford Glen of Owasso Final Plat, located north of East 103rd Street North and west of North Garnett Road Bronce Stephenson presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 3. Discussion relating to the 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant David Hurst presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 4. Discussion relating to proposed project sites for the FY 2018 -2019 Street Rehabilitation Program Roger Stevens presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 5. Discussion relating to a proposal for professional services to develop and maintain a website dedicated to Owasso Economic Development Chelsea Levo Feary presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 6. Discussion relating to City Manager items Warren Lehr Monthly sales tax report - Linda Jones presented the report and discussion was held. City Manager report - Mr. Lehr advised the Garnett Widening Utility Relocation Project is on track for completion prior to the expiration of the Environmental Study; Owasso CARES Fall Day of service is September 15, 2018; the Fire Department collected approximately $25,000 during the annual Muscular Dystrophy Drive; and personnel announcements, Bronce Stephenson has accepted a new position in Winter Park, Florida and Tim Doyle has accepted the Public Works Director position in Jenks, Oklahoma. Owasso City Council, OPWA & OPGA September 11, 2018 Page 2 7. City Councilor/Trustee comments and inquiries Mr. Bonebrake inquired about the eastbound right lane on 761h Street being closed and discussion was held. S. Adjournment The Mayor /Chair adjourned the meeting at 7:17pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 9/18/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK GRAINGER -TIRES $61.66 JPMORGAN CHASE BANK LOWES -HOSES $59.96 YAMAHA GOLF CAR COMPANY REPAIR $68.94 CART OPERATIONS -Total $190.56 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $600.00 BUSBY PUMP & SUPPLY PUMP SHAFT REPAIR $5,351.98 CITY GARAGE LABORIOVERHEAD - SEPT, 20 $1.75 HOLLIDAY SAND & GRAVEL CO SAND $285.89 JOHNSTON SEED COMPANY, LLC SEED $2,546.36 JPMORGAN CHASE BANK HARRELLS- HERBICIDES $252.00 JR SIMPLOT COMPANY SEAWEED EXTRACT $360.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $28.42 STAND -BY PERSONNEL, INC TEMP LABOR $991.92 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 TCF NATIONAL BANK MAINT CART LEASE $4,754.38 UNIFIRST HOLDINGS LP ENV CHARGE $33.00 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $2.20 UNIFIRST HOLDINGS LP JANITORIAL SVC $2.20 UNIFIRST HOLDINGS LP SHOP TOWELS $58.05 UNIFIRST HOLDINGS LP SUPPLIES $46.70 UNIFIRST HOLDINGS LP UNIFORM SERVICE $43.62 VERIZON WIRELESS WIRELESS CONNECTIONS3 $40.91 WATER UTILITIES SERVICES, INC PARTS $233.44 COURSE MAINT -Total $20,691.10 JPMORGAN CHASE BANK AMUNDSEN -ICE MACHINE $254.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $123.28 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $193.26 FOOD & BEV - Total $570.54 AT &T LONG DISTANCE PHONE $1.17 AT &T LONG DISTANCE LONG DISTANCE PHONE $35.56 GPS TECHNOLOGIES, INC CART GPS $840.00 JAMES R HAYES THERMOSTATS $360.00 JPMORGAN CHASE BANK BROOKS- CLEAINING $125.00 JPMORGAN CHASE BANK COX -CABLE $77.53 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $209.64 GOLFADMIN -Total $1,648.90 BGR DAILY ACCT. REIMB GOLF PETTY CASH $613.15 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $3,659.58 JPMORGAN CHASE BANK CCSWB - BEVERAGE $1,073.12 JPMORGAN CHASE BANK PING- MERCHANDISE $287.34 JPMORGAN CHASE BANK SAMS -FOOD $1,020.96 iI Claims List - 9/18/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SYSCO -FOOD $584.52 JPMORGAN CHASE BANK TAYLORMADE- MERCHANDIS $1,230.04 JPMORGAN CHASE BANK WALMART -BEER $198.56 JPMORGAN CHASE BANK WALMART -FOOD $141.47 OPGA -Total $8,808.74 OPGA -Total $31,909.84 OPGA Grand Total $31,909.84 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09101118 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,584.06 4,121.56 605 Cart Operations 3,012.32 3,385.68 610 Golf Course Operations 11,998.70 17,997.40 670 Food & Beverage 2,057.99 3,038.35 690 General & Administration 3,405.75 5,170.00 FUND TOTAL 23,058.82 33,712.99 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues 8 Expenses As of August 31, 2018 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (19,499) $ (47,742) $ (125,064) $ 526,201 (2,917,784) (2,917,784) $ (3,090,589) $ (2,391,583) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 54,667 $ 108,520 $ 509,000 21.32% Merchandise sales 14,358 29,243 135,000 21.66% COS — merchandise (11,030) (21,381) (106,400) 20.10% Cart Rental 18,218 37,689 132,000 28.55% Food & beverage 13,674 28,405 158,125 17.96% COS —food & beverage (6,634) (13,852) (66,900) 20.70% TOTAL OPERATING REVENUES $ 83,253 $ 168,623 $ 760,825 22.16% OPERATING EXPENSES: Golf Shop $ (8,440) $ (20,790) $ (153,762) 13.52% Cart Operations (8,932) (24,742) (113,073) 21.88% Golf Course Maintenance (60,130) (120,384) (748,448) 16.08% Food & Beverage (8,581) (16,911) (136,397) 12.40% Golf Administration (16,668) (33,532) (226,525) 14.80% TOTAL OPERATING EXPENSES $ (102,751) $ (216,360) $ (1,378,205) 15.70% OPERATING REVENUES OVER EXPENDITURES $ (19,497) $ (47,737) $ (617,380) NONOPERATING REVENUES (EXPENSES): Transfer from General $ $ - $ 817,380 0.00% Transfer from OPWA 326,201 0.00% Other revenues /(expenses) (2) (5) - 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ (2) $ (5) $ 1,143,581 0.00% NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (19,499) $ (47,742) $ (125,064) $ 526,201 (2,917,784) (2,917,784) $ (3,090,589) $ (2,391,583)