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Home My WebLink About2018.09.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 18, 2018 - 6:30 pm RF�Fi 0 Sep 1. Call to Chair Chris Kelley �ry c�erks4 Z��B 2. Roll Call Off ce 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 4, 2018, Regular Meeting • September 11, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a bid award for the purchase of various size water meters Travis Blundell Staff recommends awarding the bid to Core and Main LP of Owasso, Oklahoma, and authorization for the Chair to execute the contract for the purchase of water meters as follows: 5/8" x 3/4" AMR meters at $195.00 each, 1" AMR meters at $294.00 each, 1 -1 /2" AMR meters at $556.00 each, 2" AMR meters at $682.00 each, 2" compound AMR meters at $1,541.00 each, 3" compound AMR meters at $2,215.00 each, 4" compound AMR meters at $2,783.00 each, 6" compound AMR meters at $4,531.00 each, 5/8" x 3/4" Mach 10 meter at $240.00, 1 " Mach 10 meter at $ 340.00 each, 1 -1 /2" Mach 10 meter at $662.00 each, 2" Mach 10 meter at $785.00 each, 5/8" x 3/4" direct read water meters at $55.00 each, and 5/8" x 3/4" Integrated Register only at $166.75 each. 6. Consideration and appropriate action relating to the award of a bid to provide uniforms and related accessories Roger Stevens Staff recommends awarding the bid to Unifirst Corporation to provide uniforms and accessories for various Public Works Divisions and authorization to execute all necessary documents. OPWA September 18, 2018 Page 2 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 09/01/2018 • Monthly Budget Status Report - August 2018 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 14, 2018. &t u-t o-'GL // (I( i ud 1Q / 7 d,bliann M. Stevens, City Clerk d The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to Lstevens@cifyofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 4, 2018 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, September 4, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, August 31, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:15 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice- Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the August 21, 2018, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $463,941.56. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of a service vehicle for use in the Water Division and declaration of a surplus vehicle Travis Blundell presented the item recommending approval to purchase a 2018 Dodge Ram 4500 Crew Cab 4x4 service truck in the amount of $51,821.00 from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, per the State of Oklahoma Vehicle Bid Contract #SW60035; and to declare the 2002 Chevy One Ton service truck (VIN #1 GBJK341X2E265277) as surplus to the needs of the OPWA and made available for disposal via on -line auction. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the purchase of a vehicle and declare a vehicle surplus, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso Public Works Authority September 4, 2018 Page 2 6. Consideration and appropriate action relating to engineering and design of the Coffee Creek Lift Station and Force Main Improvement Project Roger Stevens presented the item recommending approval of an Agreement for Engineering Services with Kellogg Engineering, of Talala, Oklahoma for the purpose of designing the Coffee Creek Lift Station and Force Main Improvements in the amount of $260,625.00 and authorization for the Chair to execute the agreement. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the agreement and authorize the chair to execute the agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 7. Report from OPWA Manager None B. Report from OPWA Attorney None 9. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports- Pay Period Ending Date 8/18/2018 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:25 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 11, 2018 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 11, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, September 7, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair - Chris Kelley Vice- Mayor /Vice -Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Councilor /Trustee - Kelly Lewis 2. Discussion relating to an application for the re -plat of the original Oxford Glen of Owasso Final Plat, located north of East 103rd Street North and west of North Garnett Road Bronce Stephenson presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 3. Discussion relating to the 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant David Hurst presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 4. Discussion relating to proposed project sites for the FY 2018 -2019 Street Rehabilitation Program Roger Stevens presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 5. Discussion relating to a proposal for professional services to develop and maintain a website dedicated to Owasso Economic Development Chelsea Levo Feary presented the item and discussion was held. It was further explained this item would be placed on the September 18, 2018, City Council agenda for consideration and action. 6. Discussion relating to City Manager items Warren Lehr Monthly sales tax report - Linda Jones presented the report and discussion was held. City Manager report - Mr. Lehr advised the Garnett Widening Utility Relocation Project is on track for completion prior to the expiration of the Environmental Study; Owasso CARES Fall Day of service is September 15, 2018; the Fire Department collected approximately $25,000 during the annual Muscular Dystrophy Drive; and personnel announcements, Bronce Stephenson has accepted a new position in Winter Park, Florida and Tim Doyle has accepted the Public Works Director position in Jenks, Oklahoma. Owasso City Council, OPWA & OPGA September 11, 2018 Page 2 7. City Councilor /Trustee comments and inquiries Mr. Bonebrake inquired about the eastbound right lane on 76th Street being closed and discussion was held. 8. Adjournment The Mayor /Chair adjourned the meeting at 7:17pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 9/18/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JOHN VANCE MOTORS, INC TRUCK $39,220.00 CMAQ GRANT -TRUCK -Total $39,220.00 ANCHOR STONE COMPANY ROCK $340.20 AT &T LONG DISTANCE PHONE $5.65 CITY GARAGE LABORIOVERHEAD - SEPT, 20 $505.33 CITY OF OWASSO GENERAL LIABILITY SELF -IN $150,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $27.41 JPMORGAN CHASE BANK AMAZON -CARD HOLDERS $34.90 JPMORGAN CHASE BANK BROWN CO -WIRE MESH $330.00 JPMORGAN CHASE BANK CHARACTER LUNCHEON $252.02 JPMORGAN CHASE BANK LOCKE- REPAIR $45.90 JPMORGAN CHASE BANK LOCKE- THERMOSTAT $37.96 JPMORGAN CHASE BANK QT -FUEL $1.23 JPMORGAN CHASE BANK SAMS- SUPPLIES $152.29 JPMORGAN CHASE BANK TRAVEL EXPENSE $95.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $103.95 OPWA ADMINISTRATION -Total $151,931.84 CITY GARAGE LABOR/OVERHEAD - SEPT, 20 $357.43 CLEAN UNIFORM COMPANY UNIFORM SERVICE $4.61 JPMORGAN CHASE BANK ACADEMY -BOOTS $139.99 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $758.69 TERMINIX PEST CONTROL $59.00 RECYCLE CENTER -Total $1,319.92 CITY GARAGE LABOR /OVERHEAD - SEPT, 20 $4,844.17 CLEAN UNIFORM COMPANY UNIFORM SERVICE $30.19 COVANTA LANCASTER, INC REFUSE TIPPING FEES $12,865.30 CRANE CARRIER COMPANY RELAY VALVE $493.31 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2018 $3,055.10 JPMORGAN CHASE BANK ACADEMY -SHOES $119.99 JPMORGAN CHASE BANK BUMP2BUMP -BULBS $29.00 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $239.40 JPMORGAN CHASE BANK BUMP26UMP- SUPPLIES $33.82 JPMORGAN CHASE BANK CUMMINS -MOTOR OIL $245.10 JPMORGAN CHASE BANK FLEETPRIDE -AXLE HUBS $78.49 JPMORGAN CHASE BANK FLEETPRIDE - BRAKES $744.42 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $1,072.26 JPMORGAN CHASE BANK PREMIER TRUCK -OIL $97.32 JPMORGAN CHASE BANK PREMIER TRUCK -PARTS $63.76 JPMORGAN CHASE BANK SEMI TRUCK -WASH $65.00 JPMORGAN CHASE BANK TRANSCO -PPE $18.75 JPMORGAN CHASE BANK TULCO -MOTOR OIL $1,066.40 1 Claims List - 9/18/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $264.08 REFUSE COLLECTIONS -Total $25,427.86 JPMORGAN CHASE BANK POSPAPER -PAPER $62.95 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,739.58 INC FUELMAN EXP - AUG, 2018 $109.56 TODD C. KIMBALL METER READER $575.25 TYRONE EUGENE DINKINS METER READER $1,001.25 UTILITY BILLING -Total $5,379.03 CITY GARAGE LABOR /OVERHEAD - SEPT, 20 $1,525.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $155.30 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2018 $109.56 JPMORGAN CHASE BANK CORE &MAIN - MATERIALS $370.92 JPMORGAN CHASE BANK CORE &MAIN -TOOLS $33.50 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES $41.92 JPMORGAN CHASE BANK LOWES -FENCE PARTS $5.01 JPMORGAN CHASE BANK LOWES -LOCKS $114.84 JPMORGAN CHASE BANK LOWES- SUPPLIES $119.82 JPMORGAN CHASE BANK RED WING -BOOTS $48199 JPMORGAN CHASE BANK TRANSCO -PPE $18.75 JPMORGAN CHASE BANK UPS - POSTAGE $219.02 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $173.22 TREASURER PETTY CASH VEHICLE TAG $42.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $405.55 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $267.75 VERIZON WIRELESS WIRELESS CONNECTIONS3 $80.02 WASTEWATER COLLECTIONS -Total $4,166.92 AT &T LONG DISTANCE PHONE $2.19 CITY GARAGE LABORlOVERHEAD - SEPT, 20 $1,017.75 CLEAN UNIFORM COMPANY UNIFORM SERVICE $55.11 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2018 $1,149.56 JPMORGAN CHASE BANK FORT BEND SVC- POLYMER $2,788.00 JPMORGAN CHASE BANK GELLCO -BOOTS $320.99 JPMORGAN CHASE BANK GRAINGER -GAGES $104.55 JPMORGAN CHASE BANK GRAINGER- GAUGES $113.40 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $57.96 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING $60.00 JPMORGAN CHASE BANK HACH CO- BATTERY $209.68 JPMORGAN CHASE BANK HACH CO- REAGENTS $347.17 JPMORGAN CHASE BANK HACH CO- TUBING $191.61 JPMORGAN CHASE BANK LOWES -PARTS $74.86 JPMORGAN CHASE BANK LOWES -PUMP $52.51 4 Claims List - 9/18/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK MFG SUPPLY -AIR FILTER $17.83 JPMORGAN CHASE BANK MUSTANG MOWERS - BLADES $52.50 JPMORGAN CHASE BANK NCL OF WISC- REAGENT $42.11 JPMORGAN CHASE BANK OREILLY- SUPPLIES $14.48 JPMORGAN CHASE BANK SAMS- SUPPLIES $7,98 JPMORGAN CHASE BANK STANDARD SPLY - BLADES $12.50 JPMORGAN CHASE BANK TRANSCO -PPE $18.75 JPMORGAN CHASE BANK TULCO -OIL $218.10 JPMORGAN CHASE BANK UPS - POSTAGE $13.02 JPMORGAN CHASE BANK WALMART -WATER $13.16 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $6,839.97 SCHREIBER, LLC REPAIR PARTS $712.00 SCHUERMANN ENTERPRISES, INC REPAIR $545.49 VERIZON WIRELESS WIRELESS CONNECTIONS3 $80.02 WASTEWATER TREATMENT -Total $15,133.25 CITY GARAGE LABOR /OVERHEAD - SEPT, 20 $2,579.33 CITY OF TULSA UTILITIES WATER $302,975.39 CLEAN UNIFORM COMPANY UNIFORM SERVICE $37.51 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2018 $1,605.96 JET TRUCKING, LLC DIRT $135.00 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $1,020.00 JPMORGAN CHASE BANK CORE &MAIN -METER $317.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $1,075.60 JPMORGAN CHASE BANK CORE &MAIN -STOPS $435.59 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $274.92 JPMORGAN CHASE BANK CORE &MAIN- TAPPING SAD $117.37 JPMORGAN CHASE BANK GNC CONCRETE -METER CA $1,232.00 JPMORGAN CHASE BANK HOME DEPOT -BOARD $7.42 JPMORGAN CHASE BANK HOME DEPOT- LUMBER $57.02 JPMORGAN CHASE BANK LOWES -WOOD $22.73 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS $202.47 JPMORGAN CHASE BANK TRANSCO -PPE $18.75 OWASSO TOP SOIL DIRT $65.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WARREN POWER & MACHINERY, L.P MATERIAL $130.00 WATER -Total $312,509.66 OPWA -Total $555,088.48 OPWA Grand Total $555,088.48 3 aA& ,,,,e •REAL Character •REAL Community TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: FY 2018 -2019 Water Meter Purchase Contract - Bid Award DATE: September 14, 2018 BACKGROUND: On an annual basis, the Owasso Public Works Authority purchases water meters through an extension of an existing contract or a bidding process. This allows the cost of water meters to remain consistent for the current fiscal year. The Trustees last approved a water meter purchase contract with HD Supply Waterworks in August 2014. The current contract expired June 31, 2018; thus, a new contract is needed in order to keep prices current. BID EVALUATION: Bid specifications for the water meters were advertised in the Owasso Reporter on August 15th, 22nd, and the 29th, 2018, and posted in multiple plan houses. Bids were opened on September 4, 2018, at 11:00 AM. One (1) bid was received from Core and Main LP (Owasso, Oklahoma) formally known as HD Supply Waterworks. Unit prices for the FY -2015 contract and the current bid prices are as follows: Description 5/8" x 3/4" AMR Meter 1" AMR Meter 1 -1/2" AMR Meter 2" AMR Meter Description 2" Compound AMR Meter 3" Compound AMR Meter 4" Compound AMR Meter 6" Compound AMR Meter Description 5/8" x 3/4" Mach 10 meter 1" Mach 10 meter 1 -1/2" Mach 10 meter 2" Mach 10 meter FY -2015 unit Drice $ 181.50 $ 282.35 $ 516.25 $ 553.00 FY -2015 unit price $1,464.00 $2,014.00 $2,644.00 $4,305.00 FY -2015 unit o6ce N/A N/A N/A N/A FY -2019 Unit Price $ 195.00 $ 294.00 $ 556.00 $ 682.00 FY -2019 Unit Price $1,541.00 $2,215.00 $2,783.00 $4,531.00 FY -2019 Unit Price $ 240.00 $ 340.00 $ 662.00 $ 785.00 Description FY -2015 unit price FY -2019 Unit Price 5/8" x 3/4" Direct Read Meter $ 36.00 $ 55.00 5/8" x 3/4" Integrated Register only $ 156.00 $ 166.75 The Mach 10 meter was not available in FY -2015. The Mach 10 is a new design and a meter the Water Division is interested in trying at various locations to determine if it is a more cost effective meter. In comparing the FY -2015 water meter pricing to the F.Y -2019 water meter bid pricing there is an average of a six and half percent (6.5 %) price increase. The increase in meter cost for FY -2019 will be approximately $30,000. FUNDING SOURCE: The FY 2018 -2019 Water Division budget includes funds for the purchase of water meters. RECOMMENDATION: Staff recommends awarding the bid to Core and Main LP of .Owasso, Oklahoma, and authorization for the Chair to execute a contract for the purchase of water meters as follows: 5/8" x 3/4" AMR meters at $195.00 each, 1" AMR meters at $294.00 each, 1 -1/2" AMR meters at $556.00 each, 2" AMR meters at $682.00 each, 2" compound AMR meters at $1,541.00 each, 3" compound AMR meters at $2,215.00 each, 4" compound AMR meters at $2,783.00 each, 6" compound AMR meters at $4,531.00 each, 5/8" x 3/4" Mach 10 meter at $240.00, 1 " Mach 10 meter at $ 340.00 each, 1 -1 /2" Mach 10 meter at $662.00 each, 2" Mach 10 meter at $785.00 each, 5/8" x 3/4" direct read water meters at $55.00 each, and 5/8" x 3/4" Integrated Register only at $166.75 each. ATTACHMENT: Contract for Equipment CONTRACT FOR EQUIPMENT THIS CONTRACT, made this 18'h day of September, 2018, between the Owasso Public Works Authority (AUTHORITY), and CORE and MAIN LP (VENDOR). WITNESSETH: 1. That for and in consideration of the sum of $195.00 per 5/8" x 3/4" meter, $294.00 per 1" meter, $556.00 per 1 ' /2" meter and $682.00 per 2" meter, VENDOR will furnish to AUTHORITY Neptune T -10 meters with an Integrated Encoder Register Unit with 6' external antenna as indicated in the specifications. And for and in consideration of the sum of $1,541.00 per 2" meter, $2,215.00 per 3" meter, $2,783.00 per 4" meter and $4,531.00 per 6" meter, VENDOR will furnish to AUTHORITY Neptune Tru /Flo Compound Meters with an Integrated Encoder RF Register Unit with a 6' external antenna as indicated in the specifications. And for and in consideration of the sum of $240.00 per 5/8" x 3/4" meter, $340.00 per 1" meter, $662.00 per 1 ' /z" meter and $785.00 per 2" meter, VENDOR will furnish to AUTHORITY Mach 10 meters with an Integrated Encoder Register Unit with 6' external antenna as indicated in the specifications. And for and in consideration of the sum of $55.00 per 5/8" x 3/4" meter, VENDOR will furnish to AUTHORITY Neptune T -10 Direct -Read meters as indicated in the specifications. And for and in consideration of the sum of $166.75 per 5/8" x 3/4" Integrated Encoder RF Register Unit only with 6' external antenna as indicated in the specifications. 2. VENDOR agrees that the quantities listed in the specifications are a minimum, and that additional purchases will be provided at the same unit cost under the terms of the specifications. 3. The AUTHORITY shall pay the VENDOR upon acceptance of delivery of the water meters and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. The term of this Contract for Equipment will be for the period July 1, 2018 through June 30, 2019. This contract may be extended for successive one -year terms for a period of up to three years if agreed to by both parties in writing not less than six ty days prior to the expiration of the initial term or of any successive one-year term This Contract shall not be enlarged, modified or altered except in uniting, signed by the parties and endorsed hereon. S.This Contract shall be governed by the laws of the State of Oldahoma both as to interpretation and performance. OWASSO PUBLIC WORKS AUTHORITY ATTEST: M Chris Kelley, Chairperson Julie Stevens, Authority Secretary CORE AND MAIN LP M Brian Barnes, Manger APPROVED AS TO FORM & CONTENT: By: Julie Trout Lombardi, Authority Attorney REAL Pepplp • REAL Chemdo� •REAL Community TO: The Honorable Mayor and City Council and Chair and Trustees of the Owasso Public Works Authority (OPWA) FROM: Roger Stevens Public Works Director SUBJECT: Uniform Agreement — UnifirstCorporation Public Works / Vehicle Maintenance / Parks Department DATE: September 14, 2018 BACKGROUND: Currently, the General Fund and the OPWA budgets provide for uniforms and accessories for three departments within the City of Owasso: Public Works, Recreation and Culture, and Vehicle Maintenance. The uniforms are provided to employees that work in conditions that require commercial cleaning with the ability to remove, grease, sewer waste, tar and other harsh environments that are not conducive to home laundering. Additional clothing is provided to administrative staff for conformity and to create a professional appearance for meetings with customers and staff on a daily basis. Other items include floor mats and shop rags for vehicle maintenance staff. In August 2018, staff advertised for new uniform bids. Individual specs were also sent directly to Unifirst Corporation and Aramark which are the two leading vendors for uniforms and services in the immediate area. Only one bid was returned to the city by Unifirst Corporation. Aramark declined to bid. No other vendors responded. Staff reviewed the bid and determined all pricing is within industry standards for such goods and services. CONTRACT: The following scope of services will be provided: • Provide uniforms including pants and shirts for employees • Launder all uniforms with pickup and delivery to facilities weekly • Provide quality control of uniforms that need replaced due to excessive wear and tear • Detailed billing • Removal and replacement of Miscellaneous items such as floor mats and soap dispensers on a weekly basis The Scope of Work to be provided is estimated to be $24,000; however, that price could exceed $25,000 as the agreement is based on a "per piece" pricing. The contract will be for one year with the ability for renewal, if both parties agree, for a period of up to three years. FUNDING: Funding is included in the FY 2018 -2019 General Fund and OPWA budgets. RECOMMENDATION: Staff recommends awarding the bid to Unifirst Corporation to provide uniforms and accessories for Public Works, Recreation and Culture, and Vehicle Maintenance Departments and authorization to execute all necessary documents. ATTACHMENT: Contract CONTRACT FOR SERVICES THIS AGREEMENT, made this __Zgj- day of , 2018, between the City of Owasso /Owasso Public Works Authority, and (CONTRACTOR). WITNESSETH: That for and in consideration of a per unit price as submitted in the bid proposal and reflected in the attached bid comparison chart, CONTRACTOR will furnish to CITY /AUTHORITY uniform rental as indicated in the specifications. The CONTRACTOR will flunish all of the labor and other services necessary to meet the requirements specified in the Contract Documents and Bid Specifications. The TERM of this CONTRACT FOR SERVICES will be for the period Ju, 4 ,Lo /,' through o o! This contract may be extended for succe ive one -year terns for a pifiod of up to three years if agreed to by both parties in writing not less than sixty days prior to the expiration of the initial one -year term or of any successive one -year tern. During the term of the contract, the CONTRACTOR shall perform all of the scheduled services described in the Contract Documents, and comply with the terms and conditions. The CITY /AUTHORITY shall pay the CONTRACTOR monthly upon the satisfactory delivery of the services and submission of invoices. This instrument, supplemented by the Contract Documents, contains the entire Agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. The Contract shall not be enlarged, modified or altered except in writing, signed by parties and endorsed hereon. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. CITY OF OWASSO /OWASSO PUBLIC WORKS AUTHORITY UNIFORM RENTAL & PROCUREMENT PROPOSAL - SUBMITTAL PAGE I. BASE Quote Item Description Price /Piece (Rental) Price /Piece (Lease) Uniform Shirt (Solid) Uniform Shirt (Pin - Stripe) Uniform Shirt (Office Solid) Uniform Pant Performance Pant Uniform Short Uniform Jean Lined Hip Jacket per week $,I `G 1,17per week $ , 13 per week $ .2 2 per week $� 25 per week $ 1 7 per week $ 3 per week $ ` /,z per week $ per week $ per week $ per week $ per week $ per week $ per week $ per week $ per week It is anticipated employees will receive either rental or lease uniform sets. Make -up of uniform sets will vary depending on individual preference. II. ADD-ALTERNATES- Item Description Price /Piece — Standard Sizes Price /Piece —> Special Sizes Short Sleeve Hi -Vis T- Shirt$ a 7 3 Long Sleeve Hi -Vis T- Shirt$ 1 Hi Vis Jacket $ (. 6 7 w /Optional Jacket Liner $ &A $ $ Emblem /Silk Screen Logo Placement Pee $_ per piece III. DIRECT PURCFIASE /MISCELLANEOUS RENTAL MERCHANDISE: Merchandise (Purchase) Price /Piece —> Standard Sizes Price /Piece —> Special Sizes Baseball Cap $ 9. q j /Jtr S.'ze 5 $ T- shirts $ c, r q 5— k r— $ Polo Shirt $ Al, ` c( Xd -- a; L $ Insulated Bib Overall $ 95'. q ` 5 x L— $ Winter Parka $ 6 r l0( r5 — X $ Hooded Jacket $ 0 , y° (h — X L $ Chore Coat $ 7,i—. r M— AL $ Lined Hip Jacket $_y t. 17 5 — A L $ Emblem Placement Fee $2,5'0 per piece Mise.(Rental) Unit Price (3x4) Unit Price (4x6) Unit Price (3x10) Rubber Floor Mat $ 3) per wk $ -). '�' per wk $ 9• "' per wk Carpeted Floor Mat $ 3 r_� per wk $ 9. oo per wk $ per wk Towels /Rags ()fe� AP $ , p 1 per Ng $ per wk $ per wk Misc. (Purchase) Unit Price Foam Soap /Dispenser j f'_'Sper,:4c I154) .ea L Urinal Pads $ 1.1 p per wk IV. ANCILLARY CHARGES: Lease charge for additional shirt sets $ a A per piece 44),4) Service charge for special uniform sizes $ %D % per piece (Designated Special Sizes) /,Std sizes Set -up charge for additional employees $ 9Z , 3s- per employee Total service charge for uniform exchanges , 9�� ozzwxt •p5 {�I!)> including emblem replacement $ per piece Rental charge for additional shirt sets (seasonal change) $ ,.Z/ per piece; per week(+jurk Rental charge for bulk collector (hamper w /casters) $�S', 6-6 per unit; per week Rental charge for clothing rack $ Y_ , o per unit; per week ATTEST: Juliann M, Stevens, Clerk APPROVED AS TO FORM & CONTENT: Julie Lombardi, City Attorney CITY OP OWASSO, OICLAHOMA BY Dr. Chris KcUey, Mayor CONTRACTOR TITLE ATTEST; Juliann M. Stevens, OPWA Secretary APPROVED AS TO FORM & CONTENT; Julie Lombardi, OPWA Attorney OWASSOPUBLIC WORKS AUTHORITY BY Dr. Cluis ISelley, Chair CONTRACTOR TITLE OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/01118 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,100.42 16,573.82 405 Utility Billing 6,052.00 11,385.74 420 Water 14,833.34 25,319.49 450 Wastewater 13,683.21 23,896.20 455 Wastewater Collection 11,340.34 18,950.39 480 Refuse 14,104.10 22,923.07 485 Recycle Center 1,200.00 1,843.59 FUND TOTAL 72,313.41 120,892.30 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2018 NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 6,202 $ 10,719 $ 34,600 30.98% 2,012 4,746 2,255 210.46% - - - 0.00% - - (326,201) 0.00% $ 8,214 $ 15,465 $ (289346) $ 1,233,354 $ 1,233,354 $ 3,500,000 (1,233,354) (1,233,354) (3,500,000) $ 133,570 $ 860,796 $ 245,323 (323,313) FUND BALANCE (Budgetary Basis) Beginning Balance 904,325 904,325 Ending Balance $ 1,441,808 $ 1,149,648 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Wafer $ 696,306 $ 1,334,322 $ 6,422,450 20.78% Wastewater 384,329 790,153 4,731,475 16.70% Refuse & recycle 192,561 385,483 2,199,492 17.53% Other Utility fees 25,413 50,116 259,050 19.35% TOTAL OPERATING REVENUES $ 1,298,609 $ 2,560,074 $ 13,612,467 18.81% OPERATING EXPENSES: OPWAadministration $ (103,185) $ (168,569) $ (1,134,918) 14.85% Utility Billing (37,666) (74,118) (511,169) 14.50% Wafer (412,054) (502,181) (4,513,981) 11.13% Wastewater (223,968) (326,890) (3,480,060) 9.39% Refuse & Recycle (84,866) (160,709) (1,374,170) 11.69% Debt payments (311,514) (482,278) (2,063,500) 23.37% TOTAL OPERATING EXPENSES $ (1,173,253) $ (1,714,743) $ (13,077,798) 13.11% OPERATING REVENUES OVER EXPENDITURES $ 125,356 $ 845,331 $ 534,669 NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 6,202 $ 10,719 $ 34,600 30.98% 2,012 4,746 2,255 210.46% - - - 0.00% - - (326,201) 0.00% $ 8,214 $ 15,465 $ (289346) $ 1,233,354 $ 1,233,354 $ 3,500,000 (1,233,354) (1,233,354) (3,500,000) $ 133,570 $ 860,796 $ 245,323 (323,313) FUND BALANCE (Budgetary Basis) Beginning Balance 904,325 904,325 Ending Balance $ 1,441,808 $ 1,149,648