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HomeMy WebLinkAbout2018.09.24_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX WATCHDOG COMMITTEE TYPE OF MEETING: Regular DATE: September 24, 2018 TIME: 6:30 PM PLACE: City Hall, Community Room 200 S Main Owasso, OK 74055 AGENDA 1. Call to Order Steve Mowery, Chair 2. Roll Call Juliann Stevens 3. Election of Vice -Chair Steve Mowery, Chair R SFpRcF��'Fp ry c7e�ks� oale Of lee 4. Consideration and action relating to Minutes of the March 26, 2018, meeting - Attachment Steve Mowery, Chair 5. Discussion of the Project Status Report - Attachment Roger Stevens Chris Garrett 6. Discussion of Financial Reports - Attachments Linda Jones A. Capital Improvements Fund (Third penny dedicated sales tax) B. Vision for Owasso Fund (55/100 dedicated sales tax) Consideration and action relating to Project Completion Reports- Attachments Steve Mowery, Chair A. East 106th Street North and North Garnett Road Intersection Improvement Project B. Brookfield Crossing Stormwater Improvement Project C. Garrett Creek /Morrow Place Lift Station, Force Main, Gravity Sewer Line Improvement Project D. Upgrade of City Radio System 8. Consideration and action relating to the Progress Reports for Public Distribution- Attachments Steve Mowery, Chair A. Capital Improvements Fund Report #72 (Third penny dedicated sales tax) B. Vision for Owasso Fund Report #2 (55 /100 dedicated sales tax) 9. Report from City Manager 10. New Business 11. Adjournment Notice of the Public Meeting filed in the office of the City Clerk o cember 15, 2017, and he Agenda posted at City Hall, 200 S Main Street on Thursday, September 20, 20k8, at :OOgm., . /, %„ / f/ &I, A , Ju�aL� M.-Stevens, City Clej The City of Owasso encourages citizen participation. To request an accom odation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone (918)- 3761502 or by email to istevens@citvofowasso.com OWASSO SALES TAX WATCHDOG COMMITTEE MINUTES OF REGULAR MEETING Monday, March 26, 2018 The Owasso Sales Tax Watchdog Committee met in regular session on Monday, March 26, 2018, at City Hall, 200 S Main, per the Meeting Notice filed in the Office of the City Clerk on December 15, 2016 and the Agenda posted at City Hall, 200 S Main Street, at 5:00 PM on Thursday, March 22, 2018. ITEM 1: CALL TO ORDER In the absence of the Chair and Vice Chair, Sherry Bishop called the meeting to order at 6:32 PM. ITEM 2: ROLL CALL PRESENT Danny Ewing Scott Reeves Don Hutchings Matthew Roberts Angela Kenne Trey Thee Brandon Miller Ed Wagner ABSENT Cyndi Knoten Justin Prince Steve Mowery Mike Westerman STAFF MEMBERS: Warren Lehr, City Manager Chris Garrett, Assistant City Manager Sherry Bishop, Assistant City Manager Linda Jones, Finance Director Jennifer Newman, Deputy Finance Director Roger Stevens, Public Works Director Julie Lombardi, City Attorney Juliann Stevens, Deputy City Clerk Following Roll Call, Mr. Miller moved to elect Danny Ewing as Temporary Chair, seconded by Scott Reeves. AYE: Ewing, Hutchings, Kennedy, Miller, Reeves, Roberts, Thee, Wagner, NAY: None ABSTAIN: None Motion carried 8 -0. ITEM 3: CONSIDERATION AND ACTION RELATING TO THE SEPTEMBER 25, 2017 MINUTES Sherry Bishop presented the item. Angela Kennedy moved, seconded by Trey Thee to approve the minutes as presented. AYE: Ewing, Hutchings, Kennedy, Miller, Reeves, Roberts, Thee, Wagner, NAY: None ABSTAIN: None Motion carried 8 -0. ITEM 4: DISCUSSION OF THE PROJECT STATUS REPORT Sherry Bishop, Roger Stevens, and Chris Garrett presented status reports on current projects receiving either CIP funds or Vision for Owasso funds. Discussion was held. ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS Linda Jones presented the financial reports. Discussion was held. Watchdog Committee March 26, 2018 ITEM 6: CONSIDERATION AND ACTION RELATING TO THE PROGRESS REPORTS FOR PUBLIC DISTRIBUTION Scott Reeves moved, seconded by Brandon Miller to approve CIP Progress Report #71 and Vision for Owasso Progress Report #I for public distribution as presented. AYE: Ewing, Hutchings, Kennedy, Miller, Reeves, Roberts, Thee, Wagner, NAY: None ABSTAIN: None Motion carried 8 -0. ITEM 7: REPORT FROM CITY MANAGER Sherry Bishop announced her retirement in May appreciation to her for over 30 years of public service. ITEM 8: NEW BUSINESS None. 2018. Committee members expressed their ITEM 9: ADJOURNMENT Brandon Miller moved, seconded by Trey Thee to adjourn the meeting. AYE: Ewing, Hutchings, Kennedy, Miller, Reeves, Roberts, Thee, Wagner, NAY: None ABSTAIN: None Motion carried 8 -0. The meeting adjourned at 7:31 PM. 2 Danny Ewing, Temporary Chair CAPITAL IMPROVEMENT PROJECTS STATUS REPORT September 24, 2018 PUBLIC WORKS DEPARTMENT: E 76 St N Widening (from US Hwv169 to N 129 E Avenue) - In 2010, federal funding was awarded for the engineering, right -of -way and utility relocation phase. In 2011, federal funding was awarded for the construction phase. Through the Surface Transportation Program, the city will be required to match the costs by 20% for each phase. - In February 2016, ODOT and Federal Highway Administration approved the environmental document. - Right of Way and easement acquisition is complete. - Private utility relocation commenced in August 2018 with completion expected in March 2019; followed by construction. E 76 St N and Main Street Intersection Improvement Project - In June 2015, the City Council approved an engineering agreement with McClelland Engineering. - Right of Way, easements, and utility relocations are complete. - Phase I Construction began in May 2017 with completion in February 2018. - City Council awarded the Phase II construction to Grade Line Construction on August 21, 2018. Construction is scheduled to begin in October 2018 with completion in November 2018. Garnett Road Widening (from E 96 St N to E 106 St N) - In November 2012, the City Council approved an engineering agreement with Dewberry. - In November 2013, federal funds were awarded through the Surface Transportation Program. A 20% fund match is required. - ODOT approved the environmental document in June 2015. The Federal Highway Administration (FHWA) approved the document in July 2015. - Right of Way and easement acquisition is complete. - Private utility relocation continues with anticipated completion by September 2018; followed by construction. Garnett Road Widening (E 106 St N to E 116 St N) - In March 2016, the City Council approved an engineering agreement with McClelland Consulting Engineers. Engineering design is approximately 95% complete. - Right of way and easement acquisition began in January 2017. Of the 32 parcels, 29 have been obtained and staff continues negotiations with the remaining property owners. - Upon the acquisition of Right of Way and necessary easements, utility relocation will begin; followed by construction. HWY 169 East and West Service Road Improvements - N 135 E Avenue - In February, 2018, the City Council awarded the construction bid to Gradeline Construction; construction began on February 28 with completion expected by early October 2018. - N 137 E Avenue - Engineering consultant is finalizing design plans and advertisement is anticipated in September 2018. Contingent upon City Council approval, construction could begin in November 2018 with completion by April 2019. E 106 St N and N.145 E Avenue Intersection Improvements - In January 2016, the City Council approved an engineering agreement with Poe and Associates. Engineering design is complete. - Right of Way and easement acquisition is complete. - Private utility relocation commenced in September 2018 with completion expected in March 2019; followed by construction. E 116 St N & N 129E Avenue Intersection Improvements - November 2014, funding for the construction phase of this project was approved to receive federal funds in the amount of $2,186,000. This "matching grant" is 80% ODOT funding, 10% Tulsa County funding and 10% City funding. - January 2016, the environmental study was approval by Federal Highway Administration. - Right of way and easement acquisition is complete. - Private utility relocation is scheduled to commence in November 2018 with completion expected in May 2019; followed by construction. FY 2017 Street Rehabilitation Program - In August 2017, the City Council awarded the construction contract to Becco Construction. - The concrete roadway work is complete in the Southern Links subdivision. - The asphalt overlay is complete in sections of the Three Lakes subdivision. - Curb /gutter and asphalt installation continues in the Ator Heights and Original Town subdivisions. Preventative maintenance work on North 122nd East Avenue from East 76th Street North to East 86th Street North will commence in October 2018. Final completion of the project is anticipated to occur in December 2018. FY 2018 Street Rehabilitation Program - On August 21, 2018, City Council awarded the construction contract to KSL Dirt Works. - Construction is scheduled to commence in October 2018 with completion by March 2019. Central Park / lakeridge Stormwater Improvements - In July 2015, the City Council approved an engineering agreement Meshek and Associates. - United States Army Corp of Engineers (USACE) completed public meeting requirements for the construction permit. - Private utility relocation is complete. - Engineering consultant is finalizing design plans and advertisement is anticipated for October 2018. Contingent upon City Council approval, construction could begin in December 2018 with completion by April 2019. • Rayola /Elm Creek Tributary 5A Stormwater Improvements - In November 2018, staff intends to propose an engineering agreement to City Council for their consideration and action. If approved, design services would commence in December 2018 with completion in May 2019. • South Sports Park Regional Detention Facility - In July 2015, the City Council approved an engineering agreement Meshek and Associates. Engineering design is complete. - As of September 4fh, the Army Corps of Engineers (USACE) has not completed the necessary documents in order to issue a permit to construct. City staff is evaluating other options. RECREATION AND CULTURE DEPARTMENT: • Elm Creek Park Renovation - On November 20, 2012, the City Council awarded an engineering service agreement to Impact Engineering and Planning, PLC, of Owasso. - The park master plan and architectural design for the pavilions and bathrooms is complete. - Renovation will be divided into two (2) phases. The first phase will consist of bank stabilization with the design to begin in October 2018. - The second phase will include playground and parking lot improvements and pavilion construction. • Redbud Festival Park - On April 5, 2016, the City Council approved an engineering design contract with GI-12. - On April 17, 2018, the City Council approved a construction contract with Builders Unlimited. Construction is underway and scheduled for completion in spring of 2019. FIRE DEPARTMENT: • Public Safety Operations and Training Complex (fire Station No 4) - On March 17, 2015, the City Council approved the purchase of 10 acres located at 11933 E 116 St N. - City Council approved the Master Plan contract with WSKF of Kansas City on March 15, 2016 and the contract with WSKF for architectural, engineering, design and bid documents on October 4, 2016. - On August 15, 2017, the City Council approved the construction contract with Timberlake Construction Inc. Construction is scheduled for completion January, 2019. PUBLIC SAFETY VEHICLES: • Fire FY 17 A wildland fire suppression vehicle was purchased and is being outfitted with elements for use as the primary wildland response apparatus for Fire Station #4. • Police FY 18 - Twelve patrol vehicles were purchased and are currently being fitted with lighting and equipment. POLICE SERVICES DEPARTMENT: • Main Police Station - On December 6, 2016, the City Council approved an engineering agreement with Police Facility Design Group. - The City Council awarded construction bids in February 2018 and assigned them to Nabholz for management. Construction began in early March and is scheduled for completion in late 2018 or early 2019. SUPPORT SERVICES DEPARTMENT: • Vehicle Maintenance Facilitv - On November 6, 2012, the City Council approved an agreement with Matrix Architects, Engineers, Planners, Incorporated, for professional architecture and engineering services. - The Facility Design phase is complete. However, surveying and civil engineering work will need to be completed when a final decision is made about the site location. Consideration is being given to combining the building needs of several departments onto one site. VISION for OWASSO PROJECTS STATUS REPORT September 24, 2018 E 96 ST NORTH From approximately N 119 E Ave to N 129 E Ave - In November 2016, staff solicited qualifications from local engineering firms. - On March 23, 2017, staff met with ODOT representatives to discuss the scope of work. - In May 2017, the City Council approved an agreement to perform a study and provide conceptual plans. The Engineering study and conceptual plans are complete. - In August 2018, City Council approved an engineering agreement with BKL to design the roadway improvements. Engineering design is scheduled to commence in September 2018 with completion by September 2019; followed by utility relocation. E 116 ST NORTH From approximately N 129 E Ave to HWY 169 Improvements - On March 21, 2017, the City Council approved an engineering agreement with WP Moore. Engineering design is 90% complete. - Right of Way and Easement acquisition is complete. - Private utility relocation is scheduled to commence in November 2018 with completion expected in April 2019; followed by construction. • E 116 St N and Garnett Road Intersection/ to N 129 E Ave Improvements - On January 3, 2017, the City Council approved an engineering agreement with Guy Engineering. Engineering design is 90% complete. - Right of Way and Easement acquisition commenced in January 2018 with completion expected by February 2019; followed by utility relocation. E 116 St N and Mingo Intersection/ to Garnett Road Improvements - On December 6, 2016, the City Council approved an engineering agreement with Garver, LLC. Engineering Design is approximately 90% complete. - Right of Way and Easement acquisition commenced in April 2018 with completion expected by April 2019; followed by utility relocation. City of Owasso Third -Penny Sales Tax Collections Capital Improvements Fund Restricted Use (Budgetary Basis) As of June 30, 2018 Debt Service payments 2017 Available for Funding General Fund Percent 2008 2016 Revenue 2018 Development Capital Available for Fiscal Year Three Percent of Third Penny Revenue Revenue Anticipation Revenue Agreement Trustee 8 Interest Improvements Street Rehab Eligible Capital Ending Sales Tax Increase Sales Tax (1/3) Note Note Note (RAN) Note Debt Other fees Earnings Funding Annual Cost` Projects 06/30/08 $16,564,164 6.80% $5,521,388 $5,212,645 $0 $58,647 $4.000 $19,534 $265,630 $762,048 ($496,418( 06/30/09 17,343,313 4.70% 5. 781,104 5,183,786 - - 7,750 9,581 599,150 530,881 68,269 06/30/10 17,266,692 -0.44% 5,755,564 5,450,991 - - 10,000 3,027 297,600 585,605 (288,005) 06/30/11 17,528,943 1.52% 5,842,981 5,443,476 - - 73,806 1,585 327,283 236,038 91,245 06/30/12 18,343,008 4.64% 6,114,336 4,839,355 - - 6,000 3,289 1,272,270 587,485 684,785 06/30/13 19,168,431 4.50% 6,389,477 3,537,977 - - 8,047 5,313 2,848,765 11000,000 1,848,765 06/30/14 21,022,850 9.67% 7,007,617 2,812,974 - 839,322 7,035 655 3,348,940 1,000,000 2,348,940 06/30/15 22,727,460 8.11% 7,575,820 ),577,586 - 839,322 1,010 8,119 5,166,021 1.000,000 4,166,021 06/30/16 24,314,606 6.98% 8,104,869 1.199,734 - 839,322 1,000 9,932 6,074,745 11000,000 5.074,745 06/30/17 24,167,905 -0.60% 8,055,968 1,196,265 304,817 839,322 1,000 12.109 5,726,673 1,000,000 4,726,673 06/30/18 24,846,020 2.81% 8,282,007 1,196,265 979,874 - 23,923 839,321 2,000 51000 5,245,624 1,000,000 4,245,624 06130119 25,241.000 2.00% 8,413,667 598,200 1,585,760 140,000 704,736 839,321 10,500 51000 4,540,150 1,000,000 3,540,150 06130120 25,745,820 2.00% 8,581,940 - 2,801,660 140,000 1,146,270 - 6,000 5.000 4,493,010 11000.000 3,493,010 06/30/21 26,260.736 2.00% 8,753,579 - 2,804,179 140,000 1,146,210 - 91500 5,000 4,658,690 1,000,000 3,658,690 06/30/22 26,785,951 2.00% 8,928,650 - 2,805,727 140,000 1,145,380 - 6,000 51000 4,836,543 11000,000 3,836,543 06/30/23 27,321,670 2.00% 9,107,223 - 2,806,305 140,000 1,143,920 - 9,500 5,000 5,012.498 11000,000 4,012,498 06130124 27,868,104 2.007o 9,289,368 - 2,805,914 140,000 1,146,620 - 6,000 51000 5.195,834 11000,000 4,195,834 06/30/25 28,425,466 2.00% 9,475,155 - 2,809,504 - 1,143,620 - 6,000 5.000 5,521,031 11000,000 4,521,031 06130126 28,993,975 2,00% 9,664,658 - 2.812,075 - 1,144,850 - 9,500 5,000 5.703,233 1.000,000 4,703,233 06/30/27 29,573,854 2.00% 9,857,951 - 1,328,320 - 1,140,310 - 6.000 51000 7,388,322 11000,000 6.388,322 06/29/28 30,165,332 2.00% 10.055,111 1,536,077 7,000 5,000 8,517,033 1,000,000 7,517,033 06/29/29 30.768,638 2.007 10.256,213 51000 10,261,213 11000,000 9,261.213 06129130 31,384,011 2.00% 10,461,337 5,000 10,466,337 1.000,000 9,466,337 The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair. Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7.680,000 matures 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11 /08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/28 City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Project Status Summary Report As of June 30, 2018 Resolution Project Description Total Project Cost Estimate Outside Funding- Owasso Funding From 1% Sales Tax Project Budget Lifedo- Date Through FY18 Expended FY2018 Expended Contracted & Project to Date Encumbered Percent Expended 2010 -13 76 Street Widening $10,353.851 $5,482,000 $4,871,851 $4,871.851 $704,907 $670.577 $469,002 14% 2016 -10 76 /Main Intersection 2,349,290 1,107.056 1,242,234 1.242,234 803,052 908,087 0 73% 200 &01 106 /Garnefl Intersection 3.157,555 1.415,835 1,741,720 1,741,720 (70,250) 1.741,720 0 100% •• 2012 -04 Garnett Widening, 96 to 1D6 11.283,486 3,200,000 8.083,486 8,083,486 301,865 1,285,990 689,786 16% 2015 -17 Garnett Widening, 106 to 116 8.079.480 0 8,079.480 1,129,019 535.875 857,049 28,786 11% 2009 -01 Highway 169 Service Roads - 106 & 135 3.654,078 250,000 3.404.078 3,404,078 1,246,707 1,305.001 1,489,195 38% 20D9 -01 Highway 169 Service Roads - 106 & 137 1,469,181 1.469.181 1,469,181 549,855 549.855 0 37% 2016 -23 106 /129 Intersection 3,650,000 2,625.000 1,025,000 0 0 0 0 0% 2015 -17 106 /145 Intersection 3.000,000 0 1000,000 1,309,482 803,046 932.068 88,035 31% 2014 -05 116 /129 Intersection 3.882,850 2.882,500 1,00(1350 757,76) 0 98,989 0 10% 2016 -10 Street Rehabilitation FY 2017 2.020,600 800,000 1,220,600 1,220,600 1,173,503 1,183.103 0 97% 2017 -15 Street Rehabilitation FY 2018 1,800.000 800,000 1,000,000 813,306 0 0 159,149 0% 201610 Brookfield Crossing Stormwater Impr. 719,692 85,349 634,343 634,343 354.594 634.343 0 100 %'• 2016 -10 Central Park /Lakerage Stormwater Imps 1.768,965 148.965 1,620,000 806,574 1.346 12,307 193,583 1% 2016 -10 Elm Creek Trib. SA /Rayolo Park Stormwater 3,500,000 0 3,500,000 157,367 0 15,700 0 0% 2016 -10 South Sports Park Regional Detention 2.819,507 15,507 2.804,000 1,569,348 17,350 28,300 0 1% 2016 -10 Garrett Creek /Morrow PI. Sewer 2.215,714 0 2,215,714 2,215,714 1,863.472 2,215,714 0 100% " 2012 -04 Elm Creek Park Improvements 950,000 25(1000 700.000 314.386 0 67,426 0 10% 2017 -15 Redbud (Festiva)) Park 2,495,446 2.262,388 233,058 233,058 111 11) 192,353 07. 2016 -16 Fire Station #4 17.352,149 724,311 16,627,838 16,521,421 6,600.972 7,520.908 8,059,297 45% 2017 -05 Public Safety Vehicles - -Fire 1,527,658 0 1.527,658 1,527.658 74,986 1,247,644 1159 82% 2017 -05 Public Safety Vehicles- Police FYI 420,000 0 420.000 467,065 394,542 394.542 72,522 94% 2017 -06 Public Safety Vehicles - Police FYI 434,000 434,000 0 0 0 0 0% 2012 -04 Main Police Station 4,761,599 0 4.761,599 4,761,599 1,753,324 1,879,130 2,759.767 397. 2012 -04 Vehicle Maintenance Facility 2.350,000 0 2,350,OOD 165,001 0 160,718 0 7% 2015 -09 Radio Equipment Upgrades Project 2.968,771 0 2,968.771 2,968.771 157.879 2,968,762 0 100% " 2017 -15 Fiber Installation 150.000 0 150,000 0 0 0 0 0% Totals for Current Eligible Projects $99.133,872 $22,048,911 $77.084,961 $58,385.024 $16.667.136 $26,678,044 $14.204,634 357. Funded Lite-to -Date Through FY18 51.385,024 Portion to be funded in future years from 1% sales lax $25,699,937 Sales tax funding available annually after debt and $1 million street rehabilitation $3.893.965 Number of years (beyond FYI 8) needed to fund current eligible projects 6.6 Future Priority Projects 2DI5 -17 96th /1451h intersection 2009 -01 Highway 169 Service Roads- E 66th St N/E 126th St N 'Additional Project funding will be provided by other resources such as COOT and Tulsa County. "Project completed CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY18 EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Date Vendor Description 76 Street Widening Garnett Widening, 96 to 106 03/15/18 DOENER, SAUNDERS CONDEMNATION 03/26/18 FELKINS ENTERPRISES SIGNS 04/11/18 DAVID & SHELLY BERG ROW ACQUISITION 04/11/18 EQUIPMENT ONE ROW ACQUISITION 04/18/18 OKLAHOMA DEPT OF TRANSPORTATION DESIGN AMENDMENT 04/25/18 DOENER, SAUNDERS DETHEROW PROPERTY 76th & Main Intersection 5/31/2018 3/14/2018 LEMKE LAND SURVEYING SURVEY SERVICES 3/29/2018 SCURLOCK INDUSTRIES GRATE & LID 8/16/2018 MCCLELLAND CONSULTING ENGINEERING SERVICES 106 /Garnett Intersection VIDAL PALACIOS 1/9/2018 OKLAHOMA DEPT OF TRANSPORTATION REFUND Garnett Widening, 96 to 106 ROW ACQUISITION 3/14/2018 QUIK SERVICES MATERIALS 3/14/2018 DEWBERRY ENGINEERING ENGINEERING SERVICES 04/12/18 RONALD D. CATES LEGAL FEES 08/29/18 RONALD D. CATES LEGAL FEES 09/12/18 RONALD D. CATES LEGAL FEES Garnett Widening, 106 to 116 3/21/2018 VIDAL PALACIOS ROWACQUISITION 4/18/2018 BOBBY ALLEN ROW ACQUISITION 4/18/2018 JAMES & BOBBY BAILEY ROW ACQUISITION 4/18/2018 LEO N. PLUMMER ROW ACQUISITION 4/18/2018 JAMES & BOBBY BAILEY ROW ACQUISITION 5/10/2018 TULSA COUNTY CLERK FILING FEE 5/10/2018 DAVID C ROBERSON APPRAISAL SERVICES 5/31/2018 BOBBY ALLEN FENCE RELOCATION 5/31/2018 JAMES & BOBBY BAILEY FENCE RELOCATION 5/31/2018 DOERNER, SAUNDERS ROW ACQUISITION 5/31/2018 DOERNER, SAUNDERS ROW ACQUISITION 5/31/2018 DAVID C ROBERSON APPRAISAL SERVICES 76 Street Widening 76th & Main Intersection 106 /Garnett Intersection Garnett Widening, 96 to 106 Amount $ 680 10 5,000 20,000 10,178 3,689 4,700 232 10,335 (70,250) 91 1,983 345 345 1,628 25,495 29,413 12,711 12,711 3,991 30 2,400 3,991 3,991 576 855 2,400 Expenditure Total by Project 39,557 15,267 (70,250) 4,392 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY18 EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Date Vendor Description Amount 6/11/2018 DOERNER, SAUNDERS ROW ACQUISITION 957 6/28/2018 DOERNER, SAUNDERS ROW ACQUISITION 1,392 6/28/2018 DOERNER, SAUNDERS ROW ACQUISITION 228 7/6/2018 MOUNT PROPERTIES ROW ACQUISITION 55,000 Garnett Widening, 106 to 116 Svc Road Improv, 106th to 116th /135th 3/14/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 121,200 3/29/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 116,670 4/11/2018 CRAFTON, TULL ENGINEERING SERVICES 2,300 4/11/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 110,340 4/25/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 173,149 5/10/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 96,958 5/31/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 114,018 6/14/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 93,157 6/27/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 92,525 7/12/2018 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES 74,727 Svc Road Improv, 106th to 116th /135th 106th /145th Interstection 3/2912018 TULSA COUNTY CLERK DEEDS 288 106th /145th lnterstection Street Rehabilitation FY 2017 3/29/2018 BECCO CONTRACTORS STREET REHAB 220,163 5/10/2018 BECCO CONTRACTORS STREET REHAB 75,592 Street Rehabilitation FY 2017 Sports Park Detention Pond 4/6/2018 LEMKE LANDSCAPING SURVEY SERVICES 4,850 4/18/2018 EAGLE ENVIRONMENTAL ENVIRONMENTAL SERVICES 12,500 Sports Park Detention Pond Garrett Creek/ Morrow PI Sewer 3/9/2018 CROSS -BO CONSTRUCTION CONSTRUCTION SERVICES 172,291 3/9/2018 IRA M GREEN CONSTRUCTION CONSTRUCTION SERVICES 57,349 Garrett Creek/ Morrow PI Sewer Redbud (Festival) Park 3/29/2018 BH MEDIA HOLDINGS ADVERTISING 111 Expenditure Total by Proiect 156,142 995,044 288 295,756 17,350 229,640 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY18 EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Date Vendor Description Amount Redbud (Festival) Park Fire Station #4 3/14/2018 TIMBERLAKE CONSTRUCTION CONSTRUCTION SERVICES 773,210 3/27/2018 BUILDING & EARTH PROFESSIONAL SERVICES 5,229 4/6/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 8,709 4/6/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 17,127 4/6/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 19,622 4/18/2018 BUILDING & EARTH PROFESSIONAL SERVICES 5,342 4/18/2018 JOHNSTON TECHNICAL SERVICES COMMUNICATIONS TOWER 9,634 4/26/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 76,901 5/4/2018 TIMBERLAKE CONSTRUCTION CONSTRUCTION SERVICES 760,974 5/10/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 339 5/10/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 14,144 5/31/2018 BUILDING & EARTH PROFESSIONAL SERVICES 4,558 5/29/2018 TIMBERLAKE CONSTRUCTION CONSTRUCTION SERVICES 598,280 6/19/2018 BUILDING & EARTH PROFESSIONAL SERVICES 4,477 6/19/2018 WALLACE ENGINEERING PROFESSIONAL SERVICES 32 6/19/2018 TIMBERLAKE CONSTRUCTION CONSTRUCTION SERVICES 852,182 6/21/2018 FIREBLAST GLOBAL ENGINEERING SERVICES 119,019 6/27/2018 DEQ PLAN REVIEW FEE 798 8/1/2018 BUILDING & EARTH PROFESSIONAL SERVICES 2,954 8/1/2018 TIMBERLAKE CONSTRUCTION CONSTRUCTION SERVICES 551,486 8/1/2018 WALLACE ENGINEERING PROFESSIONAL SERVICES 32 8/16/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 39,078 8/16/2018 WILLIAMS SPURGEON PROFESSIONAL SERVICES 26,419 Fire Station #4 Public Safety Vehicles 3/29/2018 PRECISION AUTO SERVICES 525 3/29/2018 TURNKEY MOBILE VEHICLE PARTS 830 3/29/2018 FIREPENNY VEHICLE PARTS 44 3/29/2018 DANA SAFETY VEHICLE PARTS 380 3/29/2018 AMAZON VEHICLE PARTS 360 4/25/2018 CONRAD FIRE VEHICLE LIGHTS 807 5/8/2018 CONRAD FIRE EQUIPMENT 71 5/8/2018 CONRAD FIRE EQUIPMENT 4,389 5/8/2018 CONRAD FIRE EQUIPMENT 558 5/8/2018 AMERIFLEX EQUIPMENT 1,194 5/29/2018 BUYAUTO VEHICLE PARTS 471 Expenditure Total by Prolect ill 3,890,544 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY18 EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Expenditure Date Vendor Description Amount Total by Project 6/11/2018 ACCESSORY PARTNERS VEHICLE PARTS 1,077 6/11/2018 CONRAD FIRE VEHICLE PARTS 546 6/26/2018 CONRAD FIRE EQUIPMENT 12,284 6/26/2018 PAUL CONWAY EQUIPMENT 263 Public Safety Vehicles 23,800 Police Vehicles 3/14/2018 MEEKS VEHICLE STRIPING 1,500 3/14/2018 MEEKS VEHICLE STRIPING 1,500 3/14/2018 MEEKS VEHICLE STRIPING 3,000 3/14/2018 TINTSHOP VEHICLE WINDOW TINT 1,230 3/14/2018 TINTSHOP VEHICLE WINDOW TINT 1,545 7/12/2018 CAP FLEET UPFITTING VEHICLE EQUIPMENT 7,883 7/12/2018 CAP FLEET UPFITTING VEHICLE EQUIPMENT 8,255 8/1/2018 CAP FLEET UPFITTING VEHICLE EQUIPMENT 8,255 8/1/2018 CAP FLEET UPFITTING VEHICLE EQUIPMENT 8,255 8/1/2018 CAP FLEET UPFITTING VEHICLE EQUIPMENT 8,255 Police Vehicles 49,680 Main Police Station 3/29/2018 DOERNER, SAUNDERS DETHEROW CONDEMNATION 337 3/29/2018 GUARANTY ABSTRACT ABSTRACT 1,075 4/11/2018 TREASURER PETTY CASH BULGER- SETTLEMENT 2,000 4/25/2018 NABHOLZ CONSTRUCTION CONSTRUCTION SERVICES 99,808 4/25/2018 RON DETHEROW CONDEMNATION 190,000 4/25/2018 SECURE OUTCOMES FINGERPRINT SYSTEM 6,145 5/8/2018 L & M FURNITURE FURNITURE 5,650 5/29/2018 SALSBURY LOCKERS 630 5/29/2018 ERGOFLEX SYSTEMS DISPATCH CONSOLES 60,469 6/11/2018 DOERNER, SAUNDERS CONDEMNATION 3,300 6/11/2018 SUNSHINE INTERNATIONAL FURNITURE 3,849 6/11/2018 MATHIS BROTHERS FURNITURE 2,331 6/14/2018 NABHOLZ CONSTRUCTION CONSTRUCTION SERVICES 225,297 6/14/2018 NABHOLZ CONSTRUCTION CONSTRUCTION SERVICES 313,316 6/14/2018 STOW'S OFFICE FURNITURE FURNITURE 8,680 7/6/2018 DOERNER, SAUNDERS DETHEROW CONDEMNATION 990 7/10/2018 FULL COMPASS EQUIPMENT 769 8/1/2018 NABHOLZ CONSTRUCTION CONSTRUCTION SERVICES 667,776 8/29/2018 PEAK UPTIME VIDEO SURVEILLANCE 23,058 9/13/2018 NABHOLZ CONSTRUCTION CONSTRUCTION SERVICES 83,846 Main Police Station 1,699,324 Date Vendor CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY18 EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Description Total Expended July 2017thru February 2018 Total Expended March 2018 thru June 2018 Total Expended FY2018 Expenditure Amount Total by Protect 9,320,491 7,346,645 16,667,136 City of Owasso 55/100 Sales Tax Collections Vision For Owasso Fund Restricted Use (Budgetary Basis) As of June 30, 2018 Fiscal Year Three Percent Percent of Investment Total Ending Sales Tax Increase .55 Sales Tax Income Revenue 6/30/2017* $ 24,167,905 -0.6% $ 1,414,194 $ 739 $ 1,414,933 06/30/18 24,846,020 2.8% 4,552,760 1,575 4,554,335 06/30/19 25,241,000 2.0% 4,627,517 1,607 4,629,123 06/30/20 25,745,820 2.0% 4,720,067 1,639 4,721,706 06130121 26,260,736 2.0% 4,814,468 1,671 4,816,140 06/30/22 26,785,951 2.0% 4,910,758 1,705 4,912,463 06130123 27,321,670 2.0% 5,008,973 1,739 5,010,712 06130124 ** 27,868,104 2.07. 3,406,102 1,774 3,407,875 $ 208,237,206 $ 33,454,838 $ 12,448 $ 33,467,286 *Partial year due to mid -year initiation of tax. * *Partial year estimate due to mid -year expiration of tax. Election City of Owasso 55/100 Sales Tax Vision For Owasso Fund Project Status Summary Report As of June 30, 2018 Project Budget Total Project Life -to -Date Cost Estimate Through FY18 YTD Expended Expended FY78 Project to Date Percent of Encumbered Project FY18 Expended 4/5/2016 96 Street from 119 to 129 $ 5,600,000 $ 335,000 $ 160,768 $ 200,227 $ 19,639 3.6% 4/5/2016 116 Street from 129 to HWY 169 5,300,000 663,726 168,745 176,079 11,256 3.3% 4/5/2016 116 Street from Garnett to 129 7,500,000 1,325,692 992,179 1,164,124 249,658 15.5% 4/5/2016 116 Street from Mingo to Garnett 10,500,000 1,145,900 246,149 425,056 39,395 4.0% 4/5/2016 116 /Garnett Intersection Improvement 3,000,000 339,000 0 0 0 0.0% Totals for Vision Projects $ 31,900,000 $ 3,809,318 $ 1,567,840 $ 1,965,485 $ 319,948 6.2% CITY OF OWASSO 55 /100 SALES TAX VISION FUND FYIS EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Date Vendor Description Amount Total By Project 96 Street from 119 to 129 04/11/18 BKL INCORPORATED ENGINEERING SERVICES $ 8,666 05/10/18 BKL INCORPORATED ENGINEERING SERVICES 14,147 06/14/18 BKL INCORPORATED ENGINEERING SERVICES 6,966 07/12/18 BKL INCORPORATED ENGINEERING SERVICES 7,024 96 Street from 119 to 129 $ 36,802 116 Street from 129 to HWY 169 04/25/18 WALTER P MOORE ENGINEERING SERVICES 11,256 05/29/18 WALTER P MOORE ENGINEERING SERVICES 5,628 06/14/18 WALTER P MOORE ENGINEERING SERVICES 5,628 116 Street from 129 to HWY 169 22,511 116 Street from Garnett to 129 03/14/18 GUY ENGINEERING ENGINEERING SREVICES 19,712 03/29/18 TULSA COUNTY CLERK DEED & EASEMENT 30 03/29/18 DAVID C ROBERSON APPRAISAL SERVICES 1,500 03/29/18 DAVID C ROBERSON APPRAISAL SERVICES 900 04/05/18 MARY B RETHERFORD ROW ACQUISITION 57,505 04/11/18 GUY ENGINEERING ENGINEERING SREVICES 1,438 04/11/18 CROSS -BO CONSTRUCTION ROADWAY IMPROVEMENT 96,055 04/18/18 SANDRA GAIL BROOKS ROW ACQUISITION 325,000 05 /10 /18 GUYENGINEERING ENGINEERING SREVICES 3,478 06/14/18 GUY ENGINEERING ENGINEERING SREVICES 1,160 06/14/18 MARY B RETHERFORD ROW ACQUISITION 6,000 06/14/18 CROSS -BO CONSTRUCTION ROADWAY IMPROVEMENT 136,599 06/21/18 JERRY L PRIDDY ROW ACQUISITION 21,655 06/21/18 JERRY L PRIDDY ROW ACQUISITION 60,528 07/02/18 CROSS -BO CONSTRUCTION UTILITY RELOCATION 30,888 116 Street from Garnett to 129 762,448 CITY OF OWASSO 55 /100 SALES TAX VISION FUND FY18 EXPENDITURES FOR THE PERIOD MARCH 2018 THRU JUNE 2018 Date Vendor Description 116 Street from Mingo to Garnett 03/14/18 GARVER ENGINEERING SERVICES 05/10/18 GARVER ENGINEERING SERVICES 06/14/18 GARVER ENGINEERING SERVICES 06/26/18 GARVER ENGINEERING SERVICES 08/01/18 GARVER ENGINEERING SERVICES 116 /Garnett Intersection Improvement 116 Street from Mingo to Garnett 116 /Garnett Intersection Improvement Total Expended July 2017 thru February 2018 Total Expended March 2018 thru June 2018 Total Expended FY2018 Amount Total By Project 12,478 5,078 4,180 7,565 8,817 38,118 707,961 859,879 $ 1,567,840 PROJECT COMPLETION REPORT PROJECT: East 1061h Street North and Garnett Road Intersection Improvements DATE PROJECT WAS INITIATED: March 2013 DATE PROJECT WAS COMPLETED: August 2014 DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department STAFF COMMENTS: The East 106th Street North and Garnett Road Intersection proiect consists of roadway widening of the intersection and installation of traffic signals In April 2013 the Oklahoma Department of Transportation (ODOT) awarded a contract to Paragon Construction in the amount of $1,952,952.00 - ODOT funded $1,415,834.57 towards the costs of construction. The City contributed $1,741,720.40 which included engineering design utility relocation right -away and 20% of the construction cost. Approved by the Sales Tax Watchdog committee September 24, 2018. Juliann M. Stevens, City Clerk PROJECT COMPLETION REPORT PROJECT: Brookfield Crossing Stormwater Improvements DATE PROJECT WAS INITIATED: February 2017 DATE PROJECT WAS COMPLETED: February 2018 DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department STAFF COMMENTS: The Brookfield Crossing Stormwater Conveyance and Detention Pond Improvements consisted of raising the outfall structure additional Stormwater inlets and offsite Stormwater piping from Brookfield Crossing to the new Fire Station property. In February 2017, City Council award the stormwater improvement contract to Earth Smart Construction in the amount of $628,313.25. In February 2018, the project was complete with a final project cost of $719,692 which includes land acquisition and construction ($634,343 from the Capital Improvements Fund and $85,349 from the Stormwater Fund). Approved by the Sales Tax Watchdog committee September 24, 2018. Juliann M. Stevens, City Clerk PROJECT COMPLETION REPORT PROJECT: Garrett Creek & Morrow Place Lift Station, Gravity Sewer Line and Force Main Sanitary Sewer Improvements DATE PROJECT WAS INITIATED: February 2017 DATE PROJECT WAS COMPLETED: February 2018 DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department STAFF COMMENTS: The Garrett Creek & Morrow Place Lift Station Gravity Sewer and Force Main Sanitary Improvements consists of a new pump station, gravity sewer line and force main to convey wastewater from the Garrett Creek Development Morrow Place Development and future development to the Ranch Creek Sanitary Sewer Interceptor. In March 2017, City Council award the gravity sewer line contract to Ira Green Construction in the amount of $1,136,1.56.42. In addition March 2017 City Council award the lift station and force main contract to Cross -Bo Construction in the amount of $1 211 606 75 In February 2018, the projects were complete with a total project cost of $2,215,714, resulting in an underrun of $132,049. Approved by the Sales Tax Watchdog committee September 24, 2018. Juliann M. Stevens, City Clerk PROJECT COMPLETION REPORT PROJECT: City Radio System Upgrade DATE PROJECT WAS INITIATED: October 5, 2015 DATE PROJECT WAS COMPLETED: April 2018 STAFF COMMENTS: Included in FY 2015/16 Budget the Capital Improvements Fund allowed for the expenditure of .1 2,968,762.02 fora P -25 Upgrade to the City Radio System. This upgrade of radio equipment to Project 25 standards included reolacement of all tower -based equipment base stations routers switches controllers and transmission lines. At the Dispatch facility the upgrade included replacement of all the console workstations along with associated microphones and speakers The upgrade also included the replacement of all mobile and handheld subscriber units totaling approximately 365 radios On October 5 2015 the purchase of the P -25 Radio system Upgrade was authorized The order with the manufacturer was placed and the equipment was placed into the manufacturer's production schedule The staging of the equipment commenced July 2016. Installation of the subscriber units was started October 2016 System compliance began January 2017 with final testina and acceptance March 2017. System documentation and close out documents were received August 2018. Final cost for this project was $ 2,968,762.02. Approved by the Sales Tax Watchdog committee September 24, 2018. Juliann M. Stevens, City Clerk City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Progress Report #72 Dated 6 -30 -18 Owasso Cost Expended Project Project Resolution Estimate to Date Complete N -Nof Applicable I P 76 Street Widening 2010 -13 $ 4,871,851 $ 670,577 76 /Main Intersection 2016 -10 1,242,234 908,087 106 /Garnett Intersection 2008 -01 1,741,720 1,741,720 Garnett Widening, 96 to 106 2012 -04 8,083,486 1,285,990 Garnett Widening, 106 to 116 2015 -17 8,079,480 857,049 Highway 169 Service Roads - 106 & 135 2009 -01 3,404,078 1,305,001 Highway 169 Service Roads - 106 & 137 2009 -01 1,469,181 549,855 106 /129 Intersection 2016 -23 1,025,000 - 106 /145 Intersection 2015 -17 3,000,000 932,068 116 /129 Intersection 2014 -05 1,000,350 98,989 Street Rehabilitation FY 2017 2016 -10 1,220,600 1,183,103 Street Rehabilitation FY 2018 2017 -15 1,000,000 - Brookfield Crossing Stormwater Impr. 2016 -10 634,343 634,343 Central Park /Lakeridge Stormwater mpr. 2016 -10 1,620,000 12,307 Elm Creek Trib, 5A /Rayola Park Stormwater 2016 -10 3,500,000 15,700 South Sports Park Regional Detention 2016 -10 2,804,000 28,300 Garrett Creek /Morrow PI. Sewer 2016 -10 2,215,714 2,215,714 Elm Creek Park Improvements 2012 -04 700,000 67,426 Redbud (Festival) Park 2017 -15 233,058 i l l Fire Station #4 2016 -16 16,627,838 7,520,908 Public Safety Vehicles - -Fire 2017 -05 1,527,658 1,247,644 Public Safety Vehicles -- Police FY18 2017 -05 420,000 394,542 Public Safety Vehicles -- Police FYI 2017 -06 434,000 - Main Police Station 2012 -04 4,761,599 1,879,130 Vehicle Maintenance Facility 2012 -04 2,350,000 160,718 Radio Equipment Upgrades Project 2015 -09 2,968,771 2,968,762 Fiber Installation 2017 -15 150,000 - Total $ 77,084,961 $ 26,678,044 Utility Design ROW Relocation Bid Construction Legend: I -in Progress Complete N -Nof Applicable I P lCompleted; pending ODOT audit and final invoicing 0 ©0 -- 00--- ©_©_0_©__0 Legend: I -in Progress Complete N -Nof Applicable I P lCompleted; pending ODOT audit and final invoicing City of Owasso Third -Penny Sales Tax Completed Capital Improvements Fund Projects Progress Report #72 Dated 6 -30 -18 Completed Capital improvement Projects $ 56,251.620 Completion Completed Projects Expended Approval Computerization $ 624,481 01/23/06 TCC /TTC Land 3,076,475 02/02/09 Quality of Life Initiative 118,710 07/25/11 Police Cars 125,000 07/22/13 Fire Station #2 Remodel 248,468 07/28108 New Fire Station #3 2,199,155 02/02/09 Fire Engine 550,000 03/28/16 86 Street, Main- Memorial 2,671,165 09/25/17 86 & Main Intersection ROW 303,625 07/24/04 96 & 129 E Ave Intersection 1,747,745 01/23/06 96 & Hwy 169 Interchange 1,349,964 01/23/06 Garnett Widening (86 to 96) 5,601,858 01/22/07 96 Sir Widening (Garnett to Owasso Mkt) 4,929,552 01/22/07 Intersection Engr. Prelim 100,000 07/23107 Street Improvements FY2007 807,746 01/21/08 86th & Mingo Intersection 896,165 07128/08 Main Street Redevelopment 29,384 07/27/09 Street Improvements FY 2008 1,210,046 07/27/09 86th Street Widening 3,319,241 01/25/10 116 (Hwy 20)/140 Signalization 87,159 09/25/17 129th E Ave Widening 8,620,898 01/25/10 TIC /TCC Access Road 1,559,679 07/25/11 Street Improvements FY2009 937,633 07/25/11 Street Improvements FY2010 236,038 07/25/11 Street Rehabilitation FY 2012 390,385 01/28/13 96th /129th Infrastructure Improvements 160,574 07/28/14 Street Rehabilitation FY 2013 1,281,006 01/27/14 Street Rehabilitation FY 2014 892,621 07/27/15 Street Rehabilitation FY 2015 961,933 03/28/16 Street Rehabilitation FY 2016 1,032,538 09/25/17 Transportation Master Plan 185,963 03/28/16 Silvercreek Drainage 877,049 01/22/07 YMCA Pool 1,000,000 01122/07 Sports Park Expansion through FY07 2,062,418 01/21/08 Sports Park Baseball Field # 1 488,429 07/27/09 Sport Park FY 2009 Waterline 22,253 07/26/10 Sports Park Restroom 155,821 07/23/12 Sports Park FY 2013 - Baseball 4 -plex 541,223 07/22/13 Golf Course Equipment Purchase 124.752 01/27/14 New City Hall 4,724,468 09/25/17 Completed Capital improvement Projects $ 56,251.620 City of Owasso 55/100 Sales Tax Vision For Owasso Fund Progress Report #2 Dated 6 -30 -18 Total $31,900,000 $ 1,965,485 Legend: I Owasso Cost Expended utility Election Project Estimate Project to Date Design ROW Relocation Bid Construction 4/5/2016 96 Street from 119 to 129 $ 5,600,000 $ 200,227 4/5/2016 116 Street from 129 to HWY 169 5,300,000 176,079 1 X 4/5/2016 116 Street from Garnett to 129 7,500,000 1,164,124 1 X 4/5/2016 116 Street from Mingo to Garnett 10,500,000 425,056 1 X 4/5/2016 116 /Garnett Intersection Improvement 3,000,000 0 1 X Total $31,900,000 $ 1,965,485 Legend: I -In Progress Complete N -Not Applicable P Completed; pending ODOT audit and final invoicing