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Home My WebLink About2018.10.02_OPWA agendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, October 2, 2018 - 6:30 pm RF�Fi SFp �Fp 1. Chair Chrids Kelley c qty Cher 'sB ?149 Call to Orer off 2. Roll Call Ce 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes September 18, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a vehicle Travis Blundell Staff recommends approval to purchase a 2019 Ford F150 4x4 Crew Cab Bi -fuel truck in the amount of $42,997.25 from John Vance Auto Group of Guthrie, Oklahoma, per Oklahoma State approved contract #SW035. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date September 15, 2018 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 2n2l 8. liann M. Stevens, Cit Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cifyofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 18, 2018 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, September 18, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 14, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 8:06 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice - Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 4, 2018, Regular Meeting • September 11, 2018, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $555,088.48. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a bid award for the purchase of various size water meters Travis Blundell presented the item recommending to award the bid to Core and Main LP of Owasso, Oklahoma, for the purchase of water meters as follows: 5/8" x 3/4" AMR meters at $195.00 each, 1" AMR meters at $294.00 each, 1 -1/2" AMR meters at $556.00 each, 2" AMR meters at $682.00 each, 2" compound AMR meters at $1,541.00 each, 3" compound AMR meters at $2,215.00 each, Owasso Public Works Authority September 18, 2018 Page 2 4" compound AMR meters at $2,783.00 each, 6" compound AMR meters at $4,531.00 each, 5/8" x 3/4" Mach 10 meter at $240.00, 1 " Mach 10 meter at $340.00 each, 1 -1 /2" Mach 10 meter at $662.00 each, 2" Mach 10 meter at $785.00 each, 5/8" x 3/4" direct read water meters at $55.00 each, and 5/8" x 3/4" Integrated Register only at $166.75 each. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to the award of a bid to provide uniforms and related accessories Roger Stevens presented the item recommending to award the bid to Unifirst Corporation of Tulsa, Oklahoma, to provide uniforms and accessories for various Public Works Divisions and authorization to execute all necessary documents. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Lewis to award the bid as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 7. Report from OPWA Manager None 8. Report from OPWA Attorney None 9. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports — Pay Period Ending Date 09/01/2018 • Monthly Budget Status Report — August 2018 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:15 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Claims List - 1012/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC DESIGN SERVICES $13,614.29 2017 WWiP UPGRADE -Total $13,614.29 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $70.61 OPWA -Total $70.61 AEP /PSO ELECTRIC USE $1,345.10 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $87.31 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $112.23 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $55.98 JPMORGAN CHASE BANK GREEHILL- GRAVEL $1,563.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $91.48 JPMORGAN CHASE BANK REASORS- MEETING EXPEN $47.65 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $2,654.64 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE $445.74 AGREEM TWIN CITIES READY MIX, INC CONCRETE $9,679.00 UNITED STATES CELLULAR PW CELL PHONES $36.39 CORPORATION OPWA ADMINISTRATION -Total $41,118,72 BANCFIRST 800329021/10 $7,306.11 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015109C $23,361.34 BANCFIRST 800471013/SANTA FE $14,375.74 BANCFIRST 800472011 /RANCH CRK $25,377.32 OPWA DEBT SERVICE -Total $126,380.91 GRADE LINE CONSTRUCTION BLOCK 22 ORIGINAL TOWN AL $18,996.53 OPWA STREET REHAB FYI -Total UNIFORM SERVICE $18,996.53 AEP IPSO ELECTRIC USE $180.11 CLEAN UNIFORM COMPANY UNIFORM SERVICE $9.22 JPMORGAN CHASE BANK OFFICE EV- SUPPLIES $64.15 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,249.68 RECYCLE CENTER -Total $1,503.16 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $3,724.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $60.38 JPMORGAN CHASE BANK AMERIFLEX -PARTS $19.30 JPMORGAN CHASE BANK BROWN CO -PPE $30.60 JPMORGAN CHASE BANK SUMP2BUMP- CLAMPS $21.28 JPMORGAN CHASE BANK BUMP213UMP -GAUGE $23.48 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $13.94 JPMORGAN CHASE BANK BUMP2BUMP -PPE $22.49 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $86.75 1 Claims List - 10/2/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK FLEETPRIDE -MUD FLAP $11.98 JPMORGAN CHASE BANK GELLCO -BOOTS $152.99 JPMORGAN CHASE BANK OLD DOMINION - BROOMS $283.40 JPMORGAN CHASE BANK OLD DOMINION -BRUSH $2,010.79 JPMORGAN CHASE BANK SEMI TRUCK -WASH $265.00 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS $89.98 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $444.80 LENOX WRECKER SERVICE INC TOWING $235.00 SPOK, INC. PAGER USE $71.12 UNITED STATES CELLULAR PW CELL PHONES $38.07 CORPORATION ATWOODS -PANEL $254.98 REFUSE COLLECTIONS -Total $7,605.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $13.92 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,485.01 INC TODD C. KIMBALL METER READER $696.00 TYRONE EUGENE DINKINS METER READER $611.25 UTILITY BILLING -Total $4,80618 AEP /PSO ELECTRIC USE $6,527.39 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $264.36 CLEAN UNIFORM COMPANY UNIFORM SERVICE $50.80 JPMORGAN CHASE BANK ACADEMY - BATTERY $7,99 JPMORGAN CHASE BANK ATWOODS -PANEL $254.98 JPMORGAN CHASE BANK BROWN CO -PPE $30.60 JPMORGAN CHASE BANK BROWN FARMS - REFUND ($4.00) JPMORGAN CHASE BANK BROWN FARMS -SOD $55.00 JPMORGAN CHASE BANK J &R EQUIP - REPAIR $2,789.69 SPOK, INC. PAGER USE $48.95 WASHINGTON CO RURAL WATER WATER $19.80 DISTRICT WASTEWATER COLLECTIONS -Total $10,045.56 AEP /PSO ELECTRIC USE $28,73827 CLEAN UNIFORM COMPANY UNIFORM SERVICE $166.11 JPMORGAN CHASE BANK ACCURATE ENV - RENTAL $175.00 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $1,875.00 JPMORGAN CHASE BANK ACCURATE ENVIRONMENTA $210.00 JPMORGAN CHASE BANK AQUAFIX- TESTING $1,200.00 JPMORGAN CHASE BANK BA ELECTRIC - SUPPLIES $42.14 JPMORGAN CHASE BANK BROWN CO -PPE $30.60 JPMORGAN CHASE BANK DEQ- PERMIT $347.71 JPMORGAN CHASE BANK ENV IMPROVE -PARTS $1,797.32 JPMORGAN CHASE BANK GRAINGER- RETURN ($113.40) K Claims List - 10/2/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK HACH COMPANY- EQUIPMEN $349.98 JPMORGAN CHASE BANK HACH COMPANY- REAGENT $104.28 JPMORGAN CHASE BANK HACH COMPANY - REAGENTS $574.35 JPMORGAN CHASE BANK HACH COMPANY - REFUND ($250.00) JPMORGAN CHASE BANK HOME DEPOT - SPRAYER $14.98 JPMORGAN CHASE BANK IRBY- BREAKER $3,944.86 JPMORGAN CHASE BANK KOMLINE- ASSEMBLY $1,494.00 JPMORGAN CHASE BANK LOWES -SUPER GLUE $3.58 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $2.50 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $770.23 JPMORGAN CHASE BANK WALMART -WATER $11.28 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $7,066.21 SPOK, INC. PAGER USE $17.78 WASTEWATER TREATMENT -Total $48,572.78 AEP IPSO ELECTRIC USE $385.69 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $96.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $172.12 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $275.00 JPMORGAN CHASE BANK AMAZON - BATTERY $53.99 JPMORGAN CHASE BANK BROWN CO -PPE $30.60 JPMORGAN CHASE BANK GREENHILL- SCREENINGS $376.44 JPMORGAN CHASE BANK LOWES- BOARDS $26.28 SPOK, INC. PAGER USE $89.40 TOMMY E. KITCHEN PROFESSIONAL SERVICES $1,329.13 TWIN CITIES READY MIX, INC CONCRETE $216.00 WATER -Total $3,050.65 OPWA -Total $275,764.99 67 OPWA SALES TAX BANCFIRST 80049201912008 NOTE $99,039.90 BANCFIRST 80065001212016 NOTE $131,368.75 BANCFIRST 800730038/2018 NOTE $23,722.59 OPWA STF DEBT SERVICE -Total $254,131.24 OPWA SALES TAX -Total $254,131.24 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT $4,151.33 ACCOUN LLC OPWA ST SUB - DEBT SERV -Total $4,151.33 OPWA SALES TAX SUB ACCOUN -Total $4,151.33 OPWA Grand Total $534,047.56 3 sd REAL People• REAL Ghmebr• REAL CanmwRy TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Purchase of a Truck Wastewater Collection Division DATE: September 28, 2018 BACKGROUND: Public Works Department staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to each division. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. Based upon the assessment of the motor fleet, staff is proposing the replacement of the 2002 Chevy truck in the Wastewater Collection Division with the purchase of a new truck. Staff is proposing that the 2002 Chevy truck remain a part of the Public Works Fleet. This truck will be utilized as a dedicated fuel truck for all of the Public Works departments and as a back -up truck to the Maintenance Division. VEHICLE DESCRIPTION: Staff proposes the purchase of a 2019 Ford F150 4x4 Crew Cab Bi -Fuel truck. The truck will be equipped with the standard XL package, a five liter -V8 engine, a 5.5 -foot bed and a spray -in bed liner. FUNDING: The FY 2018 -2019 Wastewater Collection Division Budget includes $48,000 for the purchase of a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2019 Ford F150 44 Crew Cab Bi -fuel truck in the amount of $42,997.25 from John Vance Auto Group of Guthrie, Oklahoma, per Oklahoma State approved contract #SW035. ATTACHMENT: John Vance Auto Group Bid Quote John Vance Auto Group Fleet & Government Sales Division PO Box 400 Guthrie, OK 73044 -0400 405 - 282 -3800 Fax: 405- 260 -3010 City of Owasso Public Works 301 W. 2nd Owasso, OK 74055 Phone: (918)272 -4959 Safes Quotation JOHV� GCE . "Wbera IPA aumrnrtnblu to buy a eec• Questions? Please call Lloyd Lovely Quote Number: 022159 Date 8/9/2018 Quote Expires: 1011912018 Thank you for the opportunity to be of service. Sub -Total $42,997.25 Tag & Tax Total $42,997.25 Dealer Approval: CODE Description Price Extend 1 SW035 OKLAHOMA STATE VEHICLE CONTRACT $0.00 $0.00 1 W1E 2019 FORD F150 CREW CAB $26,232.00 $26,232.00 1 145 145' Wheelbase, 5.5' Bed $0.00 $0,00 1 4X4 4 Wheel Drive $2,590.00 $2,590.00 1 995 5.OL V8 Engine $0.00 $0.00 1 44G 10 Speed Automatic Transmission $0.00 $0.00 1 101A XL Equipment Group $0.00 $0.00 1 413 Skid Plates $0.00 $0.00 1 50S Cruise Control $0.00 $0.00 1 52P SYNC $399.00 $399.00 1 53B Class IV Trailer Hitch Receiver $95.00 $95.00 1 58B Radio: AM /FM Stereo/Single -CD Player $267.00 $267.00 1 85A XL Power Equipment Group $0.00 $0.00 1 98G CNG Gaseous Engine Prep Package $299.00 $299.00 1 96W Spray -In Bedliner $470.00 $470.00 1 T7C Tires: LT24517OR17E 10 PLY BSW A/T $300.00 $300.00 1 X1_3 Electronic Locking wi3.31 Axle Ratio $387.00 $387.00 1 KEY Keyless Entry $0.00 $0.00 1 186 Black Platform Running Boards $275.00 $275.00 1 TINT Deep Tinted, Windows, Front to Match $278.00 $278.00 1 WG int Color: Dark Gray, Cloth 40 /Console /40 $280.25 $280.25 1 YZ Ext Color: Oxford White $0.00 $0.00 Subtotal $31,872.25 1 CNG BI -Fuel CNG Conversion $11,125.00 $17,125.00 - Underbody Tanks (2) 14x32,10 GGE OPTION: BI-Fuel CNG Conversion -In -Bed Tank, 17 GGE, - Deletes Underbody Tanks '.. -Adds $925 Thank you for the opportunity to be of service. Sub -Total $42,997.25 Tag & Tax Total $42,997.25 Dealer Approval: OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09115/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,172.52 16,657.71 405 Utility Billing 6,052.00 11,376.92 420 Water 14,863.31 25,351.70 450 Wastewater 14,106.45 24,393.92 455 Wastewater Collection 11,250.57 18,845.84 480 Refuse 14,019.10 22,864.64 485 Recycle Center 2,478.50 3,292.08 FUND TOTAL 73,942.45 122,782.81