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2018.10.16_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting RFCF�V�D Tuesday, October 16, 2018 - 6:30 pm 1. Call to Order crtY clerk's ?418 Mayor Chris Kelley Office C{j 2. Invocation / Senior Pastor Linzy Slayden Jr. of Friendship Baptist Church of Owasso 3. Flag Salute 4. Presentation of Employee of the Quarter Warren Lehr 5. Roll Call 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 2, 2018, Regular Meeting • October 9, 2018, Regular Meeting B. Approve claims C. Acceptance of a grant from The Gathering On Main and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues and increasing the appropriation for expenditures in Strong Neighborhoods by $1,000 for the purchase of trash receptacles and signage 7. Consideration and appropriate action relating to items removed from the Consent Agenda PUBLIC HEARING B. The City Council will conduct a public hearing for the purpose of receiving citizen comments relating to the proposed adoption of the Official Zoning Map of Owasso Karl Fritschen 9. Consideration and appropriate action relating to Resolution 2018 -11, affirming Owasso's participation in the Greater Tulsa Area Complete Count Committee for the 2020 Census Karl Fritschen Staff recommends adoption of Resolution 2018-11. 10. Consideration and appropriate action relating to a contract for Property- Casualty Insurance Jeff Atchison Staff recommends approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group in the amount of $112,901, authorization to execute the necessary documents, and authorization for payment. Owasso City Council October 16, 2018 Page 2 11. Consideration and appropriate action relating to a contract for Excess Workers' Compensation Coverage Jeff Atchison Staff recommends approval of a contract for Specific Excess Workers' Compensation Insurance with New York Marine & General /Midlands Management in the amount of $72,642, authorization to execute the necessary documents, and authorization for payment. 12. Consideration and appropriate action relating to Ordinance 1135, detaching from the corporate limits of the City of Owasso, Oklahoma, approximately twenty -four acres located on the northwest corner of E 106th Street North and N 161st East Avenue, as referenced in application OA 18 -03 Morgan Pemberton Staff recommends approval of Ordinance 1135. 13. Consideration and appropriate action relating to the acceptance of the Block 22 Alleyway Improvement Project and Final Payment Earl Farris Staff recommends acceptance of the construction project and authorization for final payment to Grade Line Construction in the amount of $8,818.45. 14. Consideration and appropriate action relating to the purchase of a tractor with a mid -mount boom mower Roger Stevens Staff recommends approval to purchase a John Deere 6110M /4WD Tractor with a 22' Mid - mount Boom Mower in the amount of $134,479.00 from P &K Equipment of Owasso, Oklahoma, per the State of Oklahoma approved contract #SW 18196. 15. Consideration and appropriate action relating to an agreement for engineering services related to the Elm Creek Pond Rehabilitation Project Roger Stevens Staff recommends approval of an Agreement for Engineering Services for the Elm Creek Pond Rehabilitation Project with Meshek and Associates, of Tulsa, Oklahoma, in the amount of $28,460.00 and authorization to execute the necessary documents. 16. Consideration and appropriate action relating to budget amendments for the re- appropriation of carryover funds in FY 2019 Linda Jones Staff recommends approval of the following FY 2019 budget amendments: • Increase the estimated revenues by $34,490 and the appropriation for expenditures by $364,761 for the General Fund; • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $739,991; • Increase the appropriation for expenditures in the Hotel Tax Fund by $32,299; • Increase the appropriation for expenditures in the E911 Fund by $20,000; • Increase the appropriation for expenditures in the Stormwater Management Fund by $456,215; and • Increase the appropriation for expenditures in the Vision Tax Fund by $1,843,833. Owasso City Council October 16, 2018 Page 3 17. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(4), for purposes of discussing confidential communications between the City Council and its Attorneys concerning potential litigation arising out of a demand letter requesting Pinnacle Performance Repair be declared a public noise nuisance. Keith Wilkes, Attorney Hall Estill 18. Report from City Manager 19. Report from City Attorney 20. Report from City Councilors 21. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 09/29/18 • Health Care Self- Insurance Claims - dated as of 10/11/18 • Monthly Budget Status Report - September 2018 • Redbud Festival Park, Change Order No. 2 in the amount of $23,172.25 • Redbud Festival Park, Change Order No. 3 in the amount of $9,405.00 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 23. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 12, 2018. vYv lann M. Stevens, ity Clerk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 2, 2018 The Owasso City Council met in regular session on Tuesday, October 2, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 28, 2018. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Father Christopher Waters of Anglican Church of Saint Paul. 3. Flag Salute Councilor Lewis led the flag salute. Mayor Kelley introduced Sam Suppes and Hunter Shaw from Boy Scout Troop 84, and Max Vanatta from Boy Scout Troop 18. 4. Roll Call Present Absent Mayor- Chris Kelley Vice- Mayor- Bill Bush Councilor - Doug Bonebrake Councilor- Lyndeli Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of the Character Trait of Thoroughness Caity King, YMCA Director of Education Initiatives, presented the Character Trait for the month of October. 6. Presentation of Proclamation The Mayor presented a proclamation declaring October 7 -13, 2018 as Fire Prevention Week. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approved minutes of the September 18, 2018 Regular Meeting B. Approved claims C. Approved Early Retirement for Lisa Wilson D. Acceptance of the Morrow Gravity Sanitary Sewer Extension Phase I public infrastructure including 1,075 linear feet of 15" sanitary sewer line, four manholes and all appurtenances E. Approval of amended Capital Improvement Agreements with Tulsa County Board of Commissioners for the Owasso Heart Healthy 5K Trail Project, Owasso Sports Complex Feature Splash Pad Project, and Owasso Festival Park (Redbud Festival Park) Project, as follows: Owasso City Council October 2, 2018 Page 2 • Owasso Heart Healthy 5K Trail Project decreased by $707,077.50 with the maximum received as $15,422.50 • Owasso Sports Complex Feature Splash Pad Project decreased by $716,845 and the maximum received as $43,155 • Owasso Festival Park ( Redbud Festival Park) Project increased by $1,423,922.50, for a total reimbursement of Vision 2025 Funds on the Redbud Festival Park project in the amount of $2,262,388.50; and, extending the agreement term to September 30, 2019 F. Approval of amended Capital Improvement Agreement with Tulsa County Board of Commissioners for the Owasso Community Center Project, amending the project description to include the Community Center Outdoor Classroom and Gathering Area project, and extending the term of the agreement to March 31, 2019 Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $1,153,442.72. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Consideration and appropriate action relating to the 2018 SAFE Oklahoma Grant and a budget amendment in the General Fund Jason Woodruff presented the item, recommending acceptance of the 2018 SAFE Oklahoma Grant, authorization for the Mayor to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures by $30,000. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to accept the grant, authorize execution of the contract, and approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to the 2019 Oklahoma Highway Safety Office Grant and a budget amendment in the General Fund Scott Chambless presented the item, recommending acceptance of the 2019 Highway Safety Office Grant, authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approval of a budget amendment in the General Fund increasing the estimated revenue and the appropriation for expenditures in the Police Department by $50,650. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to accept the grant, authorize execution of the contract, and approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council October 2, 2018 Page 3 11. Consideration and appropriate action relating to the purchase of a vehicle Earl Farris presented the item, recommending approval to purchase a 2019 Ford F150 Extended Cab 44 Bi -Fuel truck in the amount of $41,114.25 from John Vance Auto Group of Guthrie, Oklahoma per the State of Oklahoma approved contract #SW035. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the purchase of a 2019 truck, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to the purchase of tools and equipment for the Aerial Platform Truck Jon Wintle presented the item, recommending the purchase of various tools and equipment in an amount not to exceed $171,097.75 from the following vendors: Knox Box Corporation, Key Secure $300.00 Amazon, Various Tools $348.00 Lowes, Various Tools $723.00 P& K Equipment, Gas Powered Equipment $1,648.00 INS, SHI, Microsoft Computer Equipment /Software $2,000.00 Equipment One, Gas Powered Equipment $2,400.00 CMC Rescue, Ropes Rescue Equipment $4,198.00 State of Oklahoma Approved Contract #SW241 /Nozzles /Northern Safety $16,406.75 Okie Extrication TNT Extrication Tools $18,044.00 TNT Rescue Struts & Air Bag System $22,600.00 Northern Safety, Fire Hose /Hose Accessories $23,294.00 W.S. Darley Corporation, Hand Tools /Equipment $24,572.00 State of Oklahoma Approved Contract #S W241 /SCBA /Northern Safety $54,564.00 There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the purchase of various tools and equipment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 13. Report from City Manager Mr. Lehr reported on The Gathering at Main's last event of the 2018 season to be held October 4, 2018; announced a public art unveiling at City Hall October 4, 2018 at 5:30; and Roger Stevens provided the monthly Public Works project status report. 14. Report from City Attorney None 15. Report from City Councilors Mr. Bonebrake recognized the Owasso High School Band and the economic impact of their annual Invitational Contest. Owasso City Council October 2, 2018 Page 4 16. Official Notices to Council (documents for acknowledgment or discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 09/15/18 • Health Care Self- Insurance Claims - dated as of 9/27/18 • Oklahoma Department of Environmental Quality Permit No. Kum & Go Sanitary Sewer Line Extension Facility No. S -21310 • Oklahoma Department of Environmental Quality Permit No. Mingo Crossing Sanitary Sewer Extension Facility No. S -21310 information only, no SL000072180627 for SL000072180636 for 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:38 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, October 9, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 9, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 15, 2017 and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, October 5, 2018, 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair- Chris Kelley Vice - Mayor /Vice- Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Councilor /Trustee - Kelly Lewis 2. Discussion relating to FY 2017 -2018 Carryover Funds Linda Jones presented the items and discussion was held. It was further explained that items would be placed on the October 16, 2018, City Council and OPWA agendas for consideration and action. 3. Discussion relating to Community Development Items A. Request for deannexation (E 106th St N and N 161 st E Ave) B. Proposed Zoning Map Adoption C. Proposed Resolution - 2020 Census Data Collection Brian Dempster and Morgan Pemberton presented item 3A and discussion was held. Mr. Dempster and Karl Fritschen presented items 3B and 3C and discussion was held. It was further explained that items 3A and 3C would be placed on the October 16, 2018, City Council agenda for consideration and action. The public hearing for item 3B would also take place during the October 16, 2018, City Council meeting. 4. Discussion relating to proposed amendments to the Mobile Food Vendor Ordinance and Fee Resolution Morgan Pemberton and Juliann Stevens presented the item and discussion was held. 5. Discussion relating to a proposed Special Events Ordinance and Fee Resolution Larry Langford presented the item and discussion was held. 6. Discussion relating to City Manager items • 2019 City Council election, Ward 5 • Monthly sales tax report • City Manager report Warren Lehr presented information on the 2019 City Council election for Ward 5 and discussion was held. It was further explained that the election resolution would be placed on the November 6, 2018, City Council agenda for consideration and action. Jennifer Newman presented the monthly sales tax report and discussion as held. Under the City Manager report, Mr. Lehr presented a draft Quality of Life Survey to be distributed to residents; announced October 20, 2018, as the date for the city's annual Harvest Festival and Pet Fest; and commended the Police and Fire Departments for Owasso City Council, OPWA & OPGA October 9, 2018 Page 2 their efforts in raising $2,000 for Special Olympics during their recent Boots & Badges Softball Fundraiser. City Councilor /Trustee comments and inquiries None 8. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning potential multi- district opioid litigation as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi presented the item recommending the City Attorney and the City Council enter into executive session, along with Warren Lehr, Chris Garrett, Michele Dempster, Scott Chambless, and David Hurst. Mr. Bush moved, seconded by Mr. Dunn to enter into executive session, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 At 7:16 pm, the City Council, along with Julie Lombardi, Warren Lehr, Chris Garrett, Michele Dempster, Scott Chambless, and David Hurst entered into executive session. At 8:10 pm, the City Council returned to open session. 9. Adjournment The Mayor /Chair adjourned the meeting at 8:10 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AT &T CONSOLIDATED PHONE $27.27 AT &T LONG DISTANCE PHONE $0.98 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $19.54 CITY GARAGE LABOR/OVERHEAD CHGS - OCT $146.08 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $58.40 JPMORGAN CHASE BANK ABCO- RENTAL $756.61 JPMORGAN CHASE BANK AMAZON- SUPPLIES $13.44 JPMORGAN CHASE BANK AMAZON- UNIFORMS $120.00 JPMORGAN CHASE BANK FAMILY ANIMAL -K9 MED $248.50 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $101.11 JPMORGAN CHASE BANK PNEUDART- SUPPLIES $54.48 JPMORGAN CHASE BANK WALMART- SUPPLIES $270.93 JPMORGAN CHASE BANK WATERSTONE- CLEANING $97.30 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $1,994.66 CLEAN UNIFORM COMPANY UNIFORM SERVICE $8.56 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $74.79 OWASSO TOP SOIL DIRT $65.00 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC $30.78 GEN CEMETERY -Total AMAZON- CLEANER $179.13 JPMORGAN CHASE BANK SUPPLIES $458.85 JPMORGAN CHASE BANK WALMART- SUPPLIES $24.78 TREASURER PETTY CASH CLASS REFUND $80.00 GEN COMM CTR DONATIONS - Total $563.63 AT &T CONSOLIDATED PHONE $42.71 AT &T LONG DISTANCE PHONE $2.67 GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES $220.00 JPMORGAN CHASE BANK AMAZON -CAN LINERS $30.99 JPMORGAN CHASE BANK AMAZON- CLEANER $161.73 JPMORGAN CHASE BANK AMAZON - CLEANING GLOVE $9.49 JPMORGAN CHASE BANK AMAZON -PAPER TOWELS $61.70 JPMORGAN CHASE BANK AMAZON- REFUND ($14.37) JPMORGAN CHASE BANK AMAZON -SOAP $62,55 JPMORGAN CHASE BANK AMAZON- SUPPLIES $281.98 JPMORGAN CHASE BANK AMAZON -TRASH LINERS $30.99 JPMORGAN CHASE BANK CORNERSTONE -KEYS $6.82 JPMORGAN CHASE BANK LOWES - HANDLE $54.94 JPMORGAN CHASE BANK LOWES- HANDLE/HINGE $23.91 JPMORGAN CHASE BANK LOWES -KEYS $6.87 JPMORGAN CHASE BANK LOWES -LIGHT BULBS $39.67 JPMORGAN CHASE BANK LOWES -LIGHT FIXTURE $29.98 1 Claims List - 10/1612018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK LOWES- REFUND ($38.53) JPMORGAN CHASE BANK LOWES - SUPPLIES $92.60 JPMORGAN CHASE BANK RED BUD SVS- FILTERS $93.95 JPMORGAN CHASE BANK WALMART- STRAPS $11.82 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $118.01 GEN COMMUNITY CENTER -Total LONNIE KELLEY $1,330.48 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $91.31 CITY GARAGE LABOR/OVERHEAD CHGS -OCT $572.08 CITY GARAGE VEH PARTS PURCH - SEPT., $186.07 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $177.66 JPMORGAN CHASE BANK AMAZON -MAT $27.99 JPMORGAN CHASE BANK AMAZON- VARIDESK $395.00 JPMORGAN CHASE BANK LODGING EXPENSE $1,437.17 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $54.51 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHE $50.00 KENNETH LIVINGSTON MOWING $200.00 M. B. BICKERSTAFF MOWING $150.00 TULSA COUNTY CLERK LEGAL FILING CODE ENFORCE $143.00 VERIZON WIRELESS WIRELESS CONNECTION $153.12 GEN COMMUNITY DEVELOPMENT - Total $4,141.46 $3,637.91 BRIAN BABCOCK HARVEST FESTIVAL $649.00 DUSTIN REUDELHUBER HARVEST FESTIVAL $1,070.00 HUNTER ENTERTAINMENT, LLC HARVEST FESTIVAL $700.00 JPMORGAN CHASE BANK ABCO RENTS -TENT $472.46 LONNIE KELLEY HARVEST FESTIVAL $450.00 OWASSO EVENT RENTALS LLC HARVEST FESTIVAL $500.00 SHELDON ROBERT CLARK HARVEST FESTIVAL $300.00 GEN CULTURE & RECREATION -Total $4,141.46 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $498.70 JPMORGAN CHASE BANK TRAVEL EXPENSE $153.27 JPMORGAN CHASE BANK UBER -FARE $22.60 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN ECONOMIC DEV -Total $71158 AT &T CONSOLIDATED PHONE $15.44 CITY GARAGE VEH PARTS PURCH - AUG, 20 $25.38 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $489.17 JPMORGAN CHASE BANK STANDLEY- COPIER $32.31 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $94.67 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN EMERG PREPAREDNESS -Total $694.98 2 Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CITY GARAGE LABOR/OVERHEAD CHGS - OCT $481.00 CITY GARAGE VEH PARTS PURCH - AUG, 20 $1,567.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $26.14 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $306.11 VERIZON WIRELESS WIRELESS CONNECTION $78.02 GEN ENGINEERING -Total $2,458.52 CITY GARAGE LABORIOVERHEAD CHGS - OCT $207.75 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $9.92 JPMORGAN CHASE BANK SAMS- SHELVING $336.08 JPMORGAN CHASE BANK SAMS - SUPPLIES $6.99 GEN FINANCE -Total $560.74 AT &T CONSOLIDATED PHONE $660.28 AT &T LONG DISTANCE PHONE $32.68 BH MEDIA HOLDING GROUPS, INC LEGAL NOTICES OWASSO $515.10 REPO BH MEDIA HOLDING GROUPS, INC PUBLIC NOTICE INDEBTEDNES $20.48 COLLINS, ZORN & WAGNER PC LEGAL SERVICES $2,472.08 IMPERIAL LLC COFFEE SERVICE $173.20 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $27.99 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.48 MAILROOM FINANCE INC POSTAGE $1,000.00 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION $37.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $158.28 RICOH USA, INC COPIER RENTAL $209.46 TAMMY KAY EWING LEGAL SERVICES $1,680.00 GEN GENERAL GOVERNMENT -Total $7,014.33 AT &T CONSOLIDATED PHONE $15.44 JPMORGAN CHASE BANK RED BUD SVS- FILTERS $7.65 JPMORGAN CHASE BANK SAMS- SUPPLIES $16.48 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $36.73 GEN HISTORICAL MUSEUM -Total $76.30 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $201.80 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE $248.00 PROGR JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $45.75 JPMORGAN CHASE BANK OWASSOISMS- ADVERTISIN $570.00 JPMORGAN CHASE BANK STRATA - BULLETINS $891.07 JPMORGAN CHASE BANK WALMART- SUPPLIES $27.90 RICH & CARTMILL, INC PE POSITION BOND PREMIUM $1,400.00 GEN HUMAN RESOURCES -Total $3,384.52 AT &T CONSOLIDATED PHONE $22.34 3 Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CITY GARAGE LABORIOVERHEAD CHGS - OCT $86.00 JPMORGAN CHASE BANK AMAZON -POWER CORD $15.08 JPMORGAN CHASE BANK FOCONNECT- CABLES $47.80 JPMORGAN CHASE BANK HOME DEPOT -EXT CORD $40.97 JPMORGAN CHASE BANK OFFICE DEPOT -KEY RACK $9.99 JPMORGAN CHASE BANK SAMS - SHELVES $129.96 PUBLIC SERVICE COMPANY OF FIBER POLE ATTACHMENT CHA $448.80 OKLAHOMA LODGING EXPENSE $167.51 VERIZON WIRELESS WIRELESS CONNECTION $158.04 GEN INFORMATION TECH -Total $958.98 CITY GARAGE LABORIOVERHEAD CHGS - OCT $78.42 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $61.76 JPMORGAN CHASE BANK CMAO -DUES $640.00 JPMORGAN CHASE BANK COTPA- PARKING FEE $10.00 JPMORGAN CHASE BANK CUSTOM CRAFT - ENGRAVE $348.50 JPMORGAN CHASE BANK CUSTOM CRAFT -NAME TAG $42.50 JPMORGAN CHASE BANK DELL - MONITOR $134.49 JPMORGAN CHASE BANK LODGING EXPENSE $167.51 JPMORGAN CHASE BANK MEETING EXPENSE $205.49 JPMORGAN CHASE BANK OK MUNICIPAL -REGIS FE $300.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $120.00 JPMORGAN CHASE BANK TRAVELEXPENSE $6.40 GEN MANAGERIAL -Total $2,115.07 JPMORGAN CHASE BANK SAMS- SUPPLIES $15.46 GEN MUNICIPAL COURT -Total $15.46 AT &T CONSOLIDATED PHONE $23.65 AT &T LONG DISTANCE PHONE $0.40 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $121.33 CITY GARAGE LABORIOVERHEAD CHGS - OCT $1,484.08 CITY GARAGE VEH PARTS PURCH - AUG, 20 $34.67 CITY GARAGE VEH PARTS PURCH - SEPT., $15.71 CLEAN UNIFORM COMPANY PARKS STAFF UNIFORM $46.10 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $754.92 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $3.49 JPMORGAN CHASE BANK CORNERSTONE - FLAGS /PAR $14.73 JPMORGAN CHASE BANK CORNERSTONE -PARTS $18.99 JPMORGAN CHASE BANK CORNERSTONE- REPAIRS $137.49 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $90.98 JPMORGAN CHASE BANK CORNERSTONE - TRIMMER L $55.00 JPMORGAN CHASE BANK LOWES -FIRE EXT. $159.76 JPMORGAN CHASE BANK MUSCO- CONTROL BOX $1,525.00 4 Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK P &K EQUIP -MOWER PART $2.62 JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 MBE ENTERPRISES, LLC TREE REMOVAL - PARKS $3,000.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $0.75 PROTECTION ONE ALARM MONITORING PARKS OFFICES ALARM SYSTE $73.94 INC UNIFORM SERVICE $27.70 ROGERS COUNTY RURAL WATER PARK WATER SERVICE $324.04 DISTRICT BIG POPPYS- UNIFORM $34.67 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN PARKS -Total DISCOUNT TRAILERS -AXE $7,934.66 AT &T CONSOLIDATED PHONE $308.41 JPMORGAN CHASE BANK APCO INT'L- TRAINING $60.00 JPMORGAN CHASE BANK NENA -DUES $142.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $19.96 JPMORGAN CHASE BANK VISTA - ANNUAL FEE $3,100.00 JPMORGAN CHASE BANK WATERSTONE- CLEANING $57.75 TREASURER PETTY CASH NOTARY - FLETCHER $20.00 GEN POLICE COMMUNICATIONS -Total $3,708.12 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $389.08 CINTAS CORPORATION FIRST AID KITS $18.69 CITY GARAGE LABORIOVERHEAD CHGS - OCT $2,995.83 CITY GARAGE VEH PARTS PURCH - AUG, 20 $1,559.18 CITY GARAGE VEH PARTS PURCH - SEPT., $2,935.48 CLEAN UNIFORM COMPANY UNIFORM SERVICE $27.70 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $889.07 JPMORGAN CHASE BANK BIG POPPYS- UNIFORM $34.67 JPMORGAN CHASE BANK CORE &MAIN -PARTS $28.00 JPMORGAN CHASE BANK DISCOUNT TRAILERS -AXE $105.00 JPMORGAN CHASE BANK OREILLY- CLEANER $11.98 JPMORGAN CHASE BANK P &K EQUIP -PARTS $31.31 JPMORGAN CHASE BANK QUALITY TIRE -TIRES $140.50 OZARK LASER SYSTEMS LASER LEVEL $6,521.78 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $626.25 MAINTEN VERIZON WIRELESS WIRELESS CONNECTION $78.02 GEN STORMWATER -Total $16,392.54 AT &T CONSOLIDATED PHONE $44.68 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -SEPT, 20 $89.25 CITY GARAGE LABORIOVERHEAD CHGS - OCT $591.08 CITY GARAGE VEH PARTS PURCH - SEPT., $411.51 CLEAN UNIFORM COMPANY UNIFORM RENTAL FEES - SEP $19.76 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $25.43 E Claims List - 1011612018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK INTERSTATE- SUPPLIES $24.40 JPMORGAN CHASE BANK JOHNSTONE -PARTS $13.06 JPMORGAN CHASE BANK LOCKE -LIGHT SWITCH $4.46 JPMORGAN CHASE BANK LOCKE- REPAIR $9.63 JPMORGAN CHASE BANK LOCKE-SIGNIBULBS $17.72 JPMORGAN CHASE BANK LOT A- PARKING FEE $7.00 JPMORGAN CHASE BANK LOWES- BRUSHES $9.24 JPMORGAN CHASE BANK LOWES- REPAIR $26.38 JPMORGAN CHASE BANK LOWES- SUPPLIES $15.94 JPMORGAN CHASE BANK LOWES -TOOLS $17.26 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $4.00 JPMORGAN CHASE BANK SAMS- REFUND ($1.33) JPMORGAN CHASE BANK SAMS- SUPPLIES $145.25 JPMORGAN CHASE BANK STANDARD SPLY- REPAIR $21.57 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN SUPPORT SERVICES •Total $1,534.30 AEP /PSO STREETLIGHTS $8.67 EXECUTIVE'S TITLE REFUND $400.00 GENERAL -Total $408.67 GENERAL -Total $59,817.04 20 AMBULANCE SERVICE CITY GARAGE LABOR/OVERHEAD CHGS - OCT $1,476.92 CITY GARAGE VEH PARTS PURCH - SEPT., $2,322.96 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $3,223.93 JPMORGAN CHASE BANK LOCKE -PARTS $31.33 VERIZON WIRELESS WIRELESS CONNECTION $38.01 AMBULANCE -Total $7,093.15 NANCY BAKER AMBULANCE REFUND $1,350.50 NAOMI BROWN AMBULANCE REFUND $91.34 SHIRLEY EVANS AMBULANCE REFUND $330.00 AMBULANCE SERVICE •Total $1,771.84 AMBULANCE SERVICE -Total $8,864.99 21 E -911 AT &T SVC T -1 CIRCUITS $942.33 E911 COMMUNICATIONS -Total $942.33 E -911 -Total $942.33 25 HOTEL TAX JPMORGAN CHASE BANK TRAVEL EXPENSE $36.54 JPMORGAN CHASE BANK TULSA CHAMBER -FEE $1,550.00 JPMORGAN CHASE BANK WEIHAAS - WEBSITE MGMT $600.00 HOTEL TAX ECON DEV -Total $2,186.54 CITY GARAGE LABORIOVERHEAD CHGS -OCT $164.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $42.76 Fund Claims List - 10/16/2018 V =naLIF M, Payable Description Payment Amount 25 HOTEL TAX JPMORGAN CHASE BANK ANCHOR PAINT - SUPPLIES $77.16 JPMORGAN CHASE BANK OFFICE DPEOT - SUPPLIES $28.47 STRONG NEIGHBORHOODS -Total $312.39 HOTELTAX -Total $2,498.93 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. OWASSO SPORTS PARK $2,771.60 DETENT 7 SPORTS PRK DETENTION POND -Total $2,771.60 CLEAN UNIFORM COMPANY UNIFORM SERVICE $21.60 LOT MAINTENANCE OF OKLAHOMA, INC. DETENTION POND MOWING - G $823.02 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - MI $900.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER - STORMWATER -Total $1,784.63 STORMWATER MANAGEMENT •Total $4,556.23 34 VISION TAX BKL INCORPORATED ENGINEERING SERVICES - E $5,785.86 VSN RECAP 96TH/119-129TH • Total $5,785.86 VISION TAX -Total $5,785.86 36 CAPITAL IMPROV GRANTS BUILDERS UNLIMITED REDBUD FESTIVAL PARK - VI $188,640.70 VSN 2025 FESTIVAL PARK • Total $188,640.70 CAPITAL IMPROV GRANTS -Total $188,640.70 37 SALES TAX FIRE AT &T CONSOLIDATED PHONE $80.95 AT &T LONG DISTANCE PHONE $1.43 CITY GARAGE LABORIOVERHEAD CHGS - OCT $2,459.08 CITY GARAGE VEH PARTS PURCH - SEPT., $64.17 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $3,128.72 JPMORGAN CHASE BANK AMAZON- SUPPLIES $46.41 JPMORGAN CHASE BANK AMAZON -TUBS $290.24 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $6.98 JPMORGAN CHASE BANK GPSGATE -LIC RENEWAL $231.00 JPMORGAN CHASE BANK HOME DEPOT -HOSE $13.96 JPMORGAN CHASE BANK HOME DEPOT -WHEEL $7.97 JPMORGAN CHASE BANK INMAR -EQUIP $187.95 JPMORGAN CHASE BANK LIGHTHOUSE - UNIFORMS $322.55 JPMORGAN CHASE BANK LOCKE- REPAIRS $217.35 JPMORGAN CHASE BANK LOWES- REPAIR $34.87 JPMORGAN CHASE BANK LOWES- SUPPLIES $13.98 JPMORGAN CHASE BANK N SAFETY- SUPPLIES $181.46 JPMORGAN CHASE BANK OREILLY -DEF FLUID $50.00 JPMORGAN CHASE BANK OREILLY- HEADLIGHT $16.00 JPMORGAN CHASE BANK OREILLY- RETURN ($7.76) JPMORGAN CHASE BANK PIKEPASS -FEES $27.36 7 Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK SAMS- BATTERIES $19.98 JPMORGAN CHASE BANK SAMS - SUPPLIES $18.21 JPMORGAN CHASE BANK TRAINING EXPENSE $23.06 JPMORGAN CHASE BANK TRAVEL EXPENSE $39.06 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $405.34 VERIZON WIRELESS WIRELESS CONNECTION $874.46 SALES TAX FUND -FIRE -Total $8,754.78 SALES TAX FIRE - Total $8,754.78 38 SALES TAX POLICE AT &T CONSOLIDATED PHONE $624.01 AT &T LONG DISTANCE PHONE $32.67 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $11.54 CITY GARAGE LABORIOVERHEAD CHGS -OCT $11,745.67 CITY GARAGE VEH PARTS PURCH - AUG, 20 $4,975.71 CITY GARAGE VEH PARTS PORCH - SEPT., $1,404.48 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $9,460.32 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $139.98 JPMORGAN CHASE BANK ACTION TARGETS- SUPPLI $265.46 JPMORGAN CHASE BANK AMAZON -EQUIP REPL $88.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $452.37 JPMORGAN CHASE BANK AMERICAN WASTE - RENTAL $108.58 JPMORGAN CHASE BANK LOWES- SUPPLIES $202.90 JPMORGAN CHASE BANK MEETING EXPENSE $57.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $90.18 JPMORGAN CHASE BANK OPCTF - TRAINING $25.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $377.16 JPMORGAN CHASE BANK SAV ON- PRINTING $190.00 JPMORGAN CHASE BANK STREAMLIGHT -EQUIP REP $25.22 JPMORGAN CHASE BANK ULTRA MAX - FIREARMS $12,303.00 JPMORGAN CHASE BANK ULTRA MAX- SUPPLIES $2,210.00 JPMORGAN CHASE BANK WALMART - FIREARMS $12.68 JPMORGAN CHASE BANK WALMART- SUPPLIES $129.49 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,909.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $122.27 VERIZON WIRELESS WIRELESS CONNECTION $969.50 SALES TAX FUND - POLICE - Total $47,933.23 SALES TAX POLICE • Total $47,933.23 39 SALES TAX STREETS AEP IPSO STREET LIGHTS $6,918.88 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 $189.80 CINTAS CORPORATION FIRST AID KITS $18.70 CITY GARAGE LABOR/OVERHEAD CHGS - OCT $3,975.25 CITY GARAGE VEH PARTS PURCH - AUG, 20 $1,591.05 0 Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS CITY GARAGE VEH PARTS PURCH - SEPT., $260.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $5135 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2018 $906.38 JPMORGAN CHASE BANK BIG POPPYS- UNIFORM $34.67 JPMORGAN CHASE BANK BROWN CO -MAT $110.00 JPMORGAN CHASE BANK BROWN CO- SUPPLIES $376.68 JPMORGAN CHASE BANK BROWN FARMS -SOD $15.00 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $70.00 JPMORGAN CHASE BANK LOWES -LOCKS $31.96 JPMORGAN CHASE BANK LOWES- SCREWS $31.48 JPMORGAN CHASE BANK VANCE BROS -TAC OIL $68.37 SIGNALTEK INC WIRING REPAIRS $340.43 TWIN CITIES READY MIX, INC CONCRETE $1,462.00 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $77.82 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.38 VERIZON WIRELESS WIRELESS CONNECTION $80.02 SALES TAX FUND-STREETS -Total $16,616.47 SALES TAX STREETS -Total $16,616.47 40 CAPITAL IMPROVEMENTS DEWBERRY ENGINEERS, INC ENGINEERING SERVICES - GA $11,061.75 EAGLE ENVIRONMENTAL CONSULTING, ENVIRONMENTAL SURVEY $2,500.00 INC SERV RONALD D. CATES, ATTORNEY AT LAW LEGAL SERVICES - COOK $760.50 TULSA COUNTY CLERK LEGAL FILING $15.00 CI- GARNWID96TH -106TH -Total $14,337.25 JPMORGAN CHASE BANK AMAZON -EQUIP $49.86 JPMORGAN CHASE BANK AMAZON -PD BUILDING $1,919.89 JPMORGAN CHASE BANK BEST BUY -PD BUILDING $969.95 JPMORGAN CHASE BANK BEST BUY -TV DISPLAY $64.98 JPMORGAN CHASE BANK DELL - COMPUTERS $24,431.47 JPMORGAN CHASE BANK LOWES -PD BUILDING $342.00 JPMORGAN CHASE BANK WORKSPACE RES -PD BUIL $400.00 CI - POLICE BLDG -Total $28,178.15 BH MEDIA HOLDING GROUPS, INC NEWSPAPER BID 76 MAIN $61.50 GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECTI $22,436.23 CIP 761MAIN INTERSECT IMP -Total $22,497.73 AADVANTAGE LAUNDRY SYSTEMS WASHER/EXTRACTOR $14,812.60 BH MEDIA HOLDING GROUPS, INC NEWSPAPER BID FS4 WATERLI $55.35 CREEK CONSTRUCTION LLC WATER LINE INSTALLATI $124,165.00 WILLIAMS, SPURGEON, KUHL & PART II PROF SERVICES $190.00 WILLIAMS, SPURGEON, KUHL & PART III PROF SERVICES $14,650.00 CIP FIRE STATION #4 -Total $153,872.95 Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS TULSA COUNTY CLERK LEGAL FILING $30.00 CIP GARN RD WIDE 106 -116 -Total $30.00 EAGLE ENVIRONMENTAL CONSULTING, ENVIRONMENTAL SURVEY $2,500.00 INC SERV CIP SPORTS PARK DET POND - Total $2,500.00 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - N $55,952.14 CIP SRVC RD IMP 106 -116 -Total $55,952.14 BH MEDIA HOLDING GROUPS, INC NEWSPAPER BID STREET REHA $68.88 CIP STREET REHAB FY18 -Total $68.88 JPMORGAN CHASE BANK GRABBARSDIRECT -EQUIP $351.56 PUBLIC SFTY VEH - FIRE - Total $351.56 CAPITAL IMPROVEMENTS -Total $277,788.66 70 CITY GARAGE AT &T CONSOLIDATED PHONE $53.81 AT &T LONG DISTANCE PHONE $0.48 CLEAN UNIFORM COMPANY UNIFORM RENTAL FEES - SEP $90.76 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $13.98 JPMORGAN CHASE BANK GOODYEAR - RECAPS $1,101.95 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $103.13 CITY GARAGE -Total $1,364.11 CITY GARAGE -Total $1,364.11 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $7,719.28 OK TAX COMMISSION SPECIAL TAX UNIT MITF ASSESSMENT PAYMENTS $3,674.12 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $13,051.73 WORKERS' COMP SELF -INS -Total $13,051.73 77 GENERAL LIABILITY - PROPERT DAVID L. WEATHERFORD LEGAL SERVICES - ROSS $342.00 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $432.00 JPMORGAN CHASE BANK MIDTOWN - MAILBOX $150.00 GEN LIAB -PROP SELF INS -Total $924.00 GENERAL LIABILITY - PROPERT - Total $924.00 City Grand Total $637,539.06 10 n"', • REALCharacter•REALCommunity TO: The Honorable Mayor and City Council FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Gathering On Main Grant DATE: October 12, 2018 BACKGROUND: In April of 2018, the Owasso Strong Neighborhood Initiative applied for grant funding from The Gathering On Main. Due to success of The Gathering On Main event, their Board created a grant program to provide financial resources to individuals and organizations for projects that benefit the Owasso Community. Staff applied for a grant to purchase three trash receptacles and three Keep Owasso Clean signs. Plans are to place the trash receptacles with signage displaying The Gathering on Main's logo and Keep Owasso Clean logo along Main Street. GRANT FUNDING: Gathering On Main representatives notified staff that $1,000 was awarded to the Owasso Strong Neighborhood Initiative and presented the award at their event in September. There is no match requirement for the grant award. RECOMMENDATION: Staff recommends City Council acceptance of the grant from The Gathering On Main and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues and increasing the appropriation for expenditures in Strong Neighborhoods by $1,000. s� REAL People • REAL Chamdar •REAL CommeAry TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen AICP, RLA Planning Manager SUBJECT: Adoption of the Official Zoning Map of Owasso, Public Hearing DATE: October 12, 2018 BACKGROUND: On June 15, 2018, the City Council approved the new Owasso Zoning Code, effective on July 15, 2018. During the course of the adoption process of the Zoning Code, it was discussed with the Planning Commission and the City Council that staff intended to present a new, official Zoning Map for consideration after the adoption of the new Code. Since the early 1970s, Owasso's official Zoning Map has been kept by the Indian Nation Council of Government's ( INCOG) mapping division. This map serves as City staff's primary source for checking the zoning, and therefore the allowed land uses, on an individual's property. Staff also regularly uses the Zoning Map in conjunction with the GrOwasso 2030 Land Use Master Plan in evaluating various development applications, such as Planned Unit Developments (PUDs) and Site Plans. However, in the past several years, discrepancies began to surface between what was designated on the official Zoning Map kept by INCOG and what the County Assessor's office had identified in their database. Discrepancies between these two sources of zoning information were also found in the underlying zoning of some PUDs when compared to how the PUDs were approved by the Owasso City Council. These inconsistencies can result in significant issues for both City staff and developers. For example, in 2012 a mapping error due to a confusing legal description resulted in an error on the official Zoning Map that caused a two -month delay with a significant development project. Having an accurate Zoning Map is critical to the performance of the Community Development Department and the City as a whole. Conflicting information on the Zoning Map causes confusion, uncertainty, loss of time and productivity, and exposes the City to legal challenges. Having one correct Zoning Map serving as the official Zoning Map from this point forward alleviates these issues. Staff has now verified the correct zoning for properties in Owasso and has created a new Zoning Map. PROPOSED NEW OWASSO ZONING MAP: First and foremost, the proposed new Zoning Map aims to address the inconsistencies between INCOG's Owasso Zoning Map, the County Assessors' records, and ordinances on file for the City of Owasso. Over the past several years, staff has located and reviewed many filed ordinances and PUD documents in an effort to determine the correct zoning on properties where discrepancies were known to exist. Additionally, INCOG's maps were compared to internal maps to identify areas of inconsistency. The proposed new Zoning Map would correct these zoning issues. It was found that the errors typically occurred for the following reasons: • An ordinance was not sent to INCOG so their mop was not correctly updated • The legal descriptions were not mapped correctly • The ordinance did not identify the proper zoning • The underlying zoning of a PUD was never called out in the ordinance and thus was never shown correctly on the map Second, the proposed Owasso Zoning Map addresses zoning in the Downtown District. In previous versions of the Owasso Zoning Code, the CH (Commercial High Intensity) zoning district was used to "accommodate high intensity commercial and related uses." Historically, a majority of the CH zoning in Owasso was in the downtown area. When the Downtown Overlay District was passed in 2015, it placed modified requirements for development in the Downtown District. Due to the Downtown Overlay requirements, many of the uses historically allowed in the CH zoning district were no longer allowed except for those already in operation, essentially making them non - conforming uses. In the new Zoning Code, additional rezoning of any property in Owasso to the CH zoning district beyond what is already active is not permitted. To supplement the discontinuation of the CH zoning district, the DM (Downtown Mixed) zoning district was created with the new Zoning Code to "accommodate certain types of high- intensity commercial, mixed -use, office, and residential development." Essentially, the DM district was established to supplant the CH district, with the stipulations of the DM zoning district being better suited to the development desired within the Downtown Overlay District. With the new Zoning Map, staff is proposing to rename properties zoned CH within the Downtown Overlay District to the DM zoning district. This is not a rezoning of the property, but a renaming of the zoning district. The renaming of properties that are currently zoned CH to DM zoning in the Downtown Overlay District would not place additional restrictions on those properties. The restrictions of the Overlay District already limit the types of land uses and development that are allowed in the District regardless of how the property is zoned. Also, existing land uses on property currently zoned CH within the Downtown District would still be allowed to operate under the requirements of the CH zoning district, as long as that use was in operation before the Overlay District was approved. Under the requirements of the Non - Conformities chapter in the Owasso Zoning Code, those existing land uses may continue until the land use changes or significant development occurs on the property. It is important to note that no downzoning of any property is proposed by the new Zoning Map. The proposed new map simply addresses inconsistencies and renames CH -zoned properties in the Downtown District to the DM zoning district. The proposed new Zoning Map corrects all the zoning errors discussed above and presents an accurate representation of how properties in Owasso are zoned. If approved, it would become the singular Zoning Map to be referenced for Owasso, and it would be sent to INCOG as a replacement for the map currently used by that entity. Staff is now prepared to bring the proposed new Owasso Zoning Map to the Planning Commission and City Council for the required Public Hearings. PUBLIC INPUT: On Wednesday September 26, 2018, a public input meeting was held in the Community Room at City Hall to allow citizens to review the new map and ask questions. No citizens attended the public input meeting. Subsequent to this meeting, the proposed Zoning Map and information was posted on the City's web page and on the Next Door web page. PLANNING COMMISSION PUBLIC HEARING: As with any Zoning Map change, a public hearing is required. Notice of the required public hearings was posted in the Owasso Reporter on October 3, 2018. The Planning Commission held a public hearing on October 8, 2018. No citizens attended the public input meeting. RECOMMENDATION: An item has been placed on the October 16, 2018 City Council agenda for a public hearing. Staff recommends Council conduct the required public hearing in order to receive citizen comments regarding the proposed Official Owasso Zoning Map. ATTACHMENT: Proposed Official Zoning Map of Owasso Q a N 3 a� Z a� H Q 0 L -W a YISH Ps,,..., s g r g Y a83 ° °a 3 °u �3eo "amore 2rr� j4 J •0 ®® NOfJIII���DI00I ®'LJ�uLJ 3 H,! i f aE Hll i ° a is 0- sd REAL Paopla • REAL Chem • REAL CommunRy TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen AICP, RLA Planning Manager SUBJECT: 2020 Census - Complete Count Committee (CCC) DATE: October 12, 2018 BACKGROUND: The 2020 Census is rapidly approaching, and the US Census Bureau is encouraging communities to begin getting the word out in order to obtain an accurate population count. As part of this effort, the Census Bureau is encouraging communities to form or be part of a Complete Count Committee. Complete Count Committees play a key role in developing local and regional partners to educate and motivate residents to participate in the upcoming 2020 Census. These Committees also provide a vehicle for coordinating and nurturing cooperative efforts between the Census Bureau, communities, and their tribal, state, and local governments. One of the key purposes of the Complete Count Committee is to specifically target hard -to -reach socioeconomic and minority populations that, in the past, have been difficult to reach and, therefore, have been likely undercounted in the census. COMPLETE COUNT COMMITTEE PARTICIPATION: Staff has been informed by the Census Bureau that a Complete Count Committee has been formed for the Tulsa area and is headed by Melanie Poulter, Manager of the Census Information Center of Eastern Oklahoma. Staff contacted Ms. Poulter and expressed interest in participating in and joining their Complete Count Committee for the Tulsa area, and she was receptive and excited for the City to join. Considering the purpose and goal of the Complete Count Committee, the Community Development Department and the Strong Neighborhood Coordinator will work closely with the committee, and also involve schools, churches, non - profit and civic organizations, the media, businesses, and other entities. RESOLUTION OF SUPPORT: As part of Owasso's participation in the Greater Tulsa Area Complete Count Committee, the Census Bureau has asked that a resolution of support be considered by the Owasso City Council affirming our participation in and efforts towards getting as accurate of a census count as possible. Owasso's participation in this effort is important, as having a complete census count helps communities with federal funding and grants for various programs. RECOMMENDATION: Staff recommends Council adoption of Resolution 2018-11 ATTACHMENT: Resolution 2018 -11 CITY OF OWASSO, OKLAHOMA RESOLUTION 2018 -11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, SUPPORTING THE UNITED STATES CENSUS BUREAU BY PARTICIPATING IN THE GREATER TULSA AREA COMPLETE COUNT COMMITTEE IN ORDER TO OBTAIN THE MOST ACCURATE AND COMPLETE POPULATION COUNT IN THE UPCOMING DECENNIAL CENSUS WHEREAS, the United States Census has been performed every ten years since 1790, with the last census conducted in 2010; and WHEREAS, the City of Owasso will participate in The Greater Tulsa Area Complete Count Committee; and WHEREAS, The City of Owasso and Tulsa County decennial census population count directly affects the amount of federal revenue distributed to Owasso and the County for roads, schools, libraries, senior centers, day care centers, and hospitals; and WHEREAS, an accurate population count within the City of Owasso and Tulsa County helps both governing bodies plan and fund needed facilities based on population distribution within the County and City; and WHEREAS, City of Owasso and Tulsa County welcomes assistance and advice from community -based organizations, public school districts, local business and the media in counting the local population, including the traditionally hard to count or undercounted populations within the County; and WHEREAS, the more informed that residents become about the 2020 census operations, the better their understanding of the census process, thus increasing their willingness to be part of the successful enumeration in 2020; and WHEREAS, the United States Census Bureau is required by law to protect information provided by particular individuals. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: The City of Owasso shall participate and be part of the Greater Tulsa Area Complete Count Committee for the purpose of gaining a complete and thorough population count for the Greater Tulsa area and the City of Owasso in the 2020 Census. APPROVED AND ADOPTED this 16th day of October, 2018, by the City Council of the City of Owasso, Oklahoma. Chris Kelly, Mayor ATTEST: Julie M. Stevens, City Clerk Approved as to Form: Julie Trout Lombardi, City Attorney 04,COReRfAIC attcr RFAl COmmmlry TO: The Honorable Mayor and City Council FROM: Jeff Atchison Human Resource —Risk Management SUBJECT: Property - Casualty Insurance Renewal DATE: October 12, 2018 BACKGROUND: Each year the City's property- casualty insurance property - casualty insurance provides coverage (i.e. traffic lights and pump stations), similar insurance is funded through the General Liabili included the FY 2019 budget. COMMENTS: coverage renews on November 1st. The City's for City property, including non - building items to homeowners insurance. Property casualty ty- Property Self- Insurance Fund, and funding is The City's current carrier, Oklahoma Municipal Assurance Group (OMAG), provided a renewal quote for policy year 2018 -2019 of $112,901, which is a $4,596 increase in current premiums. The increase is the result of additional property and an adjustment in replacement costs. The total property and contents value to be insured is $79,022,788. The quote continues excess coverage for Earth Movement insurance of- $10,000,000 and $250,000 of Business Income insurance, and is based on continuing the current deductible of $100,000 for Earth Movement, and $25,000 for all other claims. Execution of a contract with OMAG for Property - Casualty insurance in the amount of $112,901 requires Council approval. RECOMMENDATION: Staff recommends approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group in the amount of $112,901, authorization to execute the necessary documents, and authorization for payment. 04LAPe.Ple -R 4LLC ader REAL Community TO: The Honorable Mayor and City Council FROM: Jeff Atchison Human Resources Risk Management SUBJECT: Excess Workers' Compensation Coverage DATE: October 12, 2018 BACKGROUND: The City is self- insured for workers' compensation. As a result, all costs associated with an employee's on- the -job injury are paid by the City through the Workers' Comp fund, up to the established specific retention limit, or excess coverage limit. Should a claim reach the specific retention limit, the amount exceeding the specific retention limit would be covered by the insurance carrier. The Workers' Comp Excess coverage renews annually on October 26, and is calculated at a rate per $100 of payroll. Specific Excess Workers' Compensation insurance is funded through the Workers' Compensation Self- Insurance fund. The FY 2019 budget includes funding for the proposed renewal. COMMENTS: The cost of the current year's coverage is $66,162. The City's Agent of Record, Moe Hogan with Rich & Carfmill, received a renewal quote through the current carrier, Midlands Management Corporation, for $72,642. The rate per $100 of payroll did not change (0.4030); the increase in premium is a result of increases in payroll costs. The insurance provider performs an audit each year and refunds or invoices actual payroll to estimated payroll. The renewal premium continues the specific retention limit for police and fire personnel of $1,000,000 and the specific retention of $750,000 for all other employees. Execution of a contract with New York Marine & General /Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $72,642 requires Council approval. RECOMMENDATION: Staff recommends approval of a contract for Specific Excess Workers' Compensation Insurance with New York Marine & General /Midlands Management in the amount of $72,642, authorization to execute the necessary documents, and authorization for payment. REAL Pooplo • REAL Chmactar • REAL Community TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton Assistant City Planner SUBJECT: Deannexation (OA 18-03) - NW Comer E 106th St N & N 161 sr E Ave DATE: October 12, 2018 BACKGROUND: The Community Development Department received a request for a deannexation of approximately twenty -four (24) acres on the northwest corner of E 106th St N and N 161st E Ave. The property was annexed into Owasso City Limits with Ordinance 855 in 2006. SURROUNDING LAND USE: Direction Current Zoning Current Use Land Use Jurisdiction Residential Within Overlay District? No Master Plan Washington Rural Water District #3 North RS -40 (Residential Single - Family Low Residential Residential Rogers Medium Density) County RST -60 (Residential Single - Family South Doublewide Residential Transitional & Rogers Low Density Manufactured Home) & Commercial County AR (Agriculture Residential) East AR (Agriculture Residential) Residential Commercial Rogers County West RS -40 ( Residential Single - Family Low Residential Residential Rogers Medium Density ) County SUBJECT PROPERTY /PROJECT DATA: Property Size 24 acres +/- Current Zoning RS -2 (Residential Single - Family Medium Density) Land Use Master Plan Residential Within Overlay District? No Water Provider Washington Rural Water District #3 ANALYSIS: The property was initially annexed into Owasso City Limits with the intent of developing a single - family residential subdivision. In order to avoid a satellite annexation and to accommodate the development, the statutory right -of -way (ROW) along E 106 +h St N from the southeast corner of the Lake Valley subdivision to the intersection at N 1615t E Ave was also annexed with the subject property. To develop this property with urban sized lots as originally intended would have required extension of the sanitary sewer system for nearly 3/, of a mile and the installation of a lift station. Due to the excessive cost of these sewer improvements in relation to the potential number of lots that could have been developed on the property, sewer was never extended. Given this, the property owner now requests to deannex the property in order to develop the subdivision under Rogers County standards with aerobic septic systems. After internal discussions with City staff, it was determined that the best course of action would be to retain the statutory ROW along E 1061h St N up to N 161st E Ave within City Limits and under City jurisdiction in case of future annexation requests near the intersection of E 1061h St N and N 161st E Ave. PLANNING COMMISSION: The Owasso Planning Commission considered this item at their regular scheduled meeting on October 8, 2018 and voted 5 -0 to recommend approval. RECOMMENDATION: Staff recommends approval of Ordinance 1135, approving the deannexation case OA 18 -03. ATTACHMENT: Ordinance 1135 CITY OF OWASSO, OKLAHOMA ORDINANCE 1135 AN ORDINANCE DETACHING FROM THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, REFERENCED IN APPLICATION OA 18 -03 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for detachment of the property described as twenty -four acres located at approximately the northwest corner of E 106th Street North and N 161 st East Avenue; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested detachment of the property referenced in application OA 18 -03. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land, located in Section 10, Township 21 North, Range 14 East of the Indian Base and Meridian, Rogers County, Oklahoma, according to the United States Government survey thereof, being more particularly described as follows: SOUTHEAST QUARTER (SE /4) OF THE SOUTHEAST QUARTER (SE /4) OF THE SOUTHEAST QUARTER (SE /4), LESS AND EXCEPT THE SOUTH 16.5 FEET. AND EAST HALF (E /2) OF THE SOUTHWEST QUARTER (SW /4) OF THE SOUTHEAST QUARTER (SE /4) OF THE SOUTHEAST QUARTER (SE /4), LESS AND EXCEPT THE SOUTH 16.5 FEET. AND A TRACT OF LAND LOCATED IN SECTION 10, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 10, THENCE NORTH O1 010'37" WEST ALONG THE EAST LINE OF SAID SECTION 10, 658.55 FEET, THENCE SOUTH 88 044'08" WEST 25.00 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 88 044'08" WEST 1294.20 FEET TO A POINT ON THE WEST LINE OF THE E/2 OF THE SE /4 OF SECTION 10; THENCE NORTH O1 013'59" WEST 670.15 FEET ALONG THE WEST LINE OF THE E/2 OF THE SE /4 OF SAID SECTION 10, THENCE NORTH 88 °49'23" EAST A DISTANCE OF 659.93 FEET, THENCE SOUTH O1 012'18" EAST A DISTANCE OF 663.92 FEET, THENCE NORTH 88 046'24" EAST A DISTANCE 634.60 FEET, THENCE SOUTH O1 °10'37' EAST A DISTANCE OF 4.81 FEET TO THE POINT OF BEGINNING. The some is hereby detached and removed from the corporate limits of the City of Owasso, Oklahoma, and its corporate limits thereof. Ordinance 1135 Page 1 of 2 SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 5. There shall be filed in the office of the County Clerk of Rogers County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory detached. PASSED by the City Council of the City of Owasso, Oklahoma on the 16th day of October, 2018. Chris Kelley, Mayor ATTEST: Juliann M. Stevens, City Clerk (SEAL) APPROVED as to form and legality this day of , 2018. Julie Lombardi, City Attorney Ordinance 1135 Page 2 of 2 REAL Peoply •REAL Character • REAI Community TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Block 22 Alleyway Improvements Project and Authorization for Final Payment DATE: October 12, 2018 BACKGROUND: In February 2018, the Engineering Division completed design work for Block 22 Alleyway Improvements. The construction contract was approved by City Council in April 2018 and awarded to Grade Line Construction in the amount of $186,295.00. Construction included replacement of sanitary sewer infrastructure and pavement reconstruction between Atlanta and Main Street. In September 2018, Grade Line Construction completed all work required in the contract. City staff has inspected all work and agrees that all requirements and standards have been met. Final payment to Grade Line Construction in the amount of $8,818.45 will result in a final contract amount of $176,369.05, a contract underrun of $9,925.95. FUNDING: Funding for the project is included within the Capital Improvements Fund and the Owasso Public Works Authority Fund. RECOMMENDATION: Staff recommends acceptance of the construction project and authorization for final payment to Grade Line Construction in the amount of $8,818.45. ATTACHMENTS: Location Map Final Payment Application Contractor's Release and Waiver of Lien Consent of Surety n S �f 102 o-. .. 1 r Iris - 1 I l --- p-- �^�sr —W — m a N ` J 10/03/2018 This map may rgfroe, nts a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible star for most up to date Information. max:. �1'�t34 rh �BLOCK 22 ALL Block 22 Alley Improvements X a" vs Au ri,Ira VELOPMEiVTT ai �! AL u a Ce O �108 i�'_ . tl Loa d. J r` _.01 BILLAf1D RUT HS• mew y 118 F. T lit worm k l .76TH STREET M - { I•. i ��� 1" = 94 ft Location Map 10/03/2018 This map may rgfroe, nts a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible star for most up to date Information. 9 Sil ,09 )sq -S4at 0 707 ,37 - �b- 3ao� /5y - SS�a/o yy / APPLICATION AND CERTIFICATE FOR PAYMENT AIADOCUMEN7-G702 PAGE 1 OF 2 PAGES TO City of Owasso APPLICATION NO.: Eight (Final) Distribution to: _ OWNER PERIOD TO: 09 -24-18 _ ARCHITECT CONTRACTOR FROM Grade Line Construction, LLC KA# _INSPECTOR FOR: Block 22 OT CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Chaiyge;OnleB appioved KP1Vlr cps morahsbyOwner TOTAL ADDITIONS DEDUGi70NS' Approved this Month Number Date Approved TOTS (Sn nnl Net change by Change Orders ($o.0o) The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the Work covered by this Application for payment has been completed in accordance with the Contract Documents, that all previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: SEP242018 State of: Oklahoma County of. Tulsa ==e�C`apZAR r' Subscribed and mom to be re me this a`t day of Stoket,Abs.cV ,20 % o. Notary Public. r,r I "6010195 My Commisst Wexprres: 11- 14-2020 c c, rtinvnl' CONTRACT DATE: April 17, 2018 phcahon is made for Payment, as shown, in eet, ALA Document G702, is attached. 1. ORIGINAL CONTRACT SUM ........ ............................... $ 186,295.00 2. Net change by Change Orders ...... ............................... $A Do 3. CONTRACT SUM TO DATE (Line 1 +2) ........................ $ 186.295.00 4. TOTAL COMPLETED & STORED TO DATE .............. S 176.369.0� (Column G on G702) 5. RETAINAGE: a. 0 u/. of Completed Work S 0.00 (Column D+E) b. J__% of Stored Material $ 0.00 (Column F on G703) Total Relainage (Line 5a +5b or Total in Column 1 of G702 ........... ............................... S 0.00 6. TOTAL EARNED LESS RETAINAGE ............................ $ 176.369.05 (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR ✓ PAYMENT (Line 6 from prior Certificate ) .................... S 167550.60 8. CURRENT PAYMENT DUE ................. ............................ $ e.ala.a 9. BALANCE TO FINISH, PLUS RETAINAGE .................. $ 0.00 (Une 3 less Line 6) CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising the above application, the Architect/Inspector certifies to the Owner that to the best of the his/her knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOU D. �r Inspector. Date: / Z5G Project Manager Date: 5 I U 4p's Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor 4iiioed herein. Issuance, payment and acceptance of payment are without prejudice to any 'dg* of the Owner or Contractor underthls Contract IT CERTIFIED ........................... ............................... $ U 0 I v' 4 s explanation Yamount certified differs fromthe amount app rW, font CONTINUATION SHEET ara Mrr ANPW7c7m ALA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractoes signed Certification is attached. In Tabulations below, amounts am stated to the nearest dollar. Use Column 1 on Contracts where variable retainage for line items may apply. WORKCOMP APPLICATION NUMBER: Eight (Final) APPLICATION DATE: 09 -24-18 PERIOD TO: 09 -24 -18 4 ITEM NO. B DESCRIPTION OF WORK C SCHEDULED VALUE D FROM PREVIOUS APPLICATION (D +E) Lei cv E THIS PERIOD F MATERIALS PRESENTLY STORED (NOTINDOR TOTAL G % COMPLETED (G +C) ANDSTORED TO DATE D + E + F) BALANCE TO FINISH {C -G) RETAINAGE See Attached Sheets APPLICATION FOR PAYMENT #8 (FINAL) City Of Owasso Block 22 OT Alley Improvements lte` •. .. 17V .ygq SUytnRn CQ„�n2Q,U A` s. ' � , Base Bid Roadway 100 1 Mobilization & De- Mobilization LS $ 14,000.00 1 $ 14,000,00 $ - 1 $ 14,000.00 1 2 Construction Staking LS S 2,500.00 1 $ 2,500.00 $ - 1 1 $ 2,500.00 3 Traffic Control LS $ 3,700.00 1 $ 3,700.00 $ - 1 $ 3.700.00 1 4 Erosion Control LS $ 1,000.00 1 $ 1,000.00 $ _ 1 S 1,000.00 1 5 CLSM Fill CY S 110.00 74 $ 8,690.00 $ - 79 $ 8,690.00 40 6 Install 12" SDR 26 PVC Sewer Pipe (Open Cut) LF $ 95.00 357.5 $ 33,962.50 $ - 357.5 $ 33,962,50 355 7 Standard 4' ID Manhole EA S 4,500.00 2 $ 9,000.00 $ - 2 2 S 9,0000 8 Service Tap Connections EA S 1 ?00.00 6 $ 7,200.00 $ - 6 $ 7,200.00 9 9 Abandon Existing Manhole In Place EA $ 1,500,00 1 $ 1,500.00 $ - 1 S 1,500.00 I 10 Remove Existing Manhole EA $ 1,500.00 7 $ 1,500.00 $ - 1 1 $ 1,500.00 11 Pavement Removal Sy $ 15.00 580 S 8,700.00 S - 580 $ 8,700,00 580 12 Concrete Pavement (14' Alley Paving Section) 5Y S 85.00 538.13 $ 45,741,05 $ - 538.13 $ 45,741.05 580 13 Stamped and Colored Concrete Sy S 160.00 40 $ 6,400.00 $ - 40 $ 6,400.00 42 14 Layback Intgegral Curb LF $ 25.00 74.5 $ 1,862.59 S - 74.5 $ 1,86250 97 15 6" Barrier Intgegral Curb LF $ 25A0 110 $ 2,750.00 $ - 110 $ 2,750.00 123 16 Concrete Driveway Approaches Sy S 70.00 26 $ 1,820.00 $ - 26 $ 1,820.00 35 17 Type I Rep air Sy $ 150,00 111.82 $ 16,773,00 $ - 177.82 $ 16,773.00 18 Concrete Storm Drain Structure EA $ 5,000.00 1.81 $ 9,050.00 $ - 1.81 $ 9,050.00 1 19 Soddin Sy S 10.00 22 $ 220.00 S - 22 S 220.00 50 20 Project Allowance EA S 20,000.00 0 S - $ - 0 S _ 1 Total: $ 176,369.05 Total: $ - Total: $ 176,369.05 * iMirales final aueritiry The undersigned Contractor certifies that all work In this Application for Payment has been completed in accordance wit the Contract Documents, and that he has paid all obligations for previously completed work on which payments have been issued. Contractor SEP 4 018 Date I've inspected the project and applicable stored materials and construction qualities requested in this payment are hue and correct, and all work he been performed in accordance with the project plans and a 'Rcations. Construction Inspector Date f Z —,- j AFFIDAVIT FOR CONTRACTS & PAYMENTS STATE OF OKLAHOMA )SS COUNTY OF TULSA The undersigned (architect, contractor, supplier or engineer), of lawful age, being first duly sworn, on oath says that this contract Is true and correct. Affiant further states that the (work, services or materials) will be (completed or supplied) In accordance with the plans, specifications, orders or requests furnished the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the State of Oklahoma, any county or local subdivision of the state, of money or any other thing of value to obtain or procure the contract or purchase order. Grade Line Conslruclion, LLC BUSINESS NAME OF CONTRACTOR, ARCHITECT, SUPPLIER OR ENGINEER BY � auz Attested to b9f9re me this day of �e p1� e)�h�✓ 20 K By Form 1200)R.. 2414) SMI 1-4001 119 99) f Ldu County) Block 22 Alley Improvements : Works Date: Approved for Payment: Owasso City Council Date: City Clerk CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN ProjecU Owner Contractor Project:Block 22 Alley Improvements Name: Grade Line Construction LLC Address: 200 South Main Owasso OK 74055 city Owner: City of Owasso State Zip Code TO ALL WHOM IT MAY CONCERN: Address: Po box 2528 Broken Arrow OK 74013 City Slate Zip Code Contractor Licence: Contract Date: 4 / 17 /2018 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. hereby acknowledges that the sum of hundred eighteen and 45/100 Dollars ($8,818.45 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witn j� s to Signatur �11„4laL Dated this 9" day of n,�Xjo�, 20L Grade Line Construction, LLC nnContractor By: Title: Page 1 of 1 PrintFlirm CONSENT OF OWNF.R ❑ SURETY COMPANY ARCHITECT ❑ CONTRACTOR TO FINAL PAYMENT OH ER ❑ (SIMILAR TO AIA DOCUMENT G707) PROJECT: Block 22 OT Alley Improvements City of Owasso (name, address) TO (Owner) I City of Owasso 200 S. Main Owasso, OK 74055 1 CONTRACTOR: Grade Line Construction, LLC P.O. Box 2528 Broken Arrow, OK 74013 Bond No. 0262515 ARCHITECTS PROJECT NO: COMMACT FOR: CONTRACT DATE: April 2018 In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the there inson canto and address orsurety co } International�'ir elity Insurance Company One Newark Center, 20th Floor Newark, New Jersey 07102 -5207 SURETY COMPANY, on bond Of (here insert name and address of Contractor) Grade Line Construction, LLC P.O. Box 2528 Broken Arrow, OK 74013 , CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that the final payment to the Contractor shall not relieve the Surety Company of any of its obligations to (here insen name and address oro"ar) City of Owasso 200 S. Main Owasso, OK 74055 OWNER, as set forth in the said Surety Company's bond IN WITNESS WHEREOF, The Surety Company has hereunto set its hand this 3rd day of October 2018 Attest: ternational Fidelity Insurance Company ur e ty Company ignature of nzed Representative .. (Seal): Attorney -in -Fact , Cathy Combs Title Note. This form is intended to be used us a companion document to the Contractor's Affidavit of payment of Ddrla and Claims, Current Edition POWER OF ATTORNEY Bond# INTERNATIONAL FIDELITY INSURANCE COMPANY ALLEGHENY CASUALTY COMPANY One Newark Center, 201h Floor, Newark, New Jersey 07102 -5207 PHONE: (973) 6247200 KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing under the laws of the State of New Jersey, and ALLEGHENY CASUALTY COMPANY a corporation organized and existing under the laws of the State of New Jersey, having their principal office in the City of Newark, New Jersey, do hereby constitute and appoint VAUGHN GRAHAM, JR., VAUGHN P. GRAHAM, CATHY COMBS, SHELLI R, SAMSEL, STEPHEN M. POLEMAN, TRAVIS E. BROVVN, DWIGHT A. PILGRIM, J. KELLY DFFR, DEBORAH L RAPER, JAMIE M. BURRIS, RYAN MATTHEW SANDERS Tulsa, OK their true and lawful attorney(s) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power of Attorney is executed, and may be revoked, pursuant to and by authority of the By -Laws of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY and is granted under and by authority of the following resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 20th day of July, 2010 and by the Board of Directors of ALLEGHENY CASUALTY COMPANY at a meeting duly held on the 10th day of July, 2015 "RESOLVED, that (1) the Chief Executive Officer, President, Executive Vice President, Vice President, or Secretary of the Corporation shall have the power to appoint. and to revoke the appointments of, Attorneys -in -Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on behalf of the Corporation and affix the Corporation's seat thereto, bonds, undertakings, recognizances, contracts of Indemnity and other written obligations in the nature thereof or related thereto; and (2) any such Officers of the Corporation may appoint and revoke the appointments of joint - control custodians, agents for acceptance of process, and Attorneys -in -fact with authority to execute waivers and consents on behalf of the Corporation; and (3) the signature of any such Officer of the Corporation and the Corporations seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond, undertaking, recognizance, contract of Indemnity or other written obligation In the nature thereof or related thereto, such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation, to be valid and binding upon the Corporation with the same force and effect as though manually affixed," IN WITNESS WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY have each executed and attested these presents on this 31st day of December, 2017 y \QET r yfis�i STATE OF NEW JERSEY (�441f! UALry County of Essex \ 36 eorge R. James Executive Vice President (international Fidelity Insurance Company) and Vice President (Allegheny Casualty Company) ERSE� On this 31 st day of December, 2017 , before me came the individual who executed the preceding instrument, to me personally known, and, being by me duly sworn, said he is the therein described and authorized officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and of ALLEGHENY CASUALTY COMPANY; that the seals affixed to said instrument are the Corporate Seals or said Companies; that the said Corporate Rears and hie signaUrra were Holy affixed by IMP, of the Boards of Directors of said Companies. 11,01.. JHY Ch'G I TESTIMONY WHEREOF, tl OF, Ifi first above hereunto tent my hand affixed my Official Seal, at the City of Newark, N day •Nxsstoa,':� NOTARY Z A m -3 VUnLIC H� ol "9 :°•' -ra zn� ?,•��y,`� Carhy Cruz a Nutary Public of New Jersey OF, F °, CERTIFICATION My Commission Expires April 16, 2019 I, the undersigned officer W INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY do hereby Certify that I have compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Sections or the By -Laws of said Companies as set forth in said Power of Attorney, with the originals on file in the home of said companies, and that the same are correct transcripts thereof, and of the whole ofthe said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect. IN TESTIMONY WHEREOF, I have hereunto set my hand on this day, OCTvix r fSiZiiil v^' iLC.c �r i" 'j!1 4lre, Maria H. Branco, Assistant Secretary sd REAL Peoplo •REAL Character • REAL Communlly TO: Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Purchase of John Deere Tractorw /Mid -mount Boom Mower Stormwater /Vegetation Control Division DATE: October 12, 2018 BACKGROUND: Included in the approved FY 2018 -2019 Stormwater Fund budget is funding to purchase a tractor with a 22' boom mower. This proposed piece of equipment will be utilized to mow steep embanks along drainage channels and right -of -way. In return, the equipment will allow the Stormwater Division to become more efficient by reducing the amount of manual weed trimming and provide a safer work environment for the Maintenance Workers. EQUIPMENT DESCRIPTION: Staff proposes the purchase of a John Deere 6110M /4WD Tractor. This piece of equipment will be equipped with a 22' Mid -mount Boom attachment, 50" Rotary Head with Blade Bar /Brush Knives and Hydraulic Door, Three Point Open Stow Transport System and Travel Safety Lock, and a 50/60" Rotary Blade Bar Kit. FUNDING: The FY 2018 -2019 Stormwater Fund budget includes $145,000 for this equipment purchase. RECOMMENDATION: Staff recommends approval to purchase a John Deere 6110M /4WD Tractor with a 22' Mid - mount Boom Mower in the amount of $134,479.00 from P &K Equipment of Owasso, Oklahoma, per the State of Oklahoma approved contract #SW 18196. ATTACHMENT: P &K Quote through State Bid Contract #SW18196 PRICE LIST A QUOTE SHEET Phone /Fan I T". COM State contract order SWielas Pleasedudd,tactime : Ph: 8008438849 E%T 3 OMercongermOv e e corn BENGAL SERIES Sits 4EIlg[GOBe Uescrmnnn ApHING a :t ,L[SLPrIre piss erlre SECTION 5 - Installation Charge t o ad 1 JD 6110M 16 %18 PWRND4WD SECTIONI cLfio "sea Bise UnR 1 installation of complete boom Mower 510,7890 20% $ 83,11200 20 %, $ B818 Nab mount Boom Mower (1300 It wheel weight) 3950 S 24,188 25% 5 $ 1 BB 22 Mad mount Boom Waves (1700 Ib wheel weight) 4110 5 28,725 25% S 21,543,75 RD 24 Mid m0unt Boom Mower (1700 IS wheel weight) 4250 S 32,452 25% $ - 400 INCLUDES; Beam A,mt Maurnagayebm, Whet) Wrack, Mows,: Hydava. Dave 1102 25% 5 , - Whom Weghl- ulOh.,. fawn 1700 to 2550 IRS of counter Inters,. System ."nem 5arery 5caurva.ry S 2,123 25% 5 = MOM C112. aCUtter He'AitStow SVS(ee S 13 S 474 25% $ - '. Reler to Trust., AdaptnbllRy List -All Stows do NOT work with all Tuners Flail Head beROlaryHead Dogleg Linkage Kit 13 $ 424 25% S - `` C.mmt Tractor AdaptabilBy list bate tab cd Regret retirement 06200609 SOe Blade Be, Kit ned.knive5,bwl6,nuls) 75 5 879 25% $ '�wwwdigermdwers mm: okcall Terthary ManapeT. 06200670 60' Blade Bar Kit (bar,Fnivespolis . nuh) 05 S 1.316 SIDE STOW(SS)transport system& Travel Safey Luck - S 22 -Side Stow - 50' Rom,, Disc KHLknives.bolis,nuta,mep9mase) BRUSH 36 55 -88 Mowers a a Tier 4 lndore will have stow height of 13.11", BB24 will have as 45 de.a u $ - SP Roary Disc Kit(kaives.bol5,mas,fiter,mose) GRASS 39 stew height 0115'2', 340 25% $ , 1 06744040 3P5 -88 3POINTSTOW(3P5)transport system& Travel Setaty Lack 130 5 3,192 25% $ 226.50 06744D61 SINGLE POINT OPEN STOW 11051 transport sytem ES Trail Id, 39 $ 239 25% $ - 105 BE Lack 160 5 3.734 25 %$ 686 1 305 -80 3POINT OPEN STOW KIDS) transport system& Travel Safety Lack 550 S 4,707 25% $ 3,530.25 1,602 30S BBB %T 3OS BOOmresl Extension Bracket 22 S 438 25% 5 55 S SECTIONS %bhSbsea CUtlerHead 'j'.' - M7440o6 BY Firm Park IN(kniveaboha,nuts,fiOeLdeWpells) GRASS 44 $ _ ROTARY 25% 5 - W200210 Pent. non- SI3Maad MOD SIT Role, head with Dlsc /Brmh Knees &Hydraulic 0oor 815 5 12,624 25% $ - 1 RT50B 50' Rotary Head with Slade Bar /Brush Knives& Hydraulic Door 740 S 12.494 25% $ 9,370.50 RTSOG SO- Base, head with Disc/Grass Knives&Hydraulic Bear 040 S 12,589 25% $ 5 RT60B 60' Rotary Head with Blade BaaBrush Knives "Hydraulic Door 950 5 14,660 25% $ - RT60B5W 60' Rini Banned Head. Blade Bar/Bmsh Oscar" Hyd Door FRONT MILE STABIUZER S 15,058 25% 5 - 25% $ 975,.0 1130-22 S 88-24 ONLY) PUMP AND GRILL DGRILL GUARD 116 RT60M 6m Rotary Head wish Di54Gnsi Knives& Hydraulic D... 915 $ 14,805 25% 5 - FLAIL FLSOLBG 50' Flail Head win Light SasMGess Knives (LED) 800 $ 14,401 25% 5 - FISGMBG 50' Flail Head Win Meaiure BmsNGrass Knives EMBG) BOB $ 15,158 25 %$ - Fivi 50' Fill Head with Heavy Duty dean Knives INDS) 815 $ 13,394 25 %5 FL63G 63 Flail H tl with G revel 855 5 14.805 25% $ 5 FSEO1DON4.01ma Hydraulic Guanine Options 5 COL C bl C nhPsaMLrll Valve Kt 1. ecss a 1 JGTK J y,W k Eferar-hythamV. ad V.NP Kit 60 $ 13.713 25% 5 10,28425 SECTION 5 - Installation Charge 1 Pans., ant installation of complete boom Mower 5 6.05 20 %, $ 5.124.00 fi eld Mnt 1 t Ilation of late b m assaw, system $ 6405 20% $ ;SECTIONS -BOOM MOWEROFTIONS Wheel Weight -u0 Christie farm 1300 to 1200 Bar 0f counter balance. 400 5 1102 25% 5 , - Whom Weghl- ulOh.,. fawn 1700 to 2550 IRS of counter Inters,. 650 S 2,123 25% 5 Rotary Head to Flail Head Dogleg Unkago Ks, 13 S 474 25% $ - Flail Head beROlaryHead Dogleg Linkage Kit 13 $ 424 25% S - 06200609 SOe Blade Be, Kit ned.knive5,bwl6,nuls) 75 5 879 25% $ - 06200670 60' Blade Bar Kit (bar,Fnivespolis . nuh) 05 S 1.316 25% S AS 744050 50' Rom,, Disc KHLknives.bolis,nuta,mep9mase) BRUSH 36 $ 330 25% $ - 0744051 SP Roary Disc Kit(kaives.bol5,mas,fiter,mose) GRASS 39 $ 340 25% $ , 1 06744040 50(60' Rate, Brad. Be, lot ( knive4hon,nut,filteggrease)..a." 36 $ 362 25% $ 226.50 06744D61 60' Rotary Ciao Orporierna.oRS,nuts,flumgarese) GPA55 39 $ 239 25% $ - W744005 50' Find Pads Kit (knives.be8s,nuts,filler.dwm. balls) LED FLAIL 32 5 686 25% 5 - W744043 SO -Flail Pans Kit (kNVes,bolh,nub,fiXegdevh,belis) MIND FLAIL Sa $ 1,602 25% 5 - BE 44044 WFlail Pads Kit (knlves.boda,un6ltepcleJS,bel6) HOB FLAIL 55 S 1,451 25% 5 - M7440o6 BY Firm Park IN(kniveaboha,nuts,fiOeLdeWpells) GRASS 44 $ 473 25% 5 - W200210 Pent. non- SI3Maad 5 1.440 25% $ - 6DDI11ON8C OPTIONS FROM PRICE UST, 5 I FRONT MILE STABIUZER 1300 25% $ 975,.0 1 PUMP AND GRILL DGRILL GUARD 116 25% $ 312100 5 5 5 5 5 5 5 S Make /Model: JD 6110M Cab Type STD Tire Sias, 136%24 press 2WOOr MFWD 4WD Prices are subject to charge without mdse. REAL Peopla •REAL CM1amcler• REAL Community TO; The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Elm Creek Pond Rehabilitation Project Engineering Services Agreement DATE: October 12, 2018 BACKGROUND: In March 2017, City staff hired Meshek and Associates to analyze and provide a cost effective solution to protect the Elm Creek pond slope from erosion, redesign the footprint of the pond to improve the overall function, reduce the downstream flow rates for all storm events, and provide downstream erosion protection. In July 2018, Meshek and Associates delivered a conceptual drawing with the recommended improvements at an estimated construction cost of $250,000. PROPOSED ENGINEERING AGREEMENT: In July 2018, City staff requested a meeting with Meshek and Associates to discuss the scope of services and request a fee for the engineering design. The proposed fee amount is $28,460. The following items are included within the proposed engineering agreement: • Perform additional topographic survey; • Prepare preliminary and final construction plans; • Assist in the preparation of bidding documents; • Attend pre -bid and pre -work meeting. FUNDING: Funding for the design of this project is included in the Stormwater Fund Budget. RECOMMENDATION: Staff recommends approval of an Agreement for Engineering Services for the Elm Creek Pond Rehabilitation Project with Meshek and Associates, of Tulsa, Oklahoma, in the amount of $28,460 and authorization to execute the necessary documents. ATTACHMENTS: Conceptual Drawing Proposed Engineering Services Agreement !ik. `'rr' i `.'' •. .���":.::' ,•l;_' ,.�"r' •'�;' ayswrrax rmrts :END © ^% cWOgO PUN / �' as - '•/ IMPROVEMMS EW CREEK POND OWASSO. OR /�i�/ M <Aek k 4uoNele� P.LC. / AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION THIS AGREEMENT made and entered into this -lA(& day of 2018 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends rehabilitate the emabankment for the Elm Creek Park Pond and install erosion protection along the waters edge, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the fiscal year 2018 -2019 Stormwater Management Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, BILLING RATE SHEET, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional PAGE I OF 13 Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. PAGE 2 OF 13 9. LIABILITY AND ENDEMNIMCATION. 9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the ENGINEER, its employees and its consultants in the performance of professional services under this Agreement. The ENGINEER's duty to indemnify the CITY under this provision shall be limited to the available proceeds of insurance coverage. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 121.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. PAGE 3 OP 13 12.2. ENGINEER shall furnish CITY updated certificates of insurance upon request at anytime throughout the duration of the contract. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGMEWs contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, LLC 1437 S. Boulder Ave. Suite 1550 Tulsa, OK 74119 Attention Benjamin W. Fletcher, PE, LSI To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this PAGE 4 OF 13 AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY* If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff when requested and will be available for public meetings and City of Owasso presentations. 22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the Consultant, this contract may be extended for three (3) successive, one (1) year terms if agreed to by both parties in writing not less than sixty (60) days prior to the expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate changes from the consultant and maximum contract are subject to change. This extention is the first extention of a maximum of three (3) extentions. 23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. PAGE 5 OF 13 IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: City Clerk APPROVED AS TO FORM: City Attorney Meshek & Associates, LLC Be lan W. Fletcher, , LSI Date 8/29/18 CITY OF OWASSO, OKLAHOMA Mayor Date _/_/2018 PAGE 6 OE 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the following project: 1. Receive and review all information provided by Owner. 2. Perform topographic surveying to supplement an earlier survey of the Elm Creek Park Pond; 3. Prepare preliminary and final construction plans for the removal and reconstruction of the pond embankment, as well as the installation of erosion control measures along the wet side of the pond embankment; 4. Assist in the preparation of bidding documents; 5. Attend pre -bid and pre -work meetings. PAGE 7 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) Perform a Topographic Survey B.1.a) 1. Perform additional topographic survey to supplement an earlier design survey of the site. B.l.b) Provide Preliminary Design B.1.b)1. Provide preliminary hydrologic and hydraulic design for the PROJECT B.l.b) 2. Prepare preliminary construction plans for the PROJECT B.1.b) 3. Prepare preliminary construction estimate B.1.c) Provide Final Design B.1.c)1. Provide final hydrologic and hydraulic design for the PROJECT B.l.c) 2. Prepare final construction plans for the PROJECT B.l.c) 3. Prepare final construction estimate B.1.d) Provide Construction Services B.l.d)1. Assist in the preparation of bidding documents for the PROJECT B.1.d) 2. Provide responses to all Requests for Information B.1.d) 3. Review all submittals B.1.d) 4. Provide assistance during construction as needed tW.rexte9M AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY, The CITY agrees: C.1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing'. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. PAGE 9 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Twenty -Eight Thousand Four Hundred Sixty Dollars and no cents ($28,460.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other consultants shall be compensated for at actual cost. Use of sub - consultants shall be authorized in advance by CITY. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. DA Conditions of Payment. D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. PAGE 10 OF 13 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if.ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEEIYS control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. PAGE 11 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION 2018 Billing Rate Sheet Attachment E Allowance for Office Work: @ Current IRS rate. Project Principal II $ 235 /hour Project Principal 1 $ 205 /hour Project Manager $ 120 /hour Project Engineer $ 105 /hour Engineer Intern $ 100 /hour Engineering Technician $ 70 /hour CAD Technician 11 $ 95 /hour CAD Technician 1 $ 80 /hour Grant Project Manager $ 165 /hour Planner $ 115 /hour ROW Project Manager $ 155 /hour Acquisition /Relocation Agent II $ 120 /hour Acquisition /Relocation Agent 1 $ 110 /hour Real Estate Trainee $ 85 /hour LiDAR Survey Crew $ 250 /hour UDAR Data Processor $ 125 /hour 3 Man Survey Crew $ 200 /hour 2 Man Survey Crew $ 175 /hour Survey Crew Chief 11 $ 120 /hour Survey Crew Chief 1 $ 80 /hour Survey Crew Technician $ 60 /hour GIS Project Principal $ 175 /hour GIS Project Manager $ 165 /hour GIS Field Crew Manager $ 125 /hour GIS Specialist 11 $ 125 /hour GIS Specialist 1 $ 105 /hour GIS Analyst $ 85 /hour GIS Technician $ 75 1hour Contract Administrator $ 105 /hour Clerical $ 60 /hour Allowance for Travel Total mileage traveled for field and office visits @ Current IRS rate. Reproduction costs: In -house reproduction 8 -1/2 "x11" black /white $ 0.08 1each 8 -1/2 "x11" color $ 0.15 1each 8 -1/2 "x14" black/white $ 0.10 /each 8-1/2"x14" color $ 0.17 /each 11"x17" black /white $ 0.20 /each 11 "x17" color $ 0.35 /each Black and White Plots $ 2.00 1each Color Plot $ 5.00 1each Mylars $ 5.00 /each USB Flash Drive $ 10.00 /each Per Diem — Meals @ Current GSA Rate Per Diem — Lodging @ Current GSA Rate Miscellaneous outside expenses and fees: Cost plus 5% PAGE 12 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK ELM CREEK PARK POND REHABILITATION Schedule Attachment F F. SCHEDULE. The schedule for engineering services for the fiscal year 2018 -2019 PROJECT is provided as follows: F.I. Notice to Proceed: October 1, 2018 (or when Agreement is fully executed) F.2. Contract Expiration: June 30, 2019 F.3. Project reviews shall be completed in 10 working days by CITY PA. Schedule for other assignments to be established at the time assignment is made to ENGINEER. PAGE 13 OF 13 REAL People • REAL Charage� • REAL Commun¢y TO: The Honorable Mayor and City Council FROM: Linda Jones, Finance Director SUBJECT: Supplemental Appropriation $47,907,181 Carryover Budgets DATE: October 12, 2018 BACKGROUND: Every year at the June 30 fiscal year end, there are unspent budgets. While the appropriation of these items was included in the FY 2018 budget, the actual expenditure for all or part of these open items will occur during FY 2019. Because the FY 2018 budget was prepared prior to year -end, before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets does not reduce estimated June 30, 2018, fund balances. In order to keep from having purchase orders open for multiple years, past practice of Council is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year, along with authorizing the City to re -issue the purchase orders in the new year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the City's budgetary financial statements to more closely align with audited GAAP statements. Fund FY 2019 Budget Revenue Carryover Expenditure Carryover Requested Revised FY 2019 Budget General Fund $47,907,181 $34,490 $364,761 $48,271,942 Half-Penny Sales Tax Fire 898,612 26,580 925,192 Half-Penny Sales Tax Police 1,746,935 15,131 1,762.066 Half -Penny Sales Tax Streets 2,273,611 698,280 2,971,891 Hotel Tax 353,951 32,299 386,250 E911 258,455 20,000 278,455 Stormwater Management 1,896,585 456,215 2,352,800 Vision (Recapture) Tax 3,961,000 1,843,833 5,804,833 RECOMMENDATION: Staff recommends approval of the following FY 2019 budget amendments: 1. Increase the estimated revenues by $34,490 and the appropriation for expenditures by $364,761 for the General Fund; 2. Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $739,991; 3. Increase the appropriation for expenditures in the Hotel Tax Fund by $32,299; 4. Increase the appropriation for expenditures in the E91 1 Fund by $20,000; 5. Increase the appropriation for expenditures in the Stormwater Management Fund by $456,215; and 6. Increase the appropriation for expenditures in the Vision Tax Fund by $1,843,833. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09129/18 Department Payroll_ Expenses Total Expenses 105 Municipal Court 6,030.40 8,919.98 110 Managerial 20,773.78 29,246.39 120 Finance 17,704.36 26,001.75 130 Human Resources 6,949.01 10,466.15 160 Community Development 18,423.89 29,005.82 170 Engineering 18,294.19 27,835.52 175 Information Systems 14,528.05 22,217.30 181 Support Services 8,692.74 12,877.27 190 Cemetery 1,238.40 1,898.95 201 Police Grant Overtime 1,699.93 1,722.56 215 Central Dispatch 24,483.96 41,922.03 221 Animal Control 3,425.65 5,294.69 280 Emergency Preparedness 2,168.26 3,450.87 370 Stormwater /ROW Maint. 11,334.51 15,186.80 515 Park Maintenance 7,857.72 12,830.22 520 Culture /Recreation 8,229.09 12,911.92 550 Community- Senior Center 4,068.10 5,796.08 580 Historical Museum 664.40 746.78 710 Economic Development 3,562.55 5,393.17 General Fund Total 180,128.99 273,724.25 185 Garage Fund Total 7,359.71 12,091.23 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 162,477.06 244,027.28 201 Police Fund 38 Total 160,773.89 241,093.79 300 Streets Fund 39 Total 14,886.15 25,096.98 370 Stormwater Fund 27 Total 2,139.52 3,327.71 150 Worker's Compensation Total 720 Strong Neighborhoods Total 3,863.36 5,692.05 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE 9789 AS OF 10111/18 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL ADMIN FEES DENTAL DEPT TOTAL VSP ADMIN FEES ADMIN FEES ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 23,350.46 53,701.10 42.00 28,07&63 105,172.19 2,538.71 2,538.71 1,154.54 1,164.06 1,156.92 3,475.52 111,186.42 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenditures As of September 30, 2018 QAAccounting \Reports \fy19 \GF monthly report FY 19 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGE( REVENUES: Taxes $ 2,742,259 $ 8,320,289 $ 32,326,100 25.74% Licenses & permits 18,797 56,926 239,835 23.74% Intergovernmental 72,580 238,415 1,589,398 15.00 %, Charges for services 56,541 200,144 740,760 27.02% Fines & forfeits 29,085 118,550 486,550 24.37% Other 12,226 90,946 154,408 58.90% TOTAL REVENUES $ 2,931,488 $ 9,025,268 $ 35,537,051 25.407. EXPENDITURES: Personal services $ (1,470,420) $ (4,431,948) $ (20,745,828) 2136% Materials & supplies (61,851) (156,193) (1,202,189) 12.99% Other services (348,365) (635,787) (2,442,668) 26.03% Capital outlay (73,700) (338,345) (2,244,684) 15.07% Deferred Budget - Grant not awarded (51,939) 0.00% TOTAL EXPENDITURES $ (1,954,335) $ (5,562,273) $ (26,687,309) 20.84% REVENUES OVER EXPENDITURES $ 977,152 $ 3,462,996 $ 8,849,743 TRANSFERS IN (OUT): Transfers in - Sales Tax $ 1,380,842 $ 4,289,127 $ 16,751,714 25.60% Transfers out - RAN Financing - - - 0.00% Transfers out (2,079,069) (6,457,916) (26,058,380) 24.78% TOTAL TRANSFERS $7- (698,227) $ (2,168,788) $ (9,306,666) 23.30% NET INCOME (LOSS) $ 278,925 $ 1,294,207 $ (456,923) ENCUMBRANCES OUTSTANDING $ (990,780) FUND BALANCE (Budgetary Basis) Beginning Balance 5,801,963 5,801,963 Ending Balance $ 6,105,391 $ 5,345,040 QAAccounting \Reports \fy19 \GF monthly report FY 19 PROJECT: Red Bud Park CONTRACT DATE: April 17, 2018 TO CONTRACTOR: Builders Unlimited SECTION 00600 CHANGE ORDER CHANGE ORDER NUMBER: 2 DATE: September 20, 2018 CONTRACT FOR: Red Bud Park The Contract is changed as follows: Approval of CO 2 is for AT &T line backfill and compaction @ $10,202.25; and for construction of additional 144 LF of 6" PVC Waterline not covered under the contract @ $12,970.00 (See attached documentation) Total Cost for CO 2 will be added to the amount of the contract $23,172.25. Not valid until signed by the Owner and Contractor The original Contract Sum was S 2,260,741.00 Net change by previously authorized Change Orders $ $40,594.00 The Contract Sum prior to this Change Order was $ 2,301,335.00 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 23,172.25 The new Contract Sum including this Change Order will be $ 2,324,507.25 The Contract Time will be (increased) (decreased) (unchanged) by (_0_) days. The dale of Substantial Completion as of the date of this Change , Order therefore is unchanged., NOTE: This summary does not flee hanger in the Contract Sum Time which have been authorized by Construction C g� Directive. t� CONTRACT OWNER T_ `f x � // / Cf Z n2/LJ ,U 200 South Main ADDRESS A �, v ADDRESS Owasso Ok 74055 BY Warren Lehr City Manager DATE 18 SPECIAL PROVISIONS 0509 00900 - Page 1 of 4 PROJECT: Red Bad Park CONTRACT DATE: April 17, 2018 TO CONTRACTOR: Builders Unlimited SECTION W600 CI4ANGE ORDER C14ANGE ORDER NUMBERt 3 DATE, September 21, 2015 CONTRACT rOR: Red Bud Park The Contract is changed as follows; Approval of CO 3 is for electrical changes needed @ $4301,00 and for relocation of a sanitary sewer service in conflict with stone drainage pipe cr $5104.00 Total Cost for CO 3 will be added to the amount of the contract $9405.00 Not valid until signer) by the Ovater and Contractor The original Contract Sum Was $ 2,260,741.00 Net chaagc by previously authorized Change Orders $ $63,766.25 The Contract Sum prior to this Change Order was $ 2,324,50725 Thu Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 4405.00 The nv ^w Contract Sum including this Change Order will be $ 2,333,91215 The Contract Tiar will be (increased) (decreased) ( undianged) by (.._0.^) days. Tote dale of Substantial Campletion as of the date of this Change Order dtcreforc is unchanged,. NOTE: This summary dues not reflect changos in Lim Contract Sum Time which have been nuttrnizod by Construction Cite �tcpc'ti4ej� ��" *� CONTRAACTOW r— 1 1ti O WNER r O r x 1-1 -//�� , ADDRESS "1 DATE 200 South Main ADDRESS Owasso Ok 74055 BY_ Warren i.chr City Manager DATE _4I241i8 ,�)'F(;lAl 1'Rf W tC10�'S 17509 0090 - Page 1 of 4