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Home My WebLink About2018.10.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Q Tuesday, October 16, 2018 - 6:30 pm V C 1. Call to Order /fyCye Chair Chris Kelley /k's' off �e 2. Roll Call � 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 2, 2018, Regular Meeting • October 9, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports - Pay Period Ending Date September 29, 2018 Monthly Budget Status Report - September 2018 S. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 12, 2018. J I ann M. Stevens, ity Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 2, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, October 2, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, September 28, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:42 pm 2. Roll Call Present Absent Chair -Chris Kelley Vice- Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 18, 2018, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $49,256.37. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 09/15/2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority October 2, 2018 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:43 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, October 9, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 9, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 15, 2017 and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, October 5, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair- Chris Kelley Vice - Mayor /Vice- Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Councilor /Trustee - Kelly Lewis 2. Discussion relating to FY 2017 -2018 Carryover Funds Linda Jones presented the items and discussion was held. It was further explained that items would be placed on the October 16, 2018, City Council and OPWA agendas for consideration and action. 3. Discussion relating to Community Development Items A. Request for deannexation (E 106th St N and N 161 st E Ave) B. Proposed Zoning Map Adoption C. Proposed Resolution - 2020 Census Data Collection Brian Dempster and Morgan Pemberton presented item 3A and discussion was held. Mr. Dempster and Karl Fritschen presented items 3B and 3C and discussion was held. It was further explained that items 3A and 3C would be placed on the October 16, 2018, City Council agenda for consideration and action. The public hearing for item 3B would also take place during the October 16, 2018, City Council meeting. 4. Discussion relating to proposed amendments to the Mobile Food Vendor Ordinance and Fee Resolution Morgan Pemberton and Juliann Stevens presented the item and discussion was held. 5. Discussion relating to a proposed Special Events Ordinance and Fee Resolution Larry Langford presented the item and discussion was held. 6. Discussion relating to City Manager items • 2019 City Council election, Ward 5 • Monthly sales tax report • City Manager report Warren Lehr presented information on the 2019 City Council election for Ward 5 and discussion was held. It was further explained that the election resolution would be placed on the November 6, 2018, City Council agenda for consideration and action. Jennifer Newman presented the monthly sales tax report and discussion as held. Under the City Manager report, Mr. Lehr presented a draft Quality of Life Survey to be distributed to residents; announced October 20, 2018, as the date for the city's annual Harvest Festival and Pet Fest; and commended the Police and Fire Departments for Owasso City Council, OPWA & OPGA October 9, 2018 Page 2 their efforts in raising $2,000 for Special Olympics during their recent Boots & Badges Softball Fundraiser. 7. City Councilor/Trustee comments and inquiries None 8. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning potential multi- district opioid litigation as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi presented the item recommending the City Attorney and the City Council enter into executive session, along with Warren Lehr, Chris Garrett, Michele Dempster, Scott Chambless, and David Hurst. Mr. Bush moved, seconded by Mr. Dunn to enter into executive session, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 At 7:16 pm, the City Council, along with Julie Lombardi, Warren Lehr, Chris Garrett, Michele Dempster, Scott Chambless, and David Hurst entered into executive session. At 8:10 pm, the City Council returned to open session. 9. Adjournment The Mayor /Chair adjourned the meeting at 8:10 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 10/16/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK ATWOODS -TOOLS $24.94 CART OPERATIONS -Total 524,94 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $600.00 AT &T CONSOLIDATED PHONE $11.83 BOARDTRONICS, INC. DATA RADIO $749.88 CITY GARAGE LABORIOVERHEAD CHGS - OCT $1.75 HOLLIDAY SAND & GRAVEL CO AERIFICATION SAND $1,15015 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $3.58 JPMORGAN CHASE BANK BWI- FERTILIZER $111.35 JPMORGAN CHASE BANK HARRELLS- FUNGICIDE $517.50 JPMORGAN CHASE BANK INDUST MOTOR - REPAIR $500.00 JPMORGAN CHASE BANK INN. TURF - SUPPLIES $463.90 JPMORGAN CHASE BANK KANSAS GOLF AND TURF- $87.14 JPMORGAN CHASE BANK KANSAS GOLF- ASSEMBLY $34317 JPMORGAN CHASE BANK KANSAS GOLF - HEADLIGHT $120.00 JPMORGAN CHASE BANK KANSAS GOLF -PART $1,099.27 JPMORGAN CHASE BANK OREILLY- DEGREASER $10.58 JPMORGAN CHASE BANK OREILLY- SUPPLIES $105.38 JPMORGAN CHASE BANK WICHITA TRACTOR -WHEEL $308.77 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $38.43 STAND -BY PERSONNEL, INC TEMP LABOR $1,360.32 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $33.00 UNIFIRST HOLDINGS LP SERVICE $4.40 UNIFIRST HOLDINGS LP SHOP TOWELS $58.05 UNIFIRST HOLDINGS LP SUPPLIES $220 UNIFIRST HOLDINGS LP UNIFORM SERVICE $43.62 VERIZON WIRELESS WIRELESS CONNECTION $40.91 WATER UTILITIES SERVICES, INC IRRIGATION PARTS $350.93 COURSE MAINT -Total $9,276.71 JPMORGAN CHASE BANK SAMS- SUPPLIES $348.85 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $220.03 JPMORGAN CHASE BANK WALMART- SUPPLIES $13.85 FOOD & BEV -Total $582.73 AT &T CONSOLIDATED PHONE $94.62 AT &T LONG DISTANCE PHONE $1.22 CYBERGOLF LLC QUARTERLY WEBHOSTING AND $585.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $184.32 GOLFADMIN -Total $865.16 BGR DAILY ACCT. REIMB GOLF PETTY CASH $1,270.15 JPMORGAN CHASE BANK BUFFALO'S BSQ -FOOD $475.00 1 Fund 55 OPGA Claims List - 10/16/2018 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount CCSWB- BEVERAGE $1,240.32 IMPERIAL - BEVERAGE $107.80 SAMS -FOOD $1,292.33 SYSCO -FOOD $597.44 WALMART -BEER $279.17 WALMART -FOOD $246.41 OPGA -Total $5,508.62 OPGA -Total $16,258.16 OPGA Grand Total $16,258.16 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/29/18 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,555.50 4,089.48 605 Cart Operations 2,587.94 2,901.02 610 Golf Course Operations 11,135.94 17,009.80 670 Food & Beverage 2,129.44 3,118.56 690 General & Administration 3,405.75 5,170.00 FUND TOTAL 21,814.57 32,288.86 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of September 30, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING MONTH YEAR TO -DATE TO -DATE BUDGET $ 48,158 $ 156,678 $ 509,000 16,362 45,605 135,000 (12,890) (34,421) (106,400) 12,081 49,770 132,000 11,530 39,935 158,125 (5,969) (19,172) (66,900) $ 69,272 $ 238,394 $ 760,825 $ (10,239) (15,238) (81,013) (6,590) (18,323) $ (131,404) $ (31,029) (39,981) (201,397) (23,501) (51,855) $ (347,764) $ (153,762) (113,073) (748,448) (136,397) (226,525) $ (1,378,205) 7 (62,132) $ (109,370) $ (617,380) $ 817,380 326,201 2 (3) $ 2 $ (3) $ 1,143,581 $ (62,130) $ (109,373) $ 526,201 $ (97,003) FUND BALANCE (Budgetary Basis) Beginning Balance (2,917,784) (2,917,784) Ending Balance $ (3,124,160) $ (2,391,583) PERCENT OF BUDGET 30.78% 33.78% 32.35% 37.70% 25.26% 28.66% 31.33% 20.18% 35.36% 26.91% 17.23% 22.89% 25.23% 0.00% 0.00% 152.07% 0.00%