HomeMy WebLinkAbout2018.11.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, November 6, 2018 - 6:30 pm
1. Call to Order
Mayor Chris Kelley
2. Invocation
Pastor Shane Cheek of Owasso Pentecostal Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Respect
Warren Lehr, Character Council Member
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6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda Is non - debatable.)
A. Approve minutes October 16, 2018, Regular Meeting
B. Approve claims
C. Approve the contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for
2018 -2019, and authorization for the City Manager to execute all necessary
documents
D. Approve Deferred Retirement benefits for Tim Doyle and Bronce Stephenson from the
Oklahoma Municipal Retirement Fund (OkMRF)
E. Authorize payment in the amount of $107,342.95 to Kathleen Morrow Investment
Capital, LLC for right -of -way and easement related to the East 116th Street North
Roadway Improvement Project from North 129th East Avenue to North 135th East
Avenue, as approved August 21, 2018
F. Acceptance of the Department of Justice Vest Grant and approval of a budget
amendment in the General Fund, increasing the estimated revenue and the
appropriation for expenditures in the Police Department $1,741.25
G. Acceptance of Public Sanitary Sewer Infrastructure Improvements at Western Sun
Federal Credit Union, located at 14010 East 1 l 61h Street North
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to a donation from Friends of the Owasso
Police and a budget amendment
Scott Chambless
Staff recommends acceptance of the donation and approval of a budget amendment in
the General Fund, increasing the estimated revenue and the appropriation for expenditures
in the Police Department by $10,000.
Owasso Ciiy Council
November 6, 2018
Page 2
9. Consideration and appropriate action relating to the purchase of a telephone system for the
Police and Fire Departments
Steve Tibbles
Staff recommends approval to purchase telephone equipment, licenses, installation,
configuration, and training from Chickasaw Telecom, Inc., of Tulsa, Oklahoma, a State of
Oklahoma approved vendor, in the amount of $31,027.00.
10. Consideration and appropriate action relating to Ordinance 1136, amending Part 11, Parks,
Recreation and Cultural Affairs, by establishing Chapter 3, Special Event Permitting
Larry Langford
Staff recommends approval of Ordinance 1136.
11. Consideration and appropriate action relating to Resolution 2018 -12, establishing fees for
Special Event Permits and establishing an effective date
Larry Langford
Staff recommends adoption of Resolution 2018 -12.
12. Consideration and appropriate action relating to Ordinance 1137, amending Part 9,
Licensing and Business Regulations, Chapter 3, Mobile Food Vendors
Morgan Pemberton
Staff recommends approval of Ordinance 1137.
13. Consideration and appropriate action relating to Resolution 2018 -13, establishing fees for
Mobile Food Vendor Permits and establishing an effective date
Morgan Pemberton
Staff recommends adoption of Resolution 2018 -13.
14. Consideration and appropriate action relating to the award of a bid for the Owasso Public
Safety Operations and Training Complex (Fire Station No. 4) Furniture
Mark Stuckey
Staff recommends awarding the bid for furniture to Interior Landscapes of Kansas City,
Missouri, and authorization for payment in an amount not to exceed $190,382.07.
15. Consideration and appropriate action relating to the award of a bid for the Owasso Public
Safety Operations and Training Complex (Fire Station No. 4) Appliances
Mark Stuckey
Staff recommends awarding the bid for appliances to Metro Appliances of Tulsa, Oklahoma,
and authorization for payment in an amount not to exceed $32,975.96.
16. Consideration and appropriate action relating to the award of a bid for the Owasso Public
Safety Operations and Training Complex (Fire Station No. 4) Exercise Equipment
Mark Stuckey
Staff recommends awarding the bid for exercise equipment to 2nd Wind Exercise Equipment
of Tulsa, Oklahoma, and authorization for payment in an amount not to exceed $34,525.72.
Owasso City Council
November 6, 2018
Page 3
17. Consideration and appropriate action relating to Resolution 2018 -14, calling an election for
the purpose of selecting representation for City Council, Ward 5
Juliann Stevens
Staff recommends adoption of Resolution 2018 -14,
18. Consideration and appropriate action relating to the purchase of vehicles for the Police
Department
Scott Chambless
Staff recommends approval to purchase police vehicles from John Vance Auto Group, of
Guthrie, Oklahoma, utilizing State of Oklahoma approved contracts, as follows:
• 1 Dodge Charger in an amount not to exceed $22,742.25 ( #SW35 -4568)
• 1 Dodge Ram crew cab truck in an amount not to exceed $29,199.00 ( #SW35 -4568)
• 2 Ford Explorers in an amount not to exceed $29,410.50 per vehicle ( #SW35 -4570)
19. Report from City Manager
• Monthly Public Works Project Status Report
20. Report from City Attorney
21. Report from City Councilors
22. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 10/13/18
• Payroll Payment Report- Pay Period Ending Date 10/27/18
• Health Care Self- Insurance Claims - dated as of 11 / 1 /18
• 76th & Main Phase II, Change Order No. 1 in the amount of $1,960
• DEQ Permit SL000066180787 for the construction of 1,420 Linear feet of eight (8)
inch sanitary sewer line, 35 linear feet of twelve (12) inch sanitary sewer line and
all other appurtenances to serve the Hawthorn at Stone Canyon, Rogers County,
Oklahoma
• DEQ Permit WL000072180753 for the construction of 990 Linear feet of twelve (12)
inch potable waterline and 3,610 linear feet of six (6) inch potable waterline to
serve the Mingo Crossing, Tulsa County, Oklahoma
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
24. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning potential multi- district opioid litigation as provided for in Title 25, O.S. §
307(B)(4)
Julie Lombardi
25. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning pending and impending litigation as provided for in Title 25, O.S. §
307(B)(4)
Julie Lombardi
Owasso City Council
November 6, 2018
Page 4
26. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the
Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 2, 2018.
(/
4 A
J n M. Stevens, City Cle
The City of Owasso encourages citizen participation. To request on accommodation due to a dfsability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to
istevens@cit'lofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 16, 2018
The Owasso City Council met in regular session on Tuesday, October 16, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed
December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall,
200 S Main St, at 6:00 pm on Friday, October 12, 2018.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30 pm.
2. Invocation
The Invocation was offered by Senior Pastor Linzy Slayden Jr. of Friendship Baptist Church of
Owasso.
3. Flag Salute
Councilor Bush led the flag salute.
4. Presentation of Employee of the Quarter
Warren Lehr presented the Employee of the Quarter, Brandon Hancock, Public Works
Department.
5. Roll Cali
Present Absent
Mayor - Chris Kelley none
Vice- Mayor - Bill Bush
Councilor -Doug Bonebrake
Councilor- Lyndell Dunn
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• October 2, 2018 Regular Meeting
• October 9, 2018 Regular Meeting
B. Approve claims
C. Approve grant from The Gathering On Main and approval of a budget
amendment in the Hotel Tax Fund increasing the estimated revenues and
increasing the appropriation for expenditures in Strong Neighborhoods by $1,000
Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented
with claims totaling $637,539.06.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Owasso City Council
October 16, 2018
Page 2
Consideration and appropriate action relating to items removed from the Consent Agenda
None
PUBLIC HEARING
B. The City Council conducted a public hearing for the purpose of receiving citizen comments
relating to the proposed adoption of the Official Zoning Map of Owasso
Karl Fritschen presented the item. At 6:50 pm, the Mayor opened the Public Hearing for
comment. No citizen input was offered. At 6:50 pm, the Mayor closed the public hearing.
9. Consideration and appropriate action relating to Resolution 2018 -11, affirming Owasso's
participation In the Greater Tulsa Area Complete Count Committee for the 2020 Census
Karl Fritschen presented the item recommending adoption of Resolution 2018 -I1, affirming
Owasso's participation in the Greater Tulsa Area Complete Count Committee for the 2020
Census.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to adopt Resolution 2018 -11, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a contract for Property- Casualty Insurance
Jeff Atchison presented the item recommending approval of a contract for property -
casualty insurance coverage with the Oklahoma Municipal Assurance Group in the amount
of $112,901, authorization to execute the contract, and authorization for payment.
There were no Comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Dunn to approve and execute the contract, and authorize payment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to a contract for Excess Workers'
Compensation Coverage
Jeff Atchison presented the item recommending approval of a contract for Specific Excess
Workers' Compensation insurance with New York Marine & General /Midlands Management
in the amount of $72,642, authorization to execute the contract, and authorization for
payment.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to approve and execute the contract, and authorize payment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to Ordinance 1135, detaching from the
corporate limits of the City of Owasso, Oklahoma, approximately twenty -four acres located
on the northwest corner of E 106th Street North and N 1613t East Avenue, as referenced in
application OA 18 -03
Morgan Pemberton presented the item recommending the approval of Ordinance 1135.
Owasso City Council
October 16, 2018
Page 3
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bush to approve Ordinance 1135, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to the acceptance of the Block 22 Alleyway
Improvement Project and Final Payment
Earl Farris presented the item recommending acceptance of the construction project and
authorization for final payment to Grade Line Construction in the amount of $8,818.45.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to accept the project and authorize final payment, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to the purchase of a tractor with a mid -mount
boom mower
Roger Stevens presented the item recommending approval to purchase a John Deere
6110M /4WD Tractor with a 22' Mid -mount Boom Mower in the amount of $134,479.00 from
P &K Equipment of Owasso, Oklahoma, per the State of Oklahoma approved contract
#S W 18196.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the purchase of the John Deere Tractor with mid -mount
mower, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
15. Consideration and appropriate action relating to an agreement for engineering services
related to the Elm Creek Pond Rehabilitation Project
Roger Stevens presented the item recommending approval of an Agreement for
Engineering Services for the Elm Creek Pond Rehabilitation Project with Meshek and
Associates, of Tulsa, Oklahoma, in the amount of $28,460.00 and authorization to execute
the necessary documents.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve the agreement and authorize execution of documents, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to budget amendments for the re.
appropriation of carryover funds in FY 2019
Linda Jones presented the item recommending approval of the following FY 2019 budget
amendments:
Increase the estimated revenues by $34,490 and the appropriation for expenditures
by $364,761 for the General Fund;
Owasso City Council
October 16, 2018
Page 4
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$739,991;
• Increase the appropriation for expenditures in the Hotel Tax Fund by $32,299;
• Increase the appropriation for expenditures in the E91 1 Fund by $20,000;
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$456,215; and,
• Increase the appropriation for expenditures in the Vision Tax Fund by $1,843,833.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bush to approve the budget amendments, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
The Mayor announced that Agenda item # 17 would be heard following the Owasso Public
Works Authority and Owasso Public Golf Authority meetings and moved to item # 18.
17. Consideration and appropriate action relating to a request for an executive session, as
provided for in Title 25, O.S. § 307(B)(4), for purposes of discussing confidential
communications between the City Council and its Attorneys concerning potential litigation
arising out of a demand letter requesting Pinnacle Performance Repair be declared a public
noise nuisance
Keith Wilkes, Attorney with Hall Estill, presented the item recommending the City Council
enter into executive session for the purposes of discussing confidential communication
concerning potential litigation.
Mr. Bush moved, seconded by Mr. Dunn to enter into executive session.
YEA: Bon'ebroke, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5-0
At 7:50 pm, the Council, along with Keith Wilkes, Julie Lombardi, Warren Lehr, Chris Garrett,
Brian Dempster, and Scott Chombless entered into executive session. At 9:07 pm, the
Council returned to open session.
18. Report from City Manager
Mr. Lehr reported on the 14th Annual Harvest Festival and Pet Fest to be held Saturday,
October 20, 2018, and announced that employee, Ryan Claiborne, was recognized as a
Bob Moore Service for Service winner for his Oklahoma military and police service.
19. Report from City Attorney
None
20. Report from City Councilors
None
21. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date 09/29/18
• Health Care Self- Insurance Claims - dated as of 10111/18
• Monthly Budget Status Report - September 2018
• Redbud Festival Park, Change Order No. 2 in the amount of $23,172.25
• Redbud Festival Park, Change Order No. 3 in the amount of $9,405.00
Owasso city council
October 16, 2018
Page 5
22. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
At 7:37 pm, The Mayor recessed the City Council meeting.
At 7:49 pm, The Mayor reconvened the City Council Meeting and returned to Agenda Item It 17.
23. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 9:07 pm.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
Claims List - 11/6/2018
Fund Vendor Name
Payable Description
Payment
AEP /PSO
ELECTRIC USE
Amount
01 GENERAL AEP /PSO
ELECTRIC USE
$211.59
AT &T
CONSOLIDATED PHONE
$27.62
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$121.77
JPMORGAN CHASE BANK
FACEBOOK- ADVERT
$50.00
JPMORGAN CHASE BANK
GALLS - UNIFORMS
$512.46
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$190.10
JPMORGAN CHASE BANK
KUM &GO- SUPPLIES
$3.99
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$18.47
JPMORGAN CHASE BANK
SCRIBBLEMAPS -FEE
$19.00
JPMORGAN CHASE BANK
SERENITY PET- CREMATIO
$270.00
JPMORGAN CHASE BANK
TRACTOR SPLY- SUPPLIES
$25.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$105.66
JPMORGAN CHASE BANK
ZOETIS - SUPPLIES
$375.56
GEN ANIMAL CONTROL - Total
$1,932.20
AEP /PSO
ELECTRIC USE
$19.33
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$12.84
JPMORGAN CHASE BANK
ENLOW -PARTS
$310.70
JPMORGAN CHASE BANK
OREILLY -BELT
$44.84
JPMORGAN CHASE BANK
OREILLY- REFUND
($44,84
JPMORGAN CHASE BANK
PIONEER FENCE - OPENERS
$4,440.23
JPMORGAN CHASE BANK
TURF LAND EQUIP -PARTS
$54.34
SPOK, INC.
PAGER USE
$8,91
GEN CEMETERY -Total $4,846.35
JPMORGAN CHASE BANK STRATA- CHARACTER INIT $7,379.15
GEN CHARACTER SCHOOLS -Total
$7,379.15
KALEY EVANS
CLASSES
$144.00
RON D. LEWIS
KARATE INSTRUCTION
$262.43
TEAL DANCE COMPANY LLC
CLASSES
$20.00
GEN COMM CTR DONATIONS -Total
$426.43
AEP /PSO
ELECTRIC USE
$1,508.42
AT &T
CONSOLIDATED PHONE
$43.25
DAVCO MECHANICAL CONTRACTORS,INC
SERVICE
$647.95
HOLLON FIRE PROTECTION
MAINT FEE
$213.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$77.84
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$90.17
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
ROUGH CUT - SUPPLIES
$500.00
MAGIC REFRIGERATION CO
SERVICE
$187.00
SHOP DOG GRAPHICS LLC
BUSINESS CARDS
$80.00
SUMNERONE INC
COPIER SERVICES
$329,19
L
Claims List - 11/6/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN COMMUNITY CENTER -Total
$3,771.82
FELKINS ENTERPRISES, LLC
BUSINESS CARDS
$20.00
HAROLD RANDALL PINNEY
MOWING
$400.00
JPMORGAN CHASE BANK
FASTSIGNS -SIGNS
$400.00
JPMORGAN CHASE BANK
HOME DEPOT - RETURN
($1.41)
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$4.93
JPMORGAN CHASE BANK
INTL CODE -EXAM FEE
$209.00
JPMORGAN CHASE BANK
LOWES- RETURN
($1.62)
JPMORGAN CHASE BANK
LOWES•SUPPLIES
$19.76
JPMORGAN CHASE BANK
MEETING EXPENSE
$12.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$44.78
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEE
$120.00
JPMORGAN CHASE BANK
PHILLIPS 66 -FUEL
$20.34
JPMORGAN CHASE BANK
TARGET - SUPPLIES
$70.75
KENNETH LIVINGSTON
MOWING
$1,000.00
TREASURER PETTY CASH
TRAVEL REIMB
$129.60
TULSA COUNTY CLERK
FILING FEES
$143.00
GEN COMMUNITY DEVELOPMENT - Total
$2,591.13
FELKINS ENTERPRISES, LLC
FLYERS
$200.00
FELKINS ENTERPRISES, LLC
HARVEST FESTIVAL SIGNS
$40.00
' JPMORGAN CHASE BANK
EXTREME- HARVEST FESTI
$840.00
JPMORGAN CHASE BANK
HOBBY LOBBY-SUPPLIES
$58.65
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$41.04
GEN CULTURE & RECREATION -Total
$1,179.69
JPMORGAN CHASE BANK
AMERICAN AUTO - PARKING
$84.00
JPMORGAN CHASE BANK
LODGING EXPENSE
$1,448.99
JPMORGAN CHASE BANK
NE OKLAHOMA -FEE
$65.00
GEN ECONOMIC DEV -Total
$1,597.99
AEP /PSO
ELECTRIC USE
$69.20
AT &T
CONSOLIDATED PHONE
$15.64
GEN EMERG PREPAREDNESS -Total
$84.84
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$39.21
HOLLON FIRE PROTECTION
FIRE EXTINGUISHER INSPECT
$32.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$34.85
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$15.99
JPMORGAN CHASE BANK
SAVON - BUSINESS CARDS
$30.00
UNITED STATES CELLULAR
PW CELL PHONES
$36.39
CORPORATION
GEN ENGINEERING -Total
$188.44
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$53.59 -
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEE
$40.00
OA
Claims List - 11/6/2018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL TREASURER PETTY CASH GFOAO MEMB FEES $50.00
TREASURER PETTY CASH MILEAGE REIMB $95.41
TREASURER PETTY CASH OMCTFOA MEB FEE $60.00
GEN FINANCE -Total
$299.00
AEP /PSO
ELECTRIC USE
$4,596.83
AT &T
CONSOLIDATED PHONE
$633.83
BH MEDIA HOLDING GROUPS, INC
SEPTEMBER PUBLIC NOTICES
$83.20
HALL, ESTILL, HARDWICK, GABLE,
LEGAL SERVICES
$935.00
INCOG
LEGISLATIVE CONSORTIUM
$1,478.75
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83.97
JPMORGAN CHASE BANK
AMERICAN WASTE- RENTAL
$89,78
JPMORGAN CHASE BANK
AMERICANCHECKED -BACKG
$42.75
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$11.98
JPMORGAN CHASE BANK
VALIANT AUTO- SUPPLIES
$2,337.00
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
$819.66
SUMNERONE INC
COPIER MAINTENANCE
$351.37
TREASURER PETTY CASH
POSTAGE
$200.00
TULSA COUNTY CLERK
FILING FEES
$191.00
GEN GENERAL GOVERNMENT -Total
CONSOLIDATED PHONE
$11,855.12
AEP /PSO
ELECTRIC USE
$133.52
AT &T
CONSOLIDATED PHONE-
$15.64
HOLLON FIRE PROTECTION
MAINT FEE
$16.00
GEN HISTORICAL MUSEUM -Total
$165.16
FELKINS ENTERPRISES, LLC
BUSINESS CARDS
$30.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$201.30
JPMORGAN CHASE BANK
GIANT -EMP DEVELOP
$1,500.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$3,21
JPMORGAN CHASE BANK
SGR- ADVERTISING
$299.00
JPMORGAN CHASE BANK
VALIANT AUTO - SUPPLIES
$389.50
JRW INC DBA/FINANCIAL EQUIPMENT CO.
FOLDING MACHINE
$379.00
MAINTENAN
RICH & CARTMILL, INC
NOTARY PUBLIC BOND
$30.00
RICH & CARTMILL, INC
PUBLIC ENTITY HONESTY BON
$152.00
TREASURER PETTY CASH
NOTARY - BRETAMUS
$25.00
TULSA EMERGENCY MEDICAL CENTER
DRUG TESTING
$136.00
TULSA WORLD
ADVERTISING
$3,579.00
GEN HUMAN RESOURCES -Total
$6,724.01
AT &T
CONSOLIDATED PHONE
$22.63
ICON ENTERPRISES, INC
WEB HOSTING
$5,644.80
JPMORGAN CHASE BANK
COX - INTERNET
$1,250.00
JPMORGAN CHASE BANK
HOSTICA -FEES
$47.88
3
Claims List - 11/6/2018
Fund Vendor Name
Payable Descrlptlon
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
LOWESSUPPLIES
$44.36
JPMORGAN CHASE BANK
VALIANT AUTO- SUPPLIES
$779.00
GEN INFORMATION TECH -Total
PARKS STAFF UNIFORMS
$7,788.67
JPMORGAN CHASE BANK
CTR EXEC & PROF -FEE
$20.00
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
$95.59
JPMORGAN CHASE BANK
EMPLOYEE RECOGNITION
$25.00
JPMORGAN CHASE BANK
HOBBY LOBBY - FRAMES
$149.95
JPMORGAN CHASE BANK
MEETING EXPENSE
$78.61
JPMORGAN CHASE BANK
OFFICE DEPOT - PRINTS
$124.95
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$19.63
JPMORGAN CHASE BANK
OK MUNICIPAL- PUBLICAT
$50.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEE
$80.00
JPMORGAN CHASE BANK
VISTAPRINT - SUPPLIES
$173,88
TREASURER PETTY CASH
FILING FEE
$17.00
TREASURER PETTY CASH
SUPPLIES
$33.43
GEN MANAGERIAL -Total
PARK WATER SERVICE
$868.04
HOLLON FIRE PROTECTION
MAINT FEE
$518.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$4.81
YOUTH SERVICES OF TULSA
YOUTH COURT
$4,125.00
GEN MUNICIPAL COURT • Total
$4,647,81
AEP /PSO
ELECTRIC USE
$1,837.00
AT &T
CONSOLIDATED PHONE
$23.96
CLEAN UNIFORM COMPANY
PARKS STAFF UNIFORMS
$96.81
FREDRICK COSTIN JR
MOWING
$1,041.00
HOLLON FIRE PROTECTION
MAINT FEE
$16.00
JPMORGAN CHASE BANK
CORNERSTONE -PAINT
$7.12
JPMORGAN CHASE BANK
CORNERSTONE - REPAIR
$96.27
JPMORGAN CHASE BANK
CORNERSTONE - RETURN
($48.80)
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$104.75
JPMORGAN CHASE BANK
EVANS ENTERPRISE -PUMP
$2,359.80
JPMORGAN CHASE BANK
LOWES -FIRE EXT
$19.97
KLASSY CLEANING & SERVICES CO LLC
JANITORIAL SERVICES
$1,410.00
OLEN MASINGALE
MOWING
$1,720.00
PROTECTION ONE ALARM MONITORING
PARKS OFFICES SECURITY BY
$73.94
INC
ROGERS COUNTY RURAL WATER
PARK WATER SERVICE
$334.02
DISTRICT
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$84.58
WASHINGTON CO RURAL WATER
WATER SERVICE MCCARTY
$41.78
DISTRICT
GENPARKS -Total $9,218.20
AEP IPSO ELECTRIC USE $400.42
0
Claims List - 1116/2018
,.__... Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL AT &T
CONSOLIDATED PHONE
$312.34
DEPARTMENT OF PUBLIC SAFETY
OLETS
$350.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83.97
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$32.30
JPMORGAN CHASE BANK
COMPUTER PROD -LIC FEE
$144.00
JPMORGAN CHASE BANK
NENA -DUES AND FEES
$142.00
JPMORGAN CHASE BANK
QUEENSBORO- UNIFORMS
$210.92
LANGUAGE LINE SERVICES
TRANSLATION SVCS
$17,97
RICH & CARTMILL, INC
ALLEN NOTARY BOND
$30.00
RICH & CARTMILL, INC
FLETCHER NOTARY BOND
$30.00
TREASURER PETTY CASH
NOTARY FILING -ALLEN
$10.00
TREASURER PETTY CASH
NOTARY -ALLEN
$20.00
GEN POLICE COMMUNICATIONS -Total
MOWER
$1,783.92
PUBLIC SAFETY CORPORATION
CRYWOLF ALARMS
$700.41
GEN POLICE SERVICES -Total
$700.41
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$40.54
HOLLON FIRE PROTECTION
FIRE EXTINGUISHER INSPECT
$157.00
JPMORGAN CHASE BANK
ATWOODS -HOSE
$4.99
JPMORGAN CHASE BANK
ATWOODS -PUMP
$139,99
JPMORGAN CHASE BANK
CORNERSTONE -BARS
$87.98
JPMORGAN CHASE BANK
CORNERSTONE - PRUNERS
$98.47
JPMORGAN CHASE BANK
CORNERSTONE -SPARK PLU
$27.99
JPMORGAN CHASE BANK
OREILLY- CONNECTOR
$2.91
JPMORGAN CHASE BANK
P &K EQUIP -PARTS
$179.93
JPMORGAN CHASE BANK
PMSI - UNIFORM
$44.00
JPMORGAN CHASE BANK
TURF LAND EQUIP -COVER
$28.32
JPMORGAN CHASE BANK
WALGREENS - SUPPLIES
$50.41
NEWTON EQUIPMENT
MOWER
$8,739.75
SPOK, INC.
PAGER USE
$54.54
GEN STORMWATER -Total
$9,656.82
AT &T
CONSOLIDATED PHONE
$45.25
FLAG & FLAGPOLE EXPRESS
FLAGPOLE
$4,110.00
HOLLON FIRE PROTECTION
MAINT FEE
$283.00
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
DOLESE BROS- CONCRETE
$105.50
JPMORGAN CHASE BANK
DUDE SOLUTIONS -FEE
$1,874.31
JPMORGAN CHASE BANK
JOHNSTONE SPLY -PARTS
$18.53
JPMORGAN CHASE BANK
JOHNSTONE -PARTS
$33.90
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$27,84
JPMORGAN CHASE BANK
LOWES- REPAIR
$38.70
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$56.22
E
Claims List - 11/6/2018
Fund
Vendor Name
Payable Description
Payment _
Amount
01 GENERAL
JPMORGAN CHASE BANK
LOWES -WALL ANCHORS
$7,99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$47.55
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$238.47
JPMORGAN CHASE BANK
SAV ON- SUPPLIES
$30.00
JPMORGAN CHASE BANK
SCHINDLER -FEE
$315.37
JPMORGAN CHASE BANK
BE EQUIP -PARTS
$46.22
JPMORGAN CHASE BANK
WALMART- UNIFORM
$43.84
GEN SUPPORT SERVICES -Total
$7,392,64
TREASURER PETTY CASH
CC REFUND - ATTEBURY
$50.00
TREASURER PETTY CASH
CC REFUND - BLACKMAR
$50.00
TREASURER PETTY CASH
CC REFUND -DILEY
$100.00
TREASURER PETTY CASH
CC REFUND - HAGGERTY
$200.00
TREASURER PETTY CASH
CC REFUND - HASTINGS
$50.00
TREASURER PETTY CASH
CC REFUND-JANUARY
$100.00
TREASURER PETTY CASH
CC REFUND -JONES
$50.00
TREASURER PETTY CASH
CC REFUND - LAMAAK
$100.00
TREASURER PETTY CASH
CC REFUND -MALOY
$100.00
TREASURER PETTY CASH
CC REFUND - MALSOM
$50.00
TREASURER PETTY CASH
CC REFUND- RIVERA
$50.00
TREASURER PETTY CASH
CC REFUND - SULLIVAN
$50.00
GENERAL -Total
$956.00
GENERAL -Total
$86,047.84
20 AMBULANCE SERVICE
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$1,506.94
JPMORGAN CHASE BANK
CAPITAL WASTE- DISPOSA
$240.00
JPMORGAN CHASE BANK
CLIA LABORATORY -FEE
$150.00
JPMORGAN CHASE BANK
EXCELLANCE -PARTS
$655.06
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$120.00
'
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$1,488.82
JPMORGAN CHASE BANK
LOWES -KEYS
$4,58
JPMORGAN CHASE BANK
LOWES- REPAIR
$27.60
JPMORGAN CHASE BANK
OREILLY -WIPER BLADES
$40.36
JPMORGAN CHASE BANK
ROUTE 66- REPARTS
$779.08
JPMORGAN CHASE BANK
S ANESTHESIA- SUPPLIES
$1,612.55
JPMORGAN CHASE BANK
SUMMIT- REPAIR
$1,388.82
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,655.34
MEDICLAIMS INC
BILLING SERVICES
$10,279.80
AMBULANCE -Total
$19,948.95
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
$102.76
AMBULANCE SERVICE -Total
$192,76
AMBULANCE SERVICE
-Total
$20,051.71
A
Fund
Claims List - 11/6/2018
Vendor Name
Payable Description Payment
Amnunf
21 E -911
AT &T
T -1 CIRCUITS
$959,91
COX COMMUNICATIONS
T -1 CIRCUITS
$231.75
INCOG -E911
E911 ADMIN SVC FEES
$7,898.58
E911 COMMUNICATIONS -Total
$9,090.24
E -911 -Total
$9,09014
25 HOTELTAX
JPMORGAN CHASE BANK
OK CORRECTIONAL -SIGNS
$98,01
HOTELTAX -Total
$98.01
AEP /PSO
ELECTRIC USE
$19.48
JPMORGAN CHASE BANK
OLD URBAN -HOLLY TROLL
$1,000.00
JPMORGAN CHASE BANK
WEIHAAS- WEBSITE FEE
$600.00
HOTEL TAX ECON DEV -Total
$1,619.48
JPMORGAN CHASE BANK
MEETING EXPENSE
$40.84
KEEP OKLAHOMA BEAUTIFUL INC
REGIS FEE -OSNI AWARD
$500.00
TREASURER PETTY CASH
PARKING FEE
$7.00
STRONG NEIGHBORHOODS -Total
$547.84
HOTELTAX -Total
$2,265.33
27 STORMWATER MANAGEMENT
AEP /PSO
ELECTRIC USE
$518.83
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$32.40
HOLLON FIRE PROTECTION
FIRE EXTINGUISHER INSPECT
$8.00
_
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$22.96
UNITED STATES CELLULAR
PW CELL PHONES
$36.39
CORPORATION
STORMWATER - STORMWATER - Total
$618.58
STORMWATER MANAGEMENT
-Total
$618.58
36 CAPITAL IMPROV GRANTS
EARTH SMART CONSTRUCTION INC
2017 HALE ACRES CDBG SEWS
$83,812.80
CDBG17 -HALE ACRES SEWER -Total
$83,812.80
BUILDERS UNLIMITED
REDBUD FESTIVAL PARK - VI
$186,81337
GH2 ARCHITECTS LLC
REDBUD FESTIVAL PARK- VI
$3,165.00
VSN 2025 FESTIVAL PARK - Total
$189,978.37
CAPITAL IMPROV GRANTS -Total
$273,791.17
37 SALES TAX FIRE
AEP /PSO
ELECTRIC USE
$4,206.32
AT &T
CONSOLIDATED PHONE
$71,87
BIG POPPY'S UNIFORMS & APPAREL
UNIFORMS
$19,296.00
HOLLON FIRE PROTECTION
MAINT FEE
$247.00
JPMORGAN CHASE BANK
ACADEMY- UNIFORMS
$99,99
JPMORGAN CHASE BANK
ACCURATE - SERVICE
$88.50
JPMORGAN CHASE BANK
ADVANCE AUTO- SUPPLIES
$22.04
JPMORGAN CHASE BANK
AMAZON- GAUGES
$48.03
JPMORGAN CHASE BANK
AMAZON- RETURN
($290.24)
JPMORGAN CHASE BANK
AMAZON -STRAP
$39.99
Claims List - 11/6/2018
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$666.99
JPMORGAN CHASE BANK
BLUE CARD -FEE
$125.00
JPMORGAN CHASE BANK
COYSON- REPAIRS
$4,263.37
JPMORGAN CHASE BANK
DALE &LEES- REPAIR
$3,797.00
JPMORGAN CHASE BANK
DAVENPORT FIRE - CUTTER
$1,344.66
JPMORGAN CHASE BANK
DAVIS &STANTON - UNIFORM
$545.00
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORMS
$49.27
JPMORGAN CHASE BANK
EMER MED PROD - UNIFORM
$508.00
JPMORGAN CHASE BANK
EMER SAFETY SPL -SUPPL
$390.40
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$167.50
JPMORGAN CHASE BANK
IMAGENET- COPIER FEE
$440.17
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$480.00
JPMORGAN CHASE BANK
LIBERTY FLAGS- REPAIR
$80.00
JPMORGAN CHASE BANK
LOCKE- LIGHTING
$1,053.36
JPMORGAN CHASE BANK
LOCKE- LIGHTS
$262.69
JPMORGAN CHASE BANK
LOCKE- MATERIALS
$6.52
JPMORGAN CHASE BANK
LOWES- BLINDS
$103.94
JPMORGAN CHASE BANK
LOWES -HOSE
$59.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$7.94
JPMORGAN CHASE BANK
LOWES -TAPE
$19.96
JPMORGAN CHASE BANK
N SAFETY- TESTING
$2,776.00
JPMORGAN CHASE BANK
NAFECO -PPE
$6,185.00
JPMORGAN CHASE BANK
NOBULL- RETURN
($134.81)
JPMORGAN CHASE BANK
NSC- TESTING
$2,202.00
JPMORGAN CHASE BANK
OAKLEY- UNIFORMS
$105.50
JPMORGAN CHASE BANK
OFFICE DEPOT- AWARDS
$59.60
JPMCRGAN CHASE BANK
OFFICE DEPOT - LABELS
$11.99
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$215.50
JPMORGAN CHASE BANK
OK POLICE SPLY- UNIFOR
$358.80
JPMORGAN CHASE BANK
OREILLY -FLOOR DRY
$64.90
JPMORGAN CHASE BANK
PRECISION SIGN - LETTER
$65.00
JPMORGAN CHASE BANK
ROBERTSON -TIRES
$957.21
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$449.60
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$744.70
JPMORGAN CHASE BANK
SUPPLYWORKS- SUPPLIES
$174.42
JPMORGAN CHASE BANK
TRAINING EXPENSE
$230.06
JPMORGAN CHASE BANK
TRAINING FEE
$12.50
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$100.16
JPMORGAN CHASE BANK
UNITED ENGINES- REPAIR
$399.55
JPMORGAN CHASE BANK
ZEROREZ - CLEANING
$594.40 -
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR
$24,712.15
R
Claims List - 11/6/2018
Fund Vendor Name Payable Description Payment
Amount
37 SALES TAX FIRE RICH & CARTMILL, INC NOTARY BOND $30.00
TREASURER PETTY CASH NOTARY FILING - KOKEMUL $10.00
TREASURER PETTY CASH TRAVEL REIMS $589.93
SALES TAX FUND -FIRE -Total
$79,115.61
SALES TAX FIRE - Total
$79,115.61
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$4,809.05
AT &T
CONSOLIDATED PHONE
$597.09
COPY WORLD BUSINESS SOLUTIONS, LLC
COPIER MAINT
$200.00
FELKINS ENTERPRISES, LLC
PRINTING ORDERS
$120.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83,97
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$88.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$22.27
JPMORGAN CHASE BANK
GRAINGER - SUPPLIES
$72.90
JPMORGAN CHASE BANK
HC WAREHOUSE - SUPPLIES
$18.98
JPMORGAN CHASE BANK
INTERSTATE- SUPPLIES
$136.40
JPMORGAN CHASE BANK
IQ CAR WASH - SUPPLIES
$15.00
JPMORGAN CHASE BANK
LEADSONLINE - RENEWAL
$4,728.00
JPMORGAN CHASE BANK
MEEKS- EQUIPMENT
$200.00
JPMORGAN CHASE BANK
MTM RECOG- UNIFORMS
$120.02
JPMORGAN CHASE BANK
NRA LAW ENF- TRAINING
$1,290.00
JPMORGAN CHASE BANK
OPCTF -DUES & FEES
$25.00
JPMORGAN CHASE BANK
PRECISION DELTA -FIREA
$5,718.80
JPMORGAN CHASE BANK
REASORS - SUPPLIES
$20.95
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$30.96
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$374.00
JPMORGAN CHASE BANK
TJ MAXX- SUPPLIES
$384.87
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$280.72
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$5.62
MCAFEE & TAFT
PD LEGAL
$350.00
RICH & CARTMILL, INC
DET NOTARY BONDS
$60.00
SPECIAL OPS UNIFORMS, INC
UNIFORM ITEMS
$112,98
TREASURER PETTY CASH
NOTARY BOND - GRAY /HUDS
$20.00
TREASURER PETTY CASH
NOTARY - THOMAS
$10.00
TREASURER PETTY CASH
SUPPLIES
$76.22
TREASURER PETTY CASH
VEHICLE TAGS
$109.00
SALES TAX FUND - POLICE -Total $20,080.80
SALES TAX POLICE -Total $20,060.80
39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,509.55
APAC- OKLAHOMA, INC, ASPHALT $105.56
CLEAN UNIFORM COMPANY UNIFORM SERVICE $210.66
HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $157.00
.0
Claims List - 11/6/2018
Fund Vendor Name
Payable Description
Payment
SPOK, INC.
PAGER USE
Amount
39 SALES TAX STREETS HUTCHINSON SALT CO
ROAD SALT FOR WINTER
$7,036.48
SALES TAX FUND - STREETS -Total
WEAT
$21,269.04
JOLIE, INC. THE UPS STORE
SHIPPING CHARGES
$50.56
JPMORGAN CHASE BANK
AMERIFLEX - FITTING
$327.40
JPMORGAN CHASE BANK
AMERIFLEX- REFUND
($204.80)
JPMORGAN CHASE BANK
BROWNCO -SAW BLADE
$194.00
JPMORGAN CHASE BANK
BUMP21BUMP -TOOLS
$57.48
JPMORGAN CHASE BANK
FASTENAL- SCREWS
$1.81
JPMORGAN CHASE BANK
GELLCO -BOOTS
$135.00
JPMORGAN CHASE BANK
GRAINGER- BATTERIES
$118.07
JPMORGAN CHASE BANK
HOME DEPOT - BOARDS
$52.26
JPMORGAN CHASE BANK
HOME DEPOT -PAINT
$10.54
JPMORGAN CHASE BANK
JEFF BROWN -POSTS
$1,953.00
JPMORGAN CHASE BANK
LOWES- ACETONE
$16.48
JPMORGAN CHASE BANK
LOWES -BOLTS
$7.04
JPMORGAN CHASE BANK
LOWES - HARWARE
$5.12
JPMORGAN CHASE BANK
LOWES -PAINT
$58.14
JPMORGAN CHASE BANK
LOWES -PARTS
$238.29
JPMORGAN CHASE BANK
LOWES - RETURN
($149.00)
JPMORGAN CHASE BANK
LOWES- SCREEN BOARD
$8.98
JPMORGAN CHASE BANK
LOWES- SCREWS
$31.48
JPMORGAN CHASE BANK
LOWESSUPPLIES
$32.43
JPMORGAN CHASE BANK
MAXWELL SPLY -DRILL BI
$92.98
JPMORGAN CHASE BANK
MAXWELL SPLY - SUPPLIES
$428.40
JPMORGAN CHASE BANK
MAXWELL -BITS
$42.55
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$11.98
JPMORGAN CHASE BANK
RED WING -BOOTS
$161.99
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$6,461.00
JPMORGAN CHASE BANK
TWIN CITIES- REFUND
($315.00)
JPMORGAN CHASE BANK
VANCE BROS- RETURN
($5.37)
JPMORGAN CHASE BANK
WELSCO- RENTAL
$11.90
SIGNALTEK INC
TRAFFIC CONTROL
$1,405.00
MAINTENAN
SIGNALTEK INC
WORK ON TRAFFIC CABINET,
$200.00
SPOK, INC.
PAGER USE
$135.23
TULSA ASPHALT, LLC
ASPHALT
$674.65
SALES TAX FUND - STREETS -Total
$21,269.04
BECCO CONTRACTORS INC
FY 16 -18 STREET REPAIR PR
$247,821.28
STAX ST REHAB BECCO 16 -18 -Total $247,821.28
SALES TAX STREETS - Total $269,090.32
40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK ACCENT MOVING -PD BUIL $324.00
NABHOLZ CONSTRUCTION CORPORATION CONSTRUCTION SERVICES $467,775.22
10
Fund
Claims List - 11/6/2018
Vendor Name
Payable Description Payment
Ammint
40 CAPITAL IMPROVEMENTS CI - POLICEBLDG -Total
$468,099.22
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES
$20,167.26
CIP 761MAIN INTERSECT IMP -Total
$20,167.26
CEC CORPORATION
REDBUD FESTIVAL PARK - Cl
$465.00
CIP FESTIVAL PARK -Total
$465.00
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$206.34
JPMORGAN CHASE BANK
LOWES- EQUIPMENT
$495.05
JPMORGAN CHASE BANK
OREILLY- EQUIPMENT
$22.47
CIP FIRE DEPT VEHICLES -Total
$723.86
BUILDING & EARTH SCIENCES, INC
PROFESSIONAL SERVICES
$3,054.75
CREEK CONSTRUCTION LLC
ST 4 RURAL WATER LINE
$139,736.45
TIMBERLAKE CONSTRUCTION CO
TRAINING COMPLEX
$1,521,854.86
CIP FIRE STATION #4 -Total
$1,664,646.06
DAVID C ROBERSON
APPRAISAL SERVICES
$2,400.00
CIP GARN RD WIDE 106 -116 -Total
$2,400.00
JOHN VANCE MOTORS, INC
PD VEHICLES
$50,474.00
JPMORGAN CHASE BANK
TINE SHOP - TINTING
$625.00
CIP POLICE VEHICLES -Total
$51,099.00
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES - N
$372,110.87
CIP SRVC RD IMP 106 -116 -Total
$372,110.87
KSL DIRTWORKS LLC
CONSTRUCTION SERVICES
$123,935.10
AGR
CIP STREET REHAB FY18 -Total
$123,935.10
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$63.66
JPMORGAN CHASE BANK
ATWOODS- EQUIPMENT
$149.69
JPMORGAN CHASE BANK
HEIMAN FIRE - EQUIPMEN
$137.30
JPMORGAN CHASE BANK
JONES MFG - EQUIPMENT
$96.89
JPMORGAN CHASE BANK
KNOX CO -KEY SECURE
$670.00
JPMORGAN CHASE BANK
N SAFETY- EQUIPMENT
$509.79
JPMORGAN CHASE BANK
NSC -EQUIP
$1,111.76
JPMORGAN CHASE BANK
P &K- EQUIPMENT
$666.33
PUBLIC SFTY VEH - FIRE -Total
$3,405.42
CAPITAL IMPROVEMENTS -Total
$2,707,051.79
70 CITY GARAGE AEP IPSO
ELECTRIC USE
$406.07
AT &T
CONSOLIDATED PHONE
$27.62
AT &T MOBILITY
WIRELESS SERVICE
$59.41
HOLLON FIRE PROTECTION
MAINT FEE
$128.00
JPMORGAN CHASE BANK
ALLDATA- SOFTWARE
$125.00
JPMORGAN CHASE BANK
AMERIFLEX -HOSE
$97.55
JPMORGAN CHASE BANK
B &M CUSTOM- MUFFLER
$99,95
11
Claims List - 1116/2018
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
$467.54
JPMORGAN CHASE BANK
INTERSTATE -PART RESAL
$11.20
JPMORGAN CHASE BANK
LENOX- TOWING
$235.00
JPMORGAN CHASE BANK
NAPA -DEF FLUID
$225.67
JPMORGAN CHASE BANK
OREILLY -PARTS
$1,240.67
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$59.00
JPMORGAN CHASE BANK
ROBERTSON- SERVICE
$119.98
JPMORGAN CHASE BANK
ROUTE 66 CHEV -PARTS
$81.75
JPMORGAN CHASE BANK
ROUTE 66 -PARTS
$522.58
JPMORGAN CHASE BANK
SPEEDTECH -PARTS
$53.28
JPMORGAN CHASE BANK
SUMMIT -PART RESALE
$1,081.62
JPMORGAN CHASE BANK
SUMMIT -PARTS
$191.13
JPMORGAN CHASE BANK
UNITED ENGINES - FILTER
$70.44
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$456.90
JPMORGAN CHASE BANK
WHELEN ENG- REPAIR
$337.00
CITY GARAGE -Total $6,097.36
CITY GARAGE -Total $6,097.36
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $25,712.95
WORKERS' COMP SELF -INS -Total $25,712.95
WORKERS' COMP SELF -INS -Total $25,712.95
77 GENERAL LIABILITY - PROPERT DAVID L. WEATHERFORD LEGAL SERVICES $234.00
HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICES $1,521.35
GEN LIAB -PROP SELF INS -Total $1,755.35
GENERAL LIABILITY - PROPERT - Total $1,755.35
78 HEALTHCARE SELF INS FUND TULSA EMERGENCY MEDICAL CENTER FLU SHOTS $1,540.00
SELF -INS HEALTHCARE -Total $1,540.00
HEALTHCARE SELF INS FUND -Total - - $1,540.00
City Grand Total $3,502,309.05
12
s�
C9R5A0LP1.P1.-REALC pcler -REAL Community
TO: The Honorable Mayor and City Council
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for Management
and Operation of the Owasso Youth Court
DATE: November2, 2018
BACKGROUND:
The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and
operation of the Owasso Youth Court and the City Council has approved annual renewals of
the contract since that time. The current contract expired on September 30, 2018. The contract
provides that Youth Services will employ its specialized knowledge, skill and experience with
trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal
requires recruitment and training by Youth Services of both attorney advisors and teen
volunteers within the Owasso community. In addition, Youth Services employs a full -time
coordinator based in Owasso to manage the Youth Court and provides counseling services as
needed and used by both the Municipal and Youth Courts. Youth Services assumes all
responsibility for the Youth Court's scheduling, documentation and administrative operations
and is required to work closely with the Owasso Municipal Court and related staff to effectuate
these duties.
From August 1, 2017, through August 31, 2018, approximately 136 youth were referred to the
Owasso Youth Court counseling and for adjudication of their cases. All but 3 of the youth
referred successfully completed the Youth Court program. As in past years, numerous parents
and teachers within the community have voiced their approval and appreciation for the
program.
The Youth Court currently has several attorney advisors and approximately 55 youth volunteers.
All aspects of the Youth Court, including prosecution, defense and sentencing of the youth
offenders, continue to be conducted solely by teen volunteers from Owasso who receive
numerous hours of instruction and training prior to participation in court proceedings.
Compensation for Youth Services in the proposed contract is $49,500 for 2018 -2019 which is
payable in twelve equal monthly payments beginning on October 1, 2018. The proposed
compensation is unchanged from the previous year. If renewed, the new contract will be
deemed retroactively effective as of October 1, 2018, and will terminate on September 30, 2019.
This item was included in the approved Fiscal Year 2019 budget. Based upon the Owasso Youth
Court program's success and achievements in past years of operation, staff will recommend
renewal of the contract for an additional year.
RECOMMENDATION:
Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount of
$49,500 for 2018 -2019, and further recommends authorization be given to the City Manager to
execute the contract as well as any additional documentation required.
ATTACHMENT:
Proposed contract with Youth Services, Inc. for 2018 -2019
Va
AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH
SERVICES OF TULSA, INC. FOR THE MANAGEMENT AND
OPERATION OF THE OWASSO YOUTH COURT
The City of Owasso, Oklahoma (hereinafter referred to as "City ") and Youth Services of Tulsa,
Inc. (hereinafter referred to as "Youth Services ") agree as follows:
The City determined in 2008 that there was a need to provide an alternative to prosecution for
first time, non - violent and non - felony juvenile offenders who have committed offenses which
would normally be heard in the City of Owasso's Municipal Court. The City recognizes that
Youth Services has significant experience implementing and facilitating alternative venues
known as Youth Courts within Tulsa County, and that Youth Services is comprised of
knowledgeable people having many years experience in this field who are able to operate a
Youth Court. Based upon the need faced by the City of Owasso to provide prosecution
alternatives to traditional sentencing of juveniles in the municipal court setting, and upon the
expertise and ability of Youth Services to establish and operate youth courts, the City and Youth
Services hereby agree to mutually execute a contract to continue funding and operation of a
juvenile court program. The Owasso Youth Court will be conducted by youth peers who have
successfully completed the mandatory training program conducted by Youth Services. All
aspects of the Owasso Youth Court shall be conducted by volunteer youth including prosecution,
defense and sentencing.
The terms of this Agreement shall be effective as of October 1, 2018, and shall expire on
September 30, 2019. This Agreement shall not renew automatically.
The City shall pay Youth Services forty-nine thousand, five hundred dollars ($49,500) as total
compensation for operation of a Youth Court for one (1) year, including the employment of a
full -time coordinator who will oversee and manage the daily operations of the Owasso Youth
Court. The total sum of compensation shall be paid to Youth Services in twelve (12) equal
monthly payments.
Youth Services shall employ personnel with the necessary degree of knowledge, experience,
training and credentials to facilitate and operate the Youth Court, and shall at all times during the
pendency of this Agreement employ at least one (1) person to serve as a full -time coordinator to
supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City
and Youth Services. As partial compensation for this Agreement, the City shall provide two (2)
office spaces in the Old Central Building for the full -time coordinator of the Owasso Youth
Court and a counselor.
Youth Services shall fully train all youth peers who make application and are selected by Youth
Services to participate as youth volunteers in the Youth Court program. Youth Services will
work with the Owasso schools to recruit youth desiring to serve in the program and will be
responsible for providing the required training before youth volunteers may serve in any official
capacity within the program. Youth Services will also work with the City to obtain a list of
attorneys who might be willing to serve as attorney advisors to the Youth Court program, and
1
shall take all other actions necessary to ensure that each Youth Court session shall have an
attorney advisor present.
Youth Services shall be an independent contractor under this Agreement. This Agreement shall
not be construed to create the relationship of agent, servant, employee, partnership, joint venture
or association between the City and Youth Services or its officers, employees, contractors or
representatives for any purpose. Youth Services shall bear the sole responsibility and liability
for furnishing Workers' Compensation benefits to any employee (other than staff members of the
City of Owasso) or other person for injuries from or connected with services performed pursuant
to this Agreement.
As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the
City's option), and hold harmless the City, its employees, officials, agents, representatives and
volunteers from and against any and all liabilities, damages, injuries (excluding death), property
damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or
proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out
of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth
Services, its employees, agents, officers, contractors, or their performance or failure to perform
under the terms and conditions of this Agreement. Such indemnification, hold harmless and
defense obligation shall exclude only such liability actions as arise directly out of the sole
negligence or willful misconduct of the City and in accordance with the terms, conditions and
exceptions contained in the Governmental Tort Claims Act. The indemnification and defense
obligations set forth herein shall survive the termination of this Agreement
Without limiting the City's right to indemnification, Youth Services and each of its contractors
shall obtain no less than, or on terms more restrictive than, the following: General Liability
Insurance covering all premises and activities, with an applicable limit of liability not less that
One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual
aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired
and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence; and Worker's Compensation Insurance CoveraEe in compliance with the Worker's
Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an
Additional Insured on all required insurance policies. Youth Services shall also require its
contractors to list the City as an Additional Insured. Youth Services shall submit certificates of
insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in
any activities under this Agreement. Youth Services and its contractors shall maintain the
required insurance with insurers that carry a Best's "A" rating and which are licensed and
admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain
and maintain any required insurance shall not relieve Youth Services from any liability
hereunder. Such coverage shall not be canceled or materially changed without giving the City at
least thirty (30) days prior written notification thereof.
This Agreement shall be subject to termination if Youth Services fails to keep, perform and
observe all promises, covenants, conditions and agreements set forth in this Agreement. Any
waiver of any breach of any one or more of the covenants, conditions, terms and agreements
herein contained shall not be construed to be a waiver of any subsequent or other breach of the
0)
same or of any other covenant, condition, term or agreement herein contained nor shall failure to
require exact, full, and complete compliance with any of the covenants, conditions, terms or
agreements herein contained be construed as in any manner changing the terms of this
Agreement or stopping the City from enforcing the full provisions thereof.
Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered
by Youth Services.
This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original
jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa
County District Courts of Oklahoma.
This Agreement constitutes the entire agreement and understanding between the parties, and
supersedes all proposals, oral or written, and all other communications between the parties with
respect to the subject matter of this Agreement.
This document may be modified only by further written agreement. Any such modification shall
not be effective unless and until executed by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
Executed the 6th day of November, 2018.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
CITY OF OWASSO: YOUTH SERVICES:
Warren Lehr, City Manager
Attest:
Juliann M. Stevens, City Clerk
Approved as to Form:
Julie Lombardi, City Attorney
3
David C. Grewe, Executive Director
R ftEAIOheracter•REALCommunity
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: OkMRF Retirement Request
DATE: November 2, 2018
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for non- police and fire
employees, requires the City Council acting as the OkMRF Retirement Committee to approve
applications for retirement. To be eligible for retirement benefits through OkMRF an employee
must have a minimum of five years of employment. Once an employee has five years of service
the employee is considered vested and upon leaving employment with the City has three
options depending upon age.
1. Normal Retirement is available to a vested employee age 65 or older.
2. Early Retirement is available to a vested employee between ages 55 and 65.
C- 3. Deferred Retirement is available to a vested employee under the age of 55. Deferred
Retirement allows an employee. to "defer" retirement benefits until a future date, at
which time the employee would begin receiving monthly retirement benefits.
October 5, 2018, was the last day of employment for Tim Doyle of the Public Works Department.
Mr. Doyle was a participant in the OkMRF retirement plan while employed with the City since
April 2004.
In addition, October 5, 2018, was the last day of employment for Bronce Stephenson of the
Community Development Department. Mr. Stephenson was a participant in the OkMRF
retirement plan while employed with the City since May 2011.
Mr. Doyle and Mr. Stephenson have applied for, and meet the prerequisites for Deferred
Retirement.
RECOMMENDATION:
Staff recommends approval of Deferred Retirement benefits for Tim Doyle and approval of
Deferred Retirement benefits for Bronce Stephenson.
REAL Peapio • REAL Chareete� • REAL Cammualty
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition for East 116th Street North Roadway Improvements from
North 129th East Avenue to North 135th East Avenue
DATE: November 2, 2018
BACKGROUND:
During the August 21, 2018 meeting, City Council approved an agreement with the Morrow
Family for the acquisition of right -of -way and easement in the amount of $214,685.90 and
authorized payment.
As a part of the acquisition, Kathleen Morrow requested her share of the purchase amount
($107,342.95) be paid, on her behalf, to Investment Property Exchange Services, Incorporated
and City Council authorized such payment.
Shortly following City Council action, Ms. Morrow expressed her desire to change the payee
C designation.
ACTION REQUESTED:
Ms. Morrow is requesting payment be made to Kathleen Morrow Investment Capital, LLC.
RECOMMENDATION:
Staff recommends authorization for payment in the amount of $107,342.95 to Kathleen Morrow
Investment Capital, LLC.
ATTACHMENT:
Memorandum dated August 17, 2018
SdAttachment to memo dated November 2, 2018
REAL Paopla • REAL Chanetaf• REAL Cmmmunity
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition for East 116th Street North Roadway Improvements from
North 129th East Avenue to North 135th East Avenue
DATE: August 17, 2018
BACKGROUND:
City staff is involved in the acquisition of right -of -way and easement for the East 116th Street
North Roadway Improvement Project. As a part of these acquisitions, negotiations with the
Morrow Family for the purchase of 29,618.7 square feet of right -of -way, including 7,559.8 square
feet of easement, are complete. The land is located along East l 16th Street North, just east of
North 129th East Avenue.
DESCRIPTION /PURCHASE PRICE:
The appraised value for the right -of -way is $11.00 per square foot, for a purchase price of
$203,491.20. In addition to the needed right -of -way, compensation for an easement in the
amount of $11,194.70 was negotiated, for a total. offer of $214,685.90.. The Morrow Family
accepted the offer (see Attachment).
It is important to mention, that 11,119.5 square feet of the right -of -way and 5,524.4 of the
easement is located within the 100 -year floodplain. As a result, the property owners agreed to
donate this portion of land and easement to the City of Owasso.
FUNDING:
Funding for this,purchase is included in the project budget from the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with Frank Morrow for the acquisition of right -of-
way and easement in the amount of $107,342.95 and authorization for payment.
Staff recommends approval of an agreement with Kathleen Morrow for the acquisition of right -
of -way and easement in the amount of $107,342.95 and, authorization for payment on behalf of
Kathleen Morrow to Investment Property Exchange Services, Inc.
ATTACHMENTS:
Site Map
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conditions.
please contact the
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nReALW. • REAL Chl..W • REAL Cammuniry
TO:
The Honorable Mayor and City Council
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Acceptance of Department of Justice Vest Grant
DATE:
November 2, 2018
BACKGROUND:
The Owasso Police Department is committed to the safety of officers serving the community.
Every full -time and reserve police officer is provided a bullet resistant vest to support the
objective of optimizing the safety of officers. Bullet resistant vests expire after five years of use
and therefore are replaced every five years. For many years, the police department has
partnered with the Department of Justice (DOJ) through a grant program that pays for fifty -
percent of the cost of the vests. The cost of the vests varies, but can reach nearly $1,000 per
vest.
As in years past, the police department has been awarded a grant by the Department of
Justice (DOJ). The amount of this year's grant is $1,741.25. This grant is provided through the
C_ Bulletproof Vest Partnership Program. In order to participate in the program, there is a
requirement that the department only purchase DOJ approved bullet resistant vests. Once
purchased, the department seeks reimbursement from the DOJ.
RECOMMENDATION:
Staff recommends acceptance of the DOJ Vest Grant and approval of a budget amendment
in the General Fund, increasing the estimated revenue and the appropriation for expenditures in
the Police Department by $1,741.25.
n"ALP.IO • R PEAL CommunLLy
C
I
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at Western Sun Federal Credit Union
DATE: November 2, 2018
BACKGROUND:
The subject commercial development is located at 14010 East 116th Street North. Public
infrastructure include: sanitary sewer system improvements.
FINAL INSPECTIONS:
A final inspection for the infrastructure component was completed in
Public Works Department. All standards for acceptance have been
construction contractor and design engineer have supplied the
maintenance bond and required as -built drawing.
RECOMMENDATION:
October 2018 by the
met. Additionally, the
necessary two -year
Staff recommends acceptance of public Sanitary Sewer infrastructure improvements at 'Western
Sun Federal Credit Union.
ATTACHMENTS:
Location Map
City Attorney bond approval letter and copy of bond
Washington County RWD# 3 Letter of approval
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Farris, Earl
From:
Lombardi, Julie
Sent:
Friday, June 08, 2018 5:07 PM
To:
Hancock, Brandon; Farris, Earl
Subject:
RE: Bond for Western Sun Federal Credit Union Sanitary Sewer
Gentlemen,
I have reviewed the Western Sun Federal Credit Union Sewer Main Extension maintenance bond at your request,
The Attorney -in -Fact signature is authorized, the surety is licensed to business in Oklahoma, and the amount of the bond
is well within the surety's $2,253,000 underwriting limitation. Therefore, the bond is approved.
Julie Lombardi
7u& Trout Lombardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918- 347 -1511 Fax 918- 376 -1599
Email: ilombardiCcacitvofowasso com
www.citvofowasso.com
From: Hancock, Brandon
Sent: Friday, June 8, 2018 4:41 PM
To: Lombardi, Julie <1LombardiPCitvOfOwasso.com >; Farris, Earl <efarrisCcDCityOfOwasso.com>
Subject: Bond for Western Sun Federal Credit Union Sanitary Sewer
Julie-
Please review the attached bond. Please reply all to this email with your findings.
Thanks in advance for your assistance.
Brandon Hancock, CPII
Infrastructure Inspector
Owasso Public Works
office: 918 272 -4959
fax: 918 272 -4996
cell: 918 693 -0373
bhancockl@citvofowasso.com
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR40629
KNOW ALL MEN BY TI•IESE PRESENTS, That we Cunningham Plumbing Company,
Inc.. as Principal (Developer and Contractor), and Granite Re, Inc., as Surety, are held and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of
Eighty -Two Thousand, Four Hundred Dollars ($82,400.00) to which payment will and
holy to be made, we do bind ourselves, and each of our heirs, executors, administrators,
successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Western Sun Federal Credit Union — Sewer Main
Extension, a privately financed public improvement, and acceptance of such by the City
Council of the City of Owasso, Oklahoma, against all defects in workmanship and
materials which may become apparent in such privately financed public improvement
during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or worlananship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: April 25, 2018
Cunningham Plumbing Company, Inc., Principal
�a
Granite_2e, Inc., Surety,
BY; , Attorney -in -Fact
Attach Power of Attorney
GRANITE RE, INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having Its principal office
at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint:
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; AMANDA J.
SMITH - HUNTER Its true and lawful Attorney -in- Facts) for the following purposes, to wit:
To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed
and made a part of this Power of Attorney,, and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all
and whatsoever the said:
BARRY L. HERRING, SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW AMANDA J.
SMITH - HUNTER may lawfully do In the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/rreasurer, this 2nd day of November, 2017.
Kennet D. Whittington, President
STATE OF OKLAHOMA / /U(� J
) SS: Ate/ (
COUNTY OF OKLAHOMA ) - Kyle P. McDonald, Treasurer
On this 2 ^d day of November, 2017, before roe personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company
and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D, Whittington and Kyle P. McDonald were respectively the President and the Secretary/rreasurer of
GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney, that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
My Commission Expires:
August 8, 2021
Commission #: 01013257 ' "Lxt %�,
Notat Public ailie
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/rreasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from She July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and Is now In full force and effect.
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or In any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
IN WITNESS WH EOF, the undersigned Ilas ubscribed this Certificate and affixed the corporate seal of the Corporation this
day of_,20 <R
Sa. \L
Kyle P. McDonald, Secretary/rreasurer
GRDaee4
Rural Water District Flo. 3
Washington County, Oklahoma
17227 N. 129th B. Ave -, P.O. Box 70, Collinsville, OK 74021 -0070
Ph. (918) 371 -2055 • Fax (918) 371 -9864 • TRS 711
August 14, 2018
City of Owasso
Attn: Mr. Earl Fafris, Project Administrator
P O Box 180
Owasso, OIC 74055
FAX 272 -4996
Dear Sirs:
no water line infiastr'actur'e in Western Sun Federal Credit Union on E 1160, St N has been
tested and meets all requirements for acceptance by Washington Co, Rural Water District #3.
Sincerely,
a4
Jerry Gammill
District Manager
In accordance with Federal law and U.S. Department of Agriculture polity, this Insulation Is prohibited from discriminating on the basis of race, color,
natlonat odgln, age, dlsabillty, religion, sax, and familial status. (Not all prohibited bases apply to all programs),
To file a complaint of discrimination, write USDA, Director, Office of Civil Rlghts, 1400 Independence Avenue, S.W., Washilgton, D.C., 20250.9410
or call (000) 795-3272 (voice) or (202) 720-6302 (IDD).
o1A
sd
REAL People • REAL CMnalar • REAL Community
TO:
The Honorable Mayor and City Council
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Friends of the Owasso Police Donation
DATE:
November 2, 2018
BACKGROUND:
In October of 2018, the foundation "Friends of the Owasso Police Department" notified police
staff that it was donating $10,000 to the police department. This donation is the result of a
generous $10,000 donation from Jim Glover Dodge Chrysler Jeep Ram Fiat. The Department was
asked for a list of needs and specific items were chosen by the Glover family to fund.
The donation will fund the purchase of fifty electronic ear muffs. These muffs will be utilized by
officers when they are conducting firearms training. The muffs are vital to a safe training
environment and help prevent hearing loss. The donation will also fund modifications to forty
department owned rifles. The lights attached to these rifles will be upgraded with a higher
quality light that provides better low -light illumination. Quality and reliable low -light illumination
are critical components for handling dangerous situations that necessitate the use of a rifle.
C Quality illumination also helps increase the likelihood that an officer can clearly see if a threat
does or does not exist.
Community partnerships are vital to the continued success of the police department in
combating crime and ensuring a safe Owasso. Officers rely extensively on the tools of their trade
and donations are a great way to achieve purchases that the regular budget sometimes
cannot accomplish.
RECOMMENDATION:
Staff recommends acceptance of the donation from Friends of the Owasso Police and approval
of a budget amendment in the General Fund, increasing the estimated revenue and the
appropriation for expenditures in the Police Department by $10,000.
REAL POOP10 • REAL Chnracm. • RBAL Community
TO:
The Honorable Mayor and City Council
FROM:
Steve Tibbles
Network Administrator
SUBJECT:
Telephone Equipment Purchase
DATE:
November 2, 2018
PROPOSED ACTION:
Staff is requesting approval to purchase additional telephones due to changes from the Police
remodel project, and the Fire Station #4 construction project.
BACKGROUND:
The Information Technology Department is responsible for the purchase, configuration and
support of the City telephone systems.
In 2016, Council approved the purchase of a Cisco VOIP telephone system from Chickasaw
Telecom, Inc. in accordance with the State of Oklahoma approved contract. The original
C) purchase included telephones for all existing offices. The subsequent remodel of the Police
facility and construction of Fire Station #4 facility resulted in additional office needs, thus
increasing the telephone count required to support operations at the two locations.
PROPOSAL:
Staff requested a quote from Chickasaw Telecom, Inc. for additional office and conference
room phones needed to complete the Police facility and new Fire facility. Chickasaw Telecom
Inc. is an approved vendor on the Oklahoma State contract list for Cisco VOIP telephone
systems. The quoted equipment is as follows:
50 - Cisco 8811 desk phones: 24 for Police and 26 for Fire
4 - Cisco 8832 Conference phones: 1 for Police and 3 for Fire
The total for the equipment, licensing, installation, configuration and training is $31,027.00. The
quote for this project includes a discount of $3800.00 from the vendor.
RECOMMENDATION:
Staff recommends approval to purchase telephone equipment, licenses, installation,
configuration, and training from a State of Oklahoma approved vendor, Chickasaw Telecom,
Inc., of Tulsa, Oklahoma, in the amount of $31,027.00.
ATTACHMENT:
Chickasaw Telecom, Inc. Quote
T6L6COM, INC.
www.chlckeeawtel.com
5115 South 110th East Avenue
Tulsa, OK 74146
Telephone (918) 663.3565 Fax(918)664 -6590
BIII To Information:
Customer Name City of Owasso
Contact Name Andrew Neyman
Street Address 111 Noah Main
City, State 8 Zip Code Owasso, OK 74055
Telephone Number (918) 376 -1517
Fax Number
E-mail Address anevman®cilvofowasso.com
Special Comments: Cisco Phones with Licenses- includes additional phones for Fire Stati0n
-
Equ [parent &.Software '
171.33
Cisco 8811 Phones
CP- 8811 -K9=
Cisco IP Phone 8811 Series
CON - SNT- CP8811K9
SMARTNET 8X5XNBD Cisco IP Phone 8811 Series
13A
Cisco 8832 Conference Phones
CP. 8832 -K9
Cisco IP Conference Phone 88321n Charcoal for Noah America
CON -SNT- CPK8832K
SNTC- 8X5XNSD Cisco IP Conference Phone 88321n Char
CP -BB32 -POE
Cisco IP Conference Phone 8832 PoE Accessories for Woadwide
$88.00
Cisco BEBK CUWL Licenses
R- CBE6K -K9
Cisco Business Edison 6000 - Electronic SW Delivery-Top Level
CON - ECMU- RCBE6KK
EBB SW SUPP +UPGR Cisco Business Editi
LID- EXP -E -PAK
Expressway Series Expressway -E PAK
JABBER - TABLET -RTU
Jabber forTablel Right to Use
JAS - IPH -RTU
Jabber for Phone Right to Use
BE6K -UWL -STD
Cisco Business Edition 6000- Workspace License Standard
SW- EXP- 8.X-K9
Software Image for Expressway with Encryption Version X8
UCM- IIX- UWLSTD
BE6000 UCM v11 CUWL Standard User License
CON - ECMU- UCMIISTD
SWISS UPGRADES BE6000 UCM of I CUWL
JABBER- DESKTOP
Jabber for Desktop for PC and Mac
UCXN.IIX.UWLSTD
BE6000 Unity Connection vi l CUWL Standard License
LIC- SW- EXP -K9
License Key Software Encrypted
LIC- EXP -DSK
Expressway Desktop Endpoint License
JAS- IPH -CLNT -UWL
Jabber for Phone CUWL Only
JABBER -GUEST
Jabber Guest Session
LIC -EXP -TURN
Enable TURN Relay Option
JABBER- TABLET
Jabber for IPad and Android Tablet
UC- EXP -AN
Enable Advanced Networking Option
UC -EXP -E
Enable Expressway -E Feature Set
EXPWY- VE -C-K9
Cisco Expressway -C ServerVirtuai Edition -
EXPWY- VE -E -K9
Cisco Expressway{ Server Virtual Edition
JAB - GUEST - RTU -K9
Jabber Guest Right to Use
BE6K -PAK
Cisco Business Edition 6000 -PAK- Single Fulfillment
JABBER -DSK -K9 -RTU
Jabber for Desktop Right to Use
LIC- EXP-GW
Enable GW Feature (H323-SIP)
LIC- EXPSERIES
Enable Expressway Series Feature Set
SE6KSW -11.5
Business Edition 6000 v11.5 export restricted software
0.00
Peripherals
$0.00
Subtotal
$0.00
Lass Addltonal Discount
0.0
Freight and Shipping
CTI- INST -LBR
Installation, Configuration and Training
0100
THANK YOU FOR YOUR BUSINESS
Ship To Information:
54
Customer Name City of Owasso
Contact Name Andrew Neyman
Street Address I11 North Main
Date October 10, 2018
Quotation# 40958
Customer#
Quotation valid until. November 9, 2018
Preparedby: Darin Duui/Ran Minshall
Payment Terms: Due upon recelpt of froods
38.50%
16.00%
50
$445.00
171.33
273.7
$13,683.75
50
$16.00
2.56
13A
$672.00
4
$1,595.00
614.08
980.9
$3,923.70
4
$88.00
14.08
739
$295.68
4
$125.00
48.13
769
$307.50
1
$0.00
0=
0.0
$0.09
1
$0.00
0.00
0.0
$0.110
1
$0.00
0.00
0.0
$0.00
1
$0.00
0.00
119
$0.00
1
$0.00
0.00
09
$0.00
54
$325.00
125:13
199.9
$10,793.25
1
$0.00
0.00
0.0
$0.00
54
$0.00
0.00
0.0
$0.00
54
$39.00
6.24
32.8
$1,769.04
1
$0.00
0.00
0.0
$0.00
54
$0.00
0.00
0.0
$0.00
4
$0.00
0100
0.0
$0.00
54
$0.00
0.00
0.0
$O.DD
1
$0.00
0.00
0.0
$0.00
1
$0.00
0.00
09
$0.00
2
$0.00
0.00
09
$0.00
1
$0.00
0.00
0.0
$0.00
2
$D.DO
0.00
09
$0.00
2
$0.00
0.00
09
$0.00
2
$0.00
0.00 -
09
$0.00
2
$0.00
0.00
0.0
$0.00
1
$0.00
0.00
0.0
$O.OD
1
$0.00
0.00
0.0
$0.00
1
$0.00
0.00
0.0
$0.00
4
$0.00
0.00
0.0
$0.00
4
$0.00
0.00
0.0
$0.00
1
$0.00
0.00
0.0
$0.00
Sub Total Equipment
$
31,444.92
0.00
0.00
0.00
Sub Total Peripherals $
- $
- $
-
5
- $
$ 31,444.92
(3,800.92)
- S -
5 3,383.00
TOTAL F$ 31027.00
If you have a project deadline please let us know when you place Me order.
Confidential and Proprietary Information Page 1 of 2 Pages
City. State & 21p Cade Owasso. OK 74055
Telephone Number (918) 376 -1517
Fax Number
E -mail Address BOevmnn#bcllvofownsao co n
ILead time is a Cisco estimate in business tlays plus shipping.
All Sales are final. No miums without Manufactumi-S approval.
Confidential and Proprietary Information
Account Manager. Darin DOUVRon Mlrshah
Direct Telephone # : 1- 918£63 -3565
Fax #: 1 -918- 664 -6590
Federal Identification #:73-1354410
Service Provider ID (SPIN)#: 143028698
Papa 2 of 2 Pages
/V
P'l. REALCharacter•REAL Community
TO:
The Honorable Mayor and City Council
FROM:
Larry Langford
Director of Recreation and Culture
SUBJECT:
Ordinance 1136 and Resolution 2018 -12
Special Event Permit
DATE:
November2, 2018
BACKGROUND:
Special events provide opportunities for citizens and visitors alike to gather and participate in
memorable and fun- filled experiences. These occurrences bond our community by bringing a
variety of people together to celebrate their lives with common purpose and promote good will
within our community.
As our community grows, these gatherings will occur more frequently and become larger in
scale. This requires more coordination and places greater demand on limited city resources.
Staff believes it is necessary to implement protocol to assist in a balanced approach in
regulating time, place, and manner of special events to protect public health, safety and
resources, and to reduce any adverse impacts on public places.
In January 2014, staff began developing standards and guidelines to set expectations for those
interested in conducting special events within the City of Owasso. An application was created
to gather pertinent information allowing staff to understand the scope of the event, provide
guidance, allocate resources, and emphasize public safety. Over the last 4 years, staff has
managed this tool as a guideline without any fees or financial requirements.
PROPOSED ORDINANCE AND RESOLUTION:
At the May 2018, Council work session, staff presented the concept of establishing. a special
event permit, accompanied with a permit fee structure. While the proposed ordinance and
resolution are attached for review, highlights of both documents include:
• Defines a special event as any organized activity involving the use of, or having impact
upon public property and /or facilities, including but not limited to streets, sidewalks,
parks, and trails, . or the use of private property in a manner that requires the provision
and coordination of city staff, resources, and services
• Language making it unlawful to conduct a special event (as defined by the ordinance)
without a city- issued permit
• Authority provided to the city manager to promulgate additional rules and regulations to
the permitting process as necessary
• Establishing a fee schedule that covers application fee, refundable deposit, permit fee,
and road closure fee.
• Effective date of January 1, 2019 for both documents
I3:1*9 TATAIg011RYAI[QZF
Staff recommends approval of Ordinance 1136, enacting a Special Event Permit and declaring
an effective date of January 1, 2019.
Staff further recommends adoption of Resolution 2018 -12, establishing a schedule of fees related
to Special Event Permits.
ATTACHMENTS:
Ordinance 1136
Resolution 2018 -12
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1136
AN ORDINANCE AMENDING PART ELEVEN (11), PARKS, RECREATION, AND
CULTURAL AFFAIRS, OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA BY ESTABLISHING A NEW CHAPTER THREE, SPECIAL
EVENT PERMITTING
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part 11, Parks, Recreation, and Cultural Affairs, Chapter 3, Special
Event Permitting, Sections 11 -301 through 11 -303, shall be enacted into the Code of
Ordinances of the City of Owasso, Oklahoma, and shall read as follows:
CHAPTER 3
SPECIAL EVENT PERMITTING
Section
11 -301
Definitions
Section
I1 -302
Permitting
Section
11 -303
Special Event Permit Fees
SECTION 11 -301 DEFINITIONS
Special Event is defined as any organized activity involving the use of, or having impact
upon public property and /or facilities, including but not limited to streets, sidewalks,
parks, and trails, or the use of private property in a manner that requires the provision
and coordination of city staff, resources, and services.
SECTION 11 -302 PERMITTING
It shall be unlawful for any person, business, or non - profit entity to engage in the
conduct of any special event on public property without first obtaining a Special Event
Permit and paying the applicable fee(s).
A special event permit may be issued for multiple dates of the some reoccurring event
within the some calendar year. Applicable fees will be assessed per occurrence listed
on the special event permit.
The City Manager shall from time to time promulgate additional rules and regulations
for said special event permit as considered necessary.
SECTION 11-303 SPECIAL EVENT PERMIT FEES
The schedule of fees related to Special Event Permits shall be determined by Resolution
of the Owasso City Council. Events conducted by the City of Owasso are exempt from
payment of fees.
Ordinance 1136
Page 1 of 2
SECTION TWO: REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are hereby
repealed to the extent of the conflict only.
SECTION THREE: SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION FOUR: DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective January 1, 2019.
SECTION FIVE: CODIFICATION
This ordinance shall be codified in Part 11, Parks, Recreation, and Cultural Affairs,
Chapter 3, Special Event Permitting, Sections 11 -301 through 11 -303.
APPROVED AND ADOPTED this 61h day of November, 2018, by the City Council of
the City of Owasso, Oklahoma
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1136
Page 2 of 2
Chris Kelley, Mayor
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2018 -12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
ESTABLISHING FEES FOR A SPECIAL EVENT PERMIT AND THE USE OF CITY RESOURCES
AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the City of Owasso desires to encourage the occurrence of special events
that enhance quality of life, provide entertainment, promote local economic health, attract
visitors, and positively contribute to the city; and,
WHEREAS, the purpose of the Special Event Permit is to insure that any changes,
restrictions, or adaptations, resulting from such an event are managed in a safe, prudent, and
legal manner in order to protect the health, safety, welfare, and convenience of the traveling
public and citizens of the City of Owasso; and,
WHEREAS, the City of Owasso desires to establish fees for city resources used in
conjunction with a special event.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
SECTION ONE:
From and after the effective date of this Resolution, the following rates and fees are established for
special event permits:
Special
Event Application Fee Non - refundable
20.00
Special
Event Deposit Refundable
200.00
Special
Event Permit Fee 0 -20 Vendors / Participants
50.00
Special
Event Permit Fee 21 -40 Vendors / Participants
$100.00
Special
Event Permit Fee over 40 vendors / Participants
$150.00
Event Road Closure Fee
1100.00
SECTION TWO:
Special events conducted by the City of Owasso are exempt from payment of fees.
SECTION THREE:
The fees established pursuant to this Resolution for Special Events shall become effective
January 1, 2019.
ATTEST:
APPROVED AND ADOPTED this 6th day of November, 2018.
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
Chris Kelley, Mayor
s
R REAL CammuNry
TO: The Honorable Mayor and City Council
FROM: Morgan M. Pemberton
Assistant City Planner
SUBJECT: Ordinance 1137 and Resolution 2018 -13
Amending Part 9, Chapter 3, Mobile Food Vendors
Owasso Code of Ordinances
DATE: November 2, 2018
BACKGROUND:
Over the last several months, staff has been going through the process of updating Part 9,
Chapter 3, of the Code of Ordinances. This chapter sets requirements for mobile food vendors in
Owasso. In the last few years, the popularity of food trucks has increased, leading to a significant
increase in the number of mobile food vendor permits requested and issued by the City Clerk.
In June 2018, the Council adopted the new Owasso Zoning Code (Ordinance 1131). The new
code introduced the Temporary Use Permit (TUP) that, under certain circumstances, applies to
some mobile food vendors, so as to clarify and streamline the mobile food vendor permitting
process.
A draft of the proposed edits to Part 9, Chapter 3 of the Code of Ordinances was presented to
C- the City Council during the August Work Session. After discussion, staff edited the proposed
changes to address Council's concerns expressed during the work session and presented a
revised version to Council for further discussion during the September and October work session
meetings.
PROPOSED ACTION:
Staff is proposing approval of an Ordinance amending the Mobile Food Vendor Chapter, and a
Resolution setting related fees. A summary of the changes to this chapter, including those
driven by City Council discussion are as follows:
• New definitions for mobile food vendors will better reflect the types of mobile food
vending that are most often seen in Owasso, creating three (3) classifications of mobile
food vendors that must acquire a Mobile Food Vendor Permit from the City Clerk's office.
• Stationary food vendors are defined as any type that stays in one (1) location for longer
than seventy -two (72) hours within a thirty (30) day period. All stationary food vendors
would be required to get a Temporary Use Permit (TUP) from the Community
Development Department.
• Background checks would only apply to those mobile food vendors who intend to
operate in residential neighborhoods, such as ice cream trucks.
• The annual fee for a mobile food vendor permit that does not require a Temporary Use
Permit is $25.
• The annual fee for stationary mobile food vendors that do require a Temporary Use
Permit is $250 for 1 -120 days of operation or $500 for 121 -365 days of operation.
• Mobile food vendors will not be allowed to have a drive -thru window. Stationary food
vendors are permitted to have a drive -thru window in conformance with requirements
contained in the Owasso Zoning Code.
ECOMMENDATIONS
Staff recommends approval of Ordinance 1137, amending Part 9, Licensing and Business
Regulations, Chapter 3, Mobile Food Vendors, of the Code of Ordinances of the City of Owasso,
Oklahoma.
Staff further recommends adoption of Resolution 2018 -13, establishing fees related to Mobile
Food Vendor permits.
ATTACHMENTS:
Ordinance 1137
Resolution 2018 -13
Staff memorandum dated October 5, 2018
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO.1137
AN ORDINANCE AMENDING PART 4, LICENSING AND BUSINESS REGULATIONS,
CHAPTER 3, MOBILE FOOD VENDORS, OF THE CODE OF ORDINANCES OF THE CITY
OF OWASSO, OKLAHOMA
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT, TO -WIT:
SECTION ONE: Part Nine, Licensing and Business Regulations, Chapter Three, Mobile
Food Vendors, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be
amended to read as follows:
SECTION 9 -301 DEFINITIONS
The listed terms and phrases, as used in this section, shall be defined as follows:
1. Permit: The written authority of the City, issued by its duly authorized agent, employee or
officer, conferring permission on some person to pursue and exercise a trade,
occupation, or business for a definite period of time within the limits of the City, under the
conditions prescribed by ordinance.
2. Food Truck /Trailer Mobile Food Vendor: A Mobile Food Vendor operating from a vehicle,
trailer, or cart that is designed and equipped to prepare, cook, and serve open food
products. Typically moves to different locations daily and operates in non - residential
areas. Does not stay in one (1) location longer than seventy -two (72) hours within a thirty
day period.
3. Pre - Packaged Mobile Food Vendor: A Mobile Food Vendor operating from vehicle or
trailer that is limited to the sale of commercially manufactured pre - packaged products
or products that are prepared and packaged at a licensed food service establishment.
These vendors typically travel into residential areas. Does not stay in one (1) location
longer than seventy -two (72) hours within a thirty day period.
4. Stationary Food Vendor: A non - permanent Mobile Food Vendor serving in one (1)
location for a temporary period of time. Can be a truck, trailer, or cart. Stationary Food
Vendors stay in one location (1) for longer than seventy -two (72) hours within a thirty day
period and therefore must obtain a Temporary Use Permit (TUP) from the Community
Development Department,
SECTION 9 -302 ISSUANCE
The issuance of all permits, collection of all permit fees, and the enforcement of permit
conditions and revocation of permits, shall be under the jurisdiction of the City Clerk, except
where such duties are placed elsewhere by the ordinance prescribing the particular permit.
No permit for Food Truck /Trailer Mobile Food Vendors shall be issued until a satisfactory
application has been submitted and approved, the required permit fee has been paid to the
City Clerk and all other conditions and requirements under this section have been satisfied.
SECTION 9 -303 GENERAL REQUIREMENTS
A. Mobile Food Vendors shall not remain in any location for more than seventy -two (72) hours
within a thirty day period. Mobile Food Vendors that remain in a location for more than
Ordinance 1137
Page 1 of 4
seventy -two (72) hours in a thirty day period shall be considered Stationary Food Vendors and
shall follow the regulations contained in this chapter.
B. No Mobile Food Vendor/ Stationary Food Vendor shall park their vehicle or equipment on any
City street while selling, or offering to sell, any product. Vendors participating in any City of
Owasso events or approved Special Events shall not be subject to this requirement.
C. Any Mobile Food Vendor shall require written approval from the Owasso City Manager before
locating in any City of Owasso parks or upon any City of Owasso property. Vendors
participating in any City of Owasso events or approved Special Events shall not be required
to obtain City Manager approval.
D. It shall be unlawful for any mobile food vendor to locate their vehicle or equipment upon, or
otherwise sell their products from, any property without obtaining permission from the owner
of that property.
E. All sales within Owasso City Limits shall be reported to the Oklahoma Tax Commission as
Owasso sales.
F. Mobile Food /Stationary Food Vendors shall be subject to City of Owasso Noise and Nuisance
Ordinances.
G. No person associated with a food vending operation shall distribute, deposit place, throw or
cast any commercial handbill.
H. Mobile Food Vendors shall not have a drive -thru window.
1. No banners, flags, snipe sign, feather flags or other illegal signage shall be allowed.
J. No parking in or blocking a Fire Lane.
K. Allowable hours of operation are 7:00 AM to 10:00 PM.
L. A clearly designated waste container shall be provided for customers.
M. Public roads, sidewalks, alleys or other public ways shall not be blocked.
N. No Mobile Food Vendor or Stationary Food Vendor shall leave or permit to be left, any fat oil,
grease, refuse or other discarded objects and shall follow City of Owasso Ordinances in
relation to Fats, Oils or Grease.
O. No Mobile Food Vendor or Stationary Food Vendor shall not create any traffic, nuisance or
other public safety issues.
P. Pre - Packaged Mobile Food Vendors traveling into residential areas are subject to background
screenings for all operators.
Q. No outdoorspeakers or amplified music.
SECTION 9 -304 APPLICATION REQUIRED
Applicants for any mobile food vending permit must complete and submit an application
provided by the City Clerk which shall include no less than the following information and
attachments:
1. Name and current address of the individual, business, or organization, to include
phone and email contact information;
2. Valid and current driver's license or State - issued identification card of vendor,
3. Vehicle information relating to vehicles used in the vending, to include make, model,
year, tag number;
4. Valid and current State Sales Tax Permit information, unless the applicant can prove to
the City Clerk's satisfaction that such permit is not mandated under the definition of
the State Tax Code;
5. Valid County and /or State health department licensing information.
SECTION 9 -305 DISPLAY OF PERMIT
All mobile food vendors issued a permit under this section shall plainly display the license on the
mobile food vending vehicle or equipment where it may be readily seen by any City official,
Ordinance 1137
Page 2 of 4
law enforcement officer or other regulatory official, and by any person or customer
approaching the vendor's vehicle or mobile food vending equipment.
SECTION 9 -306 PERMIT RECORD
The City Clerk shall maintain a record of all mobile food vending permits issued under this section
showing the date of the issuance, the person to whom the permit was issued, the time period
covered by the permit.
SECTION 9 -307 PERMIT FEES
The fees which shall be charged for Mobile Food Vendor permits shall include the cost of a
background check, if applicable, and shall be established by resolution of the City Council.
SECTION 9 -308 TRANSFER OF PERMIT PROHIBITED
No mobile food vending permit may be sold or otherwise transferred.
SECTION 9 -309 REPLACEMENT OF LOST PERMIT
Whenever an original permit has been lost or destroyed, the City Clerk shall issue a duplicate
license. The fee for issuance of a duplicate permit shall be set by Resolution of the City Council.
SECTION 9 -310 GROUNDS FOR DENIAL OR REVOCATION OF PERMIT
Applications and permits for mobile food vending may be denied or revoked for any of the
following reasons:
A. Fraud, misrepresentation, or false statement contained in application for permit or in
the course of business.
B. Conducting the business of mobile food vending in an unlawful manner, or in such a
manner as to constitute a breach of the peace, or to constitute a menace, danger or
hazard to the health, safety, or general welfare of the public.
C. Revocation, suspension, or failure to renew necessary state and county health
department licenses or Oklahoma Tax Commission permit.
D. Conviction of any violent felony within the past ten (10( years.
SECTION 9-311 PROCESS OF REVOCATION OR DENIAL OF PERMIT AND APPEAL
The City Clerk's office shall either give written notice by personal service or by mail to the
operator of the denial or revocation of the permit. The notice, if mailed, shall be mailed to the
address listed on the application.
The permit shall stand revoked or denied from the date the notice is delivered by personal
service or received by the licensee by mail.
The owner may appeal a denial or revocation to the City Manager within ten (10) days of
receipt of the notice by filing a written request with the City Clerk for a hearing.
The hearing shall be conducted by the City Manager. The appealing licensee may be
represented by counsel.
The hearing shall be conducted in an informal manner, but no license shall be revoked or
denied except upon a preponderance of the evidence. The City Manager may affirm, modify
or vacate the order of revocation or suspension, and his decision shall be final.
Ordinance 1137
Page 3 of 4
SECTION 9 -312 PENALTY
Any person who engages in mobile food vending without a valid permit as required, or who
violates any provision of this section, is guilty of an offense and upon conviction shall be fined,
including costs. Each day upon which a violation continues to occur shall be deemed a
separate offense.
SECTION TWO: REPEALER
All ordinances, or parts of ordinance, in conflict with this ordinance are hereby
repealed to the extent of the conflict only.
SECTION THREE: SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected by shall remain in full force and effect.
SECTION FOUR: DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION FIVE: CODIFICATION
The Chapter and Ordinances above shall be amended and codified in Part 9, Chapter
3, Sections 9 -301 through 9 -312, in the Owasso Code of Ordinances.
APPROVED by the City Council of the City of Owasso, Oklahoma on the
6th day of November, 2018.
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED as to FORM:
Julie Lombardi, City Attorney
Ordinance 1137
Page 4 of 4
Chris Kelley, Mayor
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2018 -13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, ESTABLISHING FEES FOR MOBILE FOOD VENDOR PERMITS AND
ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Owasso desires to establish the following
rates and fees for mobile food vendors operating in the corporate limits of the city.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
SECTION ONE:
From and after the effective date of this Resolution, the following rates and fees are
established for mobile food vendors:
Food Truck /Trailer Food Vendor
Per vehicle /trailer /cart
$25.00 Annual Fee
Pre - packaged Mobile Food Vendor
Per vehicle /trailer /cart
$25.00 Annual Fee
Stationary Mobile Food Vendor
1 -120 days Temporary Use Permit
per vehicle /trailer /cart
$250.00 Annual Fee
Stationary Mobile Food Vendor
121 -365 days Temporary Use Permit
Per vehicle /trailer /cart
$500.00 Annual Fee
Replacement of Lost Permit
Per duplicate
$5.00
Background Check - Food Vendors
traveling in residential areas
Per Person
$10.00
SECTION TWO:
Provisions of this Resolution shall become effective December 1, 2018.
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Trout Lombardi, City Attorney
APPROVED AND ADOPTED this 6th day of
November, 2018.
Chris Kelley, Mayor
Attachment to Staff memorandum dated November 2, 2018
gERL People. PEAL Ci, cdcr. BEAC Cemmunity
TO: The Honorable Mayor and City Council
FROM: Morgan M. Pemberton
Assistant City Planner
SUBJECT: Amendment to Part 9, Chapter 3, Mobile Food Vendors
Owasso Code of Ordinances
DATE: October 5, 2018
BACKGROUND:
Over the last several months, staff has been going through the process of updating Part 9,
Chapter 3 of the Code of Ordinances. This chapter sets requirements for mobile food vendors in
Owasso. In the last few years, the popularity of food trucks has increased, leading to a significant
increase in the number of mobile food vendor permits issued on a yearly basis by the City Clerk.
The adoption of the new Owasso Zoning Code introduced the Temporary Use Permit (TUP) that
would, under certain circumstances, apply to some mobile food vendors. It was determined by
staff that it was necessary to rewrite this Chapter of the Code of Ordinances so as to clarify and
streamline the mobile food vendor permitting process.
A draft of the proposed edits to Part 9, Chapter 3 of the Code of Ordinances was brought by
staff to the City Council Work Session meeting on August 14, 2018. After discussion between staff
and members of the Council, it was decided that staff would edit the proposed changes to
address Council's concerns and the dialog would continue at a later date. Staff has now made
those edits and is bringing a revised version of the proposed amended chapter to Council for
further discussion.
PROPOSED ACTION:
Staff is proposing changes to this chapter, including those driven by City Council discussion. First,
the definitions of mobile food vendors have been updated to better reflect the types of mobile
food vendors that are most often seen in Owasso, creating three (3) classifications of mobile
food vendors that must acquire a Mobile Food Vendor Permit from the City Clerk's office.
One classification of mobile food vendors in Owasso would encompass all food trucks, trailers or
carts. These are food vendors that operate from a vehicle, trailer, or cart. that is designed and
equipped to prepare and serve open food products. A second group of mobile food vendors
that would be regulated under this chapter would be pre - packaged food vendors that only sell
commercially- manufactured, pre - packaged products. Ice cream trucks would be included in
this group. The final classification would be for stationary food vendors. Stationary food vendors
are those, of any type, that stay in one (1) location for longer than seventy -two (72) hours. All
stationary food vendors would be required to get a Temporary Use Permit (TUP) from the
Community Development Department.
Another significant change is that background checks would only apply to those mobile food
vendors who intend to operate in residential neighborhoods, such as ice cream trucks. Also, the
proposed fee for a mobile food vendor permit was reduced to fifty dollars ($50) for all types of
mobile food vendors that do not require a Temporary Use Permit (TUP). Many of the permitting
requirements for mobile food vendors that are currently in place, such as valid proof of all State
and County Health Department licenses as well as State Sales Tax Permit information, would
remain in effect.
Attachment to Staff memorandum dated November 2, 2018
PREVIOUS DISCUSSION AND RESULTING EDITS:
City Council initially reviewed and discussed the proposed changes to Part 9, Chapter 3 of the
Code of Ordinances at their Work Session meeting on August 14, 2018. Several aspects of the
proposed changes were discussed and some concerns were voiced by Councilors at that
meeting. To address those concerns, staff has made several adjustments to the proposed
changes for the mobile food vendor permitting process:
• First, staff has added language to clarify that a mobile food vendor is classified as a
stationary food vendor when it stays in one (1) location longer than seventy -two (72)
hours within a thirty (30) day period. According to the Owasso Zoning Code, all stationary
food vendors must acquire a Temporary Use Permit (TUP). By including language that
specifies that the requirement is seventy -two (72) hours within a thirty (30) day period, it
helps avoid any vagueness regarding how and when to require a mobile food vendor to
procure a TUP.
• Concerns regarding the requirement that all "mobile food /stationary food vendors must
stay at least three hundred (300) feet from any Food Service Establishment unless part of
a Special Event or permission from the property owner is obtained" were brought up at
the August Work Session meeting. Some Councilors believed that it was inappropriate for
the City to regulate where private businesses could be located. Staff has removed that
requirement from the proposed update
• One of the proposed additions to this Chapter in the Code of Ordinances was that all
mobile food vendors would not be allowed to have a drive -thru window. The reasoning
behind this proposed restriction was discussed at the August Work Session meeting.
Mobile food vendors are often placed in parking lots, and can often alter or block traffic
patterns within those parking lots. This is generally not an issue, as long as emergency
access is not affected, adequate parking is still provided, and the property owner has
granted permission for the Mobile Food Vendor to be parked there. However, the
Owasso Zoning Code states that all "food and /or beverage service uses" must allow for
a "minimum of five (5) queuing spaces—from the point of service." After further internal
discussion, staff has edited the restriction to exclude stationary food vendors. This is
because all stationary food vendors must get a Temporary Use Permit (TUP) from the
Community Development Department, and part of the TUP approval process involves
the submittal of a Site Plan for review. At that time, if the Stationary Food Vendor intends
to have a drive -thru window, staff can determine if the queuing requirement would be
met by the applicant. Because there is no Site Plan requirement for other types of mobile
food vendors, staff is proposing that those types still. be disqualified from having a drive -
thru.
• The proposed fee amount of fifty dollars ($50) was also discussed at the August Work
Session meeting. Some Councilors expressed concerns that the fee amount may be too
high. Many mobile food vendors travel from city to city, and therefore must pay permit
fees at each city. Each city's permit fees can add up, resulting in significant costs for
mobile food vendors. After further internal discussion, staff has reduced the proposed fee
amount to twenty -five dollars ($25).
• Finally, concerns were raised by Council members on restricting the hours of operation
for mobile food vendors. Staff has left in the allowable hours of operation at 7:00am-
I0:00pm in order to provide the opportunity for further discussion of the items by Council
at the October Work Session meeting.
ATTACHMENTS:
..F,.,,,«...,.,.,.,., ..,,, ,y fees
REAL Ptaplt •REAL Charatler •REAL Community
TO:
The Honorable Mayor and City Council
FROM:
Mark Stuckey
Assistant Fire Chief
SUBJECT:
Purchase of Furniture, Fire Station No. 4
DATE:
November 2, 2018
PROPOSED ACTION:
Staff is recommending to award a bid for the purchase of Furniture to be installed in Fire Station
No. 4.
BACKGROUND:
In 2017, the City Council approved the construction of the new Fire Station No. 4, headquarters
and training center. Staff anticipates the completion of the facility within the next few months.
For the new facility and personnel to function as intended, some items, such as furniture, will
need to be purchased.
Staff has coordinated with Fire Station No. 4 project's architectural firm, Williams, Spurgeon, Kuhl
C and Freshnock (WSKF) design team to develop a detailed list of necessary furniture, fixtures, and
equipment (FF &E), for the facility. This listing considered the available functional space identified
in the needs analysis, along with each of the item's lifespan, quality, and price. From this listing
technical specifications were developed and included in the bid packages.
BIDDING:
On October 17th, the FF &E Furniture bid packages were mailed to three prospective vendors
and advertised on the City's web site.
The City received two sealed bid submittals, which were opened on October 301h..The bid
submittals were reviewed by department staff and WSKF. Bid documents were evaluated to
identify the bid submittal that best meets the needs of the City and provide the overall best
value. It was determined that the bid from Interior Landscapes met the criteria and is in the best
interest of the City.
Interior Landscapes
$ 190,382.07
64 of 64 items bid.
All specification criteria met.
64 of 64 items bid. Warranty time periods
less than specified; some quantities were
Furniture Marketing Group (FMG)
$ 167,170.76
less than specified; some equivalent items
will not fit in the designed space; and
some items did not include the necessary
accessories for functionality.
',1'—)
FUNDING:
A total of $430,000 has been budgeted for FF &E, and funding is available in the Capital
Improvements Fund.
RECOMMENDATION:
Staff recommends awarding the bid for Fire Station No. 4 FF &E Furniture to Interior Landscapes of
Kansas City, Missouri, and authorization for payment in an amount not to exceed $190,382.07.
_ REAL Peopb•REAL Ghomctar•REAL Cammuniry
TO:
The Honorable Mayor and City Council
FROM:
Mark Stuckey
$ 23,508.68
Assistant Fire Chief
SUBJECT:
Purchase of Appliances, Fire Station No. 4
DATE:
November 2, 2018
PROPOSED ACTION:
Staff is recommending to award a bid for the purchase of Appliances to be installed in Fire
Station No. 4.
BACKGROUND:
In 2017, the City Council approved the construction of the new Fire Station No. 4, headquarters
and training center. Staff anticipates the completion of the facility within the next few months.
For the new facility and personnel to function as intended, some items, such as appliances, will
need to be purchased.
Staff has coordinated with Fire Station No. 4 project's architectural firm, Williams, Spurgeon, Kuhl
and Freshnock (WSKF) design team to develop a detailed list of necessary furniture, fixtures, and
equipment (FF &E) for the facility. This listing considered the available functional space identified
in the needs analysis, along with each of the item's lifespan, quality, and price. From this listing
technical specifications were developed and included in the bid packages.
BIDDING:
On October 17th, the FF &E Appliance bid packages were mailed to three prospective vendors
and advertised on the City's web site.
The City received two sealed bid submittals, which were opened on October 30!h. The bid
submittals were reviewed by department staff and WSKF. Bid documents were evaluated to
identify the bid submittal that best meets the needs of the City and provides the overall best
value. It was determined that the bid from Metro Appliances met the criteria and is in the best
interest of the City.
Metro A liances
1 $ 32,975.96
All specification criteria met.
Business Services
$ 23,508.68
Incomplete bid, did not submit a bid price for
the stove.
FUNDING:
A total of $430,000 has been budgeted for FF &E, and funding is available in the Capital
Improvements Fund.
RECOMMENDATION:
Staff recommends awarding the bid for Fire Station No. 4 FF &E Appliances to Metro Appliances
of Tulsa, Oklahoma, and authorization for payment in an amount not to exceed $32,975.96.
REAL POOpIo•REAL Choraetor•REAL Cammunity
TO: The Honorable Mayor and City Council
FROM: Mark Stuckey
Assistant Fire Chief
SUBJECT: Purchase of Exercise Equipment, Fire Station No. 4
DATE: November 2, 2018
PROPOSED ACTION:
Staff is recommending to award a bid for the purchase of Exercise Equipment to be installed in
Fire Station No. 4.
BACKGROUND:
In 2017, the City Council approved the construction of the new Fire Station No. 4, headquarters
and training center. Staff anticipates the completion of the facility within the next few months.
For the new facility and personnel to function as intended, some items, such as exercise
equipment, will need to be purchased.
C Staff has coordinated with Fire Station No. 4 project's architectural firm, Williams, Spurgeon, Kuhl
and Freshnock (WSKF) design team to develop a detailed list of necessary furniture, fixtures and
equipment (FF &E) for the facility. This listing considered the available functional space identified .
in the needs analysis, along with each of the item's lifespan, quality, and price. From this listing
technical specifications were developed and included in the bid packages.
BIDDING:
On October 17th, the FF &E Exercise Equipment bid packages were mailed to three prospective
vendors and advertised on the City's web site.
The City received three sealed bid submittals, which were opened on October 30th. The bid
submittals were reviewed by department staff and WSKF. Bid documents were evaluated to
identify the bid submittal that best meets the needs of the City and provide the overall best
value. It was determined that the bid from 2nd Wind Exercise Equipment met all the criteria and
is in the best interest of the City.
2nd Wind Exercise Equipment
34,525.72
38 of 38 items bid. All specification criteria met.
38 of 38 items bid. Warranty time periods less
ProMaxima
$ 28,242.50
than specified. Treadmill motor smaller than
specified.
BSN Sports
$ 9,999.90
Incomplete bid. 36 of 38 items not submitted.
FUNDING:
A total of $430,000 has been budgeted for FF &E, and funding is available in the Capital
Improvements Fund.
RECOMMENDATION:
Staff recommends awarding the bid for Fire Station No. 4 FF &E Exercise Equipment to 2nd Wind
Exercise Equipment of Tulsa, Oklahoma, and authorization for payment in an amount not to
exceed $34,525.72.
sd
REAL RCOPIO -REAL CI ncbr•RFAL CammuNly
TO:
The Honorable Mayor and City Council
FROM:
Juliann M. Stevens
City Clerk
SUBJECT:
Ward 5 City Council Election
DATE:
November 2, 2018
BACKGROUND:
Pursuant to the provisions of the Owasso City Charter governing the election of City Council
members, "the Council shall take action by Resolution to call any necessary Ward Elections." In
2019, such election is required for Ward 5, for a three -year term.
In 2015, Governor Fallin signed two bills into law that dictate the dates in which elections can be
conducted by a County Election Board. The City of Owasso utilizes the Tulsa County Election
Board to facilitate city elections; therefore Owasso elections are affected by these changes
creating a conflict with the City Charter.
Election Resolutions not conforming to the new law will not be accepted and elections will not
be conducted by the County Election Board.
CThe filing period for interested candidates must begin no later than 20 days following the
Resolution due date to the Election Board. The resolution calling the Ward 5 election is due to
the Election Board by November 16, 2018.
2019 ELECTION DETAILS:
The primary election will be held on February 12, 2019. Only qualified electors who reside within
the ward shall be qualified to hold the office of City Council Member for that ward. However, all
registered voters residing within the Owasso city limits may vote in the election.
Should one of the candidates not receive the majority of all.votes cast for the particular ward, a
general election will be held. The general election, if necessary, will be held on April 2, 2019.
The election date and filing periods are set in accordance with state laws governing elections
conducted by the County Election Board.
FILING PERIOD FOR INTERESTED CANDIDATES:
The filing period for interested candidates will be December 3, 4, and 5, 2018. Interested
candidates must file a Declaration of Candidacy form with the Tulsa County Election Board on
any of these dates between the hours of 8:00 AM and 5:00 PM.
RECOMMENDATION:
Staff recommends adoption of Resolution 2018 -14, calling an election for the purpose of
selecting representation for Ward 5 City Council.
ATTACHMENT:
Resolution 2018 -14
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2018 -14
NOTICE OF ELECTION AND VOTING PRECINCT CERTIFICATION
WHEREAS, Pursuant to the provisions of the Owasso City Charter governing the
election of City Council members, "the Council shall take action by Resolution to call
any necessary Ward Elections." In 2019, such election is required for Ward 5, for a three -
year term.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
That a Primary Election shall be held in 2019 for the purpose of electing the Ward
5 Owasso City Council Member to serve a three -year term; and,
2. That a non - partisan Primary Election, as set out, will be held on February 12, 2019;
and,
3. That the General Election thereafter, if necessary, will be held on April 2, 2019;
and,
4. That only qualified electors of the City of Owasso who reside in the respective
ward shall be qualified to hold the office of Council Member; and,
5. That the filing period for qualified candidates will be Monday, December 3, 2018
through December 5, 2018.
BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma
hereby certifies to the Tulsa County Election Board that Tulsa County precincts #750,
751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #21, 31 and
130 are to be opened; and,
That Tulsa County precinct #21 and Rogers County precincts #6, 29, and 30 are to
remain closed as there are no residents of Owasso in those precincts.
ATTEST:
PASSED AND ADOPTED this 6th day of November 2018,
by the City Council of the City of Owasso, Oklahoma.
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Chris Kelley, Mayor
- REAL PaoPlo•REAL Choracbr•REAL COMMUnIIy
TO:
The Honorable Mayor and City Council
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Police Vehicle Purchase
DATE:
November 2, 2018
BACKGROUND:
The Owasso Police Department has set a goal of continually renewing the vehicle fleet to ensure
the ability to respond to emergency calls for service and to provide for the public safety needs
of the community. The FY19 budget included funding to replace two detective vehicles and
four patrol vehicles. In August 2018, the City Council approved the purchase of the two
detective vehicles and one patrol vehicle. Staff is proposing to purchase the remaining three
patrol vehicles, to include one Dodge Charger, one Ford Explorer, and one four wheel drive
Dodge crew cab truck.
In addition to the three replacement patrol vehicles, the purchase of one additional patrol
vehicle is needed to replace a 2018 Ford Explorer that was deemed a total loss following a
collision in which the other driver was at fault.
Per Owasso City ordinance, a competitive bidding process is not required for the purchase of
equipment when purchased for an amount not exceeding a price set by a'state, county, or city
purchasing agency. John Vance Auto Group of Guthrie, Oklahoma, was awarded state bid
contracts for the four vehicles being proposed for purchase. The cost for the four vehicles based
on state bid pricing is as follows:
State Bid Contract # - __UNIT PRICE -
SW35 -4568
TOTAL
U�,
Ford Explorers SW35 -4570 _ _ $29,410.50 $58,821.00
- -- GRAND -- - - --
TOTAL $110,762.25
FUNDING:
City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles
as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is
included in the FY19 budget and funding is available in the Capital Improvements Fund.
The funding for the Ford Explorer that is being replaced due to a collision will come from the self -
insurance fund. The insurance company of the other driver reimbursed the City of Owasso
$30,855.74 for this vehicle.
RECOMMENDATION:
Staff recommends approval to purchase police vehicles from John Vance Auto Group, of
Guthrie, Oklahoma, utilizing State of Oklahoma approved contracts, as follows:
• 1 Dodge Charger in an amount not to exceed $22,742.25 ( #SW35 -4568)
1 Dodge Ram crew cob truck in an amount not to exceed $29,199.00 ( #SW35 -4568)
• 2 Ford Explorers in an amount not to exceed $29,410.50 per vehicle ( #SW35 -4570)
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10/13118
Department Payroll Expenses Total Expenses
105 Municipal Court
6,619.66
9,547.78
110 Managerial
20,816.65
29,285.61
120 Finance
17,726.79
26,022.85
130 Human Resources
8,569.01
12,438.81
160 Community Development
17,436.40
27,685.89
170 Engineering
18,668.59
28,286.68
175 Information Systems
14,653.05
22,351.86
181 Support Services
8,692.74
12,868.01
190 Cemetery
1,238.40
1,898.95
201 Police Grant Overtime
250.23
253.45
215 Central Dispatch
25,390.09
42,856.31
221 Animal Control
3,282.91
5,117.05
280 Emergency Preparedness
2,168.26
3,450.87
370 Stormwater /ROW Maint.
12,137.09
15,976.11
515 Park Maintenance
8,361.80
13,332.95
520 Culture /Recreation
8,284.09
12,971.12
550 Community- Senior Center
4,729.10
6,529.91
580 Historical Museum
664.40
746.78
710 Economic Development
3,612.55
5,446.99
General Fund Total
183,301.81
277,067 98
185 Garage Fund Total 7,359.71 12 091 23
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 165,599.21 247,10944
201 Police Fund 38 Total 153,604.47 233,006.83
300 Streets Fund 39 Total 16,159.58 26,435 89
370 Stormwater Fund 27 Total 2,139.51 3,327 70
150 Worker's Compensation Total 360.25 428.84
720 Strong Neighborhoods Total 3,943.94 5 781 43
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10127/18
Department Payroll Expenses Total Expenses
105 Municipal Court
4,235.20
5,740.20
110 Managerial
21,073.59
29,602.00
120 Finance
17,686.78
25,979.80
130 Human Resources
8,619.01
12,901.74
160 Community Development
16,325.47
25,344.57
170 Engineering
17,981.40
27,499.11
175 Information Systems
14,528.05
22,217.30
181 Support Services
8,692.75
12,865.50
190 Cemetery
1,238.40
1,898.95
201 Police Grant Overtime
2,668.18
2,696.75
215 Central Dispatch
23,135.01
39,219.32
221 Animal Control
4,190.50
6,158.63
280 Emergency Preparedness
2,168.26
3,450.87
370 Stormwater /ROW Maint.
10,090.85
13,411.08
515 Park Maintenance
7,278.53
10,956.87
520 Culture /Recreation
8,218.62
12,900.15
550 Community- Senior Center
4,820.10
6,632.16
580 Historical Museum
664.40
746.78
710 Economic Development
3,562.55
5,393.17
General Fund Total
177,177.65
265,614.95
185 Garage Fund Total 7,359.70 _L2,091 21
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 170,841.16 252,512.45
201 Police Fund 38 Total 156,825.42 236,697.14
300 Streets Fund 39 Total 14,387.58 24,202.73
370 Stormwater Fund 27 Total 2,139.51 3,327.69
150 Worker's Compensation Total 2,464.11 2,933.19
720 Strong Neighborhoods Total 3,966.58 5,808.06
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1111118
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
77,920.74
HEALTHCARE MEDICAL SERVICE
43,164.44
HEALTHCARE MEDICAL SERVICE
22,829.95
HEALTHCARE MEDICAL SERVICE
44,396.90
HEALTHCARE MEDICAL SERVICE
27,068.15
ADMIN FEES
13,352.78
HCC LIFE INSURANCE
STOP LOSS FEES
48,026.32
HEALTHCARE DEPT TOTAL
276,759.28
DELTA DENTAL
DENTAL MEDICAL SERVICE
5,281.00
DENTAL MEDICAL SERVICE
5,036.50
DENTAL DEPT TOTAL
10,317.50
VSP
VISION MEDICAL SERVICES
3,037.77
ADMIN FEES
1,166.80
VISION DEPT TOTAL
4,204.57
HEALTHCARE SELF INSURANCE FUND TOTAL 291,281.35
SECTION 00600
CHANGEORDER
PROJECT: 7614 & Main Phase II
CONTRACT DATE: August 2111, 2018
TO CONTRACTOR: Grade Line Construction
CHANGE ORDER NUMBER: I
DATE: October 2, 2018
CONTRACT FOR: 7614 and Main PHII
The Contract is changed as follows: Approval of CO 1 is for addition of pay item 18 to the base bid to
allow for payment of handrail called out in the plans with no pay item.
Total Cost for CO I will be $1,960.00. No additional cost will be added to the contract; contingency
money will be utilized.
Not valid until signed by the Owner and Contractor
The original Contract Sum was $.117,671.00
Net change by previously authorized Change Orders $ 0
The Contract Sum prior to this Change Order was $ 117,671.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of $ 0
The new Contract Sum including this Change Order will be $ 117,671.00
The Contract Time will be (increased) (decreased) (unchanged) by (_O___) days.
The date of Substantial Completion as of the date of this Change
Order therefore is unchanged.,
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Conshuetion
Change Directive.
so
C. CONTRACTOR Iliwas
f� �y 200 South Main
ADDRESS ADDRESS
Owasso Ok 74055
.�1: bcyn
Attu", _,r(ft l/l/ 77`O/�
BY 'Cl� - z�/ /. / /li BY iA/%�Il�
//�
DATE Y n - 2 - SC DATE -�I (� _I
- SPECIAL PROViSIONt
0509 00900 -Page 1 of
0 K L A If 0 M A
SCOTT A. THOMPSON OVAHIAEM OF ENYRONIAMIAE QUA111Y
Executive Dlredor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
October 1, 2018
Mr. Travis Blundell, Utility Superintendent
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. SL000066180787
Hawthorn at Stone Canyon
Facility No. S -21310
Dear Mr. Blundell:
MARY FALLIN
Governor
Enclosed is Permit No. SL000066180787 for the construction of 1,420 linear feet of eight (8) inch sanitary
sewer line, 35 linear feet of twelve (12) inch sanitary sewer line and all other appurtenances to serve the
Hawthorn at Stone Canyon, Rogers County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
( Department on October 1, 2018. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
tfully,
Qusay Ka anti, P.E.
Construction Permit Section
Water Quality Division
QK/KM /RC /ag
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
CLAREMORE DEQ OFFICE
Brian R. Kellogg, P.E., Kellogg Engineering, Inc.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA OIY, OKLAHOMA 73101 -1677
printed an regded paper wilh my Ink
LJ
0 K L A 11 0 PA A
SCOTT A.THOMPSON DEPARTMENT OF ENVIRONMENTALQUAl1 MARYFALIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. SL000066180787
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
October 1, 2018
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,420
linear feet of eight (8) Inch sanitary sewer line, 35 linear feet of twelve (12) inch sanitary sewer line and all
other appurtenances to serve the Hawthorn at Stone Canyon, located in NE/4, of Section 36, T -21 -N, R-
14-E, Rogers County, Oklahoma, in accordance with the plans approved October 1, 2018.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to
comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
707 NORTH ROBINSON, P.O. BOK 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
prinrad on rooyded paper We, Roy Ink
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SCOTT A,THOMPSON DRAMMEN[OF IVRONNUTAL VAl1IY MARY FALLIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. SL000066180787
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities In accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPOES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10)
FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent
(NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention
Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City,
OK 73101 -1677 or by phone at (405) 702 -8100.
12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control
Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
13) Thatwhen it is impossible to obtain proper horizontal and vertical separation as stipulated in Water
Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5.4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:655-5 -
4(c)(3).
707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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SCOTT A. THOMPSON DEYARTAIENY01 NVIROINIAE01Al0UANY MARY FATFIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. SL000066180787
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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9FMRYNI OF NVIROWNTAt QVANf
Executive Directtor or
SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Mr. Roger Stevens, Public Works Director
City of Owasso
301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. WL000072180753
Mingo Crossing
Facility No. 3002718
Dear Mr. Stevens:
MARY FALLIN
Governor
Enclosed is Permit No. WL000072180753 for the construction of 990 Linear feet of twelve (12) inch
potable waterline and 3610 Linear feet of six (6) Inch potable waterline to serve the Mingo Crossing,
Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on . Any deviations from the approved plans and specifications affecting capacity, Now or
operation of units must be approved, in writing, by the Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Sa
Qusay —tCa�a iti, P.E.
Construction Permit Section
Water Quality Division
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Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Russell K. Fischer, P.E., TEP Associates, Inc.
707 NORTH ROOINSON, P.O.110X 1617, OKLAHOMA OIY, OKLAHOMA 73101 -1677
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OPAR IEN1 Of WIRIMANNIAI OVAIIIY
SCOTT A.Trector N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARY FAIIIN
Executive Director Governor
PERMIT No. WL000072180753
WATER LINES
FACILITY No. 3002718
PERMIT TO CONSTRUCT
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 990
Linear feet of twelve (12) Inch potable waterline and 3610 Linear feet of six (6) Inch potable waterline to
serve the Mingo Crossing, located in Northwest quarter, section 18 Township 21N range 14 E Tulsa
County, Tulsa County, Oklahoma, in accordance with the plans approved.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant Information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards (OAC
252:626- 19 -21.
7) That before placing this facility Into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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0 K t A H 0 M A
SCOTT A. THOMPSON DEEAE114011 Of ENy1tUNARNIA` edA`tly MARY FALLIN
Eaecolive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. WL000072180753
WATERLINES
FACILITY No. 3002718
PERMIT TO CONSTRUCT
9) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities In accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. Section 2 -6 -201 at seq. For information or a copy of the
GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION
ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on
preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality
Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (16) feet from all parts of septic tanks and
absorption fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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0 x I A H 0 M A
UEIAAIMINI Of ENVIEONIAENIAI OUAIIIV MARY FALIN
SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Executive Directtor or Governor
PERMIT No, WL000072100753
WATER LINES
FACILITY No. 3002718
PERMIT TO CONSTRUCT
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626-19 -
2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall
be pressure tested to the highest pressure obtainable under the most severe head conditions of
the collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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