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Home My WebLink About2018.11.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 RFC Regular Meeting N� /CFO Tuesday, November 6, 2018 - 6:30 pm y 1. Call to Order C7ty Cy @rk� O Chair Chris Kelley Fie V7 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 16, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 10/13/18 • Payroll Payment Reports - Pay Period Ending Date 10/27/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 2, 2018. Stevens,,Lity Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to Lsfevens@cityofowosso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 16, 2018 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, October 16, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 12, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:378 pm. 2. Roll Call Present Absent Chair - Chris Kelley none Vice- Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 2, 2018, Regular Meeting • October 9, 2018, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $583,105.91. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of hydro- excavation equipment Travis Blundell presented the item recommending approval to purchase a Vactron LP873 SDT -H Hydro- Excavator in the amount of $79,930.00 from Vermeer Great Plains of Catoosa, Oklahoma, per the State of Oklahoma approved contract #SW 193. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the purchase of the Hydro- Excavator, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso Public Works Authority October 16, 2018 Page 2 6. Consideration and appropriate action relating to budget amendments for the re- appropriation of carryover funds in FY 2019 Linda Jones presented the item recommending approval of a budget amendment increasing the estimate of revenues by $26,721,086 and the appropriation for expenditures by $27,395,092 for the Owasso Public Works Authority. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the budget amendments, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 7. Report from OPWA Manager None 8. Report from OPWA Attorney None 9. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 09/29/2018 • Monthly Budget Status Report - September 2018 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:47 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk a Claims List - 111612018 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC ENGINEERING AGREEMENT - C $9,729.00 COFFEE CREEK LIFT STATION -Total $9,729.00 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $86.51 OPWA -Total $86.51 AEP /PSO ELECTRIC USE $1,282,82 AT &T CONSOLIDATED PHONE $146.07 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $112.23 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $96.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $16.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $52.92 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $40.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $153.62 JPMORGAN CHASE BANK SAVON - BUSINESS CARDS $30.00 JPMORGAN CHASE BANK SHI INT'L- SOFTWARE $194.00 JPMORGAN CHASE BANK VORNADO AIR - SUPPLIES $69.98 STANDLEY SYSTEMS, LLC COPIER MAINT AGRMT $405.54 TERMINIX PEST CONTROL $0,80 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $36.39 OPWA ADMINISTRATION -Total $27,637.36 BANCFIRST 800329021 /10 $7,306.11 BANCFIRST 800469017/096 $55,960.40 BANCFIRST 800470015109C $23,361.34 BANCFIRST 800471013 1SANTA FE $14,375.74 BANCFIRST 8004720111RANCH CRK $25,377.32 OPWA DEBT SERVICE -Total $126,380.91 AEP /PSO ELECTRIC USE $170,19 AT &T - CONSOLIDATED PHONE $11.98 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.83 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $36.00 JPMORGAN CHASE BANK QUALITY -TIRE $99.50 JPMORGAN CHASE BANK TERRACYCLE- DISPOSAL $995.50 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,079.58 RECYCLE CENTER -Total $2,406.58 AT &T CONSOLIDATED PHONE $11.98 CLEAN UNIFORM COMPANY UNIFORM SERVICE $25.58 CRANE CARRIER COMPANY LHS -CAM BRACKET $187.55 CRANE CARRIER COMPANY PRIMARY AIR FILTER $286.07 CRANE CARRIER COMPANY S -CAM FOR 17 -1 $66.17 CRANE CARRIER COMPANY SLACK ADJ. FOR 15 -1 $389.92 1 Claims List - 11/6/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA CRANE CARRIER COMPANY SWITCH FOR LOW AIR PRESSU $140.65 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $180.00 JPMORGAN CHASE BANK AMERIFLEX- COUPLER $14.00 JPMORGAN CHASE BANK AMERIFLEX - FITTINGS $19.90 JPMORGAN CHASE BANK ATWOODS - UNIFORM $42.97 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $231.46 JPMORGAN CHASE BANK BUMP2BUMP- PLIERS $27.99 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $118.34 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $653.31 JPMORGAN CHASE BANK GELLCO -BOOTS $152.99 JPMORGAN CHASE BANK KIMS -AIR LINE $80.10 JPMORGAN CHASE BANK LOWES- FITTINGS $4.98 JPMORGAN CHASE BANK PTG- SERVICE $555.06 JPMORGAN CHASE BANK SEMI TRUCK -WASH $105.00 JPMORGAN CHASE BANK STEVE'S WHLSE -PUMP $69.67 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $838.56 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $34.94 REHRIG PACIFIC CO. REFUSE CARTS $24,947.87 SPOK, INC. PAGER USE $81.26 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $38.42 WARREN POWER & MACHINERY, L.P RENTAL $1,632.50 REFUSE COLLECTIONS -Total $30,937.24 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $4.82 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $2,889.14 TODD C. KIMBALL METER READER $786.00 TYRONE EUGENE DINKINS METER READER $1,332.75 UTILITY BILLING -Total $5,012.71 AEPIPSO ELECTRIC USE - $5,540.89 CLEAN UNIFORM COMPANY UNIFORM SERVICE $76.20 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $40.00 JET TRUCKING, LLC DIRT $365.00 JPMORGAN CHASE BANK ANCHOR STONE - GRAVEL $396.48 JPMORGAN CHASE BANK BEST BUY - CHARGER $49.00 JPMORGAN CHASE BANK BEST BUY - RETURN ($49.00) JPMORGAN CHASE BANK CORE &MAIN- MATERIALS $152.56 JPMORGAN CHASE BANK CORE &MAIN -PARTS $339.89 JPMORGAN CHASE BANK CORE &MAIN- REPAIR $15.64 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $231.62 JPMORGAN CHASE BANK FASTENAL- MATERIALS $8.21 JPMORGAN CHASE BANK HOME DEPOT -TOOL BOXES $840.74 JPMORGAN CHASE BANK LOWES- CONNECTORS $4.85 2 Claims List - 11/6/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK LOWES- MATERIALS $24.00 JPMORGAN CHASE BANK LOWES -PARTS $119.46 JPMORGAN CHASE BANK LOWES- REMOTES $61.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $184.60 JPMORGAN CHASE BANK LOWES -TOOLS $61.41 JPMORGAN CHASE BANK OREILLY- MATERIALS $14.99 JPMORGAN CHASE BANK SAV ON- SUPPLIES $20.00 JPMORGAN CHASE BANK WWETT -CONF FEE $200.00 OMEGA RAIL MANAGEMENT, INC. PIPELINE AGREEMENT $500.00 SPOK, INC. PAGER USE $55.04 TREASURER PETTY CASH TRAVEL REIMB $228,75 WASHINGTON CO RURAL WATER WATER $19,98 DISTRICT JPMORGAN CHASE BANK FASTENAL- SUPPLIES WASTEWATER COLLECTIONS -Total $9,502.27 AEP /PSO ELECTRIC USE $29,387.26 AT &T CONSOLIDATED PHONE $71.87 CLEAN UNIFORM COMPANY UNIFORM SERVICE $175.33 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $425.82 JPMORGAN CHASE BANK ATWOODS -OIL $359.94 JPMORGAN CHASE BANK ATWOODS- UNIFORM $69,99 JPMORGAN CHASE BANK BA ELECTRIC - FREIGHT $52.53 JPMORGAN CHASE BANK BROWN FARMS -SOD $182.50 JPMORGAN CHASE BANK CAVENDERS -BOOTS $140.24 JPMORGAN CHASE BANK CONVEYOR - SWITCH $360.61 JPMORGAN CHASE BANK CORE &MAIN -PARTS $160.89 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $81.67 JPMORGAN CHASE BANK FASTENAL- SUPPLIES $36.95 JPMORGAN CHASE BANK FORT BEND SVC- SUPPLIE $2,788.00 JPMORGAN CHASE BANK GARDNER- FREIGHT $324.55 JPMORGAN CHASE BANK GRAINGER - DEGREASER $123.60 JPMORGAN CHASE BANK GRAINGER- REAGENT $63.00 JPMORGAN CHASE BANK HACH CO- REAGENT $1,208.52 JPMORGAN CHASE BANK HAYNES -EQUIP $511.57 JPMORGAN CHASE BANK HOME DEPOT -HOSES $67.41 JPMORGAN CHASE BANK HUTHER &ASSOC - TESTING $1,015.00 JPMORGAN CHASE BANK IRBY- CONNECTORS $150.37 JPMORGAN CHASE BANK LODGING EXPENSE $1,146.03 JPMORGAN CHASE BANK LOWES -LOCK $18.74 JPMORGAN CHASE BANK LOWES- SUPPLIES $5.76 JPMORGAN CHASE BANK MOTION INDUS - FILTERS $49.52 JPMORGAN CHASE BANK NCL- PIPETS $286.35 JPMORGAN CHASE BANK NCL- REAGENT $527.29 3 Claims List - 11/6/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK NCL- SUPPLIES $390.63 JPMORGAN CHASE BANK OREILLY- FILTERS $20.88 JPMORGAN CHASE BANK OREILLY -OIL $209.85 JPMORGAN CHASE BANK REXEL- SUPPLIES $631.72 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $371.64 JPMORGAN CHASE BANK SCIENTIFIC SALES -EQUI $496.98 JPMORGAN CHASE BANK WALMART -WATER $13.16 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $10,215.83 JPMORGAN CHASE BANK WWETT -REG FEE $200.00 SCHREIBER, LLC BEARINGS $297.00 SCHUERMANN ENTERPRISES, INC CLEARSCADA ANNUAL $1,620.00 JPMORGAN CHASE BANK SERVICE $3,195.00 SPOK, INC. PAGER USE $17.82 WASTEWATER TREATMENT -Total $54,276.82 AEP /PSO ELECTRIC USE $377.81 APAC - OKLAHOMA, INC. ASPHALT $238.68 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR SEPT. 20 $640.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE $173.12 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $85.00 JET TRUCKING, LLC DIRT $45.00 JPMORGAN CHASE BANK ATWOODS -BAGS $24.95 JPMORGAN CHASE BANK ATWOODS -BOOTS $139.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $180.00 JPMORGAN CHASE BANK BUMP213UMP- WRENCHES $29.94 JPMORGAN CHASE BANK CORE&MAIN -CAN RING /LI $156.50 JPMORGAN CHASE BANK CORE &MAIN -MAINT FEE $3,195.00 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $3,856.08 JPMORGAN CHASE BANK DITCH WITCH -PARTS $47.11 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS $86.94 JPMORGAN CHASE BANK IRBY- MODULES $1,080.00 JPMORGAN CHASE BANK LOWES - BATTERIES $27.97 JPMORGAN CHASE BANK OREILLY- SUPPLIES $59.96 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $1,131.13 JPMORGAN CHASE BANK UTILITY SUPPLY -PARTS $352.32 SPOK, INC. PAGER USE $99,59 WATER -Total $12,027.09 OPWA -Total $277,996.49 67 OPWA SALES TAX BANCFIRST 80049201912008 NOTE $99,039.90 BANCFIRST 80065001212016 NOTE $131,368.75 BANCFIRST 800730038/2018 NOTE $23,722.61 OPWA STF DEBT SERVICE -Total $254,131.26 4 Claims List - 11/6/2018 Fund Vendor Name Payable Description Payment _...... Amount 67 OPWA SALES TAX -Total $254,131.26 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT $4,390.05 ACCOUN LLC OPWA ST SUB - DEBT SERV -Total $4,390.05 OPWA SALES TAX SUB ACCOUN -Total $4,390.05 OPWA Grand Total ___ $536,517.80 OWASSO PUBLIC WORKS AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 10/13/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,337.37 16,847.07 405 Utility Billing 6,120.80 11,460.17 420 Water 15,417.07 26,031.33 450 Wastewater 13,389.55 23,552.47 455 Wastewater Collection 11,110.02 18,684.82 480 Refuse 14,116.16 22,865.80 485 Recycle Center 2,332.15 3,122.00 FUND TOTAL 73,823.12 122,563 66 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/27/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,100.42 16,573.82 405 Utility Billing 6,086.40 11,418.55 420 Water 15,505.78 26,573.83 450 Wastewater 13,381.18 23,544.44 455 Wastewater Collection 11,218.77 18,812.24 480 Refuse 11,750.76 19,916.06 485 Recycle Center 2,338.43 3,130.65 FUND TOTAL 71,381.74 119,969.59