The URL can be used to link to this page

Home My WebLink About1136_Parks Recreation & Culture New Chapter 3 Special Event Permittingtt�0c Tulsa County Clerk - Michael Willis �oc Doe q 20181Page(s): 2 10:41 g ;• = 11/13/2018 10:41:30 0 AM Receipt 0 18 -62543 Fee: $ 15.00 OkIAHOMP _... _. OKLAHOMA ORDINANCE 1136 AN ORDINANCE AMENDING PART ELEVEN (11), PARKS, RECREATION, AND CULTURAL AFFAIRS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA BY ESTABLISHING A NEW CHAPTER THREE, SPECIAL EVENT PERMITTING NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part 11, Parks, Recreation, and Cultural Affairs, Chapter 3, Special Event Permitting, Sections 11 -301 through 11 -303, shall be enacted into the Code of Ordinances of the City of Owasso, Oklahoma, and shall read as follows: CHAPTER 3 SPECIAL EVENT PERMITTING Section 11 -301 Definitions Section 11 -302 Permitting Section 11-303 Special Event Permit Fees SECTION 11 -301 DEFINITIONS Special Event is defined as any organized activity involving the use of, or having impact upon public property and /or facilities, including but not limited to streets, sidewalks, parks, and trails, or the use of private property in a manner that requires the provision and coordination of city staff, resources, and services. SECTION 11 -302 PERMITTING It shall be unlawful for any person, business, or non - profit entity to engage in the conduct of any special event on public property without first obtaining a Special Event Permit and paying the applicable fee(s). A special event permit may be issued for multiple dates of the same reoccurring event within the some calendar year. Applicable fees will be assessed per occurrence listed on the special event permit. The City Manager shall from time to time promulgate additional rules and regulations for said special event permit as considered necessary. SECTION 11 -303 SPECIAL EVENT PERMIT FEES The schedule of fees related to Special Event Permits shall be determined by Resolution of the Owasso City Council. Events conducted by the City of Owasso are exempt from payment of fees. Ordinance 1136 Page 1 of 2 SECTION TWO: REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION THREE: SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FOUR: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective January 1, 2019. SECTION FIVE: CODIFICATION This ordinance shall be codified in Part 11, Parks, Recreation, and Cultural Affairs, Chapter 3, Special Event Permitting, Sections 11-301 through 11 -303. APPROVED AND ADOPTED this 6th day ofAomMber, 2018, by the City Council of the City of Owasso, Oklahoma ,F1' ATTEST: M. (SEAL) Clerk - �� q .yn lriATLd i. v1, 'j L a•5; 5,41 {1'i•P APPROVED AS TO FORM: U Jul ,' 6 Lombardi, City Attorney Ordinance 1136 Page 2 of 2 Bill Bush, Vice -Mayor Weekly Group CITY OF OWASSO /LEGALS Attn Julie Stevens PO BOX 180 OWASSO, OK 74055 Owasso Reporter • Sand Springs Leader Skiatook Journal Wagoner County American - Tribune OKLAHOMA WEEKLY GROUP P.O, BOX 1770 TULSA, OK 74102 -1770 Account Number 1015023 Date November 21, 2018 Date Category Description Ad Size Total Cost 11/21/2018 Legal Notices ORDINANCE 1136 2 x 80.00 CL 102.40 profit entity to engage In he conduct of any special Affidavit of Publication vent on public Property Without first obtaining a Special Event Permit and Paving the aPVpllcoble feels). I, Melissa Marshall of lawful age, being duly 525172 Published oep Owosso, Tulsa Can- swom, am a legal representative of the Owasso Reporter Owasso, t Oklahoma, November 2,WIS of CITY OF OWASSO, OKLAHOMA Oklahoma, a weekly newspaper of general circulation in Tulsa ORDINANCE 1136 AN ORDINANCE AMENDING PART ELEVEN (11), County, Oklahoma, a legal newspaper qualified to publish legal PARKS, RECREATION, NOV 21 2018-- OF THE CODE FA RF ORDINANCES OF HE , notices, as defined in 25 O.S. § 106 as amended, and thereafter, and CITY OF OWASSO, OKLAHOMA BY ESTABLISH- .^ ING A NEW CHAPTER THREE, SPECIAL EVENT complies with all other requirements of the laws Oklahoma eq PERMITTING P of with COOUHCIL OFETHEECITY OF OWASSO,EOKLAHOMA reference to legal publication. That said notice, a true copy of which THAT, TO-WIT: is attached hereto, was published in the regular edition of said SECTION ONE (1): Part 11, Pork., Recreation, and Cul- tural Affairs, Chapter 3, Special Event Permitting, Sec- s 11-301 throi hall be ect d Inn te Code newspaper durin g the and time of publication and not in a t-30, of u he of ass shall read as follow.: supplement, on the DATE(S) LISTED BELOW CHAPTERS My COmm17i510n expires: p 8 20IR SPECIAL EVENT PERMITTING Section 11 -301 Definitions 1111t111►ry Section 11 -302 Permitting �� ,`1\1 � of \� G •• �� Section I1 -303 Special Event Permit Fees `� �OlaB, by the City Council of of 11121/1018 SECTION 71 -701 DEFINITIONS :9ir Specal von s defined m any om.n,. activity Involy- It p Z 06011fR ;B In9 the use of or hovin9 IRIpOat goon PUblic grope qty Newspaper reference: 0000525772 IloI . of city, steR, resources, and services. - 2tSS.L4N- 1L-d43 PERMITTING It shall be unlawful far any, person, business, or non -• nnn nnn profit entity to engage In he conduct of any special vent on public Property Without first obtaining a Special Event Permit and Paving the aPVpllcoble feels). Legal Representative A special event permit may be Issued for multiple dates of the some reoccurring event wIthin the some calendar yyear. ApPPl !cable fees will be assessed Per occurrence listed the on special event permit. The City Manager shall from time to time Promulgate additional rules and regulations for said special event Sworn to and subscribed before me this date: perm as ccI�s�ld�ered necessary. ieECl"LNi SPECIAL EVENT PERMIT FEES The echadu a of fees related m special Event Permits shall be determined by Resolution of the Owasso City NOV 21 2018-- Council. Events conducted by the City of Owasso are exempt from payment of fees. .^ SECTION TWO: REPEALER r All ordlnonces or ports of ordinances, In conflict with this ordinance ore hereby repealed to the extent of the conflict only. - Notary PUbIIC SECTION THREE: SEVERABILITY If anyy port or parts of this ordinance are deemed uncon- Ineffective, the stitoilonal, invalid or remolning Portion shall not be affected but shall remain In full farce and ef. fect. SECTION FOUR: DECLARING AN EFFECTIVE DATE DEC ' January 1, 2079 of this ordinance shall become effective My COmm17i510n expires: p 8 20IR SECTION FIVE: CODIFICATION This ordinance shot be codified In Part 11, Parks Recre- otlon, and Culture Affairs, Chapter 3, Special Event 1111t111►ry Permitting, Sections 11.301 through 11.303. day November, �� ,`1\1 � of \� G •• �� APPROVED AND ADOPTED this 6th of the City Owasso, Oklaho- `� �OlaB, by the City Council of of Z� G: , y pVe �0 0 `n :9ir Is/ Bill Bush, Vice -Mayor ATTEST: /s7 Jullann M. Stevens, City Clerk APPROVED AS TO FORM: It p Z 06011fR ;B /s7 Julie Lombardi, City Attorney Pa- 7 ; 1pJp6(!O Q L•• IN AND ; �V REALPooplo•REAL 6.ra' •REAL Gommuniry l`.`. 'PZ� 01/4!�ADByC TO: The Honorable Mayor and City Council Noy OWvC /` FROM: Larry Langford �g ��>8 Director of Recreation and Culture SUBJECT: Ordinance 1136 and Resolution 2018 -12 Special Event Permit DATE: November 2, 2018 BACKGROUND: Special events provide opportunities for citizens and visitors alike to gather and participate in memorable and fun -filled experiences. These occurrences bond our community by bringing a variety of people together to celebrate their lives with common purpose and promote good will within our community. As our community grows, these gatherings will occur more frequently and become larger in scale. This requires more coordination and places greater demand on limited city resources. Staff believes it is necessary to implement protocol to assist in a balanced approach in regulating time, place, and manner of special events to protect public health, safety and resources, and to reduce any adverse impacts on public places. In January 2014, staff began developing standards and guidelines to set expectations for those interested in conducting special events within the City of Owasso. An application was created to gather pertinent information allowing staff to understand the scope of the event, provide guidance, allocate resources, and emphasize public safety. Over the last 4 years, staff has managed this tool as a guideline without any fees or financial requirements. PROPOSED ORDINANCE AND RESOLUTION: At the May 2018, Council work session, staff presented the concept of establishing_ a special event permit, accompanied with a permit fee structure. While the proposed ordinance and resolution are attached for review, highlights of both documents include: • Defines a special event as any organized activity involving the use of, or having impact upon public property and /or facilities, including but not limited to streets, sidewalks, parks, and trails, or the use of private property in a manner that requires the provision and coordination of city staff, resources, and services • Language making it unlawful to conduct a special event (as defined by the ordinance) without a city- issued permit • Authority provided to the city manager to promulgate additional rules and regulations to the permitting process as necessary • Establishing a fee schedule that covers application fee, refundable deposit, permit fee, and road closure fee. • Effective date of January 1, 2019 for both documents RECOMMENDATION: Staff recommends approval of Ordinance 1136, enacting a Special Event Permit and declaring an effective date of January 1, 2019. Staff further recommends adoption of Resolution 2018 -12, establishing a schedule of fees related to Special Event Permits. ATTACHMENTS: Ordinance 1136 Resolution 2018 -12