HomeMy WebLinkAbout2018 12_Special Event Permit Use of City Resources_Establishing effective date_2018.11.06CITY OF OWASSO, OKLAHOMA
ORDINANCE 1136
AN ORDINANCE AMENDING PART ELEVEN (11), PARKS, RECREATION, AND
CULTURAL AFFAIRS, OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA BY ESTABLISHING A NEW CHAPTER THREE, SPECIAL
EVENT PERMITTING
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part 11, Parks, Recreation, and Cultural Affairs, Chapter 3, Special
Event Permitting, Sections 11 -301 through 11 -303, shall be enacted into the Code of
Ordinances of the City of Owasso, Oklahoma, and shall read as follows:
CHAPTER 3
SPECIAL EVENT PERMITTING
Section 11 -301 Definitions
Section 11 -302 Permitting
Section 11-303 Special Event Permit Fees
SECTION 11-301 DEFINITIONS
Special Event is defined as any organized activity involving the use of, or having impact
upon public property and /or facilities, including but not limited to streets, sidewalks,
parks, and trails, or the use of private property in a manner that requires the provision
and coordination of city staff, resources, and services.
SECTION 11 -302 PERMITTING
It shall be unlawful for any person, business, or non - profit entity to engage in the
conduct of any special event on public property without first obtaining a Special Event
Permit and paying the applicable fee (s).
A special event permit may be issued for multiple dates of the some reoccurring event
within the some calendar year. Applicable fees will be assessed per occurrence listed
on the special event permit.
The City Manager shall from time to time promulgate additional rules and regulations
for said special event permit as considered necessary.
SECTION 11-303 SPECIAL EVENT PERMIT FEES
The schedule of fees related to Special Event Permits shall be determined by Resolution
of the Owasso City Council. Events conducted by the City of Owasso are exempt from
payment of fees.
Ordinance 1136
Page 1 of 2
SECTION TWO: REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are hereby
repealed to the extent of the conflict only.
SECTION THREE: SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION FOUR: DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective January 1, 2019.
SECTION FIVE: CODIFICATION
This ordinance shall be codified in Part 11, Parks, Recreation, and Cultural Affairs,
Chapter 3, Special Event Permitting, Sections 11 -301 through 11 -303.
APPROVED AND ADOPTED this 6th day of„Ae tuber, 2018, by the City Council of
the City of Owasso, Oklahoma �' of
Bill Bush, Vice -Mayor
ATTEST:
nn M. Steverrt, City Clerk
(SEAL)
APPROVED AS TO FORM: &
J4 Lombardi, City Attorney
Ordinance 1136
Page 2 of 2
Tulsa County Clerk - Michael Willis
® Doe q 2018103152 Page(s): 1
11/13/2018 10:41:30 AM
Receipt U 18 -62543
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�k�gxoMP Fee: $ 13.00
SSO, OKLAHOMA
ION 2018 -12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
ESTABLISHING FEES FOR A SPECIAL EVENT PERMIT AND THE USE OF CITY RESOURCES
AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the City of Owasso desires to encourage the occurrence of special events
that enhance quality of life, provide entertainment, promote local economic health, attract
visitors, and positively contribute to the city; and,
WHEREAS, the purpose of the Special Event Permit is to insure that any changes,
restrictions, or adaptations, resulting from such an event are managed in a safe, prudent, and
legal manner in order to protect the health, safety, welfare, and convenience of the traveling
public and citizens of the City of Owasso; and,
WHEREAS, the City of Owasso desires to establish fees for city resources used in
conjunction with a special event.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
SECTION ONE:
From and after the effective date of this Resolution, the following rates and fees are established for
special event permits:
Special
Event Application Fee Non - refundable
20.00
Special
Event Deposit Refundable
200.00
Special
Event Permit Fee 0 -20 Vendors / Partici ants
$50.00
Special
Event Permit Fee 21 -40 Vendors / Participants
$100.00
Special
Event Permit Fee over 40 vendors / Participants
$150.00
Event Road Closure Fee
$100.00
SECTION TWO:
Special events conducted by the City of Owasso are exempt from payment of fees.
SECTION THREE:
The fees established
January 1, 2019.
pursuant to this Resolution for Special Events shall become effective
41 c \�\Pb
ATTEST:
Juliann M. Stev ns, Cit ler F
APP R VED AS TO FORM: ```1
Juli Trout Lombardi, City Attorney
this 6th day of November, 2018.
Bush,
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REAL Pooply •REAL Character •REAL Community •:\ ��
o���gYC
TO: The Honorable Mayor and City Council NOV oV/�C /C
FROM: Lorry Langford Os 2018
Director of Recreation and Culture
SUBJECT: Ordinance 1136 and Resolution 2018 -12
Special Event Permit
DATE: November 2, 2018
BACKGROUND:
Special events provide opportunities for citizens and visitors alike to gather and participate in
memorable and fun - filled experiences. These occurrences bond our community by bringing a
variety of people together to celebrate their lives with common purpose and promote good will
within our community.
As our community grows, these gatherings will occur more frequently and become larger in
scale. This requires more coordination and places greater demand on limited city resources.
Staff believes it is necessary to implement protocol to assist in a balanced approach in
regulating time, place, and manner of special events to protect public health, safety and
resources, and to reduce any adverse impacts on public places.
In January 2014, staff began developing standards and guidelines to set expectations for those
interested in conducting special events within the City of Owasso. An application was created
to gather pertinent information allowing staff to understand the scope of the event, provide
guidance, allocate resources, and emphasize public safety. Over the last 4 years, staff has
managed this tool as a guideline without any fees or financial requirements.
PROPOSED ORDINANCE AND RESOLUTION:
At the May 2018, Council work session, staff presented the concept of establishing, a special
event permit, accompanied with a permit fee structure. While the proposed ordinance and
resolution are attached for review, highlights of both documents include:
• Defines a special event as any organized activity involving the use of, or having impact
upon public property and /or facilities, including but not limited to streets, sidewalks,
parks, and trails, or the use of private property in a manner that requires the provision
and coordination of city staff, resources, and services
• Language making it unlawful to conduct a special event (as defined by the ordinance)
without a city- issued permit
• Authority provided to the city manager to promulgate additional rules and regulations to
the permitting process as necessary
• Establishing a fee schedule that covers application fee, refundable deposit, permit fee,
and road closure fee.
• Effective date of January 1, 2019 for both documents
RECOMMENDATION:
Staff recommends approval of Ordinance 1136, enacting a Special Event Permit and declaring
an effective date of January 1, 2019.
Staff further recommends adoption of Resolution 2018 -12, establishing a schedule of fees related
to Special Event Permits.
ATTACHMENTS:
Ordinance 1136
Resolution 2018 -12