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Home My WebLink About2018.11.20_City Council Agenda1. Call to Order Mayor Chris Kelley PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 20, 2018 - 6:30 pm Nov 16 2. Invocation Pastor Doug Johnson of Beacon Hill Baptist Church 3. Flag Salute 4. Roll Call ?oi City Clerk's O ffr e �� 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 6, 2018, Regular Meeting • November 13, 2018, Regular Meeting B. Approve claims 6. Consideration and appropriate action relating to items removed from the Consent Agenda PUBLIC HEARING 7. The City Council will conduct a public hearing for the purpose of receiving citizen comments relating to the proposed GrOwasso 2030 Land Use Masterplan Update Karl Fritschen 8. Consideration and appropriate action relating to Ordinance 1138, adopting an Official Zoning Map for the City of Owasso Karl Fritschen Staff recommends approval of Ordinance 1138. 9. Consideration and appropriate action relating to the Replat of Lot 5, Block 1, The Greens at Owasso and the Owasso Golf and Athletic Club Karl Fritschen Staff recommends approval of the Replat of Lot 5, Block 1, The Greens at Owasso and The Owasso Golf and Athletic Club located on the southwest corner of E 86 St N and N 145 E Ave. 10. Consideration and appropriate action relating to Ordinance 1139, approving rezoning application OZ 18 -04 for approximately 1.3 acres located on the southwest corner of E 86 St N and N 145 E Ave from RM (Residential Multi - Family) to CS (Commercial Shopping) Morgan Pemberton Staff recommends approval of Ordinance 1139. Owasso City Council November 20, 2018 Page 2 11. Consideration and appropriate action relating to Ordinance 1140, approving rezoning application OZ 18 -06 for approximately 40 acres located on the southwest corner of E 76 St N and N 161 E Ave from AG (Agriculture) to RS -3 (Residential Single Family High Density) Morgan Pemberton Staff recommends approval of Ordinance 1140. 12. Consideration and appropriate action relating to Ordinance 1137, amending Part 9, Licensing and Business Regulations, Chapter 3, Mobile Food Vendors Morgan Pemberton Staff recommends approval of Ordinance 1137. 13. Consideration and appropriate action relating to Resolution 2018 -13, establishing fees for Mobile Food Vendor Permits and establishing an effective date Morgan Pemberton Staff recommends adoption of Resolution 2018 -13. 14. Consideration and appropriate action relating to the U.S. Army Corps of Engineers ( USACE) Permit for the Sports Park Detention Pond and Mitigation Project Dwayne Henderson Staff recommends approval of the USACE permit and acceptance of the mitigation conditions for the construction of a stormwater detention pond and associated mitigation improvements at the Owasso Sports Park and authorization for the Mayor to execute the agreement. 15. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Communications System Mark Stuckey Staff recommends awarding the bid for the Fire Station No. 4 Communications System to Total Radio of Broken Arrow, Oklahoma, and authorization for payment in an amount not to exceed $60,866. 16. Report from City Manager 17. Report from City Attorney 18. Report from City Councilors 19. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 11 /10/18 • Health Care Self- Insurance Claims - dated as of 1 1 /15/18 • Monthly Budget Status Report - October 2018 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Owasso City Council November 20, 2018 Page 3 21. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending and impending litigation as provided for in Title 25, O.S. § 307(6)(4) Julie Lombardi 22. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 16, 2018, 66nn M.�Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 6, 2018 The Owasso City Council met in regular session on Tuesday, November 6, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 2, 2018. 1. Call to Order Vice Mayor Bill Bush called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Shane Cheek of Owasso Pentecostal Church 3. Flag Salute Councilor Lewis led the flag salute. 4. Roll Call Present Vice Mayor- Bill Bush Councilor - Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Absent Mayor -Chris Kelley Councilor- Doug Bonebrake 5. Presentation of the Character Trait of Respect Warren Lehr presented the Character Trait for the month of November. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the October 16, 2018 Regular Meeting B. Approve claims C. Approve contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for 2018- 2019, and authorize the City Manager to execute all necessary documents D. Approve Deferred Retirement benefits for Tim Doyle and Bronce Stephenson from the Oklahoma Municipal Retirement Fund (OkMRF) E. Authorize payment in the amount of $107,342.95 to Kathleen Morrow Investment Capital, LLC for the acquisition of right -of -way and easement related to the East l 16th Street North Roadway Improvement Project from North 1291h East Avenue to North 135th East Avenue, as approved August 21, 2018 F. Acceptance of the Department of Justice Vest Grant and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department $1,741.25 G. Acceptance of Public Sanitary Sewer Infrastructure Improvements at Western Sun Federal Credit Union, located at 14010 East 116th Street North Owasso City Council November 6, 2018 Page 2 Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $3,502,309.05. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to a donation from Friends of the Owasso Police and a budget amendment Scott Chambless presented the item recommending acceptance of the donation and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $10,000. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to accept the donation, and approve budget amendment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 Consideration and appropriate action relating to the purchase of a telephone system for the Police and Fire Departments Steve Tibbles presented the item recommending the purchase of telephone equipment, licenses, installation, configuration, and training from Chickasaw Telecom, Inc., of Tulsa, Oklahoma, a State of Oklahoma approved vendor, in the amount of $31,027.00. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the purchase, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 10. Consideration and appropriate action relating to Ordinance 1136, amending Part 11, Parks, Recreation and Cultural Affairs, by establishing Chapter 3, Special Event Permitting Larry Langford presented the item recommending approval of Ordinance 1136. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to approve Ordinance 1 136, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 11. Consideration and appropriate action relating to the Resolution 2018 -12, establishing fees for Special Event Permits and establishing an effective date Larry Langford presented the item recommending the adoption of Resolution 2018 -12. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to adopt Resolution 2018 -12, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 Owasso City Council November 6, 2018 Page 3 12. Consideration and appropriate action relating to Ordinance 1137, amending Part 9, Licensing and Business Regulations, Chapter 3, Mobile Food Vendors This item was removed from the agenda. 13. Consideration and appropriate action relating to Resolution 2018 -13, establishing fees for Mobile Food Vendor Permits and establishing an effective date This item was removed from the agenda. 14. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Furniture Mark Stuckey presented the item recommending awarding the bid for furniture to Interior Landscapes of Kansas City, Missouri, and authorization for payment in an amount not to exceed $190,382.07. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to award the bid and authorize payment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 15. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No.4) Appliances Mark Stuckey presented the item recommending awarding the bid for appliances to Metro Appliances of Tulsa, Oklahoma, and authorization for payment in an amount not to exceed $32,975.96. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to award the bid and authorize payment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 16. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Exercise Equipment Mark Stuckey presented the item recommending awarding the bid for exercise equipment to 2nd Wind Exercise Equipment of Tulsa, Oklahoma, and authorization for payment in an amount not to exceed $34,525.72. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to award the bid and authorize payment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 17. Consideration and appropriate action relating to Resolution 2018 -14, calling an election for the purpose of selecting representation for City Council, Ward 5 Juliann Stevens presented the item, recommending adoption of Resolution 2018 -14. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to adopt Resolution 2018 -14, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 Owasso City Council November 6, 2018 Page 4 18. Consideration and appropriate action relating to the purchase of vehicles for the Police Department Scott Chambless presented the item recommending approval to purchase the following police vehicles from John Vance Auto Group, utilizing State of Oklahoma approved contracts, as follows: • 1 Dodge Charger in an amount not to exceed $22,742.25 ( #SW35 -4568) • 1 Dodge Ram crew cab truck in an amount not to exceed $29,199.00 ( #SW35 -4568) • 2 Ford Explorers in an amount not to exceed $29,410.50 per vehicle ( #SW35 -4570) There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the vehicle purchase, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 19. Report from City Manager Roger Stevens presented the monthly Public Works Project Status Report; Mr. Lehr announced Veterans Week activities to include the Veterans Parade on Saturday November 10, 2018. 20. Report from City Afforney None 21. Report from City Councilors Mr. Bush encouraged citizens to attend the Veterans Parade on Saturday November 10, 2018. 22. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) Vice Mayor Bush acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 10/13/18 • Payroll Payment Report- Pay Period Ending Date 10/27/18 • Health Care Self- Insurance Claims - dated as of 11/1/18 • 76th & Main Phase II, Change Order No. 1 in the amount of $1,960 • DEQ Permit SL000066180787 for the construction of 1,420 linear feet of eight (8) inch sanitary sewer line, 35 linear feet of twelve (12) inch sanitary sewer line and all other appurtenances to serve the Hawthorn at Stone Canyon, Rogers County, Oklahoma • DEQ Permit WL000072180753 for the construction of 990 linear feet of twelve (12) inch potable waterline and 3,610 linear feet of six (6) inch potable waterline to serve the Mingo Crossing, Tulsa County, Oklahoma 23. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 24. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning potential multi- district opioid litigation as provided for in Title 25, O.S. § 307(8)(4) This item was removed from the agenda. 25. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending and impending litigation as provided for in Title 25, O.S. § 307(B)(4) This item was removed from the agenda. Owasso City Council November 6, 2018 Page 5 26. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 and the meeting adjourned at 7:30 pm. Bill Bush, Vice Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 13, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 13, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, November 9, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush (arrived at 6:15pm) Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Community Development Items A. Request for Replat - Lot 5, The Greens at Owasso and the Owasso Golf and Athletic Club (SW corner of E 86 St N and N 145 E Ave) B. Request for Rezoning - OZ 18 -04 (SW corner of E 86 St N and N 145 E Ave) C. Request for Rezoning - OZ 18 -06 (SW corner of E 76 St N and N 161 E Ave) D. Request for a Planned Unit Development and Rezoning - OPUD 18 -02 and OZ 18 -05 (Johnson Farms, west of N 129 E Ave at E 100 St N) E. Request for Final Plat - Arvest Bank North (13716 E 106 St N) F. Proposed GrOwasso 2030 Land Use Masterplan Update G. Proposed adoption of an Official Zoning Map Brian Dempster advised that items 2D and 2E are removed from the agenda. Mr. Dempster and Karl Fritschen presented item 2A and discussion was held. Mr. Dempster and Morgan Pemberton presented items 2B, and 2C, and discussion was held. Mr. Dempster and Karl Fritschen presented items 2F, and 2G, and discussion was held. Items discussed will be placed on the November 20, 2018, City Council agenda for consideration and action. 3. Discussion relating to the Sports Park Regional Detention Pond and Mitigation Project Dwayne Henderson presented the item and discussion was held. It was further explained that an item will be placed on the November 20, 2018 City Council agenda for consideration and action. 4. Discussion relating to City Manager items A. Monthly sales tax report B. Owasso Economic Development Authority Code of Conduct C. 2019 Council Meeting Calendar D. City Manager report Linda Jones presented the monthly sales tax report and discussion as held. Warren Lehr provided members of the City Council with a copy of the Owasso Economic Development Authority Code of Conduct and discussion was held. Mr. Lehr discussed the 2019 meeting calendar to advise that the first Tuesday in January 2019 falls on a holiday. Under the City Manager's report, Mr. Lehr reported on the Police Renovation Project and accompanying landscaping, the Veterans Week events, the Character Luncheon, and that the annual Holly Trolley would begin November 23, 2018. Owasso City Council, OPWA & OPGA November 13, 2018 Page 2 5. City Councilor /Trustee comments and inquiries Councilor Lewis commented on the Annual Character Luncheon. Councilor Dunn commented on a recent Tulsa Regional meeting held in Collinsville, Oklahoma. 6. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(6)(4), for purposes of discussing confidential communications between the City Council and its Attorneys concerning potential litigation arising out of a demand letter requesting Pinnacle Performance Repair be declared a public noise nuisance Mr. Bush moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 At 7:18 pm, the City Council, along with Attorney Keith Wilkes, Julie Lombardi, Warren Lehr, Chris Garrett, Scott Chombless, and Brian Dempster entered into executive session. At 8:34 pm, the City Council returned to open session. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:34 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP /PSO ELECTRIC USE $147.57 AT &T LONG DISTANCE PHONE $1.26 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $34.17 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $146.08 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $129.14 HOLLON FIRE PROTECTION AC FIRE INSPECTION $32.00 JPMORGAN CHASE BANK AMAZON - SUPPLIES $126.97 JPMORGAN CHASE BANK GALLS - UNIFORM $251.78 JPMORGAN CHASE BANK LOWES- SUPPLIES $245.68 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $1,194.67 AEPIPSO ELECTRIC USE $19.33 CLEAN UNIFORM COMPANY UNIFORM SERVICE $25.91 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $64.71 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC $37.06 GEN CEMETERY -Total $147.01 JPMORGAN CHASE BANK AMAZON- SUPPLIES $47.56 JPMORGAN CHASE BANK DOLLAR TREE - SUPPLIES $7.00 JPMORGAN CHASE BANK MAIL THIS - SUPPLIES $36.00 JPMORGAN CHASE BANK REASORS- SUPPLIES $6,97 JPMORGAN CHASE BANK SAMS- SUPPLIES $100.61 JPMORGAN CHASE BANK SUPPLIES $22.50 JPMORGAN CHASE BANK WALMART - SUPPLIES $8.45 KALEY EVANS CLASSES $152.00 GEN COMM CTR DONATIONS -Total $380.09 AEP IPSO ELECTRIC USE $821.51 AT &T LONG DISTANCE PHONE $4.29 GRAND GATEWAY ECO. DEV. ASSC. FARES FOR SENIOR RIDERS F $296.00 IMAGE BUILDERS, INC SERVICE CALL $125.00 JPMORGAN CHASE BANK AMAZON -PC DRIVE $55.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $60.05 JPMORGAN CHASE BANK BLIP - ADVERTISING $6.61 JPMORGAN CHASE BANK COX - INTERNET $69.00 JPMORGAN CHASE BANK EBAY -FEES $98.60 JPMORGAN CHASE BANK FACEBOOK- ADVERTISING $15.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $25.82 JPMORGAN CHASE BANK LOCKE -EXIT SIGN $39.62 JPMORGAN CHASE BANK LOCKE - LIGHTS $2,142.77 JPMORGAN CHASE BANK LOCKE-PARTS $70.38 JPMORGAN CHASE BANK LOWES- MATERIALS $225.72 JPMORGAN CHASE BANK OFFICE DEPOT- BINDERS $18.99 1 Fund Claims List - 11/2012018 Vendor Name 01 GENERAL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS RON D. LEWIS SHOP DOG GRAPHICS LLC SUMNERONE INC Payable Description Payment Amount OFFICE DEPOT - SUPPLIES $79.32 PROCEILING -TILES $109.99 ROUGH CUT - CREDIT ($500.00) SAMS - SUPPLIES $82.44 WALMART- SUPPLIES $15.74 NATURAL GAS USAGE $164.24 CLASSES $166.41 BUSINESS CARDS $80.00 COPIER SERVICE $263.99 GEN COMMUNITY CENTER -Total $4,537.48 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $80.70 CITY GARAGE LABORIOVERHEAD - NOV., 20 $572.08 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $221.16 JPMORGAN CHASE BANK APA- MEMBERSHIP FEE $539.00 JPMORGAN CHASE BANK DELL - SUPPLIES $18.99 JPMORGAN CHASE BANK PIKEPASS -FEES $0.55 VERIZON WIRELESS WIRELESS CONNECTION $142.83 GEN COMMUNITY DEVELOPMENT - Total $1,575.31 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $4.37 GEN CULTURE & RECREATION -Total $4.37 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN ECONOMIC DEV -Total $38.01 AEP /PSO ELECTRIC USE $69.05 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $66.42 JPMORGAN CHASE BANK SAMS- MOUNTS $219.90 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $94.35 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN EMERG PREPAREDNESS -Total $487,73 CITY GARAGE LABOR/OVERHEAD - NOV,, 20 $481.00 CITY GARAGE VEHICLE PARTS PURCH - OCT $32.68 CLEAN UNIFORM COMPANY UNIFORM SERVICE $26.14 FELKINS ENTERPRISES, LLC BUSINESS CARDS $30.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $403.14 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $3129 UNITED STATES CELLULAR PW CELL PHONES $36.39 CORPORATION VERIZON WIRELESS WIRELESS CONNECTION $78,02 GEN ENGINEERING -Total $1,120.66 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $207.75 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $29.68 GOVERNMENT FINANCE OFFICERS MEMBERSHIP FEE $250.00 2 Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL ASSOC JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 RSM US LLP PROFESSIONAL FEES $27,000.00 GEN FINANCE -Total $27,496.43 AEP IPSO ELECTRIC USE $2,588.92 AT &T LONG DISTANCE PHONE $43.59 GRAND GATEWAY ECO, DEV. ASSC. PELIVAN TRANSIT SERVICE $5,100.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $115.96 JPMORGAN CHASE BANK AMERICAN WASTE -RENTA $89,78 MCAFEE & TAFT LEGAL FEES - PERSONNEL $100.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $313.89 RICOH USA, INC COPIER RENTAL $199.49 GEN GENERAL GOVERNMENT -Total $8,551.63 AEP/PSO ELECTRIC USE $79,95 AT &T LONG DISTANCE PHONE $0.23 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $62.47 GEN HISTORICAL MUSEUM -Total AMAZON - CABLES $142.65 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $1,033.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $29.56 JPMORGAN CHASE BANK SAV ON- BANNERS $1,020.00 PAMELA R FREEMAN ADVERTISING $100.00 GEN HUMAN RESOURCES -Total $2,183.51 ADVANCE TEL -NET, INC PBX REPAIR SERVICES $170.00 CITY GARAGE LABORIOVERHEAD - NOV., 20 $86.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $175.98 JPMORGAN CHASE BANK AMAZON - CABLES $246.11 JPMORGAN CHASE BANK AMAZON- LABELS $44.80 JPMORGAN CHASE BANK AMAZON- RETURN ($16.16) JPMORGAN CHASE BANK INTERSTATE- BATTERIES $9.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $68.58 JPMORGAN CHASE BANK VID REV -EQUIP $1,199.99 JPMORGAN CHASE BANK WALMART -TAPE $18.88 VERIZON WIRELESS WIRELESS CONNECTION $158.04 GEN INFORMATION TECH -Total $2,161.72 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $78.42 CITY GARAGE VEHICLE PARTS PURCH - OCT $86.56 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $30.18 JPMORGAN CHASE BANK MEETING EXPENSE $12.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $28.37 JPMORGAN CHASE BANK SAMS- SUPPLIES $84.88 N Claims List - 11120/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN MANAGERIAL -Total CNG FUEL PURCHASED - OCT, $320.41 AEP IPSO ELECTRIC USE $1,788.66 AT &T LONG DISTANCE PHONE $0.14 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT. $96.80 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $1,484.08 CITY GARAGE VEHICLE PARTS PORCH - OCT $46.99 CITY OF OWASSO WATER $2,613.55 CLEAN UNIFORM COMPANY PARKS STAFF UNIFORMS $18.44 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $753.03 JPMORGAN CHASE BANK LOWES- SUPPLIES $0.79 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $40.52 OWASSO TOP SOIL GRAVEL $225.00 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN PARKS -Total MAINTEN $7,106.01 AEP /PSO ELECTRIC USE $253.25 DIGITALMARKETS SOFTWARE UPGRADE $1,540.65 GEN POLICE COMMUNICATIONS -Total $1,793.90 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $583.91 CITY GARAGE LABORIOVERHEAD - NOV., 20 $2,995.83 CITY GARAGE VEHICLE PARTS PURCH - OCT $126.09 CLEAN UNIFORM COMPANY UNIFORM SERVICE $27.67 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $1,064.97 JPMORGAN CHASE BANK GRAINGER -PPE $13.43 JPMORGAN CHASE BANK LOWES - BATTERIES $119.95 JPMORGAN CHASE BANK LOWES -RAKES $43.96 JPMORGAN CHASE BANK OREILLY -OIL $14.98 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING $6,932.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $216.25 MAINTEN VERIZON WIRELESS WIRELESS CONNECTION $78.02 GEN STORMWATER -Total $12,797.06 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $76.04 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $591.08 CITY GARAGE VEHICLE PARTS PURCH - OCT $119.18 CLEAN UNIFORM COMPANY UNIFORM RENTAL FEES $19.76 HOLLON FIRE PROTECTION SERVICE $50.00 JPMORGAN CHASE BANK FASTSIGNS- LETTERING $8.00 JPMORGAN CHASE BANK FIRST LIGHT -LIGHT $450.00 JPMORGAN CHASE BANK JCPENNYS- UNIFORM $36.00 4 Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK JOHNSTONE -PARTS $190.71 JPMORGAN CHASE BANK LOCKE- REPAIR $52.61 JPMORGAN CHASE BANK LOWES -PARTS $56.95 JPMORGAN CHASE BANK LOWES- REFRIGERATOR $1,011.98 JPMORGAN CHASE BANK LOWES- REPAIR $11.46 JPMORGAN CHASE BANK LOWES - SUPPLIES $50.24 JPMORGAN CHASE BANK MURPHY - SUPPLIES $58.44 JPMORGAN CHASE BANK RED BUD -AIR FILTERS $66.60 VERIZON WIRELESS WIRELESS CONNECTION $38.01 GEN SUPPORT SERVICES •Total $2,887.06 AEP /PSO STREET LIGHTS $8.67 GENERAL -Total $8.67 GENERAL •Total $74,934.38 20 AMBULANCE SERVICE CITY GARAGE LABOR/OVERHEAD - NOV., 20 $1,476.92 CITY GARAGE VEHICLE PARTS PURCH - OCT $178.02 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $3,201.69 JPMORGAN CHASE BANK LOWES- REPAIR $2.65 VERIZON WIRELESS WIRELESS CONNECTION $38.01 AMBULANCE -Total $4,897.29 AETNA AMBULANCE REFUND $722.19 BLUE CROSS BLUE SHIELD OF OKLAHOMA AMBULANCE REFUND $586.04 EWIE J HYDE AMBULANCE REFUND $88.71 LESTER SPRINGER AMBULANCE REFUND $1,465.00 AMBULANCE SERVICE -Total $2,861.94 AMBULANCE SERVICE -Total $7,759.23 25 HOTEL TAX AEP IPSO ELECTRIC USE $19.39 HOTEL TAX ECON DEV -Total $19,39 CITY GARAGE LABOR /OVERHEAD - NOV., 20 $164.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $45.83 JPMORGAN CHASE BANK AMAZON -STAND $32,99 STRONG NEIGHBORHOODS -Total $242,82 HOTELTAX -Total $26221 27 STORMWATER MANAGEMENT AEP /PSO ELECTRIC USE $375.55 CLEAN UNIFORM COMPANY UNIFORM SERVICE $32.40 JPMORGAN CHASE BANK PIKEPASS -FEES $3.30 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - MI $1,860.00 UNITED STATES CELLULAR PW CELL PHONES $36.39 CORPORATION VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER - STORMWATER -Total $2,347.65 ,y Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT -Total $2,347.65 34 VISION TAX BKL INCORPORATED ENGINEERING SERVICES - E $40,188.78 VSN RECAP 96TH/119-129TH -Total $40,188.78 VISION TAX -Total ELECTRIC USE $40,188.78 36 CAPITAL IMPROV GRANTS GH2 ARCHITECTS LLC REDBUD FESTIVAL PARK- VI $3,165.00 0 VSN 2025 FESTIVAL PARK -Total $3,165.00 CAPITAL IMPROV GRANTS -Total $3,165.00 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $2,724.21 AT &T LONG DISTANCE PHONE $0.85 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $2,459.08 CITY GARAGE VEHICLE PARTS PURCH - OCT $205.97 CITY OF OWASSO WATER $316.49 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $3,296.91 JPMORGAN CHASE BANK ADVANCE AUTO- ANTIFREE $28A8 JPMORGAN CHASE BANK CONRAD -PARTS $2,825.75 JPMORGAN CHASE BANK CONRAD- REPAIR $1,042.69 JPMORGAN CHASE BANK CONRAD- STRIPES $2,123.03 JPMORGAN CHASE BANK CONRAD- VEHICLE LETTE $1,081.63 JPMORGAN CHASE BANK JONES MFG -PARTS $168.92 JPMORGAN CHASE BANK LODGING EXPENSE $391.04 JPMORGAN CHASE BANK NAFECO -PPE $3,202.50 JPMORGAN CHASE BANK NAFECO- UNIFORMS $2,032.00 JPMORGAN CHASE BANK NAMEPLATES - NAMEPLATES $354.09 JPMORGAN CHASE BANK NSC -EQUIP $78.00 JPMORGAN CHASE BANK NSC -GAS MONITORS $181.46 JPMORGAN CHASE BANK OK POLICE SPLY- UNIFOR $1,187.85 JPMORGAN CHASE BANK OREILLY -SPARK PLUG $3.99 JPMORGAN CHASE BANK PIKEPASS -FEES $54.85 JPMORGAN CHASE BANK SUMMIT -PART $42.01 JPMORGAN CHASE BANK SUPPLIES $71.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $84.17 JPMORGAN CHASE BANK WALMART- SUPPLIES $59.94 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $519.37 VERIZON WIRELESS WIRELESS CONNECTION $874.38 SALES TAX FUND -FIRE -Total $25,410.66 SALES TAX FIRE -Total $25,410.66 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $2,723.36 AT &T LONG DISTANCE PHONE $43.60 CITY GARAGE LABOR /OVERHEAD -NOV., 20 $11,745.67 CITY GARAGE VEHICLE PARTS PURCH - OCT $2,380.94 0 Claims List - 11120/2018 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE CITY OF OWASSO WATER $621.63 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $8,673.08 HOLLON FIRE PROTECTION PD FIRE INSPECTION $280.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $29.99 JPMORGAN CHASE BANK AMAZON -EQUIP $335.94 JPMORGAN CHASE BANK AMAZON- SUPPLIES $106.88 JPMORGAN CHASE BANK AMER WASTE - RENTAL $108.58 JPMORGAN CHASE BANK AT YOUR SVC- RENTAL $160.45 JPMORGAN CHASE BANK AUTO PRIDE - SUPPLIES $7.00 JPMORGAN CHASE BANK BB WORKS- SUPPLIES $56.00 JPMORGAN CHASE BANK CASEYS- SUPPLIES $3.80 JPMORGAN CHASE BANK DAVIS & STANTON -SUPPL $57.00 JPMORGAN CHASE BANK DEPT OF MIL- TRAINING $70.00 JPMORGAN CHASE BANK DOLLAR GEN- SUPPLIES $2100 JPMORGAN CHASE BANK HOUZZ- SUPPLIES $168.81 JPMORGAN CHASE BANK LOCKE -LIGHT $464.51 JPMORGAN CHASE BANK LOWES- SUPPLIES $91.38 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $409.67 JPMORGAN CHASE BANK OWASSO EXP - SUPPLIES $13.50 JPMORGAN CHASE BANK SAMS- ANNUAL FEE $100.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $198.32 JPMORGAN CHASE BANK SAV ON- SUPPLIES $220.00 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $74.95 JPMORGAN CHASE BANK SUPPLIES $206.28 JPMORGAN CHASE BANK TJMAXX- SUPPLIES $19.99 JPMORGAN CHASE BANK WALMART- SUPPLIES $153.41 MATHEW GOODELL TUITION REIMBURSEMENT $1,071.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $197.35 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $1,540.00 SOME'S UNIFORMS INC AWARDS & RECOGNITION $219.00 SUMNERONE INC COPIER LEASE $494.41 THOMAS ALAN HOFFMANN MMPI FEES $200.00 VERIZON WIRELESS WIRELESS CONNECTION $1,151.73 SALES TAX FUND- POLICE -Total $34,421.53 SALES TAX POLICE -Total $34,421.53 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,479.38 AEP /PSO STREET LIGHTS $6,531.01 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $258.20 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $3,975.25 CITY GARAGE VEHICLE PARTS PURCH - OCT $233.12 CLEAN UNIFORM COMPANY UNIFORM SERVICE $154.05 7 Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $1,246.40 JPMORGAN CHASE BANK ATWOODS -BOOTS $16.99 JPMORGAN CHASE BANK ATWOODS- UNIFORM $416.95 JPMORGAN CHASE BANK BUMP2BUMP- SWITCH $60.42 JPMORGAN CHASE BANK CORE &MAIN -BOOTS $101.33 JPMORGAN CHASE BANK FIRST LIGHT -BULBS $540.00 JPMORGAN CHASE BANK GRAINGER -PPE $13.43 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $21.94 JPMORGAN CHASE BANK INTERSTATE- CONVERTER $30.60 JPMORGAN CHASE BANK LOWES- EQUIPMENT $12.98 JPMORGAN CHASE BANK LOWES -PARTS $11.98 JPMORGAN CHASE BANK LOWES -PPE $19.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $120.72 JPMORGAN CHASE BANK MAXWELL SPLY- MATERIAL $218.78 JPMORGAN CHASE BANK P &K -OIL $16.32 JPMORGAN CHASE BANK RED WING -BOOTS $143.99 JPMORGAN CHASE BANK VANCE BROS- SUPPLIES $129.15 LITTLE FALLS MACHINE INC. SNOW PLOW $12,330.00 TULSA COUNTY HIGHWAY SIGNS $160.10 CONSTRUCTION VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $81.27 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.76 VERIZON WIRELESS WIRELESS CONNECTION $80.02 SALES TAX FUND-STREETS -Total $28,411.10 SALES TAX STREETS -Total $28,411.10 40 CAPITAL IMPROVEMENTS NABHOLZ CONSTRUCTION CORPORATION CONSTRUCTION SERVICES $264,378.30 SHI INTERNATIONAL CORP SOFTWARE $10,343.00 CI - POLICE BLDG -Total $274,721.30 GRADE LINE CONSTRUCTION 76 ST N & MAIN INTERSECTI $31,008.50 CIP 76 1MAIN INTERSECT IMP -Total $31,008.50 BUILDING & EARTH SCIENCES, INC PROF SERVICES FS #4 $3,340.55 FIREBLAST GLOBAL INC STATION#4 FIRE PROPS $595,092.75 WILLIAMS, SPURGEON, KUHL & PART 11 PROF SERVICES $32.00 WILLIAMS, SPURGEON, KUHL & PART III PROF SERVICES $6,410.00 CIP FIRE STATION #4 -Total $604,875.30 JPMORGAN CHASE BANK HERRERAS EMER -PARTS $2,085.00 CIP POLICE VEHICLES -Total $2,085.00 MESHEK & ASSOCIATES, P.L.C. OWASSO SPORTS PARK $3,260.00 DETENT CIP SPORTS PARK DIET POND -Total $3,260.00 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - N $17,047.32 9 Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS CIP SRVC RD IMP 106 -116 -Total $17,047.32 KSL DIRTWORKS LLC CONSTRUCTION SERVICES $99,802.23 AGR WORKERS' COMP SELF -INS -Total $15,026.06 WORKERS' COMP SELF -INS -Total $15,026.06 77 GENERAL LIABILITY - PROPERT JPMORGAN CHASE BANK FOSTERS- REPAIR $4,344.60 GEN LIAB -PROP SELF INS -Total $4,344.60 GENERAL LIABILITY - PROPERT -Total $4,344.60 City Grand Total $1,346,441.12 0 CIP STREET REHAB FY18 -Total $99,802.23 JPMORGAN CHASE BANK CONRAD -EQUIP $1,997.99 NORTHERN SAFETY COMPANY, INC. EQUIPMENT $71,754.50 PUBLIC SFTY VEH -FIRE -Total $73,752.49 CAPITAL IMPROVEMENTS -Total $1,106,552.14 70 CITY GARAGE AEP /PSO ELECTRIC USE $341.72 AT &T LONG DISTANCE PHONE $1.85 CLEAN UNIFORM COMPANY UNIFORM RENTAL FEES $117.68 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $43.42 JPMORGAN CHASE BANK ALLDATA CORP - SOFTWARE $125.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $602.93 JPMORGAN CHASE BANK CODE ZERO -EQUIP $125.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $43.21 JPMORGAN CHASE BANK CUMMINS -PARTS $61.11 JPMORGAN CHASE BANK DRIVE TRAIN AMERICA -E $81.07 JPMORGAN CHASE BANK GALLS -PART $345.39 JPMORGAN CHASE BANK GALLS -STAND $244.65 JPMORGAN CHASE BANK GORHINO -PARTS $343.50 JPMORGAN CHASE BANK HESSELBEIN -TIRE $73.98 JPMORGAN CHASE BANK INLAND TRUCK - SUPPLIES $93.10 JPMORGAN CHASE BANK JIM GLOVER -PARTS $37.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $27,97 JPMORGAN CHASE BANK SPEEOTECH -PARTS $223.69 JPMORGAN CHASE BANK UNITED FORD -GLASS $148.38 JPMORGAN CHASE BANK UNITED FORD - WINDOW FR $386.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $149.19 CITY GARAGE -Total $3,617.78 CITY GARAGE -Total $3,617.78 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $13,367.73 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $15,026.06 WORKERS' COMP SELF -INS -Total $15,026.06 77 GENERAL LIABILITY - PROPERT JPMORGAN CHASE BANK FOSTERS- REPAIR $4,344.60 GEN LIAB -PROP SELF INS -Total $4,344.60 GENERAL LIABILITY - PROPERT -Total $4,344.60 City Grand Total $1,346,441.12 0 sd REAL Po Opb• REAL Chancb,•REAL Cemmuniy TO: Honorable Mayor and City Council FROM: Karl A. Fritschen AICP, RLA Planning Manager SUBJECT: GrOwasso 2030 Land Use Master Plan Update DATE: November 16, 2018 BACKGROUND: The GrOwasso 2030 Land Use Master Plan (Plan) is an important policy document used by City staff, the Planning Commission, and the City Council to guide land use decisions, including decisions on rezoning cases. The Plan was approved by City Council with Resolution 2014 -07. Unlike the Zoning Map, the Land Use Master Plan is not considered a codified document that is law but is more accurately described as a flexible regulatory tool. The Plan is a fluid document that periodically requires changes and adjustments as development trends in Owasso respond to infrastructure improvements, sanitary sewer extensions, annexations, rezoning cases, and roadway projects. For example, in November 2016, the City Council approved an amendment to the Plan which introduced a new zoning district called RNX (Residential Neighborhood Mixed). Having a Land Use Plan that is relatively current is important to the performance of the Community Development Department and to the City as a whole. Since the 2016 amendment, there have been several events that require the Plan to be re- assessed. Staff is bringing forth a proposed Plan amendment for consideration that addresses these events and subsequent changes in development trends. PROPOSED UPDATES TO THE LAND USE MASTER PLAN MAP: The proposed updates are focused on amending the Land Use Master Plan map and brochure. The goals and objectives of the Plan would not change with this update. Also, the booklet that accompanies the Plan is not proposed to be amended at this time. Staff anticipates proposing a major Plan update in the next two to three years, which will involve the creation of a committee, revisiting goals and objectives, inventory of infrastructure, public opinion surveys, holding public workshops, etc. PUBLIC INPUT MEETING AND PUBLIC HEARINGS: On Thursday, September 20, 2018, a public input meeting was held in the Community Room at City Hall to allow citizens to review the updated map and ask questions. Approximately twelve (12) citizens attended the meeting, and staff addressed several questions. Additionally, the Owasso Reporter ran a story on the proposed Plan update. A Public Hearing on the proposed update was held during the November 12, 2018, Planning Commission. There were no citizens who spoke on this item at the meeting. RECOMMENDATION: Staff recommends holding a second public hearing during the November 20, 2018 regular meeting to receive citizen comments regarding the proposed update to the Land Use Master Plan. ATTACHMENT: Proposed GrOwasso 2030 Land Use Master Plan Update 2030 GrOwasso Land Use Master Plan �..ew uuyxx. Suggested Changes UGMD o ax... s� REAL Peoplo •REAL Cnarader • REAL Cammunity TO: Honorable Mayor and City Council FROM: Karl A. Fritschen AICP, RLA Planning Manager SUBJECT: Ordinance 1138 Adoption of the Official Zoning Map of Owasso DATE: November 16, 2018 BACKGROUND: During the October and November 2018 work sessions, staff presented proposed amendments to the current Official Owasso Zoning Map and discussion was held with the Council. The proposed amendments are intended to correct mistakes and discrepancies with the current map ensuring the City operates with a correct base zoning map moving forward. The required public hearings to receive citizen comments regarding the map amendments occurred during the October 8, 2018, Planning Commission meeting and the October 16, 2018, City Council meeting. No citizens spoke at either public hearing. An Ordinance has been drafted that, if approved, will adopt a corrected base zoning map and become the official zoning map for Owasso. The new base map will be used in conjunction with the Land Use Master Plan in evaluating various development applications received by the City. The attached map shall be made a part of this ordinance and shall be designated as the Official Zoning Map for Owasso, Oklahoma. Subsequent approved rezoning ordinances for individual parcels will amend this map from this point forward. PLANNING COMMISSION: The Owasso Planning Commission voted 5-0 to recommend approval at their meeting on November 12.2018. RECOMMENDATION: Staff recommends approval of Ordinance 1138, adopting the Official Zoning Map of Owasso. ATTACHMENTS: Ordinance 1138 Staff memorandum dated October 5, 2018 CITY OF OWASSO, OKLAHOMA ORDINANCE 1138 AN ORDINANCE ADOPTING THE OFFICIAL ZONING MAP FOR THE CITY OF OWASSO AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, Title 11, Oklahoma Statutes, Section 43 -101 et seq, empowers the City to engage in Comprehensive Planning and Zoning and to enact suitable ordinances carrying out the purposes of said acts; and WHEREAS, The Owasso City Council deems it necessary for promoting the health, safety and general welfare of the community to enact ordinances regulating the use of land, buildings, sites, and structures within Owasso and amend such regulations as needed. WHEREAS, The Owasso Planning Commission held a Public Hearing on October 8, 2018 and the City Council held a Public Hearing on October 16, 2018 in an effort to receive citizen comments regarding a proposed Official Base Zoning Map of Owasso. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: SECTION 1. A base zoning map shall be adopted to be used in conjunction with the Land Use Master Plan in evaluating various development applications received by the City of Owasso. The attached map shall be made a part of this ordinance and shall be designated as the Official Zoning Map for Owasso, Oklahoma. SECTION 2. All ordinances or parts of ordinances, and official zoning maps in conflict with this ordinance are repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 5. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 20th day of November, 2018. ATTEST: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1138 Pagel of 2 Chris Kelley, Mayor Official Zoning Map Ordinance 1138 Legend SUP RUD ® Domlm Gmy ®/ UB IBB Wo�lay ZonlnB CeWROry o� P6R - Ca Cs � w - CN Lj CB q _jll - PF RD RE - flM Lf RMN f RRX RS1 RS] ' RS30_RS] RSJ sd REAL Peopls • ftEAL LM1ancgr • REAL CommunRy TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen AICP, RLA Planning Manager SUBJECT: Adoption of the Official Zoning Map of Owasso, Discussion DATE: October 5, 2018 BACKGROUND: On June 15, 2018, the City Council approved the new Owasso Zoning Code, effective on July 15, 2018. During the course of the adoption process of the Zoning Code, it was discussed with the Planning Commission and the City Council that staff intended to present a new, official Zoning Map for consideration after the adoption of the new Code. Since the early 1970s, Owasso's official Zoning Map has been kept by the Indian Nation Council of Government's ( INCOG) mapping division. This map serves as City staff's primary source for checking the zoning, and therefore the allowed land uses, on an individual's property. Staff also regularly uses the Zoning Map in conjunction with the GrOwasso 2030 Land Use Master Plan in evaluating various development applications, such as Planned Unit Developments (PUDs) and Site Plans. However, in the past several years, discrepancies began to surface between what was designated on the official Zoning Map kept by INCOG and what the County Assessor's office had identified in their database. Discrepancies between these two sources of zoning information were also found in the underlying zoning of some PUDs when compared to how the PUDs were approved by the Owasso City Council. These inconsistencies can result in significant issues for both City staff and developers. For example, in 2012 a mapping error due to a confusing legal description resulted in an error on the official Zoning Map that caused a two -month delay with a significant development project. Having an accurate Zoning Map is critical to the performance of the Community Development Department and the City as a whole. Conflicting information on the Zoning Map causes confusion, uncertainty, loss of time and productivity, and exposes the City to legal challenges. Having one correct Zoning Map serving as the official Zoning Map from this point forward alleviates these issues. Extensive research has been done on the causes of these zoning discrepancies. Staff has now verified the correct zoning for properties in Owasso and has created a new Zoning Map. PROPOSED NEW OWASSO ZONING MAP: First and foremost, the proposed new Zoning Map aims to address the inconsistencies between INCOG's Owasso Zoning Map, the County Assessors' records, and ordinances on file for the City of Owasso. Over the past several years, staff has located and reviewed many filed ordinances and PUD documents in an effort to determine the correct zoning on properties where discrepancies were known to exist. Additionally, INCOG's maps were compared to internal maps to identify areas of inconsistency. The proposed new Zoning Map would correct these zoning issues. It was found that the errors typically occurred for the following reasons: • An ordinance was not sent to INCOG so their map was not correctly updated • The legal descriptions were not mapped correctly The ordinance did not identify the proper zoning • The underlying zoning of a PUD was never called out in the ordinance and thus was never shown correctly on the map Second, the proposed Owasso Zoning Map addresses zoning in the Downtown District. In previous versions of the Owasso Zoning Code, the CH (Commercial High Intensity) zoning district was used to "accommodate high intensity commercial and related uses." Historically, a majority of the CH zoning in Owasso was in the downtown area. When the Downtown Overlay District was passed in 2015, it placed modified requirements for development in the Downtown District. Due to the Downtown Overlay requirements, many of the uses historically allowed in the CH zoning district were no longer allowed except for those already in operation, essentially making them non - conforming uses. In the new Zoning Code, additional rezoning of any property in Owasso to the CH zoning district beyond what is already active is not permitted. To supplement the discontinuation of the CH zoning district, the DM (Downtown Mixed) zoning district was created with the new Zoning Code to "accommodate certain types of high- intensity commercial, mixed -use, office, and residential development." Essentially, the DM district was established to supplant the CH district, with the stipulations of the DM zoning district being better suited to the development desired within the Downtown Overlay District. With the new Zoning Map, staff is proposing to rename properties zoned CH within the Downtown Overlay District to the DM zoning district. This is not a rezoning of the property, but a renaming of the zoning district. The renaming of properties that are currently zoned CH to DM zoning in the Downtown Overlay District would not place additional restrictions on those properties. The restrictions of the Overlay District already limit the types of land uses and development that are allowed in the District regardless of how the property is zoned. Also, existing land uses on property currently zoned CH within the Downtown District would still be allowed to operate under the requirements of the CH zoning district, as long as that use was in operation before the Overlay District was approved. Under the requirements of the Non - Conformities chapter in the Owasso Zoning Code, those existing land uses may continue until the land use changes or significant development occurs on the property. It is important to note that no downzoning of any property is proposed by the new Zoning Map. The proposed new map simply addresses inconsistencies and renames CH -zoned properties in the Downtown District to the DM zoning district. The proposed new Zoning Map corrects all the zoning errors discussed above and presents an accurate representation of how properties in Owasso are zoned. If approved, it would become the singular Zoning Map to be referenced for Owasso, and it would be sent to INCOG as a replacement for the map currently used by that entity. Staff is now prepared to bring the proposed new Owasso Zoning Map to the Planning Commission and City Council for the required Public Hearings. PUBLIC INPUT AND HEARING: On Wednesday September 26, 2018, a public input meeting was held in the Community Room at City Hall to allow citizens to review the new map and ask questions. No citizens attended the public input meeting. Subsequent to this meeting, the proposed Zoning Map was posted on the City's web page. As with any Zoning Map change, a public hearing is required. Notice of the required public hearings was posted in the Owasso Reporter on October 3, 2018. The public hearings are scheduled to be on the agendas for the Planning Commission meeting on October 8, 2018 and the City Council meeting on October 16, 2018. Staff also anticipates bringing the proposed Owasso Zoning Map for consideration at the Planning Commission meeting on November 12, 2018, and for consideration and final action at the City Council meeting on November 20, 2018. ATTACHMENT: sd REAL Poop�o •REAL Chx.ador •REAL Lommunlry TO: Honorable Mayor and City Council FROM: Karl Fritschen RLA, AICP Planning Manager SUBJECT: Replat Lot 5, Block 1, The Greens at Owasso and The Owasso Golf and Athletic Club DATE: November 16, 2018 BACKGROUND: The City of Owasso received an application for the review and approval of a Replat of Lot 5, The Greens at Owasso and The Owasso Golf and Athletic Club. Specifically, the Replat proposes the creation of two (2) lots on Lot 5 Block 1 instead of the one (1) lot as currently platted. The subject property is located on the southwest corner of the intersection of E 86th St N and N 145th E Ave. The purpose of the Replat is to create a new lot for the development of a convenience store. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North CS (Commercial Commercial Commercial City of Proposed Lots /Blocks Shopping) Within PUD? Yes; PUD 98 Owasso South RM (Residential Multi- Undeveloped Commercial City of Family) Owasso East C -4 (Central Service School Public /Institutional City of District) Owasso West RM (Residential Multi- Undeveloped Commercial City of Family) Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 5.74 acres +/- Size of Proposed Lots Lot 5A - 4.45 acres Lot 5B - 1.29 acres Current Zoning RM (Residential Multi - Family) /PUD 98 Proposed Use Commercial (Convenience Store) Current Lots /Blocks 1 Lot, 1 Block Proposed Lots /Blocks 2 Lots, 1 Block Within PUD? Yes; PUD 98 Within Overlay District? No Water Provider City of Owasso Applicable Paybacks /Fees Elm Creek Sanitary Sewer Payback $1580.00 /acre; Storm Siren Fee $50.00 /acre REPLATTING PROCESS: A Replat is essentially a restructuring of an existing platted subdivision or portion thereof. In most cases, a Replat is adding additional lots or consolidating lots in an existing platted parcel for the purposes of selling individual lots. A Replat follows a similar process as a normal subdivision plat, in that it is a legal document that describes a parcel of land by bearing and distances, locates and defines easements, and dedicates the necessary rights -of -way for streets and easements for utilities. A Replat is required to meet City of Owasso Subdivision Standards and is reviewed by the Technical Advisory Committee (TAC), then forwarded to the Planning Commission for their review and recommendation to the City Council. Staff presents their findings, along with the Planning Commission's recommendation to the City Council for their consideration and action. ANALYSIS: The Final Plat of The Greens at Owasso and The Owasso Golf and Athletic Club (Plat 5296) was filed in 1998. The subject property in this case is Lot 5, Block 1 of this plat. The Replat will create two (2) lots within Lot 5. The larger of the two lots will become Lot 5A and will not be developed at this time, with the smaller corner lot becoming Lot 5B. The applicant is proposing a convenience store on Lot 5B. The Replat will include the provision of an eleven (11) foot utility easement along the south boundary of Lot 5B. The remaining utility easements along the north and east boundaries identified in the original plat will remain. There is also a sanitary sewer easement in the central portion of Lot 5 that will remain. During the review of this application, staff noticed that there are no limits of access (LOA) or limits of no access (LNA) along the public streets on the original Final Plat. The Replat provides two (2) access points on Lot 5B for the proposed convenience store and one (1) access point on Lot 5A. All access points meet the separation requirements for driveways outlined in the Zoning Code. Future development of the subject property must adhere to all Owasso Subdivision, Zoning, and Engineering Standards. The City of Owasso will provide water, sanitary sewer, Police, Fire, and EMS service to the subject property. PLANNING COMMISSION: The Planning Commission voted 5 -0 to recommend approval at their meeting on November 12, 2018. RECOMMENDATION: Staff recommends approval of the Replat of Lot 5, Block 1, The Greens at Owasso and The Owasso Golf and Athletic Club. ATTACHMENTS: Aerial Map Replat of Lot 5, Block 1, The Greens at Owasso and The Owasso Golf and Athletic Club Recorded plat for The Greens at Owasso and The Owasso Golf and Athletic Club Replat - Casey's Convenience Store F r r , j =�i lI y 4106 141 8 141'1 9199 tlii e ter '. s � , i • E 86th S# N Imo` 'I f jSubject Property ,t.ra ►' '' •.,' _ter i C , [, _' - - - .M Y LO ' .J ? ,_ - Alt. • ` ' .r 1" =188 ft Replat 1 0/29/2018 This map may re resents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staffor most up to date information. Y a R- 14-E �," „■�; s z{ I I II, I I I ■ I' I ar 2 N — E. 7611, Sheet N. _-- _ —_ - -- ow.ex Y °-E a, a OEWiOPEP I i I I F I I` i REPLAT The Greens at Owasso t =efNP & The Owasso Golf and Athletic Club LOT 5a and LOT5b, Block I - Belage RePlat ofL015 The Groans at Owasso B The Owasso GaffanCAthletic Club, An Additionro the Ctfy of Owasso. Tulsa County, Oklahoma ZONED: PUD 98 j ' -1 . I nml I I r i II I I 1 I I I 1 I I I I I I I I I I I I I J II s z{ I I II, I I I ow.ex Y °-E a, a OEWiOPEP I i I I F I I` i REPLAT The Greens at Owasso t =efNP & The Owasso Golf and Athletic Club LOT 5a and LOT5b, Block I - Belage RePlat ofL015 The Groans at Owasso B The Owasso GaffanCAthletic Club, An Additionro the Ctfy of Owasso. Tulsa County, Oklahoma ZONED: PUD 98 j ' -1 . I nml I I r i II I I 1 I I I 1 I I I I I I I I I I I I I J II S 1 a MORRISON Wj SHIPLEY I I II I' I I II, I I I I' I I •I 1 I I I I I I I fell I I "I ii I%I L I II r ' I 1 h:I i S 1 a MORRISON Wj SHIPLEY I I II REPLAY The Greens at Owasso & The Owasso Golf and Athletic Club LOT 5b and LOT 5a, Block 9 Being a Replaf0/Le15 The Greens et Owasso &T Owasso Gonand AlhleNCCOb, An ACNii. b fie Co o/Owesso, Tulsa Ca m,, Oklahwe ZONED: PU096 v r.n..n.a ..0 tl•ry dw•ervry •nw�m..u,„'•wu..w wi ..ru u. w. »av+.,+"r�P,y'xl N0. G1$ ��..,...�.,a>n..,......rw�, .. .,. »....e... ......,.«., o ro roar. IUASA c'14SIV ficl1X Jour VAIVIVSS scpT fi4r:! • 'z.. r cr h+� * VACV041r sF, 14,09 evs , err rra:Fl:;7 ar;� (!.. ft1h ST- NORTH) ........ ,� ti__ . M 8851'34` E 610.01 . rrswr W R� t t rarc•r`�� ;No „j ou..« r* al c + is" O. Plpqww ,rt Q "wK c• i� • r 2 i Subject 1 Property • 'z.. r cr •v r►rc. �- .� H Nr f - •°} b fu•1,� N � Mrcr L iYl W • i.'lrrl W t Oh ra ►e i� tl a4y!•) M.e A low. t*" 40 Im N "/. y :t bw %W^ N a• w y�4« L. me i w.. ORCALft.pl.-1EAL1M.M,-REAL Communlry TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton Jurisdiction Assistant City Planner SUBJECT: Ordinance 1139 Commercial Rezoning (OZ 18-04) - SW Corner of E 86th St N and N 145th E Ave DATE: November 16, 2018 BACKGROUND: The Community Development Department received a rezoning request for property located on the southwest corner of E 86th St N and N 145th E Ave. The subject property is approximately 1.3 acres in size and is currently zoned OPUD 98 with an underlying zoning of RM (Residential Multi - Family). The applicant is requesting a rezoning to CS (Commercial Shopping), and they have also submitted a request to replat the property. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North CS (Commercial Shopping) Commercial Commercial City of Within Overlay District? No Water Provider City of Owasso Owasso South RM -1 (Residential Multi- Undeveloped Commercial City of Family Low Density) Owasso East C -4 (Central Service District) School Public /Institutional City of Owasso West RM -1 (Residential Multi- Undeveloped Commercial City of Family Low Density) Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 1.3 acres +/- Current Zoning RM -1 (Residential Multi - Family Low Density) Proposed Zoning CS (Commercial Shopping) Land Use Plan Commercial Within PUD? Yes; OPUD 98 Within Overlay District? No Water Provider City of Owasso Applicable Paybacks Storm Siren Fee ($50.00 per acre) E 76th N Interceptor Payback Area ($1,341.00 per acre) ANALYSIS: The subject property is currently a part of Lot 5, Block 1 in OPUD 98 for The Greens at Owasso and the Owasso Golf and Athletic Club. A Replat application has been submitted concurrently with this rezoning request that would result in the creation of a platted lot for the subject property. The remaining property within Lot 5 would become a separate lot that is not a part of this rezoning request and would retain its RM (Residential Multi - Family) zoning. While the subject property is currently zoned RM, OPUD 98 originally identified the subject property for "small commercial /office" land uses. Also, the GrOwasso 2030 Land Use Master Plan identifies this property for Commercial land uses. Therefore, staff concludes that the CS (Commercial Shopping) zoning requested in this case is appropriate for the subject property. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. PLANNING COMMISSION: The Owasso Planning Commission voted 5 -0 to recommend approval at their meeting on November 12, 2018. RECOMMENDATION: Staff recommends approval of Ordinance 1139, rezoning the subject property contained in rezoning application OZ 18 -04 from RM (Residential Multi - Family) to CS (Commercial Shopping). ATTACHMENTS: Ordinance 1139 Zoning Map GrOwasso 2030 Land Use Master Plan Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1139 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 18 -04 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described as 14498 E 861h St N, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the rezoning of the property referenced in OZ 18 -04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as 14498 E 86th St N, said tract more particularly described as follows: PART OF LOT FIVE (5), BLOCK ONE (1), THE GREENS AT OWASSO AND THE OWASSO GOLF AND ATHLETIC CLUB, A PLANNED UNIT DEVELOPMENT IN THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT FIVE (5), BLOCK ONE (1); THENCE SOUTH 01 010'24" EAST ALONG THE EAST LINE OF SAID LOT FIVE (5) A DISTANCE OF 225.00 FEET; THENCE LEAVING SAID EAST LINE, SOUTH 88 051'34" WEST A DISTANCE OF 250.00 FEET; THENCE NORTH 01 010'24" WEST A DISTANCE OF 225.00 FEET TO THE NORTH LINE OF SAID LOT FIVE (5); THENCE NORTH 88 051'34" EAST ALONG SAID NORTH LINE A DISTANCE OF 250.00 FEET TO THE POINT OF BEGINNING. The same is hereby zoned from RM (Residential Multi - Family) to CS (Commercial Shopping). SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Ordinance 1139 Page 1 of 3 SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 5. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 20th day of November, 2018 Chris Kelley, Mayor Attest: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1139 Page 2 of 3 Aerial Photo Casey's General Store a i._ ;�...- ...... —� E Sblh St N *4 1 S4f N , -/f, _ SUBJECT PROPERTY .11 .d A N z m D m �g r .G r' 1 . F r.. i iA t, r. 1 , { .:J � Y Current Zoning Map OZ 18 -04 t N E 861h St N Me SUBJECT PROPERTY a ii 1 R -4 IF VA m a 1 ii Land Use Master Plan Map OZ 18-04 E 861h St N �-, SUBJECT PROPERTY FA sd 01�'P..,I.-REAL.Ck.. f• REAL CommunRy TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton Jurisdiction Assistant City Planner SUBJECT: Ordinance 1140 Residential Rezoning (OZ 18 -06) - SW Corner of E 76th St N and N 161st E Ave DATE: November 16, 2018 BACKGROUND: The Community Development Department received a rezoning request for property located on the southwest corner of E 76th St N and N 161st E Ave. The subject property is approximately 40 acres in size and is currently zoned AG (Agriculture). The property was annexed into Owasso City Limits in 2010 with Ordinance 974. The applicant is requesting a rezoning to RS -3 (Residential Single- Family High Density). SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North RS -40 (Residential Single- Residential Residential Rogers Within Overlay District? Family Low Medium Density) Water Provider City of Owasso County Storm Siren Fee ($50.00 per acre) E 76th N Interceptor Payback Area ($1,341.00 per acre) South AG (Agriculture) Residential Residential Rogers County East Stone Canyon PUD Undeveloped Neighborhood City of Mixed Use Owasso West AG (Agriculture) Church Residential Rogers County SUBJECT PROPERTY /PROJECT DATA: Property Size 40 acres +/- Current Zoning AG (Agriculture) Proposed Zoning RS -3 (Residential Single - Family High Density) Land Use Plan Residential, Transitional, & Commercial Within PUD? No Within Overlay District? No Water Provider City of Owasso Applicable Paybacks Storm Siren Fee ($50.00 per acre) E 76th N Interceptor Payback Area ($1,341.00 per acre) ANALYSIS: The applicant is requesting a rezoning from AG (Agriculture) to RS -3 (Residential Single - Family High Density) to facilitate the development of a proposed residential subdivision. The western and southern halves of the subject property are called out for Residential land uses, while the northeastern quadrant of the subject property is called out for Transitional and Commercial land uses on the GrOwasso 2030 Land Use Master Plan. The remaining surrounding sides are called out for Residential land uses. Because the Land Use Master Plan permits a decrease in land use intensity without an amendment, and because a significant portion of the property is called out for Residential land uses, staff concludes that rezoning the property to RS -3 (Residential Single - Family High Density) is appropriate. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. PLANNING COMMISSION: The Planning Commission voted 5 -0 to recommend approval at their meeting on November 12, 2018. RECOMMENDATION: Staff recommends approval of Ordinance 1140, rezoning the subject property contained in rezoning application OZ 18 -06 from AG (Agriculture) to RS -3 (Residential Single - Family High Density). ATTACHMENTS: Ordinance 1140 Zoning Map GrOwasso 2030 Land Use Master Plan Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1140 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 18 -06 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described as the southwest corner of E 761h St N and N 16151 E Ave, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the rezoning of the property referenced in OZ 18 -06. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as the southwest corner of E 761h St N and N 16151 E Ave, said tract more particularly described as follows: NE 1/4 NE 1/4 OF SECTION 34- 21N -14 EAST OF THE I.B. &M., ROGERS COUNTY, OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. The same is hereby zoned from AG (Agriculture) to RS -3 (Residential Single - Family High Density). SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Ordinance 1140 Page 1 of 3 SECTION 5. There shall be filed in the office of the County Clerk of Rogers County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 201h day of November, 2018. Chris Kelley, Mayor Attest: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1140 Page 2 of 3 Aerial Photo OZ 18 -06 E 76th St N ri i Y . �• f SUBJECT PROPERTY 1 CIF J r A Current Zoning Map OZ 18 -06 �NI I�Ii rrriR, � E76'"StN L; 4 S= '4_,0. Z a CITY OF OWASSOr' < Mf `m SUBJECT PROPERTY - OPEN &PACE M Miami" : Land Use Master Plan Map OZ 18 -06 SUBJECT PROPERTY .. a m D m { l li i 11_'trl3'�u= f - E 76th St N REAL Peoplo • REAL CM1aractor •REAL Community TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton Assistant City Planner SUBJECT: Ordinance 1137 and Resolution 2018 -13 Amending Part 9, Chapter 3, Mobile Food Vendors Owasso Code of Ordinances DATE: November 16, 2018 BACKGROUND: Over the last several months, staff has been going through the process of updating Part 9, Chapter 3, of the Code of Ordinances. This chapter sets requirements for mobile food vendors in Owasso. In the last few years, the popularity of food trucks has increased, leading to a significant increase in the number of mobile food vendor permits requested and issued by the City Clerk. In June 2018, the Council adopted the new Owasso Zoning Code (Ordinance 1131). The new code introduced the Temporary Use Permit (TUP) that, under certain circumstances, applies to some mobile food vendors, so as to clarify and streamline the mobile food vendor permitting process. A draft of the proposed edits to Part 9, Chapter 3 of the Code of Ordinances was presented to the City Council during the August Work Session. After discussion, staff edited the proposed changes to address Council's concerns expressed during the work session and presented a revised version to Council for further discussion during the September and October work session meetings. PROPOSED ACTION: Staff is proposing approval of on Ordinance amending the Mobile Food Vendor Chapter, and a Resolution setting related fees. A summary of the changes to this chapter, including those driven by City Council discussion are as follows: • New definitions for mobile food vendors will better reflect the types of mobile food vending that are most often seen in Owasso, creating three (3) classifications of mobile food vendors that must acquire a Mobile Food Vendor Permit from the City Clerk's office. • Stationary food vendors are defined as any type that stays in one (1) location for longer than seventy -two (72) hours within a thirty (30) day period. All stationary food vendors would be required to get a Temporary Use Permit (TUP) from the Community Development Department. • Background checks would only apply to those mobile food vendors who intend to operate in residential neighborhoods, such as ice cream trucks. • The annual fee for a mobile food vendor permit that does not require a Temporary Use Permit is $25. • The annual fee for stationary mobile food vendors that do require a Temporary Use Permit is $250 for 1 -120 days of operation or $500 for 121 -365 days of operation. • Mobile food vendors will not be allowed to have a drive -thru window. Stationary food vendors are permitted to have a drive -thru window in conformance with requirements contained in the Owasso Zoning Code. RECOMMENDATIONS: Staff recommends approval of Ordinance 1137, amending Part 9, Licensing and Business Regulations, Chapter 3, Mobile Food Vendors, of the Code of Ordinances of the City of Owasso, Oklahoma. Staff further recommends adoption of Resolution 2018 -13, establishing fees related to Mobile Food Vendor permits. ATTACHMENTS: Ordinance 1137 Resolution 2018 -13 Staff memorandum dated October 5, 2018 CITY OF OWASSO, OKLAHOMA ORDINANCE NOA137 AN ORDINANCE AMENDING PART 9, LICENSING AND BUSINESS REGULATIONS, CHAPTER 3, MOBILE FOOD VENDORS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE: Part Nine, Licensing and Business Regulations, Chapter Three, Mobile Food Vendors, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended to read as follows: SECTION 9 -301 DEFINITIONS The listed terms and phrases, as used in this section, shall be defined as follows: 1. Permit: The written authority of the City, issued by its duly authorized agent, employee or officer, conferring permission on some person to pursue and exercise a trade, occupation, or business for a definite period of time within the limits of the City, under the conditions prescribed by ordinance. 2. Food Truck /Trailer Mobile Food Vendor: A Mobile Food Vendor operating from a vehicle, trailer, or cart that is designed and equipped to prepare, cook, and serve open food products. Typically moves to different locations daily and operates in non - residential areas. Does not stay in one (1) location longer than seventy -two (72) hours within a thirty day period. 3. Pre - Packaged Mobile Food Vendor: A Mobile Food Vendor operating from vehicle or trailer that is limited to the sale of commercially manufactured pre - packaged products or products that are prepared and packaged at a licensed food service establishment. These vendors typically travel into residential areas. Does not stay in one (1) location longer than seventy -two (72) hours within a thirty day period. 4. Stationary Food Vendor: A non - permanent Mobile Food Vendor serving in one (1) location for a temporary period of time. Can be a truck, trailer, or cart. Stationary Food Vendors stay in one location (1) for longer than seventy -two (72) hours within a thirty day period and therefore must obtain a Temporary Use Permit (TUP) from the Community Development Department. SECTION 9 -302 ISSUANCE The issuance of all permits, collection of all permit fees, and the enforcement of permit conditions and revocation of permits, shall be under the jurisdiction of the City Clerk, except where such duties are placed elsewhere by the ordinance prescribing the particular permit. No permit for Food Truck /Trailer Mobile Food Vendors shall be issued until a satisfactory application has been submitted and approved, the required permit fee has been paid to the City Clerk and all other conditions and requirements under this section have been satisfied. SECTION 9 -303 GENERAL REQUIREMENTS A. Mobile Food Vendors shall not remain in any location for more than seventy -two (72) hours within a thirty day period. Mobile Food Vendors that remain in a location for more than Ordinance 1137 Page 1 of 4 seventy -two (72) hours in a thirty day period shall be considered Stationary Food Vendors and shall follow the regulations contained in this chapter. B. No Mobile Food Vendor/ Stationary Food Vendor shall park their vehicle or equipment on any City street while selling, or offering to sell, any product. Vendors participating in any City of Owasso events or approved Special Events shall not be subject to this requirement. C. Any Mobile Food Vendor shall require written approval from the Owasso City Manager before locating in any City of Owasso parks or upon any City of Owasso property. Vendors participating in any City of Owasso events or approved Special Events shall not be required to obtain City Manager approval. D. It shall be unlawful for any mobile food vendor to locate their vehicle or equipment upon, or otherwise sell their products from, any property without obtaining permission from the owner of that property. E. All sales within Owasso City Limits shall be reported to the Oklahoma Tax Commission as Owasso sales. F. Mobile Food /Stationary Food Vendors shall be subject to City of Owasso Noise and Nuisance Ordinances. G. No person associated with a food vending operation shall distribute, deposit, place, throw or cast any commercial handbill. H. Mobile Food Vendors shall not have a drive -thru window. 1. No banners, flags, snipe sign, feather flags or other illegal signage shall be allowed. J. No parking in or blocking a Fire Lane. K. Allowable hours of operation are 7:00 AM to 10:00 PM. L. A clearly designated waste container shall be provided for customers. M. Public roads, sidewalks, alleys or other public ways shall not be blocked. N. No Mobile Food Vendor or Stationary Food Vendor shall leave or permit to be left, any fat oil, grease, refuse or other discarded objects and shall follow City of Owasso Ordinances in relation to Fats, Oils or Grease. O. No Mobile Food Vendor or Stationary Food Vendor shall not create any traffic, nuisance or other public safety issues. P. Pre - Packaged Mobile Food Vendors traveling into residential areas are subject to background screenings for all operators. Q. No outdoor speakers or amplified music. SECTION 9 -304 APPLICATION REQUIRED Applicants for any mobile food vending permit must complete and submit an application provided by the City Clerk which shall include no less than the following information and attachments: 1. Name and current address of the individual, business, or organization, to include phone and email contact information; 2. Valid and current driver's license or State - issued identification card of vendor, 3. Vehicle information relating to vehicles used in the vending, to include make, model, year, tag number; 4. Valid and current State Sales Tax Permit information, unless the applicant can prove to the City Clerk's satisfaction that such permit is not mandated under the definition of the State Tax Code; 5. Valid County and /or State health department licensing information. SECTION 9 -305 DISPLAY OF PERMIT All mobile food vendors issued a permit under this section shall plainly display the license on the mobile food vending vehicle or equipment where it may be readily seen by any City official, Ordinance 1137 Page 2 of 4 law enforcement officer or other regulatory official, and by any person or customer approaching the vendor's vehicle or mobile food vending equipment. SECTION 9-306 PERMITRECORD The City Clerk shall maintain a record of all mobile food vending permits issued under this section showing the date of the issuance, the person to whom the permit was issued, the time period covered by the permit. SECTION 9 -307 PERMIT FEES The fees which shall be charged for Mobile Food Vendor permits shall include the cost of a background check, if applicable, and shall be established by resolution of the City Council. SECTION 9 -308 TRANSFER OF PERMIT PROHIBITED No mobile food vending permit may be sold or otherwise transferred. SECTION 9 -309 REPLACEMENT OF LOST PERMl7 Whenever an original permit has been lost or destroyed, the City Clerk shall issue a duplicate license. The fee for issuance of a duplicate permit shall be set by Resolution of the City Council. SECTION 9 -310 GROUNDS FOR DENIAL OR REVOCATION OF PERMIT Applications and permits for mobile food vending may be denied or revoked for any of the following reasons: A. Fraud, misrepresentation, or false statement contained in application for permit or in the course of business. B. Conducting the business of mobile food vending in an unlawful manner, or in such a manner as to constitute a breach of the peace, or to constitute a menace, danger or hazard to the health, safety, or general welfare of the public. C. Revocation, suspension, or failure to renew necessary state and county health department licenses or Oklahoma Tax Commission permit. D. Conviction of any violent felony within the past ten (10) years. SECTION 9-311 PROCESS OF REVOCATION OR DENIAL OF PERMIT AND APPEAL The City Clerk's office shall either give written notice by personal service or by mail to the operator of the denial or revocation of the permit. The notice, if mailed, shall be mailed to the address listed on the application. The permit shall stand revoked or denied from the date the notice is delivered by personal service or received by the licensee by mail. The owner may appeal a denial or revocation to the City Manager within ten (10) days of receipt of the notice by filing a written request with the City Clerk for a hearing. The hearing shall be conducted by the City Manager. The appealing licensee may be represented by counsel. The hearing shall be conducted in an informal manner, but no license shall be revoked or denied except upon a preponderance of the evidence. The City Manager may affirm, modify or vacate the order of revocation or suspension, and his decision shall be final. Ordinance 1137 Page 3 of 4 SECTION 9 -312 PENALTY Any person who engages in mobile food vending without a valid permit as required, or who violates any provision of this section, is guilty of an offense and upon conviction shall be fined, including costs. Each day upon which a violation continues to occur shall be deemed a separate offense. SECTION TWO: REPEALER All ordinances, or parts of ordinance, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION THREE: SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected by shall remain in full force and effect. SECTION FOUR: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION FIVE: CODIFICATION The Chapter and Ordinances above shall be amended and codified in Part 9, Chapter 3, Sections 9 -301 through 9 -312, in the Owasso Code of Ordinances. APPROVED by the City Council of the City of Owasso, Oklahoma on the 20th day of November, 2018. ATTEST: Juliann M. Stevens, City Clerk (SEAL) APPROVED as to FORM: Julie Lombardi, City Attorney Ordinance 1137 Page 4 of 4 Chris Kelley, Mayor CITY OF OWASSO, OKLAHOMA RESOLUTION 2018 -13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING FEES FOR MOBILE FOOD VENDOR PERMITS AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Owasso desires to establish the following rates and fees for mobile food vendors operating in the corporate limits of the city. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: From and after the effective date of this Resolution, the following rates and fees are established for mobile food vendors: Food Truck /Trailer Food Vendor Per vehicle /trailer /cart $25.00 Annual Fee Pre - packaged Mobile Food Vendor Per vehicle /trailer /cart $25.00 Annual Fee Stationary Mobile Food Vendor 1 -120 days Temporary Use Permit Per vehicle /trailer /cart $250.00 Annual Fee Stationary Mobile Food Vendor 121 -365 days Temporary Use Permit Per vehicle /trailer /cart $500.00 Annual Fee Replacement of Lost Permit Per duplicate $5.00 Background Check - Food Vendors Per Person $10.00 traveling in residential areas SECTION TWO: Provisions of this Resolution shall become effective December 31, 2018. APPROVED AND ADOPTED this 20th day of November, 2018. Chris Kelley, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Trout Lombardi, City Attorney S� Attachment to Staff memorandum dated November 2, 2018 REAIPrnpICREALC ocmr -REAL COmmvnity TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton Assistant City Planner SUBJECT: Amendment to Part 9, Chapter 3, Mobile Food Vendors Owasso Code of Ordinances DATE: October 5, 2018 BACKGROUND: Over the last several months, staff has been going through the process of updating Part 9, Chapter 3 of the Code of Ordinances. This chapter sets requirements for mobile food vendors in Owasso. In the last few years, the popularity of food trucks has increased, leading to a significant increase in the number of mobile food vendor permits issued on a yearly basis by the City Clerk. The adoption of the new Owasso Zoning Code introduced the Temporary Use Permit (TUP) that would, under certain circumstances, apply to some mobile food vendors. It was determined by staff that it was necessary to rewrite this Chapter of the Code of Ordinances so as to clarify and streamline the mobile food vendor permitting process. A draft of the proposed edits to Part 9, Chapter 3 of the Code of Ordinances was brought by staff to the City Council Work Session meeting on August 14, 2018. After discussion between staff and members of the Council, it was decided that staff would edit the proposed changes to address Council's concerns and the dialog would continue at a later date. Staff has now made those edits and is bringing a revised version of the proposed amended chapter to Council for further discussion. PROPOSED ACTION: Staff is proposing changes to this chapter, including those driven by City Council discussion. First, the definitions of mobile food vendors have been updated to better reflect the types of mobile food vendors that are most often seen in Owasso, creating three (3) classifications of mobile food vendors that must acquire a Mobile Food Vendor Permit from the City Clerk's office. One classification of mobile food vendors in Owasso would encompass all food trucks, trailers or carts. These are food vendors that operate from a vehicle, trailer, or cart that is designed and equipped to prepare and serve open food products. A second group of mobile food vendors that would be regulated under this chapter would be pre - packaged food vendors that only sell commercially- manufactured, pre - packaged products. Ice cream trucks would be included in this group. The final classification would be for stationary food vendors. Stationary food vendors are those, of any type, that stay in one (1) location for longer than seventy -two (72) hours. All stationary food vendors would be required to get a Temporary Use Permit (TUP) from the Community Development Department. Another significant change is that background checks would only apply to those mobile food vendors who intend to operate in residential neighborhoods, such as ice cream trucks. Also, the proposed fee for a mobile food vendor permit was reduced to fifty dollars ($50) for all types of mobile food vendors that do not require a Temporary Use Permit (TUP). Many of the permitting requirements for mobile food vendors that are currently in place, such as valid proof of all State and County Health Department licenses as well as State Sales Tax Permit information, would remain in effect. Attachment to Staff memorandum dated November 2, 2018 PREVIOUS DISCUSSION AND RESULTING EDITS: City Council initially reviewed and discussed the proposed changes to Part 9, Chapter 3 of the Code of Ordinances at their Work Session meeting on August 14, 2018. Several aspects of the proposed changes were discussed and some concerns were voiced by Councilors at that meeting. To address those concerns, staff has made several adjustments to the proposed changes for the mobile food vendor permitting process: • First, staff has added language to clarify that a mobile food vendor is classified as a stationary food vendor when it stays in one (1) location longer than seventy -two (72) hours within a thirty (30) day period. According to the Owasso Zoning Code, all stationary food vendors must acquire a Temporary Use Permit (TUP). By including language that specifies that the requirement is seventy -two (72) hours within a thirty (30) day period, it helps avoid any vagueness regarding how and when to require a mobile food vendor to procure a TUP. • Concerns regarding the requirement that all "mobile food /stationary food vendors must stay at least three hundred (300) feet from any Food Service Establishment unless part of a Special Event or permission from the property owner is obtained" were brought up at the August Work Session meeting. Some Councilors believed that it was inappropriate for the City to regulate where private businesses could be located. Staff has removed that requirement from the proposed update. • One of the proposed additions to this Chapter in the Code of Ordinances was that all mobile food vendors would not be allowed to have a drive -thru window. The reasoning behind this proposed restriction was discussed at the August Work Session meeting. Mobile food vendors are often placed in parking lots, and can often alter or block traffic patterns within those parking lots. This is generally not an issue, as long as emergency access is not affected, adequate parking is still provided, and the property owner has granted permission for the Mobile Food Vendor to be parked there. However, the Owasso Zoning Code states that all "food and /or beverage service uses" must allow for a "minimum of five (5) queuing spaces ... from the point of service." After further internal discussion, staff has edited the restriction to exclude stationary food vendors. This is because all stationary food vendors must get a Temporary Use Permit (TUP) from the Community Development Department, and part of the TUP approval process involves the submittal of a Site Plan for review. At that time, if the Stationary Food Vendor intends to have a drive -thru window, staff can determine if the queuing requirement would be met by the applicant. Because there is no Site Plan requirement for other types of mobile food vendors, staff is proposing that those types still be disqualified from having a drive - thru. The proposed fee amount of fifty dollars ($50) was also discussed at the August Work Session meeting. Some Councilors expressed concerns that the fee amount may be too high. Many mobile food vendors travel from city to city, and therefore must pay permit fees at each city. Each city's permit fees can add up, resulting in significant costs for mobile food vendors. After further internal discussion, staff has reduced the proposed fee amount to twenty -five dollars ($25). Finally, concerns were raised by Council members on restricting the hours of operation for mobile food vendors. Staff has left in the allowable hours of operation at 7:00am- I0:00pm in order to provide the opportunity for further discussion of the items by Council at the October Work Session meeting. l31ft[+l:hL141111 I id REAI PpapIo- REAL CI a[Ier RFAI COmmunlry TO: Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., CFM City Engineer SUBJECT: Sports Park Detention Pond and Mitigation Project USACE Permit to Construct DATE: November 16, 2018 BACKGROUND: The Owasso Sports Park Detention Pond Project has been under design and permit consideration since 2015. Meshek and Associates, Inc. is finalizing the hydraulic modeling and design to construct a detention pond on the southwest side of the Owasso South Sports Park as part of the recommendations in the 2005 Stormwater Master Drainage Plan. Preliminary design plans were submitted to the U.S. Army Corps of Engineers (USACE) in July 2015 for review and consideration for a Nationwide Permit to construct the pond on a USACE regulated stream. During review for a Nationwide Permit, the USACE determined that a more stringent individual permit is required since more than 300 feet of USACE regulated stream length would be affected. While on a site visit in 2016, USACE staff determined that the detention pond area had several small wetland features, identified by the wetland plants that are present; and USACE felt that a second stream, which had been re- routed with USACE permission in 2007, was still jurisdictional. The jurisdictional stream connected the two ponds south of the west parking lot previously constructed for the sports park. With these discoveries, environmental reports were prepared and a plan developed for mitigating these environmental issues. Staff and our consultants are preparing mitigation plans to restore stream, pond and wetland areas that will be disturbed or destroyed with the detention pond project. U.S. ARMY CORPS OF ENGINEERS PERMIT: The City of Owasso received the permit from the USACE in September, 2018. Conditions of the permit include the following: 1) The detention pond and mitigation work must be completed by September 30, 2023, unless a time extension is requested and granted. 2) The City of Owasso must maintain the mitigation project in good condition and in conformance with the permit, even if the project (detention pond) is abandoned. If property is sold, maintenance duties are transferred as well to the third party. If project is abandoned or there is a modification of the original permit, permit office may require restoration of the area to its original state prior to permitting. 3) Any historic or archeological artifacts found during construction will warrant notification of Federal and state officials to determine if a recovery effort is warranted or if the site is eligible for National Register of Historical Place listing. 4) Transfer of ownership of the permitted property will require the signature of the new owner to transfer the permit to their name. 5) Representatives of the USACE shall be allowed to inspect the site during construction and through the monitoring period. 6) Construction Schedule: Once a construction schedule has been developed a "Permittee Construction Schedule" must be submitted 30 days prior to start of construction 7) Compliance Certification: Compliance Certification forms must be submitted at project completion. 8) ESA Compliance: Permittee must conduct a presence /absence of the American Burying Beetle (ABB) within the permit area and mitigation site prior to any site disturbances. 9) Compensatory Mitigation Requirements: The mitigation plan titled. Waters of the United States Compensatory Mitigation Plan (March 2018) and supplemented with the July 6, 2018, e -mail (See attached comprehensive permit in the attachments) 10) Final Engineering Plans: Final engineering plans, detailing the mitigation plan improvements, shall be submitted by December 13, 2018. 11) Financial Assurances: Permittee shall provide proof of the proposed line items necessary to fund the implementation and monitoring of the mitigation plan. This document should include a detailed table with a breakdown of costs for this funding and supplied with a letter within 30 days of starting construction. 12) The permit allows the detention pond project to be constructed, either after or concurrent with the mitigation project construction, not prior. MITIGATION REQUIRED: Mitigation is proposed to occur at the southeast corner of the South Sports Park Project. The mitigation project will construct 4.70 acres of new wetlands, a 2.50 acre pond and restore 1,376 LF of creek channel along the east side of the property (See Attached Exhibit). The project will remove several invasive trees, plant 480 tree saplings in the riparian zone along the restored creek channels, and plant 150 mature wetland area trees that thrive in and around a wetland habitat. FUNDING: Staff is estimating mitigation costs to run between $800,000 and $1 million. Mitigation costs were anticipated and funding is included in the project budget from the Capital Improvements Fund and the Stormwater Management Fund. RECOMMENDATION: Staff recommends approval of the USACE permit and acceptance of the mitigation conditions for the construction of a stormwater detention pond and associated mitigation improvements at the Owasso Sports Park and authorization for the Mayor to execute the agreement. ATTACHMENTS: Site Map of proposed Detention Pond with Affected Wetlands, Pond and Stream Site Map of Proposed Mitigation Work USACE Permit I 4I- - -._ it F8-4 -Pond, �I I _y T -° xaea °'`m''u°'e1° i 1 \ - 7 / / / r 1.488 CY FIII I I I \ I / / . /.r• ar, x F"Water - ti 1 ,�i _� tl /. • !I \ \l �I 1 �� \ \��.w + € r "1 — Wa -Non I I I o SaPan mamm I 'li• / et' � I Du 1.303 CY FIII j ra awva wn Welland, 1,683 I a� ` I j 8 rxw III _ 1 -• FS-B Forest .� � � � � Iij'`�FI'I \ .• I ham\ (], vu4n ,va, ax rmm FS-7- Water Way 80• SEPARATION -I 1 Oa xo+rsr xraavc m uux rxn ttcrm asma uxa� 1.070 CY Fill IIW III '. ' ! ile �I r..• �\ FS-1 -Pond. 2,132 CY Fill _ ur •uvxwa _ u rono ueawun I 1 III li Il / j // \ 1 -aa*a xuLlsxe +a I II I -L n, II( / 1 \f \ I euc>tveur FS-3 -Water P. s wmxam OIxMp WaY 881 CY FIII - i 1 I�.i -� ` It .ami/- ;ovemw smrnx�I1 M= PAM CEIFNIION Porm c ix.ao r , rI I�SJ SCPARATION i / MPOM CONOMM -2- e ll 11911 ? /�'°'' •' / e6anq 32 '" / 1111'' I L• �� i �I I�i -. . // CITY Or OWAISO Avoidance and r+ Mlnimlza8an -Re• aWay Eslablishing Water xro � - SWT- 2016 -637 4 17, _ _ - _ - "_ City of Owasso South Sports Park Detention Facility a �• = -_ — — Owasso, Oklahoma Unnamed tributary of Ranch Creek Enclosure 4 of 7 rs 1 �® I V-7 qe y�f� Mz o � M :-. P Regulatory Office Mr. Dwayne Henderson City of Owasso 301 West 2nd Street Owasso, OK 74055 Dear Mr. Henderson: DEPARTMENT OF THE ARMY CORPS OF ENGINEERS, TULSA DISTRICT 1645 SOUTH 101ST EAST AVENUE TULSA, OKLAHOMA 74128.4609 September 13, 2018 Enclosed are two copies of the Department of the Army Permit No. SWT- 2016 -637 for your proposal to construct a storm water detention facility. This permit contains mitigation requirements to compensate for impacts to waters of the United States. This letter contains an initial proffered permit for your proposed project. Please sign and return both copies as soon as possible. The permit will not be valid until signed by the District Engineer. The effective date will be the date the permit is signed by the District Engineer and a fully executed copy of the permit will then be sent to you. Copies of the "Permittee Construction Schedule" and the "Permittee Compliance Certification" forms referenced in Special Conditions 1 and 2 will accompany the validated permit and final authorization letter. If you object to this permit decision because of certain terms and conditions therein, you may request that the permit be modified accordingly under Corps regulations at 33 CFR 331. Enclosed is a copy of the combined Notification of Administrative Appeal Options and Process (NAP) and Request for Appeal (RFA) form that explains your rights and options for this initial proffered permit. If you object to this permit decision you must submit a completed RFA form to the Tulsa District Office at: Mr. Andrew R. Commer Chief, Regulatory Office Tulsa District Corps of Engineers 1645 South 101st East Avenue Tulsa. OK 74128 Should you decide to submit a RFA form, it must be received at the above address by November 12, 2018. It is not necessary to submit a RFA form to the District Office if you do not object to the permit decision provided in this letter. -2- This project has been assigned the Identification No. SWT- 2016 -637. Please refer to this number during future correspondence. If you have any questions, contact Mr. Bryan Noblitt at 918 - 669 -4904. Sincerely, �1 Andrew R. Commer Chief, Regulatory Office Enclosures DEPARTMENT OF THE ARMY PERMIT Permittee: Mr. Dwayne Henderson, City of Owasso Permit No.: SWT- 2016 -637 Issuing Office: U.S. Army Corps of Engineers, Tulsa District, Regulatory Office NOTE: The term "you" and its derivatives, as used in this permit, means the permittee or any future transferee. The term "this office" refers to the appropriate district or division office of the Corps of Engineers having jurisdiction over the permitted activity or the appropriate official of that office acting under the authority of the commanding officer. You are authorized to perform work in accordance with the terms and conditions specified below. Project Description: The applicant is authorized to place soil excavated from on -site within 1.86 acres of the combined wetlands, 578 linear feet of ephemeral stream, 476 linear feet of intermittent stream, and 2.24 acres of two ponds, for the construction and grading of a stormwater detention facility on City of Owasso property. The total earthen fill would equate to 8,210 cubic yards below their associated OHWM. The project must be performed in accordance with the site design and drawings (Enclosures 1 -7). Project Location: The project is located in the Southwest 1/4 of Section 7, Township 21 North, Range 14 East, in Owasso, Tulsa County, Oklahoma. (Latitude 36.307585 North, Longitude 95.85943 West) Permit Conditions: General Conditions: 1. The time limit for completing the work authorized ends on September 30, 2023. If you find that you need more time to complete the authorized activity, submit your request for a time extension to this office for consideration at least one month before the above date is reached. 2. You must maintain the activity authorized by this permit in good condition and in conformance with the terms and conditions of this permit. You are not relieved of this requirement if you abandon the permitted activity, although you may make a good faith transfer to a third party in compliance with General Condition 4 below. Should you wish to cease to maintain the authorized activity or should you desire to abandon it without a good faith transfer, you must obtain a modification of this permit from this office, which may require restoration of the area. 3. If you discover any previously unknown historic or archeological remains while accomplishing the activity authorized by this permit, you must immediately notify this office of what you have found. We will initiate the Federal and state coordination required to determine if the remains warrant a recovery effort or if the site is eligible for listing in the National Register of Historic Places. 4. If you sell the property associated with this permit, you must obtain the signature of the new owner in the space provided and forward a copy of the permit to this office to validate the transfer of this authorization. 5. If a conditioned water quality certification has been issued for your project, you must comply with the conditions specified in the certification as special conditions to this permit. For your convenience, a copy of the certification is attached if it contains such conditions. 6. You must allow representatives from this office to inspect the authorized activity at any time deemed necessary to ensure that it is being or has been accomplished in accordance with the terms and conditions of your permit. Special Conditions: ENG FORM 1721, Nov 86 EDITION OF SEP 82 IS OBSOLETE. (33 CFR 325 (APPENDIX A)) 1. Construction Schedule: Please complete and return the enclosed self - addressed "Permittee Construction Schedule" form. Should construction be initiated prior to 30 days from receipt of this letter, return the completed form as soon as possible. 2. Compliance Certification: Following completion of your permitted activity, you must complete and return the enclosed self - addressed "Compliance Certification" form. 3. ESA Compliance: The permittee shall conduct a presencelabsence survey for the American burying beetle within the permit area and mitigation site prior to conducting any site disturbances. If the results are positive, you must contact this office prior to moving forward with the site work. 4. Compensatory Mitigation Requirements: The mitigation plan titled, "Waters of the United States Compensatory Mitigation Plan, dated March 2018," shall be implemented in addition to the final modifications provided via email dated July 6, 2018. a. Final Engineered Plans: The permittee shall provide final engineered plans associated with the mitigation plan prior to conducting the impacts associated with this permit. Please provide these plans to this office within 90 days. b. Financial Assurances: The permittee shall provide proof of the proposed budget line items necessary to fund the implementation and monitoring of the mitigation plan. This document should include a detailed table with a breakdown of costs for this funding. 5. Mitigation Success: The permittee is responsible for completing the required compensatory mitigation as set forth in Special Condition No. 4. The mitigation will not be considered fulfilled until you have demonstrated compensatory mitigation project success and have received a written verification of that success from this office. Further Information: 1. Congressional Authorities: You have been authorized to undertake the activity described above pursuant to: ( ) Section 10 of the Rivers and Harbors Act of 1899 (33 U.S.C. 403). (X) Section 404 of the Clean Water Act (33 U.S.C. 1344). ( ) Section 103 of the Marine Protection, Research and Sanctuaries Act of 1972 (33 U.S.C. 1413). 2. Limits of this authorization: a. This permit does not obviate the need to obtain other Federal, state, or local authorizations required by law. b. This permit does not grant any property rights or exclusive privileges. c. This permit does not authorize any injury to the property or rights of others. d. This permit does not authorize interference with any existing or proposed Federal project. 3. Limits of Federal Liability: In issuing this permit, the Federal Government does not assume any liability for the following: a. Damages to the permitted project or uses thereof as a result of other permitted or unpermitted activities or from natural causes. b. Damages to the permitted project or uses thereof as a result of current or future activities undertaken by or on behalf of the United States in the public interest. c. Damages to persons, property, or to other permitted or unpermitted activities or structures caused by the activity authorized by this permit. d. Design or construction deficiencies associated with the permitted work. e. Damage claims associated with any future modification, suspension, or revocation of this permit. 4. Reliance on Applicant's Data: The determination of this office that issuance of this permit is not contrary to the public interest was made in reliance on the information you provided. 5. Reevaluation of Permit Decision: This office may reevaluate its decision on this permit at any time the circumstances warrant. Circumstances that could require a reevaluation include, but are not limited to, the following: a. You fail to comply with the terms and conditions of this permit. b. The information provided by you in support of your permit application proves to have been false, incomplete, or inaccurate (see 4 above). c. Significant new information surfaces which this office did not consider in reaching the original public interest decision. Such a reevaluation may result in a determination that it is appropriate to use the suspension, modification, and revocation procedures contained in 33 CFR 325.7 or enforcement procedures such as those contained in 33 CFR 326.4 and 326.5. The referenced enforcement procedures provide for the issuance of an administrative order requiring you to comply with the terms and conditions of your permit and for the initiation of legal action where appropriate. You will be required to pay for any corrective measures ordered by this office, and if you fail to comply with such directive, this office may in certain situations (such as those specified in 33 CFR 209.170) accomplish the corrective measures by contract or otherwise and bill you for the cost. 6. Extensions: General Condition 1 establishes a time limit for the completion of the activity authorized by this permit. Unless there are circumstances requiring either a prompt completion of the authorized activity or a reevaluation of the public interest decision, the Corps will normally give favorable consideration to a request for an extension of this time limit. Your signature below, as permittee, indicates that you accept and agree to comply with the terms and conditions of this permit. (PERMITTEE) (DATE) This permit becomes effective when the Federal official, designated to act for the Secretary of the Army, has signed below. (DISTRICT COMMANDER) (DATE) When the structures or work authorized by this permit are still in existence at the time the property is transferred, the terms and conditions of this permit will continue to be binding on the new owner(s) of the property. To validate the transfer of this permit and the associated liabilities associated with compliance with its terms and conditions, have the transferee sign and date below. (TRANSFEREE) (DATE) s� 0., "- • REAL CM1aracter •REAL Commonly TO: The Honorable Mayor and City Council FROM: Mark Stuckey Assistant Fire Chief SUBJECT: Communications System, Fire Station No. 4 DATE: November 16, 2018 PROPOSED ACTION: Staff is recommending to award a bid for a communications system for Fire Station No. 4. BACKGROUND: In 2017, the City Council approved the construction of the new Fire Station No. 4, headquarters and training center. Staff anticipates the completion of the facility within the next few months. In order for the new facility and personnel to function as the facility was intended, some items, such as a communications system, will need to be purchased. This system will alert personnel of an emergency incident and relay critical information in order for the responders to quickly provide services to the community. Staff developed a list of system requirements consisting of: antennas, wiring, power supplies, console racks, transmitter /receivers, amplifiers and the installation labor required for the communications system. From this listing, technical specifications were developed and included in the bid packages. BIDDING: On October 25th, the Communications System bid packages were mailed to prospective vendors and subsequently advertised on the City web site. Two sealed bid submittals were received, and on November 8th were opened. The bid submittals were reviewed by City staff. Bid items were evaluated to identify the bid submittal that best meets the needs of the City and provide the overall best value. It was determined that the bid from Total Radio met the criteria and is in the best interest of the City. Both bidders met all the criteria specified. Total Radio 60,866.00 61 of 61 items bid. All criteria met. Stolz Electronics 63,460.28 61 of 61 items bid. All criteria met. I III IIDINT e� Funding for the Communications System is included in the Capital Improvements Fire Station No. 4 Project Fund (CIP) budget. RECOMMENDATION: Staff recommends awarding the bid for Fire Station No. 4 Communications System to Total Radio of Broken Arrow, Oklahoma, and authorization for payment in an amount not to exceed $60,866.00. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/10/18 Department Payroll Expenses Total Expenses 105 Municipal Court 4,412.08 5,918.01 110 Managerial 21,078.22 29,415.84 120 Finance 18,002.78 26,356.76 130 Human Resources 8,723.01 13,017.19 160 Community Development 14,706.25 23,461.24 170 Engineering 17,681.39 27,161.90 175 Information Systems 14,653.05 22,351.86 181 Support Services 8,735.48 12,915.17 190 Cemetery 1,238.40 1,898.95 201 Police Grant Overtime 2,159.61 2,188.03 215 Central Dispatch 22,738.00 38,753.12 221 Animal Control 3,173.60 4,973.26 280 Emergency Preparedness 2,168.26 3,450.87 370 Stormwater /ROW Maint. 9,884.42 13,246.28 515 Park Maintenance 7,038.56 10,693.08 520 Culture /Recreation 8,284.09 12,971.12 550 Community- Senior Center 4,554.10 6,332.50 580 Historical Museum 664.40 746.78 710 Economic Development 3,612.55 5,446.99 General Fund Total 173,50825 261,298.95 185 Garage Fund Total 7,359.71 12,091.23 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 165,536.87 247,097.97 201 Police Fund 38 Total 151,745.76 230,817.42 300 Streets Fund 39 Total 15,078.64 25,030.55 370 Stormwater Fund 27 Total 2,693.52 3,997.95 150 Worker's Compensation Total 2,464.11 2,933.14 720 Strong Neighborhoods Total 3,999.52 5,843,91 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/16/18 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 24,986.45 58,458.20 22,761.04 59,848.39 15,143.96 181,198.04 181,198.04 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenditures As of October 31, 2018 EXPENDITURES Personal services MONTH YEAR $ PERCENT $ (20,942,020) TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: (316,325) (1,466,973) 21.56% Taxes $ 2,800,558 $ 11,120,847 $ 32,326,100 34.40% Licenses & permits 10,398 67,324 239,835 28.07% Intergovernmental 70,276 308,691 1,695,201 18.21 %, Charges for services 73,467 248,611 740,760 33.56% Fines & forfeits 23,832 142,382 486,550 29.26% Other 17,383 108,328 163,744 66.16% TOTAL REVENUES $ 2,995,915 $ 11,996,183 $ 35,652,191 33.65% EXPENDITURES Personal services $ (1,445,069) $ (5,877,017) $ (20,942,020) 28.06% Materials & supplies (160,133) (316,325) (1,466,973) 21.56% Other services (153,115) (788,902) (2,569,407) 30.70% Capital outlay (272,254) (610,599) (2,842,372) 21.48% Deferred Budget- Grant not awarded (51,939) 0.00% TOTAL EXPENDITURES $ (2,030,571) $ (7,592,844) $ (27,872711) 27.24% REVENUES OVER EXPENDITURES $ 965,344 $ 4,403,340 7,779,480 $ TRANSFERS IN (OUT): Transfers in - Sales Tax $ 1,425,952 $ 5,715,079 $ 16,751,714 34.12% Transfers out - RAN Financing - - - 0.00% Transfers out (2,146,473) (8,604,389) (26,058,380) 33.02% TOTAL TRANSFERS $ (720,522) $ (2,889,310) $ (9,306,666) 31.05% NET INCOME (LOSS) $ 244,822 $ 1,514,030 $ (1,527,186) ENCUMBRANCES OUTSTANDING $ (874,086) FUND BALANCE (Budgetary Basis) Beginning Balance 8,227,107 8,227,107 Ending Balance $ 8,867,051 $ 6,699,921 O: \Finance (120)�Accounting \Reports \fy19 \GF monthly report FY 19