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HomeMy WebLinkAbout2018.11.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Ji Tuesday, November 20, 2018 - 6:30 pm FCC /VF NQ 16 W 1. Call to Orer Chriiss Kelley C'ty ale Chair Of e; 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 6, 2018, Regular Meeting • November 13, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 11/10/18 • Monthly Budget Status Report -October 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 16, 2018. liann M. Stevens, Cit Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 6, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 6, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017 and the Agenda filed in the office of the City Clerk and posted at City Hail, 200 S Main St, at 6:00 pm on Friday, November 2, 2018. 1. Call to Order Vice Chair Bill Bush called the meeting to order 7:32 pm. 2. Roll Call Present Vice Chair- Bill Bush Trustee - Lyndeli Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Chair - Chris Kelley Trustee - Doug Bonebrake 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the October 16, 2018 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $34,564.04. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 10/13/18 • Payroll Payment Reports - Pay Period Ending Date 10/27/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority November b, 2018 Page 2 9. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 and the meeting adjourned at 7:33 pm. Bill Bush, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 13, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 13, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, November 9, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush (arrived at 6:15pm) Councilor /Trustee - Doug Bonebroke Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Community Development Items A. Request for Replat - Lot 5, The Greens at Owasso and the Owasso Golf and Athletic Club (SW corner of E 86 St N and N 145 E Ave) B. Request for Rezoning - OZ 18 -04 (SW corner of E 86 St N and N 145 E Ave) C. Request for Rezoning - OZ 18 -06 (SW corner of E 76 St N and N 161 E Ave) D. Request for a Planned Unit Development and Rezoning - OPUD 18 -02 and OZ 18 -05 (Johnson Farms, west of N 129 E Ave at E 100 St N) E. Request for Final Plat - Arvest Bank North (13716 E 106 St N) F. Proposed GrOwasso 2030 Land Use Masterplan Update G. Proposed adoption of an Official Zoning Map Brian Dempster advised that items 2D and 2E are removed from the agenda. Mr. Dempster and Karl Fritschen presented item 2A and discussion was held. Mr. Dempster and Morgan Pemberton presented items 2B, and 2C, and discussion was held. Mr. Dempster and Karl Fritschen presented items 2F, and 2G, and discussion was held. Items discussed will be placed on the November 20, 2018, City Council agenda for consideration and action. 3. Discussion relating to the Sports Park Regional Detention Pond and Mitigation Project Dwayne Henderson presented the item and discussion was held. It was further explained that an item will be placed on the November 20, 2018 City Council agenda for consideration and action. 4. Discussion relating to City Manager items A. Monthly sales tax report B. Owasso Economic Development Authority Code of Conduct C. 2019 Council Meeting Calendar D. City Manager report Linda Jones presented the monthly sales tax report and discussion as held. Warren Lehr provided members of the City Council with a copy of the Owasso Economic Development Authority Code of Conduct and discussion was held. Mr. Lehr discussed the 2019 meeting calendar to advise that the first Tuesday in January 2019 falls on a holiday. Under the City Manager's report, Mr. Lehr reported on the Police Renovation Project and accompanying landscaping, the Veterans Week events, the Character Luncheon, and that the annual Holly Trolley would begin November 23, 2018. Owasso city council, OPWA & OPGA November 13, 2018 Page 2 5. City Councilor /Trustee comments and inquiries Councilor Lewis commented on the Annual Character Luncheon. Councilor Dunn commented on a recent Tulsa Regional meeting held in Collinsville, Oklahoma. 6. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(8)(4), for purposes of discussing confidential communications between the City Council and its Attorneys concerning potential litigation arising out of a demand letter requesting Pinnacle Performance Repair be declared a public noise nuisance Mr. Bush moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 At 7:18 pm, the City Council, along with Attorney Keith Wilkes, Julie Lombardi, Warren Lehr, Chris Garrett, Scott Chambless, and Brian Dempster entered into executive session. At 8:34 pm, the City Council returned to open session. 7. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:34 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK LOWES -TOOLS $119.00 JPMORGAN CHASE BANK TIMMONS -FUEL $887.08 CART OPERATIONS •Total LONG DISTANCE PHONE $1,006.08 AEP IPSO ELECTRIC USE $1,138.29 ANCHOR STONE COMPANY GRAVEL $377.64 CITY GARAGE LABORIOVERHEAD - NOV., 20 $1.75 JPMORGAN CHASE BANK ENTERPRISE -RR TIES $740.00 JPMORGAN CHASE BANK HARRELLS- FERTILIZER $69.21 JPMORGAN CHASE BANK HARRELLS - PREEMERGENT $1,638.50 JPMORGAN CHASE BANK KANSAS GOLF -CAP $110.88 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $195.52 JPMORGAN CHASE BANK LOWES -TAPE $14,98 JPMORGAN CHASE BANK NEW HOLLAND - DRIVESHAF $1,600.00 JPMORGAN CHASE BANK OK GOLF -DUES $75.00 JPMORGAN CHASE BANK OKGCSA -DUES $35.00 JPMORGAN CHASE BANK OREILLY -AIR FILTER $21.81 JPMORGAN CHASE BANK OREILLY- CLEANER $29.87 JPMORGAN CHASE BANK OREILLY -LIGHT $10.00 JPMORGAN CHASE BANK OREILLY -OIL $9,99 JPMORGAN CHASE BANK OREILLY- WHEELS $7.98 JPMORGAN CHASE BANK OWASSO TOP SOIL -TOPSO $250.00 JPMORGAN CHASE BANK P &K EQUIP -PARTS $98.82 JPMORGAN CHASE BANK ROBERTSON -TIRE $69.99 JPMORGAN CHASE BANK TIMMONS -FUEL $2,400.93 KEELING COMPANY DRAIN GRATES $120.41 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $45.09 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP SHOP TOWELS $38.70 UNIFIRST HOLDINGS LP SUPPLIES $61.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.08 VERIZON WIRELESS WIRELESS CONNECTION $40.91 COURSE MAINT -Total $10,413.35 JPMORGAN CHASE BANK SAMS - SUPPLIES $113.54 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $161.47 FOOD & BEV -Total $275.01 ADVANCE TEL -NET, INC PBX REPAIR SERVICES $170.00 AEP /PSO ELECTRIC USE $905.53 AT &T LONG DISTANCE PHONE $0.79 JPMORGAN CHASE BANK BROOKS - CLEANING $125.00 JPMORGAN CHASE BANK LOCKE - REPAIR $100.64 1 Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK LOWES- REPAIR $30.63 JPMORGAN CHASE BANK LOWES- SUPPLIES $29.98 JPMORGAN CHASE BANK WALMART- SUPPLIES $39.28 JPMORGAN CHASE BANK WASTE MGMT- RENTAL $470.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $183.30 GOLF ADMIN -Total $2,056.13 JPMORGAN CHASE BANK USPS - SHIPPING $58.80 GOLFSHOP -Total $58.80 BGR DAILY ACCT. REIMB GOLD PETTY CASH $1,050.10 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE $3,392.54 JPMORGAN CHASE BANK CCSWB - BEVERAGE $169.32 JPMORGAN CHASE BANK SAMS -FOOD $685.10 JPMORGAN CHASE BANK SYSCO -FOOD $518.43 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $70.79 JPMORGAN CHASE BANK WALMART -FOOO $23.50 OPGA -Total $5,909.78 OPGA -Total $19,719.15 OPGA Grand Total $19,719.15 `A Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/10/18 Payroll Expenses 2,429.00 2,480.94 10,489.99 1,750.63 3,405.75 Total Expenses 3,947.27 2,774.74 16,277.57 2,695.80 5,166.00 FUND TOTAL 20,556.31 30,861.38 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES) MONTH YEAR TO -DATE TO -DATE BUDGET $ 41,866 $ 198,544 $ 509,000 7,407 53,012 135,000 (5,858) (40,126) (106,400) 9,075 58,845 132,000 10,548 50,483 158,125 (3,544) (22,716) (66,900) $ 59,493 $ 298,041 $ 760,825 $ (8,631) (13,006) (52,924) (7,993) (17,143) $ (99,697) $ (39,660) (52,987) (254,321) (31,494) (68,998) $ (447,460) $ ( 153,762) (113,073) (748,448) (136,397) (226,525) $ (1,378,205) (149,419) $ (617,380) PERCENT OF BUDGET 39.01% 39.27% 37.71% 44.58% 31.93% 33.96% 39.17% 25.79% 46.86% 33.98% 23.09% 30.46% 32.47% Transfer from General $ $ $ 817,380 0.00% Transfer from OPWA 326,201 0.00% Other revenues /(expenses) (4) (7) - 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ (4) $ (7) $ 1,143,581 0.00% NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (40,208) $ (149,426) $ 526,201 $ (91,166) (2,917,784) (2,917,784) $ (3,158,376) $ (2,391,583)