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Home My WebLink About2018.11.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 R Regular Meeting F Tuesday, November 20, 2018 - 6:30 pm NOV CF /V�D Js 1. Call to Order Cha r Chris Kelley Cfty C /erks oOJce 2. Roll Call J 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 6, 2018, Regular Meeting • November 13, 2018, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 11/10/18 • Monthly Budget Status Report - October 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 16, 2018. iann M. Stevens, Ci Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 6, 2018 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, November 6, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Nall, 200 S Main St, at 6:00 pm on Friday, November 2, 2018. 1. Call to Order Vice -Chair Bill Bush called the meeting to order at 7:31 pm. 2. Roll Call Present Absent Vice Chair - Bill Bush Chair - Chris Kelley Trustee - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the October 16, 2018 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $536,517.80. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 10/13/18 • Payroll Payment Reports - Pay Period Ending Date 10/27/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority November 6, 2018 Page 2 Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 and the meeting adjourned at 7:32 pm. Bill Bush, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 13, 2018 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 13, 2018, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, November 9, 2018. 1. Call to Order Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush (arrived at 6:15pm) Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Community Development Items A. Request for Replat - Lot 5, The Greens at Owasso and the Owasso Golf and Athletic Club (SW corner of E 86 St N and N 145 E Ave) B. Request for Rezoning - OZ 18 -04 (SW corner of E 86 St N and N 145 E Ave) C. Request for Rezoning - OZ 18 -06 (SW corner of E 76 St N and N 161 E Ave) D. Request for a Planned Unit Development and Rezoning - OPUD 18 -02 and OZ 18 -05 (Johnson Farms, west of N 129 E Ave at E 100 St N) E. Request for Final Plat - Arvest Bank North (13716 E 106 St N) F. Proposed GrOwasso 2030 Land Use Masterplan Update G. Proposed adoption of an Official Zoning Map Brian Dempster advised that items 2D and 2E are removed from the agenda. Mr. Dempster and Karl Fritschen presented item 2A and discussion was held. Mr. Dempster and Morgan Pemberton presented items 2B, and 2C, and discussion was held. Mr. Dempster and Karl Fritschen presented items 2F, and 2G, and discussion was held. Items discussed will be placed on the November 20, 2018, City Council agenda for consideration and action. 3. Discussion relating to the Sports Park Regional Detention Pond and Mitigation Project Dwayne Henderson presented the item and discussion was held. It was further explained that an item will be placed on the November 20, 2018 City Council agenda for consideration and action. 4. Discussion relating to City Manager items A. Monthly sales tax report B. Owasso Economic Development Authority Code of Conduct C. 2019 Council Meeting Calendar D. City Manager report Linda Jones presented the monthly sales tax report and discussion as held. Warren Lehr provided members of the City Council with a copy of the Owasso Economic Development Authority Code of Conduct and discussion was held. Mr. Lehr discussed the 2019 meeting calendar to advise that the first Tuesday in January 2019 falls on a holiday. Under the City Manager's report, Mr. Lehr reported on the Police Renovation Project and accompanying landscaping, the Veterans Week events, the Character Luncheon, and that the annual Holly Trolley would begin November 23, 2018. Owasso City Council, OPWA & OPGA November 13, 2018 Page 2 5. City Councilor /Trustee comments and inquiries Councilor Lewis commented on the Annual Character Luncheon. Councilor Dunn commented on a recent Tulsa Regional meeting held in Collinsville, Oklahoma. 6. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(6)(4), for purposes of discussing confidential communications between the City Council and its Attorneys concerning potential litigation arising out of a demand letter requesting Pinnacle Performance Repair be declared a public noise nuisance Mr. Bush moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 At 7:18 pm, the City Council, along with Attorney Keith Wilkes, Julie Lombardi, Warren Lehr, Chris Garrett, Scott Chambless, and Brian Dempster entered into executive session. At 8:34 pm, the City Council returned to open session. 7. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:34 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA AEP /PSO ELECTRIC USE $894.20 AT &T LONG DISTANCE PHONE $6.57 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $89.69 CLEAN UNIFORM COMPANY OCT, $13.83 CITY GARAGE LABOR/OVERHEAD -NOV., 20 $505.33 CLEAN UNIFORM COMPANY - UNIFORM SERVICE $112.23 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $115.96 JPMORGAN CHASE BANK AMAZON- SUPPLIES $26.99 JPMORGAN CHASE BANK EQUIP ONE - PROPANE $30.52 JPMORGAN CHASE BANK GRAINGER -MATS $119.80 JPMORGAN CHASE BANK LOCKE- REPAIR $29.01 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $426.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $351.95 JPMORGAN CHASE BANK SAMS- SUPPLIES $79.88 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $280.61 OWASSO FENCE CO CHAIN LINK FENCE $6,240.00 TERMINIX PEST CONTROL $81.00 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $36.39 OPWA ADMINISTRATION -Total $9,427,11 HAWKINS DELAFIELD & WOOD LLP ARBITRAGE CALCULATION $4,000.00 OPWA DEBT SERVICE -Total $4,000.00 AEP IPSO ELECTRIC USE $116.13 AT &T LONG DISTANCE PHONE $0.04 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $357.43 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.83 JPMORGAN CHASE BANK BURNS - PROPANE $45.00 TERMINIX PEST CONTROL $59.00 RECYCLE CENTER -Total $591.43 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $3,692.78 OCT, CITY GARAGE LABOR /OVERHEAD -NOV., 20 $4,844.17 CITY GARAGE VEHICLE PARTS PURCH - OCT $5,324.73 CLEAN UNIFORM COMPANY UNIFORM SERVICE $81.35 COVANTA LANCASTER, INC REFUSE TIPPING FEES $10,840.95 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $2,871.49 HOLLON FIRE PROTECTION REFILURECHARGE 2 FIRE EX $77.50 J & R EQUIPMENT PARTS $30.16 JPMORGAN CHASE BANK BUMP2BUMP- ANTIFREEZE $22.00 JPMORGAN CHASE BANK BUMP2BUMP- GLOVES 518.99 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $9.98 JPMORGAN CHASE BANK GRAINGER -PPE $13.42 JPMORGAN CHASE BANK HARBOR FREIGHT -PARTS $129.99 1 Claims List - 11/20/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK KIMS INT'L -AIR LINE $116.58 JPMORGAN CHASE BANK OFFICE EVERYTHING -SUP $52.03 JPMORGAN CHASE BANK SEMI TRUCK -WASH $565.00 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $38.42 REFUSE COLLECTIONS -Total ELECTRIC USE $28,729.54 JPMORGAN CHASE BANK DEQ- PERMIT FEE $716.29 SO MAIN GRAV SEWER LINE -Total $716,29 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $2,186.28 TODD C. KIMBALL METER READER $110.25 TYRONE EUGENE DINKINS METER READER $987.00 UTILITY BILLING -Total VEHICLE PARTS PURCH - OCT $3,283.53 AEP /PSO ELECTRIC USE $4,536.98 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $232.59 JPMORGAN CHASE BANK OCT, $27.99 CITY GARAGE LABORIOVERHEAD - NOV., 20 $1,525.25 CITY GARAGE VEHICLE PARTS PURCH - OCT $647.33 CLEAN UNIFORM COMPANY UNIFORM SERVICE $85.42 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $72.23 JPMORGAN CHASE BANK GRAINGER -PPE $13.43 ONEOK, INC OKLAHOMA NATURAL GAS - NATURAL GAS USAGE $127.29 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $474.66 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $209,64 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $8,004.84 AEP /PSO ELECTRIC USE $24,489.17 AT &T LONG DISTANCE PHONE $2.48 CITY GARAGE LABOR/OVERHEAD - NOV., 20 $1,017.75 CITY GARAGE VEHICLE PARTS PURCH - OCT $67.17 CLEAN UNIFORM COMPANY UNIFORM SERVICE $188.19 FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $522.88 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $27.99 JPMORGAN CHASE BANK GRAINGER -PPE $13.43 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $26,409.08 AEP /PSO ELECTRIC USE $310.40 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - $81,51 OCT, CITY GARAGE LABORIOVERHEAD - NOV_ 20 $2,579.33 CITY GARAGE VEHICLE PARTS PURCH - OCT $497.24 CITY OF TULSA UTILITIES WATER $245,260.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $37.51 0 Claims List - 1112012018 Fund Vendor Name Payable Description Payment Amount 61 OPWA FLEETCOR TECHNOLOGIES FUELMAN EXP - OCT, 2018 $1,056.49 JPMORGAN CHASE BANK GRAINGER -PPE $13.43 JPMORGAN CHASE BANK LOWES- LUMBER $6.41 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $249,873.17 OPWA -Total $331,034.99 OPWA Grand Total $331,034.99 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/10/18 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,521.05 17,065.40 405 Utility Billing 6,086.40 11,418.55 420 Water 16,605.08 27,896.73 450 Wastewater 13,249.92 23,390.16 455 Wastewater Collection 11,646.86 19,337.81 480 Refuse 12,588.59 20,907.59 485 Recycle Center 2,322.40 3,111.41 FUND TOTAL 74,020.30 123,127.65 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2017 -2018 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2018 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING FUND OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (1,569,284) 1,503,028 1,503,028 $ 1,005,962 $ 1,074,345 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 536,304 $ 2,462,076 $ 6,422,450 38.34% 391,226 1,578,050 4,731,475 33.35% 193,365 772,987 2,199,492 35.14% 27,293 103,502 259,050 39.95% $ 1,148,187 $ 4,916,616 $ 13,612,467 36.12% $ (63,799) $ (458,650) $ (1,274,598) 35.98% (39,110) (152,961) (521,269) 29.34% (584,684) (1,451,767) (4,585,349) 31.66% (179,398) (702,903) (3,866,383) 18.18% (119,144) (366,792) (1,440,705) 25.46% (126,731) (735,272) (2,063,500) 35.63% $ (1,112,865) $ (3,868,344) $ (13,751,804) 28.13% $ 35,322 $ 1,048,272 $ (139,337) $ 6,948 $ 21,682 $ 34,600 62.66% 1,296 7,265 2,255 322.18% - - 0.00% - - (326,201) 0.00% $ 8,244 $ 28,947 $ (289,346 $ 1,859,254 $ 4,578,725 $ 30,221,086 (1,864,254) (4,583,725) (30,221,086) $ (5,000) $ (5,000) $ - $ 38,566 $ 1,072,218 $ (428,683) $ (1,569,284) 1,503,028 1,503,028 $ 1,005,962 $ 1,074,345