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Home My WebLink About2018.12.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting C 'Ose `® Tuesday, December 18, 2018 - 6:30 pm /4, 1. Call to Order 5 r� Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the December 4, 2018 Regular Meeting B. Approve claims dated December 18, 2018 and January 2, 2019 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/08/18 • Monthly Budget Status Report - November 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 14, 2018. O-V/ /. / a, //' - A/ /' ZLn' / � �klidnn M. Stevens, City,C`lerk - -" The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 4, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 4, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017 and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 30, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order 7:12 pm. 2. Roll Call Present Absent Mayor - Chris Kelley Vice - Mayor- Bill Bush Councilor -Doug Bonebrake Councilor - Lyndell Dunn Councilor- Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the November 20, 2018, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $26,420.55. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following document: • Payroll Payment Report - Pay Period Ending Date 11 /24/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority December 4, 2078 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:13 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Fund 55 OPGA Claims List - 12/18/2018 Vendor Name AEP /PSO ANCHOR STONE COMPANY AT &T CITY GARAGE JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP VERIZON WIRELESS Payable Description Payment Amount ELECTRIC USE $799.11 STONE $355.91 CONSOLIDATED PHONE $1213 LABOR/OVERHEAD EXP - DEC, $1.75 STANDARD SPLY -PARTS $31.89 NATURAL GAS USAGE $78.33 ENV CHARGE $22.00 SERVICE $4.40 SHOP TOWELS $38.70 UNIFORM SERVICE $29.08 WIRELESS CONNECTION $40.91 COURSE MAINT -Total $1,414.21 AEP IPSO ELECTRIC USE $702.64 AT &T CONSOLIDATED PHONE $97.06 AT &T LONG DISTANCE PHONE $0.93 AT &T LONG DISTANCE LONG DISTANCE PHONE $46.14 JPMORGAN CHASE BANK LOWES- REPAIR $34.13 JPMORGAN CHASE BANK LOWES - SUPPLIES $778 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $258.26 GOLF ADMIN -Total $1,146.94 BGR DAILY ACCT. REIMS GOLF PETTY CASH $811.25 OPGA -Total $811.25 OPGA -Total $3,372.40 OPGA Grand Total $3,372.40 1 Claims List - 01/02/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY REPAIRS $700.00 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS - Total $4,294.38 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $600.00 BROWN FARMS LLC SOD $540.00 JPMORGAN CHASE BANK VARIOUS $10000.00 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 UNIFIRST HOLDINGS LP ENV CHARGE $50.00 UNIFIRST HOLDINGS LP SERVICE $10.00 UNIFIRST HOLDINGS LP SHOP TOWELS $75.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $50.00 COURSE MAINT -Total $16,383.28 JPMORGAN CHASE BANK VARIOUS $1200.00 FOOD & BEV -Total $1,200.00 AT &T LONG DISTANCE LONG DISTANCE PHONE $100.00 GPS TECHNOLOGIES, INC CART GPS $840.00 JPMORGAN CHASE BANK VARIOUS $1500.00 GOLF ADMIN -Total $2,440.00 JPMORGAN CHASE BANK VARIOUS $1000.00 GOLF SHOP - Total $1000.00 JPMORGAN CHASE BANK VARIOUS $2000.00 OPGA -Total $2000.00 OPGA -Total $27,317.66 OPGA Grand Total $27,317.66 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/08118 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,700.75 4,244.41 605 Cart Operations 2,011.13 2,246.58 610 Golf Course Operations 8,661.72 15,292.14 670 Food & Beverage 2,367.12 3,999.59 690 General & Administration 3,580.75 5,354.38 FUND TOTAL 19,321.47 31,137.10 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from O P W A Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 25,178 $ 223,721 $ 509,000 8,735 61,747 135,000 (6,572) (46,697) (106,400) 5,257 64,102 132,000 5,302 55,793 158,125 (3,551) (26,267) (66,900) $ 34,350 $ 332,399 $ 760,825 $ (8,978) (10,533) (59,066) (7,285) (20,430) $ (106,292) $ (48,638) (63,520) (313,387) (38,779) (89,946) $ (554,270) $ (153,762) (113,073) (748,448) (136,397) (226,525) $ (1,378,205) $ (71,942) $ (221,871) $ (617,380) $ 100,000 $ 100,000 $ 817,380 - - 326,201 3 (4) $ 100,003 $ 99,996 $ 1,143,581 $ 28,060 $ (121,875) $ 526,201 $ (80,364) FUND BALANCE (Budgetary Basis) Beginning Balance (2,917,784) (2,917,784) Ending Balance $ (3,120,023) $ (2,391,583) 43.95% 45.74% 43.89% 48.56% 35.28% 39.26% 43.69% 31.63% 56.18% 41.87% 28.43% 39.71% 40.22% 12.23% 0.00% 152.07% 8.74%