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Home My WebLink About2018.12.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Z. Regular Meeting N, Tuesday, December 18, 2018 - 6:30 pm re"Co 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the December 4, 2018 Regular Meeting B. Approve claims dated December 18, 2018 and January 2, 2019 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/08/18 • Monthly Budget Status Report - November 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 15, 2017, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 14, 2018. P�� i/ ZLI : //liann M. Stevens, City 516�k —� The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 4, 2018 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, December 4, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 30, 2018. 1. Call to Order Chair Chris Kelley called the meeting to order 7:10 pm. 2. Roll Call Present Absent Mayor - Chris Kelley Vice -Mayor - Bill Bush Councilor- Doug Bonebrake Councilor- Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes, November 20, 2018, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $419,935.35. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following document: Payroll Payment Report - Pay Period Ending Date 11 /24/18 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority December 4, 2018 Page 2 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:12 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Claims List - 12118/2018 Fund Vendor Name Payable Description Payment Amount 61 OPWA ROGERS COUNTY TREASURER PROPERTYTAX $14.00 COFFEE CREEK LIFT STATION -Total REPLENISH FIRST AID SUPPL $14.00 AEP /PSO ELECTRIC USE $1,293.66 AT &T CONSOLIDATED PHONE $147.96 AT &T LONG DISTANCE PHONE $4.55 BKL INCORPORATED DESIGN SERVICES - PW BUIL $19,000.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $57.14 CITY GARAGE LABORIOVERHEAD EXP - DEC, $505.33 CLEAN UNIFORM COMPANY UNIFORM SERVICE $112.23 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $57.98 JPMORGAN CHASE BANK BEWLEY SWEEPER- SUPPLI $9.89 JPMORGAN CHASE BANK LOCKE- REPAIR $22.94 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($50.97) JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $25.20 JPMORGAN CHASE BANK SAMS- SUPPLIES $12011 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $684.73 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $40.00 OPWA ADMINISTRATION -Total $22,030.75 AEP /PSO ELECTRIC USE $133.00 CINTAS CORPORATION REPLENISH FIRST AID SUPPL $73.73 CITY GARAGE LABORIOVERHEAD EXP - DEC, $357.43 CLEAN UNIFORM COMPANY UNIFORM SERVICE $13.83 JPMORGAN CHASE BANK SEMI TRUCK -WASH $95.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,186.12 TERMINIX PEST CONTROL $59.00 RECYCLE CENTER -Total $1,918,11 AT &T CONSOLIDATED PHONE $12.13 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $3,520.20 CINTAS CORPORATION REPLENISH FIRST AID SUPPL $109.99 CITY GARAGE LABORIOVERHEAD EXP - DEC, $4,844.17 CITY GARAGE VEHICLE PARTS PURCH - NOV $617.94 CLEAN UNIFORM COMPANY UNIFORM SERVICE $76.74 CRANE CARRIER COMPANY PARTS $240.87 CRANE CARRIER COMPANY REPAIR PARTS $421.94 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $2,382.30 JPMORGAN CHASE BANK AMERIFLEX- FITTINGS $54.75 JPMORGAN CHASE BANK ATWOODS- WHEELS $47.96 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $94.27 JPMORGAN CHASE BANK BUMP2BUMP -FLOOR DRY $346.50 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $13.21 JPMORGAN CHASE BANK CUMMINS - FILTERS $119.69 1 Claims List - 12/1812018 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK INLAND TRUCK- EQUIPMEN $296.75 JPMORGAN CHASE BANK KIMS INT'L -HOSE $75.97 JPMORGAN CHASE BANK LOWES- MATERIALS $147.48 JPMORGAN CHASE BANK QUIK SVC STEEL- MATERI $450.18 JPMORGAN CHASE BANK SAMS- SUPPLIES $15.78 JPMORGAN CHASE BANK SEMI TRUCK -WASH $195.00 JPMORGAN CHASE BANK TULSA CLEANING SYS -RE $407.51 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $5,711.07 UNITED ENGINES, LLC REPAIR PARTS $835.40 REFUSE COLLECTIONS -Total $21,037.80 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,764.49 INC CONSOLIDATED PHONE $84.93 TODD C. KIMBALL METER READER $572.25 TYRONE EUGENE DINKINS METER READER $991.50 UTILITY BILLING -Total VEHICLE PARTS PURCH - NOV $5,328.24 AEP IPSO ELECTRIC USE $5,150.45 BLUE ENERGY FUELS, LLC CNG FUEL PORCH - NOV, 201 $259.30 CITY GARAGE LABORIOVERHEAD EXP - DEC, $1,525.25 CITY GARAGE VEHICLE PARTS PURCH - NOV $200.64 CLEAN UNIFORM COMPANY UNIFORM SERVICE $70.74 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $60.86 JPMORGAN CHASE BANK ATWOODS- UNIFORM $69.99 JPMORGAN CHASE BANK BUMP2BUMP- BATTERY $92.82 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $100.08 JPMORGAN CHASE BANK GRAINGER -PARTS $173.32 JPMORGAN CHASE BANK J &R EQUIP- SHIPPING $268.78 JPMORGAN CHASE BANK JOHNSTONE -PARTS $83.13 JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 JPMORGAN CHASE BANK TIMMONS -FUEL $635.21 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $131.93 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $557.45 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $226.74 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $9,695.71 AEP IPSO ELECTRIC USE $28,770.32 AT &T CONSOLIDATED PHONE $84.93 AT &T LONG DISTANCE PHONE $1.76 CITY GARAGE LABOR/OVERHEAD EXP - DEC, $1,017.75 CITY GARAGE VEHICLE PARTS PURCH - NOV $590.79 CLEAN UNIFORM COMPANY UNIFORM SERVICE $175.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $545.67 PA Claims List - 12/1812018 Fund Vendor Name Payable Description Payment Amount 61 OPWA HOLLON FIRE PROTECTION ANNUAL FIRE EXT. INSPECT] $417.82 JPMORGAN CHASE BANK AMAZON -AIR FILTERS $56.41 JPMORGAN CHASE BANK AMAZON- CONNECTORS $9.99 JPMORGAN CHASE BANK AMAZON- FILTERS $166.54 JPMORGAN CHASE BANK AMAZON -MEMB FEE $119.00 JPMORGAN CHASE BANK AMAZON- REAGENT $74.00 JPMORGAN CHASE BANK AMAZON -TOOLS $50.03 JPMORGAN CHASE BANK FORT BEND SVC- POLYMER $2,970.00 JPMORGAN CHASE BANK GRAINGER -BULBS $13.92 JPMORGAN CHASE BANK GRAINGER- DISPENSER $57.98 JPMORGAN CHASE BANK GRAINGER- EQUIPMENT $51.37 JPMORGAN CHASE BANK GRAINGER- GLOVES $48.00 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $219.43 JPMORGAN CHASE BANK HACH -LIGHT BULBS $587.40 JPMORGAN CHASE BANK HOME DEPOT - SCREWS $2.36 JPMORGAN CHASE BANK JOHNSTONE- MATERIALS $14.01 JPMORGAN CHASE BANK JOHNSTONE -PARTS $122.61 JPMORGAN CHASE BANK LOWES -PARTS $177.11 JPMORGAN CHASE BANK LOWES -VALVE $10.48 JPMORGAN CHASE BANK OFFICE DEPOT -TONER $145.69 JPMORGAN CHASE BANK OREILLY- COUPLER $3.08 JPMORGAN CHASE BANK OREILLY -PARTS $7.50 JPMORGAN CHASE BANK OREILLY- REFUND ($24.99) JPMORGAN CHASE BANK QUICK SVC- MATERIALS $210.60 JPMORGAN CHASE BANK SAMS- SUPPLIES $19.69 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $139.50 JPMORGAN CHASE BANK UPS - POSTAGE $144.38 JPMORGAN CHASE BANK VACMOTION -PARTS $36.71 JPMORGAN CHASE BANK WALMART -WATER $14.10 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $8,797.82 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $45,929.11 AEPIPSO ELECTRIC USE $376.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - NOV, 201 $93.85 CITY GARAGE LABOR/OVERHEAD EXP - DEC, $2,579.33 CITY GARAGE VEHICLE PARTS PURCH - NOV $3,034.37 CITY OF TULSA DEPT OF FINANCE LAB SERVICE FOR OCT. 2018 $580.00 CITY OF TULSA UTILITIES WATER $223,749.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $158.69 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - NOV, 2 $896.61 JET TRUCKING, LLC DIRT $135.00 3 Fund Claims List - 12/18/2018 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TULSA ASPHALT, LLC VERDIGRIS VALLEY ELECTRIC COOP WATER -Total Payable Description Payment Amount CORE &MAIN - SUPPLIES $4,571.96 LOCKE- SUPPLIES $8.92 LOWES- SUPPLIES $12.25 LOWES -TAPE $8,98 LOWES -WOOD $5.14 OKLATAX -FEES $3.75 TIMMONS -FUEL $635.21 TWIN CITIES- CONCRETE $344.00 ASPHALT $83.46 WATER CONTROL ELECTRI $30.60 $237,307.70 OPWA -Total $343,261.42 67 OPWA SALES TAX BANCFIRST 800492019/2008 NOTE $666.64 WAL -MART STORES, INC. DEVELOPMENT AGREEMENT $839,321.50 OPWA STF DEBT SERVICE -Total $839,988.14 OPWA SALES TAX -Total $839,988.14 OPWA Grand Total $1,183,249.56 9 Claims List - 01/02/2019 61 OPWA AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 362.47 TREASURER PETTY CASH REIMS BANK FEE 26.40 OPWA -Total $ 388.87 CITY OF OWASSO ADMIN OVERHEAD 25,000.00 JPMORGAN CHASE BANK Various 11000.00 OPWA ADMINISTRATION -Total $ 26,000.00 BANCFIRST 8004690171098 55,960.40 BANCFIRST 800470015/09C 23,361.34 BANCFIRST 800471013 /SANTA FE 14,375.74 BANCFIRST 800472011 /RANCH CRK 25,377.32 OPWA DEBT SERVICE -Total UNIFORM SERVICE $ 120,410.80 CLEAN UNIFORM COMPANY UNIFORM SERVICE 10.00 JPMORGAN CHASE BANK Various 2,200.00 TREASURER PETTY CASH Various 100.00 RECYCLE CENTER -Total OPWA SALES TAX $ 2,310.00 CLEAN UNIFORM COMPANY UNIFORM SERVICE 61.39 CRANE CARRIER COMPANY PARTS 1,044.74 JPMORGAN CHASE BANK Various 1,000.00 SPOK, INC. PAGER USE 85.54 UNITED ENGINES, LLC PARTS 1,449.67 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 1,865.28 TODD C. KIMBALL METER READER 960.30 TYRONE EUGENE DINKINS METER READER 1,602.90 UTILITY BILLING -Total 67 OPWASALESTAX $ 4,528.48 CLEAN UNIFORM COMPANY UNIFORM SERVICE 60.96 JPMORGAN CHASE BANK Various 2,500.00 SPOK, INC. PAGER USE 100.00 WASHINGTON CO RURAL WATER WATER 30.00 WASTEWATER COLLECTIONS - Total OPWA SALES TAX S 2,690.96 CLEAN UNIFORM COMPANY UNIFORM SERVICE 66.13 JPMORGAN CHASE BANK Various 15,000.00 SPOK, INC. PAGER USE 100.00 JPMORGAN CHASE BANK Various SPOK, INC. PAGER USE TULSA ASPHALT, LLC ASPHALT 5,500.00 100.00 1,500.00 WATER -Total $ 7,200.00 OPWA -Total $ 182,336.59 67 OPWASALESTAX BANCFRST 800650012/2016 NOTE 132,503.08 BANCFIRST 80073003812018 NOTE 93,700.00 OPWA STF DEBT SERVICE -Total $ 226,203.08 OPWA SALES TAX -Total $ 226,203.08 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT $ 5,000.00 LLC ACCOUN OPWA SALES TAX SUB ACCOUN -Total $ 51000.00 OPWA ST SUB - DEBT -Total $ 5,000.00 SERV OPWA Grand Total $ 413,539.67 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/08118 Department Payroll Expenses Total Expenses 400 OPWA Administration 11,543.82 17,064.70 405 Utility Billing 6,324.20 11,686.38 420 Water 17,474.56 28,121.28 450 Wastewater 14,367.93 24,686.77 455 Wastewater Collection 11,658.24 20,257.30 480 Refuse 12,624.48 20,927.91 485 Recycle Center 2,322.40 4,296.14 FUND TOTAL 76,315.63 127,040.48 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2018 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 534,667 $ 2,996,743 $ 6,422,450 46.66% Wastewater 399,390 1,977,440 4,731,475 41.79% Refuse & recycle 199,657 972,645 2,199,492 44.22% Other Utility fees 25,089 128,591 259,050 49.64% TOTAL OPERATING REVENUES $ 1,158,803 $ 6,075,419 $ 13,612,467 44.63% OPERATING EXPENSES: OPWA administration $ (82,518) $ (541,168) $ (1,274,598) 42.46% Utility Billing (43,827) (196,788) (521,269) 37.75% Water (328,479 ) (1,780,246) (4,585,349) 38.82% Wastewater (175,453 ) (878,356) (3,866,383) 22.72% Refuse & Recycle (99,963) (466,755) (1,440,705) 32.40% Debt payments (130,381) (865,653) (2,063,500) 41.95% TOTAL OPERATING EXPENSES $ (860,621) $ (4,728,965) $ (13,751,804) 34.39% OPERATING REVENUES OVER EXPENDITURES $ 298,183 $ 1,346,454 $ (139,337) NONOPERATING REVENUES (EXPENSES): Interest $ 4,178 $ 25,859 $ 34,600 74.74% Other revenues /(expenses) 634 7,900 2,255 350.32% Transfers in - - - ODD% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 4,812 $ 33,759 $ (289,346) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 2,402,507 $ 6,981,232 $ 30,221,086 Expenditures of long -term debt (2,422,869) (7,006,594) (30,221,086) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (20,362) $ (25,362) $ - NET INCOME (LOSS) $ 282,633 $ 1,354,851 $ (428,6831 ENCUMBRANCES OUTSTANDING $ (1,560,785) FUND BALANCE (Budgetary Basis) Beginning Balance 1,503,028 1,503,028 Ending Balance $ 1,297,093 $ 1,074,345