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Home My WebLink About2018.11.06_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 6, 2018 The Owasso City Council met in regular session on Tuesday, November 6, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 2, 2018. 1. Call to Order Vice Mayor Bill Bush called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Shane Cheek of Owasso Pentecostal Church 3. Flag Salute Councilor Lewis led the flag salute. 4. Roll Call Present Vice Mayor- Bill Bush Councilor- Lyndell Dunn Councilor- Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Mayor -Chris Kelley Councilor - Doug Bonebrake 5. Presentation of the Character Trait of Respect Warren Lehr presented the Character Trait for the month of November. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the October 16, 2018 Regular Meeting B. Approve claims C. Approve contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for 2018- 2019, and authorize the City Manager to execute all necessary documents D. Approve Deferred Retirement benefits for Tim Doyle and Bronce Stephenson from the Oklahoma Municipal Retirement Fund (OkMRF) E. Authorize payment in the amount of $107,342.95 to Kathleen Morrow Investment Capital, LLC for the acquisition of right -of -way and easement related to the East 1 16th Street North Roadway Improvement Project from North 129th East Avenue to North 135th East Avenue, as approved August 21, 2018 F. Acceptance of the Department of Justice Vest Grant and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department $1,741.25 G. Acceptance of Public Sanitary Sewer Infrastructure Improvements at Western Sun Federal Credit Union, located at 14010 East 1 16th Street North Owasso City Council November 6, 2018 Page 2 Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $3,502,309.05. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to a donation from Friends of the Owasso Police and a budget amendment Scott Chombless presented the item recommending acceptance of the donation and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $10,000. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to accept the donation, and approve budget amendment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 9. Consideration and appropriate action relating to the purchase of a telephone system for the Police and Fire Departments Steve Tibbles presented the item recommending the purchase of telephone equipment, licenses, installation, configuration, and training from Chickasaw Telecom, Inc., of Tulsa, Oklahoma, a State of Oklahoma approved vendor, in the amount of $31,027.00. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the purchase, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 10. Consideration and appropriate action relating to Ordinance 1136, amending Part 11, Parks, Recreation and Cultural Affairs, by establishing Chapter 3, Special Event Permitting Larry Langford presented the item recommending approval of Ordinance 1136. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to approve Ordinance 1136, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 11. Consideration and appropriate action relating to the Resolution 2018 -12, establishing fees for Special Event Permits and establishing an effective date Larry Langford presented the item recommending the adoption of Resolution 2018 -12. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to adopt Resolution 2018 -12, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 Owasso City Council November 6, 2018 Page 3 12. Consideration and appropriate action relating to Ordinance 1137, amending Part 9, Licensing and Business Regulations, Chapter 3, Mobile Food Vendors This item was removed from the agenda. 13. Consideration and appropriate action relating to Resolution 2018 -13, establishing fees for Mobile Food Vendor Permits and establishing an effective date This item was removed from the agenda. 14. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Furniture Mark Stuckey presented the item recommending awarding the bid for furniture to Interior Landscapes of Kansas City, Missouri, and authorization for payment in an amount not to exceed $190,382.07. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to award the bid and authorize payment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 15. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No.4) Appliances Mark Stuckey presented the item recommending awarding the bid for appliances to Metro Appliances of Tulsa, Oklahoma, and authorization for payment in an amount not to exceed $32,975.96. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to award the bid and authorize payment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 16. Consideration and appropriate action relating to the award of a bid for the Owasso Public Safety Operations and Training Complex (Fire Station No. 4) Exercise Equipment Mark Stuckey presented the item recommending awarding the bid for exercise equipment to 2nd Wind Exercise Equipment of Tulsa, Oklahoma, and authorization for payment in an amount not to exceed $34,525.72. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to award the bid and authorize payment, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 17. Consideration and appropriate action relating to Resolution 2018 -14, calling an election for the purpose of selecting representation for City Council, Ward 5 Juliann Stevens presented the item, recommending adoption of Resolution 2018 -14. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to adopt Resolution 2018 -14, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 Owasso City Council November 6, 2018 Page 4 18. Consideration and appropriate action relating to the purchase of vehicles for the Police Department Scott Chambless presented the item recommending approval to purchase the following police vehicles from John Vance Auto Group, utilizing State of Oklahoma approved contracts, as follows: • 1 Dodge Charger in an amount not to exceed $22,742.25 ( #SW35 -4568) • 1 Dodge Ram crew cab truck in an amount not to exceed $29,199.00 ( #SW35 -4568) • 2 Ford Explorers in an amount not to exceed $29,410.50 per vehicle ( #SW35 -4570) There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the vehicle purchase, as recommended. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 19. Report from City Manager Roger Stevens presented the monthly Public Works Project Status Report; Mr. Lehr announced Veterans Week activities to include the Veterans Parade on Saturday November 10, 2018. 20. Report from City Attorney None 21. Report from City Councilors Mr. Bush encouraged citizens to attend the Veterans Parade on Saturday November 10, 2018. 22. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) Vice Mayor Bush acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date 10/13/18 • Payroll Payment Report- Pay Period Ending Date 10/27/18 • Health Care Self- Insurance Claims - dated as of 11/1/18 • 76th & Main Phase II, Change Order No. 1 in the amount of $1,960 • DEQ Permit SL000066180787 for the construction of 1,420 linear feet of eight (8) inch sanitary sewer line, 35 linear feet of twelve (12) inch sanitary sewer line and all other appurtenances to serve the Hawthorn at Stone Canyon, Rogers County, Oklahoma • DEQ Permit WL000072180753 for the construction of 990 linear feet of twelve (12) inch potable waterline and 3,610 linear feet of six (6) inch potable waterline to serve the Mingo Crossing, Tulsa County, Oklahoma 23. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 24. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning potential multi- district opioid litigation as provided for in Title 25, O.S. § 307(B)(4) This item was removed from the agenda. 25. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending and impending litigation as provided for in Title 25, O.S. § 307(B)(4) This item was removed from the agenda. Owasso City Council November 6, 2018 Page 5 26. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Dunn, Lewis, Bush NAY: None Motion carried: 3 -0 and the meeting adjourned at 7:30 pm. ° °CITYrp�4,o AL �a° Stevens, C" y clerk' -. .. , .•' a� ...... .,tr . LA 4BRIBU-ShiVice " Mayor