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Home My WebLink About2019.01.15_OPGA AgendaRECEIVED S PUBLIC NOTICE OF THE MEETING OF THE JAN 11 2019 OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, Oklahoma 74055 Regular Meeting Tuesday, January 15, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • December 18, 2018, Regular Meeting • January 8, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 12/22/18 and 1/5/19 • Monthly Budget Status Report- December 2018 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 11, 2019. Bann M. Stevens, ity Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowosso.com OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 18, 2018 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 18, 2018, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 15, 2017, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 14, 2018, 1. Call to Order Chair Chris Kelley called the meeting to order at 7:33 pm. 2. Roll Call Present Absent Chair - Chris Kelley none Vice- Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the December 4, 2018, Regular Meeting B. Approve claims dated December 18, 2018, and January 2, 2019 Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims for December 18, 2018, totaling $3,372.40 and January 2, 2019, claims totaling $27,317.66. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 12/08/18 • Monthly Budget Status Report - November 2018 Owasso Public Golf Authority December 18, 2018 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:34 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, January 8, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, January 8, 2019, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 4, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered to be routine and will be enacted by one motion. Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council claims dated January 2, 2019, and January 8, 2019 B. Approve Owasso Public Works Authority Claims dated January 2, 2019, and January 8, 2019 C. Approve Owasso Public Golf Authority Claims dated January 2, 2019, and January 8, 2019 Mr. Bonebrake, seconded by Ms. Lewis to approve the Consent Agenda with City Council claims for January 2, 2019, totaling $851,384.75 and January 8, 2019, totaling $168,779.02; and Owasso Public Works Authority claims for January 2, 2019, totaling $388,334.98 and January 8, 2019, totaling $17,640.86; and Owasso Public Golf Authority claims for January 2, 2019, totaling $18,493.47and January 8, 2019, totaling $7,011.41. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 3. Discussion relating to Community Development Items A. Request for de- annexation (OA 18 -05), 160 acres located on the northeast corner of East 1061h Street North and North Memorial Drive and 132 acres located on south of East 1061h Street North and west of the railroad tracks B. Request for annexation (OA 18 -06), 1.68 acres located at 12429 North 1351h East Avenue C. Request for annexation (OA 18 -07), 7.05 acres located near the northeast corner of East 1 16th Street North and North 145th East Avenue D. Request for special use permit (SUP 18 -01), Jim Glover Auto Family located in the 10500 block of the East US] 69 Service Road Brian Dempster and Morgan Pemberton presented items 3A, 3B, and 3C, and discussion held. It was further explained that items 3A, 3B, and 3C will be placed on January 15, 2019, City Council agenda for consideration and action. Brian Dempster advised that item 3D was tabled during the January 7, 2019, Planning Commission meeting and will be included on the February 12, 2019, work session agenda for discussion. Owasso City Council, OPWA & OPGA January 8, 2019 Page 2 4. Discussion relating to Part 3, Alcoholic Beverages, Taxation, and Regulation of the Owasso Code of Ordinances Julie Lombardi and Julie Stevens presented the item and discussion was held. It was further explained that this item will be placed on February 12, 2019, work session agenda for additional discussion. 5. Discussion relating to the Development and Financing Agreement with BROGRAN, LLC for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance, amending Section 5.05, Construction Schedule, for the project known as Mowery Lofts and Retail Chelsea Levo Feary presented the item and discussion was held. It was further explained that an item will be placed on an OPWA agenda for consideration and action. 6. Discussion relating to the FY 2022 Federal Highway Administration Surface Transportation Grant Program for the East 86th Street North Rehabilitation Project from North 118th East Avenue to North 128th East Avenue Dwayne Henderson presented the item and discussion was held. It was further explained that an item will be placed on the January 15, 2019, City Council agenda for consideration and action. Discussion relating to City /Authority Manager items • Tulsa Regional Chamber 2019 OneVoice Legislative Agenda • Sanitary Sewer Line Cleaning and Maintenance Program • Fire Room Thermal Lining System for the Owasso Public Safety Operations and Training Complex (Fire Station 4) • Monthly sales tax report • City Manager report Warren Lehr and Juliann Stevens presented the Tulsa Regional Chamber 2019 OneVoice Legislative Agenda and discussion was held. Ms. Stevens explained that a Resolution endorsing the legislative agenda will be placed on the January 15, 2019, City Council consent agenda for consideration and action. Roger Stevens presented the Public Works Sanitary Sewer Line Cleaning and Maintenance Program and discussion was held. David Hurst and Mark Stuckey advised that an item will be placed on the February 19, 2019, City Council agenda seeking consideration and action to award a bid for an additional Thermal Lining System for Owasso Public Safety Training Complex. Linda Jones presented the monthly sales tax report and discussion was held. Warren Lehr provided members of the City Council with a copy of the Public Works monthly status report; commented on the Fire Department's efforts towards the annual MDA Fill the Boot Campaign; progress of the Police Department Renovation Project; and announced the positions of General Services Superintendent, Public Works and the Utility Services Superintendent, Public Works have been filled. 8. City Councilor /Trustee comments and inquiries Councilor Bonebrake inquired about the progress of the Owasso Redbud Festival Park. 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:02 pm Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 1/15/2019 Fund Vendor Name Payable Description 55 OPGA JPMORGAN CHASE BANK OREILLY- REPAIRS Payment Amount $102.19 CART OPERATIONS -Total $102.19 CITY GARAGE LABORJOVERHEAD - JAN, 201 $1.75 ONEOK, INC OKLAHOMA NATURAL GAS ' NATURAL GAS USAGE $174.81 COURSE MAINT •Total $176.56 JPMORGAN CHASE BANK LOCKE- LIGHTS $599.08 JPMORGAN CHASE BANK SAMS -TV $522.78 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $525.33 GOLF ADMIN -Total $1,647.19 JPMORGAN CHASE BANK ACEGOLF- MERCHANDISE $378.00 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $287.31 JPMORGAN CHASE BANK COBRA PUMA - MERCHANDI $168.52 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $183.00 JPMORGAN CHASE BANK SAMS -FOOD $201.12 OPGA •Total $1,217.95 OPGA •Total $3,143.89 OPGA Grand Total $3,143.89 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/22118 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,556.13 4,089.79 605 Cart Operations 2,361.88 2,642.00 610 Golf Course Operations 6,073.34 10,084.46 670 Food & Beverage 1,889.13 2,216.30 690 General & Administration 3,405.75 5,166.00 FUND TOTAL 16,286.23 24,198.55 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/05/19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,463.88 4,004.74 605 Cart Operations 1,994.83 2,242.16 610 Golf Course Operations 5,968.99 10,018.72 670 Food & Beverage 1,703.69 3,085.57 690 General & Administration 3,405.75 5,200.06 FUND TOTAL 15,537.14 24,551.25 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2018 OPERATING REVENUES: Golf shop fees Merchandise sales COS — merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (59,945) $ (281,873) $ (617,380) $ 100,000 $ 200,000 $ 817,380 24.47% - - 326,201 0.00% (0) (4) - 152.07% $ 100,000 $ 199,996 $ 1,143,581 17.49% $ 40,055 $ (81,877) $ 526,201 $ (74,697) (2,917,784) (2,917,784) $ (3,074,359) $ (2,391,583) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 19,502 $ 243,223 $ 509,000 47.78% 6,623 68,370 135,000 50.64% (5,475) (52,172) (106,400) 49.03% 3,219 67,320 132,000 51.00% 5,147 60,940 158,125 38.54% (2,489) (28,812) (66,900) 43.07% $ 26,527 $ 358,870 $ 760,825 47.17% $ (9,035) $ (57,672) $ (153,762) 37.51% (9,144) (72,664) (113,073) 64.26% (40,300) (353,687) (748,448) 47.26% (7,488) (46,267) (136,397) 33.92% (20,505) (110,452) (226,525) 48.76% $ (86,472) $ (640,743) $ (1,378,205) 46.49% $ (59,945) $ (281,873) $ (617,380) $ 100,000 $ 200,000 $ 817,380 24.47% - - 326,201 0.00% (0) (4) - 152.07% $ 100,000 $ 199,996 $ 1,143,581 17.49% $ 40,055 $ (81,877) $ 526,201 $ (74,697) (2,917,784) (2,917,784) $ (3,074,359) $ (2,391,583)