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Home My WebLink About2019 02_App for Funding ODOT Resurfacing Project E 86th st_2019.01.15CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2019 -02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE MAYOR TO EXECUTE A RESOLUTION SUBMITTING AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE EAST 86TH STREET NORTH, NORTH 118TH EAST AVENUE TO NORTH 128TH EAST AVENUE, RESURFACING PROJECT WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, The City of Owasso has selected a project described as the Rehabilitation of East 86th Street North, North 118th East Avenue to North 128th East Avenue, Resurfacing Project, Owasso, Oklahoma; and WHEREAS, the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and WHEREAS, the engineer's preliminary estimate of cost is $1,352,000, and Federal participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU) relating to Surface Transportation Program Urbanized Area funds are hereby requested for funding of 71% of the project cost ($956,800); and WHEREAS, the City of Owasso proposes to provide municipal funding (Owasso 1/3 Penny Sales Tax) in the amount of $395,200 for the balance of the project costs; and WHEREAS, the City of Owasso will arrange a for a qualified ENGINEER licensed in the State of Oklahoma to furnish professional services in the preparation of detailed plans, specifications and estimates; and WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion, and to furnish the necessary right -of -way clear and unobstructed; and WHEREAS, the City of Owasso has required matching funds available and further agrees to deposit with the Oklahoma Department of Transportation said matching funds within thirty (30) days after approval by the Federal Highway Administration. NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is hereby requested to program this project into the Transportation Improvement Program for the Tulsa Transportation Management Area; and Resolution 2019 -02 Page 1 of 2 BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this project and to submit the same to the Federal Highway Administration for its approval. NOW, THEREFORE, it is hereby resolved that the ayor is authorized and directed to execute the above described agreement on beh f of thq, City of 9yfasso. ADOPTED thi818th de(V of pF O�i� G A EST : (I 1 rtI11 �1 � S Yy City erk =m m Approv As To Form: Julie L mbardi, City Attorney Resolution 2019 -02 Page 2 of 2 sd REAL Pxlpla • REAL Ghamelen REAL Commonhy TO: The Honorable Mayor and Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Resolution 2019 -02, FY 2022 Surface Transportation Program (East 86th Street North /North 118th East Avenue to North 128th East Avenue Rehabilitation Project) DATE: January 11, 2019 BACKGROUND: In December 2018, the Indian Nations Council of Governments ( INCOG) opened applications for the FY 2022 Surface Transportation Program (STP) funds. These funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. Until last year, road rehabilitation and reconstruction projects scored together, with the higher scoring projects being successfully funded. Reconstruction projects traditionally scored higher because the scoring favored projects in high growth areas. Last year, INCOG opened a section of scoring for street rehabilitation projects. These projects will not be scored the same as capacity improvement projects, such as East 76th Street North Widening and Garnett Road widening, due to their smaller budget needs. Rehabilitation projects are limited improvements within the existing road right -of -way so the environmental impacts are minimal compared to a road widening project increasing capacity. IDENTIFIED PROJECT: East 86th Street North from North 118th East Avenue intersection to North 128th East Avenue Intersection is a project that qualifies for these funds. The original project was constructed in 1989 -1990 as part of a State Transportation Program project to widen East 86th Street North when the road was a two (2) lane county road. The project was constructed with asphalt surfacing, which has withstood many years of large traffic volumes (as high as 26,000 vehicles per day) due to excellent construction of the subgrade and base material. However, after 28 years of service the asphalt surface course needs replacement. Staff has targeted this section of roadway for a resurfacing project in the next few years as part of the annual street rehabilitation program. Staff prepared a conceptual cost estimate in 2017 to remove the surface course on this section of roadway and restripe the road as a road -diet complete street. However, the project did not make the 2018 -19 street rehab project list. FY 2022 SURFACE TRANSPORTATION PROGRAM FUNDS: INCOG administers the grant funding and has established a selection process for the distribution of STP funds. Priority funding is given to projects that meet federal regulations, help advance the Regional Transportation Plan through safety improvements, and reduce traffic congestion. Proposed projects are evaluated for eligibility and prioritized based on a 100 -point rating system. While the two project categories (rehabilitation and capacity improvements) are scored and prioritized separately, they both compete for the total funding amount available. The total funding for projects is $15,000,000 for the FY 2021 -2022 funding year. $6,000,000 is designated to the Gilcrease Expressway implementation, which leaves $9,000,000 for remaining projects. Of the $9,000,000, $450,000 is set aside for Intelligent Management System projects; $1,800,000 for System Preservation Projects; and $6,750,000 for Capacity Improvement projects. On November 28, 2018, INCOG solicited for STP funding applications with a submittal deadline of February 15, 2019. PROPOSED RESOLUTION FOR CONSTRUCTION PHASE: Similar to the process utilized in obtaining federal funding assistance for previous STP projects, such as East 76th Street North Widening improvements, a resolution is necessary in order to complete the application process. The application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in spring 2019, the funding for construction will be targeted in FY 2021 -22 or sooner, depending on funding availability. CONCEPTUAL COST SUMMARY: East 86th Street North is considered a primary arterial in Owasso. The roadway is heavily used and conveys residential, commercial, school and commuter traffic to and from Owasso. The proposed work for this section of roadway is to remove the surface course of pavement and replace it with a new surface course. The pavement will be restriped. The intersection at the offset North 123rd East Avenue will get new components in the signalization controller to utilize radar vehicle detection for the signals versus cutting loops in the asphalt. Based on the conceptual cost estimate, the anticipated cost for construction of the proposed roadway improvements is listed below. Construction administration (testing, inspection and administration of pay applications) is equal to 15% of the construction fee. Budgeting another 15% for engineering, surveying and geotechnical exploration, the estimated total project cost is $1,352,000. If authorized by the City Council, the city will pay for engineering design locally and request ODOT funding to contribute towards construction. ODOT funding for this project would be through the Surface Transportation Program, which would fund 80% of eligible construction costs, while the local government funds 20 %. Based upon this information, the following is a project estimate: Project Segment Estimate ODOT Portion City of Owasso Construction $1,040,000 $832,000 $208,000 Administration $156,000 $124,800 $31,200 Utility Relocation N/A N/A N/A Right -of -way N/A N/A N/A Engineering $156,000 N/A $156,000 Total Project Cost $1,352,000 $956,800 $395,200 4 RECOMMENDATION: Staff recommends approval of Resolution 2019 -02, authorizing the submittal of an application for the FY 2022 Federal Highway Administration Surface Transportation Grant Program (East 86th Street North Rehabilitation Project from North 1 18th East Avenue to North 128th East Avenue). ATTACHMENTS: Resolution 2019 -02 Location Map