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Home My WebLink About2019.02.19_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE FEB 15 2019 OWASSO PUBLIC WORKS AUTHORITY (OPWA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 19, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 5, 2019, Regular Meeting • February 12, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date February 2, 2019 • Monthly Budget Report -January 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm Ion Frid y, February 15, 2019. �.f libnn M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifyofowosso.com OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 5, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, February 5, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 1, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 9:00 pm. 2. Roll Call Present Absent Chair- Chris Kelley none Vice - Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the January 15, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $629,916.87. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to amendments to the Development and Financing Agreement and Covenant Agreement with BROGRAN, LLC for Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance, for the project known as Mowery Lofts and Retail Chelsea Levo Feary presented the item requesting approval of Amendment No. 1 to the Brogran, LLC Redbud District Development and Finance Agreement and Amendment No. 1 to the Covenant Agreement for the Mowery Lofts and Retail project. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve Amendment No. 1 to the Development and Finance Agreement and Amendment No. 1 to the Covenant Agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso Public Works Authority February 5, 2019 Page 2 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports- Pay Period Ending Date 01/19/2019 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 9:03 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, February 12, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 12, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 8, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair -Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to a request to amend the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include the purchase of a 62.55 acre tract of land located at 11301 North Mingo Road and 1000 East 116th Street North Teresa Willson and Roger Stevens presented the item and discussion was held. It was further explained that the required public hearing would take place during the February 19, 2019, City Council meeting. 3. Discussion relating to Community Development Department Items A. Request for a Specific Use Permit (Sup 18 -01) - Coffee Creek Glover Jeep Dealership B. Engage Owasso Survey Request Karl Fritschen and Brian Dempster presented item 3A and discussion was held. Mr. Fritschen and Teresa Willson presented item 3B and discussion was held. It was further explained that item 3A would be placed on the February 19, 2019, City Council Agenda for consideration and action. 4. Discussion relating to Part 3, Alcoholic Beverages, Taxation, and Regulation, of the Owasso Code of Ordinances Julie Lombardi and Juliann Stevens presented the item and discussion was held. It was further explained that an item would be placed on March 12, 2019, Work Session agenda for additional discussion. 5. Discussion relating to the sale of various city properties valued at more than $250,000 Julie Lombardi presented the item and discussion was held. It was further explained that an item would be placed on the March 5, 2019, City Council agenda for consideration and action. 6. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Jennifer Newman presented the monthly sales tax report. Chris Garrett advised that staff is pursuing bids for the roof replacement on the Police Department Headquarters. 7. City Councilor /Trustee comments and inquiries None Owasso City Council, OPWA & OPGA February 12, 2019 Page 2 8. Adjournment The meeting adjourned at 7:46pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 2/19/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC DESIGN SERVICES $86,436.72 2017 WWTP UPGRADE -Total $86,436.72 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $180.36 OPWA -Total $180.36 ADVANCE TEL -NET, INC REPAIR $946.00 AT &T LONG DISTANCE PHONE $917 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, $50.65 CITY GARAGE LABORIOVERHEAD - FEB, 201 $505.33 CLEAN UNIFORM COMPANY UNIFORM SERVICE $104.76 HOLDER'S INC. KEYS $31.00 HOLLON FIRE PROTECTION FIRE EXTINGUISHER SERVICE $20.00 JPMORGAN CHASE BANK GELLCO -BOOTS $125.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $24.20 JPMORGAN CHASE BANK LOCKE- REPAIR $74.10 JPMORGAN CHASE BANK MEETING EXPENSE $23.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $41.15 JPMORGAN CHASE BANK SAMS -MEMB FEE $45.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $22.48 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $883.99 TERMINIX PEST CONTROL $84.00 TREASURER PETTY CASH PARKING EXPENSE $12.00 TREASURER PETTY CASH PW CHARACTER TRAINING $250.00 UNITED STATES CELLULAR PW CELL PHONES $36.71 CORPORATION WALTON PROPERTY SERVICES LLC LAND APPRAISAL $900.00 OPWA ADMINISTRATION -Total $4,189,08 AT &T LONG DISTANCE PHONE $0.54 CINTAS CORPORATION FIRST AID SUPPLIES, 50127 $50.36 CITY GARAGE LABOR /OVERHEAD - FEB, 201 $357.43 CLEAN UNIFORM COMPANY UNIFORM SERVICE $9.22 TREASURER PETTY CASH CDL -CYRUS $29.00 UNITED STATES CELLULAR PW CELL PHONES $36.71 CORPORATION BROWN CO -PPE $109.90 RECYCLE CENTER -Total $483.26 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, $4,024.42 CINTAS CORPORATION FIRST AID SUPPLIES, 50127 $53.75 CITY GARAGE LABORIOVERHEAD - FEB, 201 $4,844.17 CITY GARAGE VEH PARTS PURCHASED - JAN $918.13 CLEAN UNIFORM COMPANY UNIFORM SERVICE $51.16 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JAN, 2 $1,593.68 JPMORGAN CHASE BANK BROWN CO -PPE $109.90 EI Claims List - 2/19/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK BUMP26UMP- CLAMPS $31.36 JPMORGAN CHASE BANK BUMP2BUMP- FILTER $118.32 JPMORGAN CHASE BANK BUMP2BUMP- GLOVES $18.99 JPMORGAN CHASE BANK BUMP2BUMP -HOSE $11.31 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $50.99 JPMORGAN CHASE BANK BUMP26UMP- SUPPLIES $57.49 JPMORGAN CHASE BANK BUMP26UMP - WRENCH $5.19 JPMORGAN CHASE BANK FASTENAL- SUPPLIES $6.02 JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 JPMORGAN CHASE BANK SEMI TRUCK -WASH $95.00 JPMORGAN CHASE BANK STEVE'S WHLSE -TOOLS $42.12 YELLOWHOUSE MACHINERY CO OF OK EQUIPMENT RENTAL $6,500.00 REFUSE COLLECTIONS -Total BA ELECTRIC - RELAYS $18,541.00 TERRACON CONSULTANTS INC GEOTECHNICAL ENGINEERING $3,250.00 SO MAIN GRAV SEWER LINE -Total $3,250.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $12.45 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,771.85 INC TODD C. KIMBALL METER READER $108.75 TYRONE EUGENE DINKINS METER READER $994.50 UTILITY BILLING -Total $4,887.55 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, $331.42 CITY GARAGE LABOR/OVERHEAD -FEB, 201 $1,525.25 CITY GARAGE VEH PARTS PURCHASED - JAN $550.30 CLEAN UNIFORM COMPANY UNIFORM SERVICE $50.80 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JAN, 2 $99.63 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $16.98 JPMORGAN CHASE BANK BA ELECTRIC - RELAYS $47.95 JPMORGAN CHASE BANK BA ELECTRIC - STARTER $1,310.76 JPMORGAN CHASE BANK BEST BUY - CONTROLLER $61.99 JPMORGAN CHASE BANK BEST BUY - RETURN ($42.00) JPMORGAN CHASE BANK BROWN CO -PPE $109.92 JPMORGAN CHASE BANK COGENT -PARTS $2,166.66 JPMORGAN CHASE BANK J &R EQUIP -PARTS $256.33 JPMORGAN CHASE BANK JOHNSTONE -PARTS $74.28 JPMORGAN CHASE BANK LOWES- MATERIALS $126.42 JPMORGAN CHASE BANK LOWES -PARTS $24.06 JPMORGAN CHASE BANK LOWES -TOOLS $314.28 JPMORGAN CHASE BANK OREILLY -PARTS $64.46 JPMORGAN CHASE BANK OREILLY- REFUND ($0.70) JPMORGAN CHASE BANK REXEL -PARTS $62.20 2 Claims List - 2/19/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $144.13 TREASURER PETTY CASH TRAVEL EXPENSE $364.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $521.45 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $201.90 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $8,462.49 AT &T LONG DISTANCE PHONE $0.87 CITY GARAGE LABOR/OVERHEAD - FES, 201 $1,017.75 CITY GARAGE VEH PARTS PURCHASED -JAN $365.43 CLEAN UNIFORM COMPANY UNIFORM SERVICE $74.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JAN, 2 $772.85 HOLLON FIRE PROTECTION FIRE EXTINGUISHER SERVICE $378.85 JPMORGAN CHASE BANK AMAZON -GUIDE $20.31 JPMORGAN CHASE BANK AMERIFLEX - MATERIALS $12.50 JPMORGAN CHASE BANK ATWOODS- GLOVES $19.98 JPMORGAN CHASE BANK BROWN CO -PPE $109.92 JPMORGAN CHASE BANK COMMERCIAL POWER -REPA $312.49 JPMORGAN CHASE BANK FORT BEND - POLYMER $2,970.00 JPMORGAN CHASE BANK GRAINGER- CHEMICALS $25.39 JPMORGAN CHASE BANK GRAINGER- GLOVES $96.00 JPMORGAN CHASE BANK GRAINGER- GREASE $135.82 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING $60.00 JPMORGAN CHASE BANK KOMLINE -PARTS $242.73 JPMORGAN CHASE BANK KOMLINE- SUPPLIES $2,252.14 JPMORGAN CHASE BANK LOWES- SUPPLIES $57.06 JPMORGAN CHASE BANK OFFICE DEPOT -BAG $41.24 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $8.90 JPMORGAN CHASE BANK OREILLY- FILTERS $27.84 JPMORGAN CHASE BANK REXEL -TOOLS $215.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $924 JPMORGAN CHASE BANK STANDARD SPLY- REPAIR $185.84 JPMORGAN CHASE BANK SWAGELOK- FITTINGS $127.32 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $72.00 JPMORGAN CHASE BANK TULSCO -OIL $790.25 JPMORGAN CHASE BANK UPS - POSTAGE $141.66 JPMORGAN CHASE BANK WALMART -WATER $18.80 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $19,186.78 SCHREIBER, LLC HANGER ASSEMBLY $188.00 TREASURER PETTY CASH TRAVEL EXPENSE $364.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $30,382.29 M Fund Claims List - 2/19/2019 Vendor Name 61 OPWA BLUE ENERGY FUELS, LLC CITY GARAGE CITY GARAGE CITY OF TULSA DEPT OF FINANCE CITY OF TULSA UTILITIES CLEAN UNIFORM COMPANY FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK VERDIGRIS VALLEY ELECTRIC COOP WATER -Total OPWA -Total Payable Description Payment Amount CNG FUEL PURCHASED - JAN, $82.40 LABOR/OVERHEAD - FEB. 201 $2,579.33 VEH PARTS PURCHASED -JAN $111.38 LAB SERVICES $500.00 WATER $226,538.75 UNIFORM SERVICE $74.36 FUELMAN EXPENSES - JAN, 2 $967.86 ATWOODS- UNIFORM $83.99 BROWN CO -PPE $109.92 BROWN FARMS -SOD $180.00 CORE &MAIN- HYDRANT $2,322.99 CORE &MAIN -METER CANS $558.90 CORE &MAIN - METERS $3,197.00 CORE &MAIN- REGISTERS $2,001.00 CORE &MAIN - RESETTERS $980.00 CORE &MAIN- SUPPLIES $2,739.70 CORE &MAIN- TAPPING SAD $101.45 GELLCO -BOOTS $287.98 OREILLY- SUPPLIES $82.42 UTILITY SPLY - RESETTER $891.80 UTILITY SPLY- SETTERS $983.40 WATER CONTROL ELECTRI $30.60 $245,405.23 $402,217.98 OPWA Grand Total $402,217,98 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02102119 FUND TOTAL 77,053.54 130,314.33 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,140.83 22,652.86 405 Utility Billing 6,175.20 11,587.74 420 Water 14,779.60 25,049.06 450 Wastewater 14,535.06 24,893.41 455 Wastewater Collection 11,198.46 19,225.75 480 Refuse 12,709.99 22,380.75 485 Recycle Center 2,514.40 4,524.76 FUND TOTAL 77,053.54 130,314.33 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 431,910 $ 3,873,758 $ 6,422,450 60.32% Wastewater 348,293 2,713,314 4,731,475 57.357. Refuse & recycle 134,054 1,284,698 2,199,492 58.41% Other Utility fees 24,242 176,352 259,050 68.08% TOTAL OPERATING REVENUES $ 938,500 $ 8,048,122 $ 13,612,467 59.12% OPERATING EXPENSES: OPWA administration $ (72,463) $ (694,698) $ (1,274,598) 54.50% Utility Billing (39,036) (273,959) (521,269) 52.56% Water (349,620) (2,422,993) (4,585,349) 52.84% Wastewater (296,233) (1,321,176) (3,866,383) 34.17% Refuse & Recycle (98,961) (639,062) (1,440,705) 44.36% Debt payments (126,381) (1,118,414) (2,063,500) 54.20% TOTAL OPERATING EXPENSES $ (982,694) $ (6,470,302) $ (13,751,804) 47.05% OPERATING REVENUES OVER EXPENDITURES $ (44,194) $ 1,577,820 $ (139,337) NONOPERATING REVENUES (EXPENSES): Interest $ 4,262 $ 34,290 $ 34,600 99.10% Other revenues /(expenses) 10,817 19,930 2,255 883.83% Transfers in - - - 0.00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 15,078 $ 54,220 $ (289,346) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 6,658,025 $ 14,459,199 $ 30,221,086 Expenditures of long -term debt (6,658,025) (14,459,199) (30,221,086) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ - $ - $ - NET INCOME (LOSS) $ (29,116) $ 1,632,040 $ (428,683) ENCUMBRANCES OUTSTANDING $ (1,303,214) FUND BALANCE (Budgetary Basis) Beginning Balance 1,503,028 1,503,028 Ending Balance $ 1,831,854 $ 1,074,345