HomeMy WebLinkAbout2001.10.16_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 16, 2001
The Owasso City Council met in regular session on Tuesday, October 16, 2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 12,2001, and Addenda to
Agenda posted at 2:00 p.m. and at 4:45 p.m. on Monday, October 15, 2001.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 6:36 p.m.
ITEM 2: FLAG SALUTE
The flag salute was held during the OPW A meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Mary Lou Bamhouse, Mayor
Randy Brogdon, Vice Mayor
Will Williams, Councilor
Rebecca Armstrong, Councilor
Michael Helm, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attomey
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of October 2, 2001 Regular Meeting and the October 9,
2001 Special Meeting.
B. Approval of Claims.
C. Action Relating to Renewal of a Contract Between the City of Owasso and a
"Third Party Administrator" for the City's Workers Compensation Self-Insurance
Fund.
D. Action Relating to Ordinance #688, an Ordinance Providing for the Rezoning of
Property Located East of North Mingo Road and North of East 106th Street North,
Immediately West of the AT &SF Railroad; from CG (Commercial General) to
RS-3 (Residential Single-Family High Density), Containing 12.95 Acres, More or
less.
Owasso City Council
October 16, 2001
The consent agenda included minutes of the October 2, 2001 regular meeting and October 9,
2001 special meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $127,403.87; (2) Ambulance Fund $2,056.78; (3) E-911
$5,115.24; (4) Capital Improvements $1,750.50; (5) Bond Projects $902.00; (6) City Garage
$6,462.02; (7) Workers' Comp Self Insurance $16,493.74; (8) Transfer from General Fund to
Cemetery Care $140.63, Transfer from Ambulance Fund to Ambulance Capital $3,609.20,
Transfer from Ambulance Fund to Fire Capital $678.66; (9) Transfer from General Fund to City
Garage $8,083.33, Transfer from General Fund to Workers Comp Self-Insurance $8,333.33;
(10) Payroll $182,323.75; (11) City Garage Payroll $5,048.23; (12) Ambulance Payroll
$11,928.60; (13) E-911 Payroll $893.66; (14) Worker's Comp Payroll $737.52. Item C
requested the renewal of a contract with United Safety and Claims for one year at a rate of
.00335% of mIDual payroll, to provide the services of a third party administrator to assist in the
management of the city's self-insurance workers compensation program, and authorization for
the payment of premium. Item D requested approval of Ordinance #688, based on Council
action on October 2, 2001 to approve the listed rezoning and authorize an ordinance.
Mr Brogdon moved, seconded by Mr Williams, to approve the consent agenda.
AYE: Helm, Williams, Armstrong, Brogdon, Bamhouse
NAY: Motion carried.
Motion carried 5-0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
EXPENDITURE OF FUNDS FOR GENERAL LIABILITY, PUBLIC OFFICIALS,
ERRORS AND OMISSIONS, LAW ENFORCEMENT PROFESSIONAL
LIABILITY, EMPLOYEE BENEFITS LIABILITY, AND AUTO LIABILITY
INSURANCE POLICY RENEWAL.
Ms Grimes presented the item. The City has been notified that the current liability/property
insurance carrier, National American Insurance Company, will not renew coverages due to
"Adverse Loss Experience". The City's local agent, Moe Hogan, solicited quotes from various
insurance companies who write for municipalities. Three quotes were received: Associated Risk
Managers (packaged proposal), OMAG/CHUBB (combined), and St Paul Public (packaged
proposal). After reviewing the proposals and various deductibles associated with each proposal,
staff determined that Associated Risk Managers provided the City with the best quote and
coverage for a package. Mr Helm moved, seconded by Ms Armstrong, to approve the
expenditure of $152,015 to Associated Risk Managers for the insurance premium for General
Liability, Public Officials Errors and Omissions, Law Enforcement Professional Liability,
Employee Benefits Liability, Auto Liability, and Building, Property and Equipment coverage.
AYE: Helm, Armstrong, Williams, Brogdon, Bamhouse
NA Y: None
Motion carried 5-0.
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Owasso City Council
October 16,2001
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A AN
AMENDMENT TO AN AGREEMENT FOR PROGRAM MANAGEMENT
SERVICES BETWEEN COWAN CONSTRUCTION AND THE CITY OF
OW ASSO.
Mr Mitchell said that because of delays in the completion of the City Hall/Police Station, staff is
requesting that the Construction Management Contract with Cowen be extended through project
closeout to ensure that contractors complete the work called for in their contracts. In order to
minimize the management costs, the management work period will be capped at 20 hours per
week, and city staff will be on site the remainder of the time. Mr Williams moved, seconded by
Mr Brogdon, to approve Amendment #2 to the Agreement for Program Management Services
between Cowan Construction and the City of Owasso, extending the management agreement
through the project closeout and capping the management work period to 20 hours per week.
AYE: Williams, Brogdon, Bamhouse
NAY: Armstrong, Helm
Motion carried 3-2.
ITEM 7: PUBLIC HEARING RELATING TO AN AMENDMENT TO OPUD-15 (PRESTON
LAKES).
Ms Sorrells said that Preston Lakes LLC has requested approval of an amendment to a
previously approved planned unit development. The subject property is located at the northeast
comer ofE 86th St Nand N 145th East Ave. The amendment affects only Lots 3, 8, 13, & 18 of
Block 1, Preston Lakes Amended. The applicant is also requesting an amendment to the Preston
Lakes plat modifying an area of 18 duplex lots to 30 single-family dwelling lots. The duplex lots
were on a cul-de-sac, and the re-platting caused the four subject lots to be slightly less than the
minimum 65-foot width established by the PUD Outline Development Plan. The Owasso
Planning Commission has recommend approval of the requested amendment, subj ect to the
condition that no future variances be granted on the affected lots. Mr Williams moved, seconded
by Mr Brogdon, to approve the requested amendment to OPUD-15, subject to the condition of
approval imposed by the Owasso Planning Commission.
AYE: Williams, Brogdon, AIIDstrong, Helm, Bamhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
October 16,2001
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-01-08, A
REQUEST TO REZONE PROPERTY LOCATED AT THE NORTHEAST
CORNER OF EAST 106TH STREET NORTH AND NORTH 145TH EAST AVE;
FROM AG(AGRICULTURE) TO CG (COMMERCIAL GENERAL) AND RS-3
(RESIDENTIAL SINGLE FAMILY HIGH DENSITY), CONTAINING 160
ACRES, MORE OR LESS.
Ms Sorrells presented the item. Chamey & Chamey has requested approval of a rezoning
request and a Planned Unit Development application. The entire tract is currently zone AG, and
was annexed by the City of Ow as so in June 2001. The property is located at the northeast comer
ofE 106th St Nand N 145th East Ave. The Owasso Planning Commission reviewed the request
at their October 9, 2001 regular meeting and recommended approval subject to the following
conditions:
1. Sidewalks along all public rights-of-way be required at the time of platting.
2. Acceleration/deceleration lanes be required at the time of platting.
3. Detailed covenants and restrictions goveming the unified design and function of the
PUD be required at the time of platting.
4. The applicant's Development Text shall be considered the Outline Development Plan
and shall be filed of record in the office of the Rogers County Clerk.
5. Unless specifically set out in the standards and conditions of this PUD, single-family
development shall meet the requirements of a typical RS-3 district.
6. Unless specifically set out in the standards and conditions of this PUD, commercial
development shall meet the requirements of a typical CG district.
7. Within this PUD, the maximum number of dwelling units shall not exceed 560 single-
family residences.
8. Minor transfers (10% increase in a development area's density) of dwellings from one
residential development area to another may occur if a significant change in the character of the
development area is not created.
9. All conditions imposed by the Owasso Technical Advisory Committee for subdivision
plat approval be met as conditions of the PUD.
10. A detailed drainage report be submitted at the time of platting, and the document be
certified by registered engineering.
11. All covenants of any subdivision plat containing property within the PUD shall
incorporate all PUD standards and conditions of approval and make the City of Owasso
beneficiary.
12. No building pennit be issued within any pOliion of the PUD until all criteria outlined
within Chapter 8 of the Owasso Subdivision Regulations are met by the developer.
13. Detailed landscape plans shall be submitted at the time of site plan review.
14. The Planning Commission reserves the right to prescribe additional buffering,
screening, and setback during the platting process.
Approximately 25 citizens attended the Planning Commission meeting and voiced concems
regarding upstream development and its effects on stormwater runoff. Concems expressed by
the 20 citizens attending the City Council meeting also related to stonnwater runoff, as well as
intersection improvements at 106th St N & N 145th East Ave. Staff and David Chamey answered
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Owasso City Council
October 16,2001
questions presented by the citizens. Citizens speaking to the Council were Ray Hatfield, Sharlee
KulIDS, Art Roslewski, and Lila Martini. Following discussion, Ms Armstrong moved, seconded
by Mr Williams, to approve the requested zoning with the stipulation that the developer work
closely with area residents concerning drainage and ingress and egress, and further subject to the
stipulations recommended by the Planning Commission.
AYE: Armstrong, Williams, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPUD-01-03,
A REQUEST FOR COUNCIL APPROVAL OF A PLANNED UNIT
DEVELOPMENT.
Ms Armstrong moved, seconded by Mr Williams, to approve the requested planned unit
development, subject to the stipulations listed in Item #8 regarding zoning on the same property,
and subject to the developer working closely with area residents concerning drainage and ingress
and egress.
AYE: Armstrong, Williams, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
Ms Armstrong out.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A PLAT AMENDMENT FOR PRESTON
LAKES, AN ADDITION TO THE CITY OF OW ASSO, ROGERS COUNTY,
STATE OF OKLAHOMA (WARD 3).
Ms Sorrells said that the City of Owasso has received a request from Preston Lakes LLC for a
minor amendment to a previously approved plat. The subject property is located at the northeast
comer of E 86th St Nand N 145th East Ave. The requested amendment would modify an area of
18 duplex lots to 30 single-family dwelling lots. The duplex lots were on a cul-de-sac, and the
re-platting caused the four subject lots to be slightly less than the minimum 65-foot width
established by the PUD Outline Development Plan. The Owasso Planning Commission has
recommend approval of the requested amendment, subject to the condition that no future
variances be granted on the affected lots. Mr Williams moved, seconded by Mr Helm, to
approve the plat amendment.
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Owasso City Council
October 16, 2001
AYE: Williams, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 4-0.
Ms Armstrong in.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPRO V AL OF A FINAL PLAT FOR SA WGRASS PARK
AT BAILEY RANCH, AN ADDITION TO THE CITY OF OW ASSO, TULSA
COUNTY, STATE OF OKLAHOMA (WARD 2).
Ms Sorrells said that the City has received a request for approval of a final plat for Sawgrass
Park at Bailey Ranch, located approximately 1/2 mile north of E 86th St N and east of N Garnett
Rd. The plat contains 179 residential lots on 53.24 acres. DEQ permits for sewer and water
have been received. Mr Brogdon moved, seconded by Mr Williams, to approve the final plat for
Sawgrass Park at Bailey Ranch.
AYE: Brogdon, Williams, Armstrong, Helm, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR TULSA TEACHERS
CREDIT UNION, AN ADDITION TO THE CITY QF OW ASSO, TULSA
COUNTY, STATE OF OKLAHOMA (WARD 1 ).
Ms Sorrells presented the item. The City of Owasso has received a request to review the final
plat for Tulsa Teachers Credit Union, located north ofE 96th St N and east ofN Garnett Rd. The
plat contains one commercial lot on 4.159 acres, more or less. DEQ permits for sewer and water
have been received. Mr Helm asked who would be supplying water, and Ms Sorrells responded
that it is in the Washington County Rural Water Area. Mr Williams moved, seconded by Mr
Helm, to approve the final plat for Tulsa Teachers Credit Union.
AYE: Williams, Helm, Armstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
October 16, 2001
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF A VEHICLE FOR THE COMMUNITY DEVELOPMENT
DEP ARTMENT.
Mr Ewing requested approval to purchase a new pickup for building inspections to replace the
1992 Ford pickup currently in use by the department. Classic Chevrolet has offered a 2002 1/2
ton Chevrolet pickup at a cost under the state bid price for the same vehicle. Mr Helm moved,
seconded by Ms Armstrong, to approve the purchase of a 2002 Chevrolet 112-ton pickup from
Classic Chevrolet, Owasso, OK, in the amount of $14,284.1 0, and authorization for payment.
AYE: Helm, Armstrong, Williams, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 14: REPORT FROM CITY MANAGER
Mr Mitchell reported that Lowe's will be holding their grand opening on Wednesday, October
1 ih at 10:00 a.m.
ITEM 15: REPORT FROM CITY ATTORNEY.
No report.
ITEM 16: REPORT FROM CITY COUNCILORS.
Mr Helm asked who will be furnishing water to Preston Lakes and Sawgrass Park. Ms Sorrells
said that Preston Lakes will receive water from Rogers County, and water for the west phase of
Sawgrass will be from the City of Owasso, while Washington County will supply water for the
east phase. Vice Mayor Brogdon told of participating in the Pearl Harbor Memorial Expressway
dedication on October 12, 2001. He presented the Council with a marker from the dedication.
Each World War II veteran attending the dedication had also been presented with a marker.
ITEM 17: NEW BUSINESS.
Michael Denton asked to address the Council concerning his dismissal and was advised that it
was not under the jurisdiction of new business. He then presented the Council with a petition
signed by 10 taxpayers requesting his reinstatement as a police officer, as well as that of Burl
Cox. He also presented a request to appear on the next agenda. Burl Cox also presented the
Council with a petition signed by 30 taxpayers requesting that he & Mr Denton be reinstated, and
a request to appear on the next agenda. All of the documents are made a part hereto by
reference. Mr Cox also presented the City Clerk with a claim against the Mayor for defamation
of character and violation of the Americans With Disabilities Act, by reference made a part
hereto.
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Owasso City Council
October 16, 2001
ITEM 18: DISCUSSION WITH SUSAN DANIEL, STAFF ATTORNEY WITH THE
OKLAHOMA MUNICIPAL LEAGUE, REGARDING PROVISIONS OF THE
OKLAHOMA OPEN MEETING ACT.
Ms Daniel discussed situations covered by the Oklahoma Open Meeting Act, including what
actions the councilors may and may not take under provisions of the act. She also discussed
what constitutes a meeting, and answered questions presented to her.
ITEM 19: ADJOURNMENT
Ms Armstrong moved, seconded by Mr Helm, to adjourn.
AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:05 p.m.
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