HomeMy WebLinkAbout2001.10.09_Worksession Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, October 9,2001
The Owasso City Council met in special session on Tuesday, October 9, 2001 in the Lower
Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 2:30 p.m. on Friday, October 5, 2001.
ITEM 1: CALL TO ORDER
Mayor Bamhouse called the meeting to order at 6:03 p.m.
PRESENT
Mary Lou Barnhouse, Mayor
Randy Brogdon, Vice Mayor
Will Williams, Councilor (out at 7: 15)
Michael Helm, Councilor
ABSENT
Rebecca Armstrong, Councilor
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 2: REVIEW OF AGREEMENT TO PURCHASE PRESTON LAKES PARK.
Mr Rooney discussed a proposed agreement that would allow Preston Lakes LLC to donate a 58-
acre + land area for use as a city park. Preston Lakes LLC would make all the improvements to
the land and the cost of those improvements would be paid back to LLC. $100,000 would be
paid from the Park Development Fund at the time the agreement is signed, and the remaining
amount would be paid over a period of six years. The agreement will be on the regular City
Council agenda on November 6th.
ITEM 3: DISCUSSION RELATING TO NOTTINGHAM/ELM CREEK PAYBACK.
Mr Ewing said that all five additions of Nottingham Estates connect to the Brentwood Lift
Station, which was constructed prior to the Elm Creek Interceptor and which will ultimately be
abandoned and replaced by a gravity line connecting to the Elm Creek Interceptor. Nottingham
Estates falls within the Elm Creek Interceptor payback area. Nottingham Estates I & II were
developed prior to the establishment of the payback area and are not subject to the payback
assessment. Tyann Development, the developer of Nottingham, is requesting a credit in the
amount of $40,759.04, which is equal to their expenses to acquire service from the Brentwood
Lift Station. Tyann Development has already paid the assessment on Nottingham Estates IV,
and a credit would reduce their payment on Nottingham Estates III & V to $24,539.46.
Following discussion, Mr Brogdon requested more background infom1ation on the Brentwood
Lift Station and the establishment of the Elm Creek Interceptor payback area.
Owasso City Council
October 9,2001
ITEM 4: DISCUSSION REGARDING GENERAL LIABILITY INSURANCE.
Mr Harder, Ms Grimes, and Mr Moe Hogan discussed the City's general liability insurance. The
current carrier, National American Insurance Company, has advised the City that they will not
renew due to "adverse loss experience". Quotes have been solicited from several insurance
companies. Two package quotes have been received - one from Associated Risk Managers of
Oklahoma and one from St Paul Public Sector. Oklahoma Municipal Assurance Group has
quoted all except the property rates and they are awaiting permission to offer that insurance.
Since the current liability insurance expires on November 1 S\ staff will be prepared to make a
recommendation to the council at the regular meeting on October 16th.
ITEM 5: PRESENTATION AND DISCUSSION OF QUARTERLY FINANCIAL REPORTS.
Ms Bishop presented and discussed first quarter revenues and expenditures for General Fund and
OPW A funds. This information will be provided to the council on a quarterly basis. She also
discussed sales tax collections and distributed a document comparing sales tax collections to
preVIOUS years.
ITEM 6: DISCUSSION RELATING TO EXTENSION OF CONTRACT WITH COWEN
CONSTRUCTION.
Mr Mitchell said that the delay in moving into the City Hall/Police Station necessitates an
extension of the management contract with Cowen Construction. In order to cut down on
expenses, Cowen has proposed reducing their man hours beginning October 8th. Cowen would
have someone on site during the moming hours and city staff would manage the site office
during the aftemoon hours. Cowen is also proposing that the project manager and
superintendent be paid on a per hour basis rather than increasing the contract by a lump sum
amount. The proposed amendment will be brought to the council for action on October 16th.
ITEM 7: REPORT FROM ASSISTANT CITY MANAGER.
Items provided to the Council included a request from Michael Denton and Burl Cox to again
address the Council at a regular meeting; a bid tab from bids received for the Phase lIB
improvements to the wastewater treatment plant, as well as some background infonnation on
estimated cost of construction; a quarterly report regarding council strategic priorities; and a
memorandum regarding a meeting on water supply issues.
ITEM 8: ADJOURNMENT
Mr Helm moved, seconded by Mr Brogdon, to adjoum.
AYE: Helm, Brogdon, Barnhouse
NAY: None
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Ow as so City Council
October 9,2001
Motion calTied 3-0, and the meeting was adjoumed at 8:50 p.m.
~
amhouse, Mayor
~~@~~
Marci outwell, City lerk
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