HomeMy WebLinkAbout2018.08.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, August 21, 2D18 - 6:30 pm
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.)
A. Approve minutes
• August 7, 2018, Regular Meeting
• August 14, 2018, Regular Meeting
B. Approve claims
C. Accept donation from the Cherokee Nation and approve a budget amendment
increasing estimated revenue in the General Fund by $5,000 and increasing the
appropriation for expenditures in the Police Services budget by $5,000
D. Approval of Resolution 2018-09, casting a vote for Ed Tinker, Oklahoma Municipal
Retirement Fund District I Trustee
E. Approval of Resolution 2018-10, accepting a Beneficial Interest Amendment to
the Regional Municipal Utility Authority (RMUA) Trust Indenture
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Ordinance 1134, closing to the public use
an alleyway located near 109 N Main Street and according to the recorded plat of Block 15
of the Original Townsite of Owasso, Oklahoma (Plat No. 1)
Karl Fritschen
Staff recommends approval of Ordinance 1134.
8. Consideration and appropriate action relating to an agreement with Grand Gateway
Economic Development Association for Pelivan Transit services
Josh Quigley
Staff recommends approval of an agreement in the amount of $51,000 with Grand Gateway
Economic Development Association for Pellivan Transit services from October 1, 2018, to
September 30, 2019, and authorization for the City Manager to execute the necessary
documents.
Owasso City Council
August 21, 2018
Page 2
9. Consideration and appropriate action relating to the East 961h Street North from North 119th
East Avenue to North 129th East Avenue Roadway Improvement Project, Engineering Design
Phase I
Dwayne Henderson
Staff recommends approval of an Agreement for Engineering Services for Phase I
engineering design of the East 96th Street North from North 119th East Avenue to North 1291h
East Avenue Roadway Improvements (excluding the bridge widening) with 8KL Inc., of Tulsa,
Oklahoma, in the amount of $450,000 and authorization for the Mayor to execute the
agreement.
10. Consideration and appropriate action relating to the award of a construction bid for Phase II
of the East 76th Street North and Main Street Intersection Improvement Project
Dwayne Henderson
Staff recommends awarding the bid to Gradeline Construction, LLC, of Broken Arrow,
Oklahoma, in the amount of $117,671.00 and authorization for the Mayor to execute the
necessary documents.
11. Consideration and appropriate action relating to the award of a construction bid for Phase If
of the FY 2017 -2018 Street Rehabilitation Project
Dwayne Henderson
Staff recommends awarding the base bid to KSL Dirtworks, LLC, of Tulsa, Oklahoma in the
amount of $594,735.75 and authorization for the Mayor to execute the necessary
documents.
12. Consideration and appropriate action relating to right -of -way acquisition for the Past 1161h
Street North Roadway Improvement Project from North 129th East Avenue to North 1351h East
Avenue
Roger Stevens
Staff recommends approval of an agreement with Frank Morrow and Kathleen Morrow for
the acquisition of right -of -way and easement in the total amount of $214,685.90;
authorization for payment to Frank Morrow in the amount of $107,342.95; and authorization
for payment to Kathleen Morrow, Investment Property Exchange Services, Incorporated, in
the amount of $107,342.95.
13. Consideration and appropriate action relating to right -of -way acquisition for the North
Garnett Roadway Improvement Project from East 106th Street North to East 116th Street North
Roger Stevens
Staff recommends approval of an agreement with TJ&T Properties, LLC, for the acquisition of
right -of -way and easement, and compensation for damages in the amount of $55,925.00
and authorization for payment.
14. Consideration and appropriate action relating to the award of a construction bid for an
offsite waterline to serve the Owasso Public Safety Operations and Training Complex (s=ire
Station No. 4)
Daniel Dearing
Staff recommends awarding the construction bid to Creek Construction, LLC, of Skiatook,
Oklahoma, for the offsite rural waterline in the amount of $317,761.00, and authorization for
the Mayor to execute the agreement, with the start of construction contingent upon the
approval of a Utility Relocation Agreement between the City of Owasso and Washington
County Rural Water District #3.
Owasso City Council
August 21, 2018
Page 3
15. Report from City Manager
16. Report from City Attorney
17. Report from City Councilors
18. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date 8/4/18
• Health Care Self-Insurance Claims- dated as of 8/16/18
• Monthly Budget Status Report - July 2018
• Oklahoma Department of Environmental Quality Permit SL000072180577, Morrow
Gravity Sanitary Sewer Extension, Facility No S -21810
• Fiscal Year Ending 2018 Annual Financial Report Tax Increment District No. 1, City
of Owasso (Redbud TIF District)
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
20. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, August 17, 2018.
ionn M. Sfevens',titClerk
The City of Owasso encourages citizen participation. To request an accommodation due to o disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918-376-1502 or by email to
istevens@citvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 7, 2018
The Owasso City Council met in regular session on Tuesday, August 7, 2018, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, August 3, 2018.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Kevin Harper, Director of Marketing and Business, A New Leaf.
3. Flag Salute
Councilor Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor - Chris Kelley None
Vice -Mayor - Bill Bush
Councilor- Doug Bonebrake
Councilor- Lyndell Dunn
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Decisiveness
Laurel Williamson, Character Council Member, presented the character trait for the month of
August.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, However, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes of the July 17, 2018 Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims
totaling $1,797,268.65.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None T
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
August 7, 2018
Page 2
8. Consideration and appropriate action relating to Ordinance 1134, closing to the public use an
alleyway located near 109 N Main Street and according to the recorded plat of block 15 of
the Owasso Original Townsite
Karl Fritschen presented the item recommending approval of Ordinance 1134. One citizen
provided comment. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn fo table
the item until the August 21, 2018, meeting of the City Council.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to a Tenant Release Agreement and payment
for damages associated with N Garnett Rd Widening from E 96 St N to E 106 St N
Roger Stevens presented the item recommending approval of the Tenant Release
Agreement, authorization to execute the necessary documents, and authorization for
payment in the amount of $37,000 to Stephanie Thompson for damages associated with the
road widening project.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded by
Mr. Bonebrake to approve and execute the agreement and authorize payment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to the purchase of vehicles for the Police
Department
Scott Chambless presented the item recommending approval to purchase the following
police vehicles from John Vance Auto Group, an Oklahoma statewide approved contract:
• SW 0035 -4566, Two Chevrolet Traverses in an amount not to exceed $25,237.00 per
vehicle
• SW 0035 -4570, One Ford Explorer in an amount not to exceed $29,410.50
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the vehicle purchase, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to an executive session for the purpose of
discussing confidential communications between the City Council and the City Attorney,
concerning pending litigation styled City of Owasso v. Mary Lynn Cook, and pending litigation
styled Mike Denton v. Scott Chambless, et al., as provided for in Title O.S. 25, Section 307(B)(4)
Julie Lombardi presented the item recommending the City Council enter into executive
session.
There were no comments from the audience. Mr. Bush moved, seconded by Mr. Dunn to enter
into executive session, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
At 6:59pm, the City Council, along with Warren Lehr, Julie Lombardi, and Roger Stevens
entered into executive session. At 7:27pm, the City Council returned to open session.
Owasso City Council
August 7, 2018
Page 3
12. Consideration and appropriate action relating to Resolution 2018 -08, designating the City
Manager, Warren Lehr, as the City's authorized settlement representative for mediation in
litigation styled, City of Owasso v. Mary Lynn Cook, and additionally granting full and final
settlement authority in this litigation matter to the City Manager
Julie Lombardi presented the item recommending approval of Resolution 2018 -08. There were
no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn
to approve the Resolution, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to Resolution 2018 -09, designating the City
Manager, Warren Lehr, as the City's authorized settlement representative for a settlement
conference in litigation styled, Mike Denton Y. Scoff Chambless, et a1., and additionally
granting full and final settlement authority in this litigation matter to the City Manager
Julie Lombardi presented the item recommending approval of Resolution 2018 -09. There were
no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms.
Lewis to approve the Resolution, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
14. Report from City Manager
Roger Stevens provided the monthly project status update. Mr. Lehr reported on staff efforts
to notify the public of alternative customer service hours for City Hall and the Public Works
Department.
13. Report from City Attorney
None
16. Report from City Councilors
Mr. Bonebrake commented on staff's efforts to communicate city related messages through
utility billing and various media sources.
17. Official Notices to Council (documents for acknowledgment or information only, no discussion
or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date 7/21/18
• Health Care Self - Insurance Claims - dated as of 8/2/18
Oklahoma Department of Environmental Quality Permit No. SL00007 2 1 80456 for
Garrett Creek Phase II Facility No. S -21310
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
19. Adjournment
Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and fhe meeting adjourned at 7:48pm.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, August 14, 2018
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, August 14, 2018, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda tiled in the
office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, August 10, 2018.
1. Call to Order
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Chris Kelley
Vice - Mayor /Vice -Chair -- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee -- Kelly Lewis
A quorum was declared present.
The Mayor explained the order of the agenda would be as follows:
Item 4B, followed by Item 3, followed by Item 2, then returning to Item 4, 5, 6, and 7.
2. Discussion relating to Mobile Food Vendor Ordinance and Fee Resolution
Bronce Stephenson presented the item and discussion was held. It was further explained that
the item would be placed on the September 11, 2018, work session agenda for additional
discussion.
3. Discussion relating to an agreement with Grand Gateway Economic Development Authority
for Pelivan Transit
Larry Langford and Josh Quigley presented the item and discussion was held. It was further
explained that this item would be placed on the August 21, 2018, City Council agenda for
consideration and action.
4. Discussion relating to City Attorney items
A. Beneficial Interest Amendment to the Regional Metropolitan Utility Authority (RMUA)
Trust Indenture
B. Potential City participation in Federal Opioid Litigation
Julie Lombardi presented item 4A and discussion was held. It was further explained that item
4A would be placed on the August 21, 2018, City Council consent agenda for consideration
and action. Julie Lombardi presented item 4B and introduced Tony Puckett, McAfee & Taft,
and Chris Bergin, Fulmer Sill Law Firm. Mr. Puckett and Mr. Bergin presented information and
discussion was held.
5. Discussion relating to City Manager items
Jennifer Newman presented the monthly sales tax report. Warren Lehr reported that an item
would be placed on the August 21, 2018 City Council consent agenda for action related to
the selection of Oklahoma Municipal Retirement Fund District 1 Trustee; reported that staff
attended mediation in the case styled City of Owasso vs Mary Lynn Cook and such mediation
was continued to September; advised that staff is working to gather information on the
Redbud f=estival Park alleyway closure request; and reported on a recent conversation with
Dr. Amy Fichtner, Owasso Public School Superintendent, to include the use of Ad Valorem
taxes.
Owasso City Council, OPWA & OPGA
August 14, 2018
Page 2
6. City Councilor/Trustee comments and inquiries
Mr. Bonebrake commented on the activities of first responders as Owasso begins a new
school year.
7. Adjournment
The Mayor adjourned the meeting at 7:56pm.
Chris Kelley, Mayor/Chair
Juliann M. Stevens, City Clerk
Claims List.- 8121/2018
Fund Vendor Name
Payable Description
Payment
AMBER CHONG
GALAXY FAR AWAY CAMP
Amount
01 GENERAL AEPIPSO
ELECTRIC USE
$325.43
AT &T
LONG DISTANCE PHONE
$1,08
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$40.28
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$146.08
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$137.01
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$106.79
JPMORGAN CHASE BANK
AMAZING WRISTBANDS -SU
$380.50
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$176.09
JPMORGAN CHASE BANK
CATER NEEDS - SUPPLIES
$27.81
JPMORGAN CHASE BANK
CROWN AWARDS - SUPPLIES
$113.20
JPMORGAN CHASE BANK
DUNCAN & DUNCAN - SUPPLIE
$132.09
JPMORGAN CHASE BANK
FAMILY ANIMAL -MED
$255.44
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$45.30
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$332.30
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
$49.34
JPMORGAN CHASE BANK
NORTHERN TOOL- SUPPLIE
$444.23
JPMORGAN CHASE BANK
QUARTERMASTER- UNIFORM
$93.97
JPMORGAN CHASE BANK
SMARTTAG - SUPPLIES
$437,95
JPMORGAN CHASE BANK
TOMAHAWK LIVE TRAP -SU
$424.79
JPMORGAN CHASE BANK
TRACTOR SPLY- SUPPLIES
$73.94
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL - Total
$3,823.64
AEPIPSO
ELECTRIC USE
$21.40
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$8.56
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$442.39
JPMORGAN CHASE BANK
LOCKE- REPAIRS
$106.07
VERDIGRIS VALLEY ELECTRIC COOP
E=LECT CEMETARY
$30.37
GEN CEME =TERY -Total
$608.79
AMBER CHONG
GALAXY FAR AWAY CAMP
$700.00
GEN COMM CTR DONATIONS -Total
$700,00
ACTS ELECTRIC LLC
SERVICE=S
$945.12
AEPIPSO
ELECTRIC USE
$2,173.18
AT &T
LONG DISTANCE PHONE
$2.08
CROWL MECHANICAL INC
REPAIR
$323.25
JPMORGAN CHASE BANK
LOCKE - LIGHTS
$205.05
JPMORGAN CHASE BANK
LOCKE - SUPPLIES
$70,38
JPMORGAN CHASE BANK
LOWES- RETURN
($77,34)
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$351.80
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$119.44
OWASSO VFW POST 7180
VFW FOOD FOR CC
$317.81
1
Claims List - 812112018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN COMMUNITY CENTER - Total
KCD ENT - SERVICE
$4,525.77
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$100.98
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$572.08
CITY GARAGE
VEHICLE PARTS PURCH -JUL
$255.98
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$276.03
JPMORGAN CHASE BANK
AMAZON - EQUIPMENT
$138.66
JPMORGAN CHASE BANK
AMAZON- MONITOR
$162.35
JPMORGAN CHASE BANK
DELL -PC
$723.36
JPMORGAN CHASE BANK
HOT LOT - PARKING
$9.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$85.49
JPMORGAN CHASE BANK
SHI INTL- SOFTWARE
$589,10
KENNETH L €VINGSTON
MOWING
$1,700.00
M. B. BICKERSTAFF
CODE ENFORCEMENT MOWING
$200.00
JPMORGAN CHASE BANK
1
$479.97
OWASSO CHAMBER OF COMMERCE
LEADERSHIP OWASSO
$495.00
VERIZON WIRELESS
WIRELESS CONNECTION
$125.84
GEN COMMUNITY DEVELOPMENT -Total
$5,433.87
JPMORGAN CHASE BANK
KCD ENT - SERVICE
$200.00
GEN CULTURE & RECREATION - Total
$200.00
JPMORGAN CHASE BANK
IEDC -CONF FEE
$749.00
JPMORGAN CHASE BANK
IEDC- TRAINING MANUAL
$68.65
JPMORGAN CHASE BANK
MEETING EXPENSE
$25,32
JPMORGAN CHASE BANK
OK NEWSPAPERS- SUBSCR
$52.00
JPMORGAN CHASE BANK
SOUTHWEST - AIRFARE
$328.60
JPMORGAN CHASE BANK
WEIHAAS- WEBSITE HOSTI
$600.00
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN ECONOMIC DEV -Total
$1,853.22
AEPIPSO
ELECTRIC USE
$93.67
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$70.42
JPMORGAN CHASE BANK
OFFICE DEPOT- CREDIT
($319.98)
JPMORGAN CHASE BANK
OFFICE DEPOT- MONITOR
$479.97
JPMORGAN CHASE BANK
STAND LEY-CHARGES
$6139
VERDIGRIS VALLEY ELECTRIC COOP
ELECT STORM SIREN
$94,98
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN EMERG PREPAREDNESS -Total
$455,10
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$481.00
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$298.86
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$27,14
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$258.45
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$59.28
UNITED STATES CELLULAR
PW CELL PHONES
$36.39
2
Claims List - 8/21/2018
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL CORPORATION
ELECTRIC USE
$218.18
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN ENGINEERING -Total
SERVI
$1,230.78
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$207.75
JPMORGAN CHASE BANK
LODGING EXPENSE
$966.10
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$286.88
GEN FINANCE - Total
SAV ON- BANNERS
$1,460.73
AEP IPSO
ELECTRIC USE
$5,98917
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$68.95
AT &T
LONG DISTANCE PHONE
$34.04
DAVID L. WEATHERFORD
LEGAL FEES
$954.00
DRAKE SYSTEMS INC
COPIER SERVICE & SUPPLIES
$482.34
GRAND GATEWAY ECO. DEV. ASSC,
PELIVAN TRANSIT SERVICE
$5,100.00
HALL, ESTILL, HARDWICK, GABLE,
LEGAL FEES
$3,49210
IMPERIAL LLC
COFFEE SERVICE
$104.25
INCOG
LEGISLATIVE CONSORTIUM
$1,478.75
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$55,98
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$26.52
JPMORGAN CHASE BANK
SAV ON- ENVELOPES
$210.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$151.25
RICOH USA, INC
COPIER RENTAL
$209.35
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
$1,487.70
GEN GENERAL GOVERNMENT -Total
$19,844.50
AEP IPSO
ELECTRIC USE
$218.18
EMTEC PEST CONTROL, INC
MUSEUM PEST CONTROL
$200.00
JPMORGAN CHASE BANK
SERVI
$13.93
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.73
OWASSO REPORTER
MUSEUM ADVERTISEMENT
$67.60
GEN HISTORICAL. MUSEUM -Total
ANNNUAL FEE
$522,51
JPMORGAN CHASE BANK
SAV ON- BANNERS
$1,850,00
GEN HR - CHAR INITIATIVE - Total
$1,850,00
JPMORGAN CHASE BANK
CHARATER MAGAZINES
$891.07
JPMORGAN CHASE BANK
GIANT WORLDWIDE -EMPL
$1,030.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$13.93
JPMORGAN CHASE BANK
POSITIVE PROMO - EMPLOY
$158.45
JPMORGAN CHASE BANK
SUPPLIES
$28.58
MSDSONLINE, INC
ANNNUAL FEE
$2,499.00
GEN HUMAN RESOURCES -Total
$4,621.03
CITY GARAGE
LABORIOVERHEAD -AUG., 20
$86,00
JPMORGAN CHASE BANK
AMAZON - VACCUM CLEANER
$338.99
JPMORGAN CHASE BANK
NEWEGG -HARD DRIVE
$199.99
3
Claims List - 812912018
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK NOBEL -GIS FEE $21,600.00
JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $54.98
VERIZON WIRELESS WIRELESS CONNECTION $149.68
GEN INFORMATION TECH -Total
$22429,64
CITY GARAGE
LABORIOVERHEAD - AUG,, 20
$78,42
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$56.50
JPMORGAN CHASE BANK
INSTITUTE OF READING-
($126.95)
JPMORGAN CHASE BANK
MEETING EXPENSE
$24,00
GEN MANAGERIAL -Total
$31.97
AEP IPSO
ELECTRIC USE
$1,301.71
AT &T
LONG DISTANCE PHONE
$0,26
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$110.73
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$1,484.08
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$60.30
CLEAN UNIFORM COMPANY
PARKS STAFF UNIFORMS
$55,32
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$1,039.62
JPMORGAN CHASE BANK
ACTION PLUS- REPORT
$400.00
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$68,99
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$185.30
JPMORGAN CHASE BANK
LOWES-SCAF FOLDING
$209.00
JPMORGAN CHASE BANK
P&K -PARTS
$68.62
JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$4298
JPMORGAN CHASE BANK
WILDFLOWERS -PARTS
$70.25
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.57
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN PARKS -Total
.$5,163.38
AEPIPSO
ELECTRIC USE
$456.33
JPMORGAN CHASE BANK
ADMIRAL EXP - SUPPLIES
$83.97
JPMORGAN CHASE BANK
APCO INTL - TRAINING
$30,00
JPMORGAN CHASE BANK
BOB 8- PRISON BOARD
$85,15
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$165.31
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$49.92
GEN POLICE COMMUNICATIONS - Total
$870,68
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$416.30
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$2,995.83
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$2,632.88
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$28,70
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$1,107.59
JPMORGAN CHASE BANK
ATWOODS -PLUG
$9,99
JPMORGAN CHASE BANK
ATWOODS -SPRAY WAND
$31.98
JPMORGAN CHASE. BANK
ATWOODS - SPRAYERS
$83.97
4
Claims List - 8/21/2018
Fund Vendor Name
Payable Description
Payment
AT &T
LONG DISTANCE PHONE
Amount
01 GENERAL JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
$29.98
JPMORGAN CHASE BANK
CORN ERSTO NE-LOPPERS
$35.99
JPMORGAN CHASE BANK
GRAINGER -PPE
$44.40
JPMORGAN CHASE BANK
LOWES- HARDWARE
$41.25
JPMORGAN CHASE BANK
LOWES - SCREWS
$1.19
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$62.95
JPMORGAN CHASE BANK
LOWES -TOOLS
$119.92
JPMORGAN CHASE BANK
OREILLY -FLOOR MATS
$27.99
JPMORGAN CHASE BANK
OREILLY -PARTS
$372.33
JPMORGAN CHASE BANK
P &K- REPAIRS
$189,09
JPMORGAN CHASE BANK
QUALITY TIRE- REPAIR
$8.00
JPMORGAN CHASE BANK
QUALITY TIRE- REPAIRS
$32.00
JPMORGAN CHASE BANK
RED WING -BOOTS
$339.99
JPMORGAN CHASE BANK
RED WING - RETURN
($169.99)
JPMORGAN CHASE BANK
STANDARD SPLY- SUPPLIE
$97.81
JPMORGAN CHASE BANK
WALMART - PADLOCK
$7.24
SPIRIT LANDSCAPE MANAGEMENT LLC
MOWING
$626.25
TREASURER PETTY CASH
TRAVEL EXPENSE
$502.00
VERIZON WIRELESS
WIRELESS CONNECTION
$69.66
GEN STORMWATER -Total
$9,745.29
AT &T
LONG DISTANCE PHONE
$0,09
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$48.72
CITY GARAGE
LABOR/OVERHEAD - AUG., 20
$591.08
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$182.33
CLEAN UNIFORM COMPANY
UNIFORM RENTAL
$14.82
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$12.95
JPMORGAN CHASE BANK
A -1 APP MECH - REPAIRS
$275.00
JPMORGAN CHASE BANK
ADMIRAL EXP - SUPPLIES
$27.99
JPMORGAN CHASE BANK
ALARM BILLING - MONITOR
$90.00
JPMORGAN CHASE BANK
AMAZON -PC UPGRADE
$225.57
JPMORGAN CHASE BANK
JC PENNY -PPE
$72.00
JPMORGAN CHASE BANK
LOCKE- FILTERS
$14.40
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$26,31
JPMORGAN CHASE BANK
OK PUBLIC SAFETY -FEE
$119.00
JPMORGAN CHASE BANK
OREILLY -TOOLS
$254.99
JPMORGAN CHASE BANK
SAMS - GLOVES
$19,98
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$31,92
JPMORGAN CHASE BANK
WALMART -PPE
$65.76
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN SUPPORT SERVICES -Total $2,102.56
AEP /PSO STREET LIGHTS $8.67
5
Claims List - 812112018
Fund
Vendor Name
Payable Description
Payment
ELECTRIC USE
$21.47
GOVERNOR'S ECONOMIC DEVELOPMENT
Amount
01 GENERAL
TREASURER PETTY CASH
2008 -2391 LIAB FORFEI
$175.00
JPMORGAN CHASE BANK
TREASURER PETTY CASH
CC REFUND- EDWARDS
$100.00
WEIHAAS- WEBSITE HOSTI
TREASURER PETTY CASH
CC REFUND - HUDSON
$50.00
$84.47
TREASURER PETTY CASH
CC REFUND -ORTH
$50,00
STRONG NEIGHBORHOODS -Total
TREASURER PETTY CASH
CC REFUND -PITTS
$50,00
TREASURER PETTY CASH
CC REFUND- ROLAND
$50.00
$298.92
GENERAL -Total
UNIFORM SERVICE
$483.67
GENERAL -Total
PW CELL PHONES
$36.39
$87,957.13
20 AMBULANCE SERVICE
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$1,476.92
$40.01
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$3,092,25
JPMORGAN CHASE BANK
ARROW INTL- SUPPLIES
$2,859.72
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$142.25
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$51.00
JPMORGAN CHASE BANK
ODINMED- TRAINING
$1,100.00
JPMORGAN CHASE BANK
ZOLL MED- SUPPLIES
$869.30
VERIZON WIRELESS
WIRELESS CONNECTION
$29,65
AMBULANCE -Total
$9,621,09
AMBULANCE SERVICE
-Total
$9,621.09
25 HOTEL TAX
JPMORGAN CHASE BANK
OK CORRECTIONAL -SIGNS
$49.20
HOTEL TAX -Total
$49.20
AEPIPSO
ELECTRIC USE
$21.47
GOVERNOR'S ECONOMIC DEVELOPMENT
2018 GEDMT TRAINING
$190.00
JPMORGAN CHASE BANK
LODING EXPENSE
$158,64
JPMORGAN CHASE BANK
MEETING EXPENSE
$60.92
JPMORGAN CHASE BANK
WEIHAAS- WEBSITE HOSTI
$600.00
HOTEL TAX ECON DEV - Total
$959.03
CITY GARAGE
LABOR/OVERHEAD - AUG., 20
$164.00
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$75.30
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
$76.49
JPMORGAN CHASE BANK
DELL - EQUIPMENT
$187.98
JPMORGAN CHASE BANK
DELL - LAPTOP
$1,078.45
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$84.47
JPMORGAN CHASE BANK
SHI INTL - SOFTWARE
$331.00
STRONG NEIGHBORHOODS -Total
$1,997,69
HOTEL TAX - Total
$2,997.92
27 STORMWATER MANAGEMENT AEPIPSO
ELECTRIC USE
$298.92
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$21.60
UNITED STATES CELLULAR
PW CELL PHONES
$36.39
CORPORATION
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
0
Claims List - 8121%2018
Fund Vendor Name Payable Description Payment
Amount
27 STORMWATER MANAGEMENT STORMWATER-STORMWATER -Total $396.92
STORMWATER MANAGEMENT -Total $396.92
34 VISION TAX BKL INCORPORATED ENGINEERING SERVICES - 96 $13,667.00
VSN RECAP 96TH /I19 -129TH -Total $13,667.00
GUY ENGINEERING SERVICES INC ENGINEERING SERVICES - E $1,019.50
VSN RECAP GARNETT TO 129 - Total $1,019.50
VISION TAX -Total $14,686.50
36 CAPITAL IMPROV GRANTS OWASSO INVESTMENT PARTNERS LLC DEVELOPMENT AGREEMENT $15,618.37
CAPITAL IMPROV GRANTS - Total
GH2 ARCHITECTS LLC
VSN 2025 FESTIVAL PARK -Total
PHOENIX CONSTRUCTION DISASTER
VSN 2025 SPORTS PARK RD -Total
..........
PROFESSIONAL SERVICES
CONSTRUCTION SERVICES
$13,618,37
$3,165.00
$3,165.00
$59,837.40
$59,837.40
CAPITAL IMPROV GRANTS -Total
$78,620.77
37 SALES TAX FIRE AEPIPSO
ELECTRIC USE
$5,109.00
AT&T
LONG DISTANCE PHONE
$3.34
BAILEY EVENT CENTER, INC.
MEETING EXPENSE
$300.00
CITY GARAGE
LABORIOVERHEAD - AUG., 20
$2,459.08
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$2,909.74
JPMORGAN CHASE BANK
ACADEMY- SUPPLIES
$18.98
JPMORGAN CHASE BANK
ACADEMY - UNIFORMS
$124.98
JPMORGAN CHASE BANK
AIR CLEANING TECH -RET
($85,00)
JPMORGAN CHASE BANK
BSHIFTER -FEE
$385.00
JPMORGAN CHASE BANK
CORNERSTONE - BLADES
$49.98
JPMORGAN CHASE BANK
EMSAR -PART
$141,72
JPMORGAN CHASE BANK
KANSAS TASK -K9 TRAIN]
$150.00
JPMORGAN CHASE BANK
LOCKE -PARTS
$33.79
JPMORGAN CHASE BANK
LOWES- FURNITURE
$206,52
JPMORGAN CHASE BANK
MEETING EXPENSE
$109.43
JPMORGAN CHASE BANK
NATL HONOR GUARD -FEE
$1,425.00
JPMORGAN CHASE BANK
NFPA -DUES
$1,495.00
JPMORGAN CHASE BANK
OK FIRE CHEIFS -DUES
$252.00
JPMORGAN CHASE BANK
OK OUTDOOR - REPAIR GEN
$127.23
JPMORGAN CHASE BANK
OK POLICE SPLY - UNIFOR
$414.10
JPMORGAN CHASE BANK
OREILLY- ABSORBENT
$66.94
JPMORGAN CHASE BANK
OWASSO TAILOR - UNIFORM
$137.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$480,32
JPMORGAN CHASE BANK
TRUCK PRO- LIGHTS
$30.98
LIBERTY FLAGS, INC.
FLAG REPAIR
$160,00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$398,44
7
Claims List - 812112018
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
OVERHEAD DOOR CO. OF TULSA, INC
REPAIR
$150.00
VERIZON WIRELESS
WIRELESS CONNECTION
$849.14
SALES TAX FUND -FIRE - Total
$17,902.71
SALES TAX FIRE
- Total
$17,902.71
38 SALES TAX POLICE
AEPIPS0
ELECTRIC USE
$5,887.61
AT &T
LONG DISTANCE PHONE
$34.03
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$4.12
CITY GARAGE
LABORIOVERHt~AD - AUG., 20
$11,745.67
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$1,972.63
DRAKE SYSTEMS INC
COPIER LEASE
$484.38
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$9,549.85
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$83.97
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
$440.08
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$433.88
JPMORGAN CHASE BANK
AT YOUR SERVICE -RENTA
$80,00
JPMORGAN CHASE BANK
AXON - SUPPLIES
$372.00
JPMORGAN CHASE BANK
BETTY4- CHARGERS
$57,48
JPMORGAN CHASE BANK
D &R REPORTING- SERVICE
$141.00
JPMORGAN CHASE BANK
EMBLEM ENT - UNIFORM
$75.90
JPMORGAN CHASE BANK
FAMILY ANIMAL MED -K9
$270.10
JPMORGAN CHASE BANK
]APE- TRAINING
$375.00
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$26.74
JPMORGAN CHASE BANK
MEETING EXPENSE
$76.80
JPMORGAN CHASE BANK
MELODY$ - TAILORING
$60.00
JPMORGAN CHASE BANK
MTM- UNIFORM
$767.58
JPMORGAN CHASE BANK
RAYALLEN- SUPPLIES
$150.59
JPMORGAN CHASE BANK
ROYAL - SUPPLIES
$407,92
JPMORGAN CHASE BANK
SAFARI LAND-SUPPLI ES
$473.50
JPMORGAN CHASE BANK
SHREDDERS - SHREDDING
$35.60
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$240.00
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$374.00
JPMORGAN CHASE BANK
TULSA LOCK &KEY - SUPPLI
$32.50
JPMORGAN CHASE BANK
VIEVU- SUPPLIES
$135.95
JPMORGAN CHASE BANK
WALGREENS 915762 -3 UPP
$29.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$10,82
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$120.62
TREASURER PETTY CASH
NOTARY - THOMAS
$25.00
TREASURER PETTY CASH
TRAINING
$100.00
VERIZON WIRELESS
WIRELESS CONNECTION
$896.08
SALES TAX FUND- POLICE -Total
$35,971.38
SALES TAX POLICE
- Total
$35,871.38
9
Claims List - 812112018
Fund Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$1,646.00
AEPIPSO
STREET LIGHTS
$7,228.27
APAC- OKLAHOMA, INC.
ASPHALT
$234.52
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - JULY, 20
$242.63
CITY GARAGE
LABOR/OVERHEAD - AUG_, 20
$3,975.25
CITY GARAGE
VEHICLE PARTS PURCH - JUL
$4,619.23
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$102,70
FLEETCOR TECHNOLOGIES
FUELMAN EXP - JULY, 2018
$1,235.92
JPMORGAN CHASE BANK
APWA- MEMBERSHIP FEE
$196.00
JPMORGAN CHASE BANK
ATWOODS -LENS
$7.98
JPMORGAN CHASE BANK
BROWN CO- CONCRETE
$25.00
JPMORGAN CHASE BANK
GRAINGER -PPE
$44.40
JPMORGAN CHASE BANK
HOME DEPOT -PAINT
$57.62
JPMORGAN CHASE BANK
LOWES -BOLT CUTTER
$51.98
JPMORGAN CHASE BANK
LOWES- MATERIALS
$87.86
JPMORGAN CHASE BANK
LOWES- MICROWAVE
$79,99
JPMORGAN CHASE BANK
LOWES- RETURN
($13.76)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$95.30
JPMORGAN CHASE BANK
LOWES -WIRE
$152.25
JPMORGAN CHASE BANK
NORTHERN TOOL- EQUIPME
$419.99
JPMORGAN CHASE BANK
RED WING -BOOTS
$305.98
VERDIGRIS VALLEY ELECTRIC COOP
ELECT CHAMPION LGT
$77.44
VERDIGRIS VALLEY ELECTRIC COOP
ELECT SECURITY LGT
$6.33
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WELSCO, INC.
RENTAL
$12.13
SALES TAX FUND-STREETS -Total
$20,971.03
BECCO CONTRACTORS INC
FY 16 -18 STREET REPAIR PR
$255,221.11
STAX ST REHAB BECCO 16 -18 -Total
$255,221,91
SALES TAX STREETS -Total
$276,192.14
40 CAPITAL IMPROVEMENTS GRAPHIC RESOURCES & REPRODUCTION
PLAN COPIES
$266,80
CI - GARN WID 96TH -106TH - Total
$266.80
JPMORGAN CHASE BANK
FULL COMPASS- EQUIPMEN
$768.75
CI - POLICE BLDG - Total
$768.75
MCCLELLAND CONSULTING ENGINEERS
ENGINEERING SERVICES
$90,335.00
INC
C I P 76 /MAIN INTERSECT IMP - Total
$10,335.00
BUILDING & EARTH SCIENCES, INC
PROF SERVICES FS #4
$2,866.05
FIREBLAST GLOBAL INC
EQUIPMENT
$595,092.75
TIMBERLAKE CONSTRUCTION CO
CONSTRUCTION SERVICES
$578,569.73
WILLIAMS, SPURGEON, KUHL &
PROFESSIONAL SERVICES
$65,496.77
N
Claims List - 8/21/2018
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
CIP FIRE STATION #4 - Total
$1,242,025.30
MESHEK & ASSOCIATES, P.L.C.
SERVICES
$4,365.60
CIP LAKERIDGEICNTL PARK -Total
$4,365.60
CAP FLEET UPFITTERS, LLC
VEHICLE EQUIPMENT
$33,206.18
JPMORGAN CHASE BANK
LIND ELECTRON ICS-EQUI
$1,970.30
CIP POLICE VEHICLES -Total
$35,176.48
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES - N
$219,426.44
CIP SRVC RD IMP 106416 -Total
$219,426.44
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES
$18,174.93
CIP STREET REHAB FYI -Total
$18,174.93
CAPITAL IMPROVEMENTS
-Total
$1,530,539.30
70 CITY GARAGE
AEP IPSO
ELECTRIC USE
$486.56
AT &T
LONG DISTANCE PHONE
$0.65
CLEAN UNIFORM COMPANY
UNIFORM RENTAL
$196.97
JPMORGAN CHASE BANK
8 &M -01L
$911.35
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$557.57
JPMORGAN CHASE BANK
NAPA -PARTS
$6,90
JPMORGAN CHASE BANK
OREILLY -PARTS
$1,429.59
JPMORGAN CHASE BANK
OREILLY - SUPPLIES
$8,57
JPMORGAN CHASE BANK
ROUTE 66 -PARTS
$2,114.98
JPMORGAN CHASE BANK
ROUTE 66- RETURN
($992.85)
JPMORGAN CHASE BANK
SAV ON- DECALS
$400.00
JPMORGAN CHASE BANK
SPEEDTECH -PARTS
$566.14
JPMORGAN CHASE BANK
SUMMIT -PARTS
$171,98
JPMORGAN CHASE BANK
UNITED FORD -PART RESA
$437.65
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$95,47
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$109.81
CITY GARAGE - Total
$6,413.34
CITY GARAGE -Total
$6,413.34
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$12,249.35
OK TAX COMMISSION SPECIAL TAX UNIT
MTIF ASSESSMENT
$8,728.75
UNITED SAFETY & CLAIMS INC ANNUAL ADMIN FEE PAID IN $1,658.33
WORKERS' COMP SELF -INS -Total $22,636.43
WORKERS' COMP SELF -INS -Total $22,636.43
77 GENERAL LIABILITY- PROPERT JPMORGAN CHASE BANK QUALITY HITCH -PARTS $680.89
JPMORGAN CHASE BANK SPEEDTECH -PARTS $273.63
GEN LIAR -PROP SELF INS -Total $954,52
GENERAL LIABILITY- PROPERT -Total $954.52
City Grand Total $2,084,890.15
10
R E A L P a 9 a .1 * -. prn.6- .- - REAL C oVmmunit-
y
TO: The Honorable Mayor and City Council
FROM: Scott Chambless
Chief of Police
SUBJECT: Cherokee Nation Donation
DATE: August 17, 201!8
Pursuant to Cherokee Notion Legislative Act 4-03, up to twenty percent (20%), but not less than
five percent (5%), of funds generated by fees collected for the Cherokee Nation Motor Vehicle
togs are to be made available to county and municipal law enforcement agencies within the
Cherokee Nation jurisdiction.
In July of 2018, the Cherokee Nation donated $5,000 to the police department. If approved, the
donated funding will be utilized to support police operations.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Cherokee Nation and approval of a
budget amendment 'increasing estimated revenue in the General Fund by $5,000 and
increasing the appropriation for expenditures in the Police Services budget by $5,000.
OREALP .. h,.,. 60— REAL C V ty
ommuni
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: Resolution 2018-09
Oklahoma Municipal Retirement Fund Ballot for Trustee District I
DATE: August 17, 2018
BACKGROUND:
The City Council serves as the Retirement Committee for the Oklahoma Municipal Retirement
Fund (OkMRF), the retirement plan for non-union employees.
OkMRF was established in 1966 by state statute and has over 200 members throughout the state,
including cities, towns, municipal hospitals, agencies, and co-ops. OkMRF operates under a
Board of Trustees elected by the membership, along with a staff and team of professional
advisors. Trustees represent eight different districts throughout the State with one at-large
Trustee.
STAFF COMMENTS:
The OkMRF Board of Trustees is voted on by the governing bodies within the District. Owasso, is in
the first district, which currently has a position open. There are three candidates interested in the
position: Rachelle McGowen, Ed Tinker, and Mark Whinnery. While all three candidates have
the experience and background to serve successfully, Mr. Tinker has served on the OkMRF Board
of Trustees since 2013, and his leadership is well known. Profiles for all three candidates are
attached.
RECOMMENDATION:
Staff recommends approval of Resolution 2018-09, voting for Ed Tinker for Oklahoma Municipal
Retirement Fund District I Trustee.
ATTACHMENTS:
A. Trustee Profiles for 2018 Election of Trustee - District 11
B. Resolution 2018-09
2018 ELECTION OF TRUSTEE _ DISTRICT 1 TRUSTEE
OKLAHOMA MUNICIPAL RETIREMENT FUND (rrakMR'F ")
The governing body of each employer is entitled to cast by resolution one vote for the office of
OkMRF District 1, The resolution (enclosed) must be returned no later than August 30, 2018.
Please note: Resolutions should be signed with a seal affixed to the ballot. Any
resolutions unsigned, will not be valid. To ensure your ballot has been received in the
0kMRF office, please call 1-888-394-6673, Ext 100 on or before August 30, 2018,
CAST ONE VOTE FOR ONE 1 OF THE THREE 3 FOLLOWING NOMINEES ON THE ENCLOSED
RESOLUTION:
ORACWELLE McGOWEN
• Mrs. McGowen Is the Office Manager for Westville Utility Authority for the past fourteen (14) years and
has worked diligently to improve their employees' retirement plan..
• Prior to that she worked for McKee Foods Corporation for thirteen (13) years.
• Mrs. McGowen serves as Secretary to the Westville Utility Authority Board.
• She actively participates in the Oklahoma Rural Water Association conferences.
• Mrs. McGowen was awarded the Oklahoma Rural Water Association's Office Manager of the Year for
the eastern half of the State of Oklahoma.
• She has attended some Benton/Washington Rural Public Water Authority Board and Northeast
Oklahoma Public Facility Authority meetings.
Mrs. McGowen moved to Westville Oklahoma in 1988 and is very proud of her three (3) children.
« She would strive to help District 1 Members gnaw, understand and be successful.
E) TINKER
• Mr. Tinker has been on the Oklahoma Municipal Retirement Fund (OkMRF) Board of Trustees since
2013.
• He currently is a member on the OkMRF Investment Committee dealing with issues pertaining to the
investment of trust assets.
• Mr. Tinker has his Certificate of Achievement in Public Plan Policy.
• Mr. Tinker is a member of the City Management Association of Oklahoma (CMAO).
• He retired as City Manager of Glenpool after seven (7) years of service.
• Prior to that, he was the City Manager of Drumrlght for six (6) years and Hugo for one (1) year.
• Mr. Tinker served on the City of McAlester's City Council for six (6) years.
• He was a Board of Director for the Oklahoma Municipal League (OML) for four (4) years.
• He also has served on INCOG Executive Board for three (3) years.
MARK EHIAWERY
• Mr. Whinnery holds a Bachelor's degree in Communications from State University of New York.
• He obtained his Master's Degree in Human Resources from Webster University, St. Louis, MCA.
• He also obtained his Master of Military Operational Art and Science Degree from Air Command and
Staff College.
• Mr. Whinnery, has been the City Manager of Druinright since October 2012.
• He is the President of the Drumright Chamber of Commerce.
• He serves as the Rotary Club of Drumright Secretary.
• He is a retired Colonel from the United States Air Force after serving 25 years in a variety of human
resources assignments.
• His last military assignment was serving as the Mission Support Group Commander at Scott Air Force
Base, IL where Mark provided human resources, engineering, contracting, police, fire, and logistic
support to the installation while supervising over 1,500 people and managing a $50 million budget.
• Mr. Whinnery has been an Air Farce Fellow at the Rand Corporation in Santa Monica, CA.
• Prior to entering the Air Force, Mr. Whinnery worked' for the New York State Retirement System.
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2018 -09
OFFICIAL BALLOT
A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA CASTING A
VOTE FOR TRUSTEE OF THE OKLAHOMA MUNICIPAL RETIREMENT
FUND (OkMRF) TO FILL THE EXPIRING TERM OF TRUSTEE
REPRESENTING DISTRICT 1.
WHEREAS, The City of Owasso, Oklahoma participates in the OkMRF and is
eligible to cast one vote for the Trustee office of the OkMRF Board to fill the
expiring term for District 1 Trustee; and
WHEREAS, no vote can be split or cast in any fraction or part of the whole;
and
WHEREAS, the Authorized Agent indicates the results of our vote on the
ballot and returns this ballot to the Trust Administrator between July 20, 2018, and
August 30, 2018.
NOW, THEREFORE, BE IT RESOLVED by the Owasso City Council of the City
of Owasso, Oklahoma, that its vote for the Trustee shall be cast for the following
nominee:
Ed Tinker
District 1 Trustee
** *END * **
The undersigned hereby certify that the foregoing Resolution was duly
adopted and approved by the Owasso City Council of the participating
employer, the City of Owasso, Oklahoma, on the 21St day of August, 2018.
Attest (Seal):
Juliann M. Stevens, City Clerk
Dr. Chris Kelley, Mayor
MAIL RESOLUTIONS TO:
OKLAIIOMA MUNICIPAL RETIREMENT FUND
1001 NW 63RD STREET, SUITE 260
OKLAHOMA CITY, OK 731.16
Idob co),
0�er-REUCommunity
®REAL People - REAL CA to,
TO; The Honorable Mayor and City Council
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Resolution 2018-10
Beneficial Interest Amendment to the Regional Municipal Utility Authority [RMUA)
Trust Indenture
DATE: August 17, 2018
BACKGROUND:
On April 25, 2018, a Third Amendment to the Declaration of Trust of the Regional Metropolitan
Utility Authority was approved by the RMUA. The amendment changed the requirement that
each city's mayor and city manager attend meetings as representatives of the city. Now, the
city manager, or his or her designees, shall serve as the representatives of each city. Each of
the beneficiary cities to the RMUA is now required to accept this amendment through approval
of a resolution and execution of the Acceptance of Beneficial Interest.
RECOMMENDATION:
Staff recommends that the City Council approve Resolution 2018-10 accepting the amendment
and authorizing the Mayor to execute the Acceptance of Beneficial Interest.
ATTACHMENTS:
Resolution 2018-10
Third Amendment to Declaration of Trust of the Regional Metropolitan Utility Authority
Acceptance of Beneficial Interest
OWASSO CITY COUNCIL
RESOLUTION 2018 -10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
ACCEPTING THE THIRD AMENDMENT TO THE DECLARATION OF TRUST OF THE
REGIONAL MUNICIPAL UTILITY AUTHORITY AND AUTHORIZING THE MAYOR TO
EXECUTE THE ACCEPTANCE OF BENEFICIAL INTEREST.
WHEREAS: A Declaration of Trust creating the Regional Municipal Utility Authority was
originally adopted on November 7, 1972, and thereafter amended on June 12, 1974, and
October 12, 1988. The City of Owasso is a beneficiary of the Trust;
WHEREAS: A Third Amendment to the Declaration of Trust was adopted by the Regional
Municipal Utility Authority on April 25, 2018, and all beneficiaries to the Trust are now required to
accept the beneficial interest in the Trust by executing an Acceptance of Beneficial Interest;
THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT: The City of Owasso adopts the Third Amendment to the Declaration of Trust of the
Regional Metropolitan Utility Authority, and authorizes the Mayor to execute the Acceptance
of Beneficial Interest.
APPROVED AND ADOPTED this 21st day of August, 2018, by the City Council of the City of Owasso,
Oklahoma.
Dr. Chris Kelley, Mayor
MoNl�l1
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombard, City Attorney
THIRD AMENDMENT TO
DECLARATION OF TRUST
OF
THE REGIONAL METROPOLITAN UTILITY AUTHORITY
KNOW ALL MEN BY THESE PRESENTS:
THAT on the 25th day of April, 2018, at a Special Meeting of the Regional Metropolitan Utility
Authority (the "Authority "), with all Trustees present Except Dr. Josh Wedman Jenks Oklahoma Mayor
Jarred Cottle Bixby. Oklahoma City Manager and John Easton Bixby. Qklahorna Ma or. It duly resolved that
the original Declaration of 'Trust of Regional Metropolitan Utility Authority, as twice amended by Amendment
of Declaration of Trust of the Regional Metropolitan Utility Authority dated June 12, 1974, and Amendment of
Declaration. of Trust of the Regional Metropolitan Utility Authority dated October 12, 1988, be amended to
provide that the Chairman of the Tulsa Metropolitan Utility Authority shall serve ex officio as a Trustee, to
provide that the Mayor of the City of Tulsa shall appoint a Tnistee rather than it being ex a1ricio the
Commissioner of Waterworks and Sewerage of the City of Tulsa, and to provide for appointment of Trustees by
the City Managers of the Cities of Broken Arrow, Bixby, Jenks, and Owasso rather than appointment by the
City Councils of the Cities of Broken Arrow, Bixby, Jenks and Owasso which also required each Trustee to be a
member of the appointing City's utility authority, and to provide for all current beneficiaries. The Resolution
having been unanimously carried by all Trustees present, the Declaration of Trust of Regional Metropolitan
Utility Authority, as amended, is hereby amended as follows:
THIRD AMENDMENT
Article Vl, Section (b) of the Declaration of Trust of Regional Metropolitan Utility Authority, as
amended, is hereby amended to read as follows:
The Trustees shall be a minimum of ten (10) in number, The Trustees of the Authority
shall be ex- of /icio, the chair of the Tulsa Metropolitan Utility Authority, ex- oJjlclo the City
Managers of the Cities of Broken Arrow, Bixby, Jenks and Owasso; one Trustee shall be
appointed by the Mayor of the City of Tulsa; and one Trustee shall be appointed by each of tite
City Managers of the Cities of Broken Arrow, Bixby, Jenks and Owasso. Alternatively, the City
Managers of the Cities of Broken Arrow, Bixby, Jenks and Owasso may elect to appoint two
Trustees, rather than serve ex- officio, of the Cities of Broken Arrow, Bixby, Jenks and Owasso.
Article VI11, Section (a) of the Declaration of Trust of Regional Metropolitan Utility Authority, as
amended, is hereby amended to read as follows:
The term "Beneficiaries" as used in this instrument collectively and severally shall denote the
corporate government entities For which the Authority shall be furnishing and providing, or proposes to furnish
and provide the services and facilities described in Section Ill of this instrument, or any part thereof, and which
shall have accepted beneficial interest under this instrument, as amended, and as provided by law, and including
the incorporated cities of Tulsa, Broken Arrow, Jenks, Bixby, and Owasso.
This '['bird. Amendment shat[ become effective after a Resol«tioil accepting the beneficial interest by the
Cities of Tulsa, Broken Arrow, Jenks, Bixby. and Owasso is (July passed by their respective governing bodies.
IN WITNESS WHEREOF, the have hereunto set our hands, executing this Third Anlendnlent to
Declaration of Trust of The Regional Metropolitan Utility Authority in multiple duplicates a[l of %V11icll
constitute atle and the same instniment on this 25th clay of April 2018
Broken Arrow Cit M.anaet
Bix ity lnagete,. -�
I SO C � Mat1�t G't' A Appointment
ATTEsr:
(Seat) Secretary
APPROVED AS TO FORM:
PAULA QUtt✓LI , ATTORNEY FOR RMUA
el�
1:0 ell crow ility atd
— ixlay utility Board —
Utility Board
ConimisS�p etrf Waterworks and Sewerage —
Tuls��� position no longer exists
ACCEPTANCE OF BENEFICIAL INTEREST
KNOW ALL MEN BY THESE PRESENTS:
THAT THE CITY OF OWASSO, OKLAHOMA, a municipal corporation, acting by and
through the general governing body of said municipality, hereby accepts the beneficial interest in
the Trust created by the within and foregoing Declaration of Trust of the Regional Metropolitan
Utility Authority dated November 7, 1972 and amended on June 12, 1974 and October 12, 1988,
and most recently amended by the Third Amendment to Declaration of Trust adopted by RMUA
on April 25, 2018, and for and in behalf of the said municipality, in all respects in accordance with
the terms of said Declaration of Trust, and the Third Amendment to Declaration of Trust adopted
by RMUA on April 25, 2018.
IN WITNESS WHEREOF, pursuant to the authority and direction of the Mayor of the City
of Owasso, Oklahoma, pursuant to the authority and direction of Resolution No.2018 -10 of Said
City, effective this date, hereunto has set his hand and caused to be affixed the requisite official
seal, this 21St day of August, 2018.
Dr. Chris Kelley, MAYOR
City of Owasso, Oklahoma
ATTEST:
Juliann M. Stevens, City Clerk
V
REAL P .. pl,...r..L"h,.r-a",.,.RE-ALCommunity
TO: The Honorable Mayor and City Council
FROM: Karl A. Frifschen AICP, RLA
Planning Manager
SUBJECT: Ordinance 1134
Alley Closure - Redbud Festival Park
DATE: August 17, 2018
BACKGROUND:
Staff is requesting to close an alleyway on the property where the Redbud Festival Park will be
located (109 N Main St). The City of Owasso is in the process of constructing the new park south
of the Police Station, and a part of this work involves constructing a food truck parking area, of
which a portion is located on an existing plotted alleyway. Closing the alleyway would prevent
through access, and ultimately become a feature of the park. There is an 8-inch sanitary sewer
line that runs within the alley. Staff intends to record a utility easement to ensure that existing and
future utilities are protected pending the alley closure. The required notice was sent to all
franchise utility companies and property owners adjacent to the alley. The Technical Advisory
Committee reviewed the request at their meeting on June 20, 2018. No comments or concerns
were received from utility providers at the meeting.
This item was brought before the, City Council at the August 7, 2018, regular meeting. At this
meeting one citizen spoke in opposition of the proposed closure request. Mr. Ran Weiss cited
that he desires to construct an alarm monitoring company on the property and he needs the
rear access from the alley to accommodate his building design.
Staff advised the Council of a meeting approximately two years earlier at which time the
developer was informed that the alley would eventually be closed due to the incoming park
facility and that using the alley for rear access would not be supported. In light of this new
information, the Council voted to table the item until the August 21, 2018, regular meeting.
ADDITIONAL INFORMATION:
In 2016, representatives from an alarm monitoring company (Mike and Jason Campbell) spoke
with City staff about the lot at 117 E Broadway. They desired to build an alarm monitoring station
on the subject property. They had preliminary ideas for what they wanted to construct and their
site concept showed parking on the north and south part of the lot, which would require access
from the alley to the south of the Festival Park and from Broadway. Staff recalls advising them
that their proposed use did not fit within the Downtown Overlay District (mixed-use, multi -story
buildings that are architecturally significant, etc.), and parking access from the alley would not
be allowed due to park development (Redbud Festival Park).
Also during that timeframe, company representatives had general conversations with Public
Works staff about what utilities were available in the area and what detention requirements may
be imposed. Though inquiries were made about infrastructure, no plans were ever submitted by
the developer.
RECOMMENDATION:
Following Mr. Weiss` comments during the Council meeting regarding the proposed use of the
property, staff located an email exchange from July 2016, expressly discussing the park design
and development and closure of the alleyway. To date, no building permit application and /or
building plans have been submitted to Community Development and no civil engineering plans
have been submitted to Public Works. Staff further determined the conceptual land use (NAICS
Cade 561621- Secuirty System Services) is not an allowed use in the Downtown Overlay District.
Staff recommends approval of Ordinance 1134 closing the alley located in Block 15 of the
Original Townsite of Owasso, Oklahoma f Plat No. 1).
ATTACHMENTS:
Ordinance 1134
Aerial Map
Site Plan, Redbud Festival Park
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1134
AN ORDINANCE CLOSING TO THE PUBLIC USE AN ALLEYWAY LOCATED NEAR
109 N MAIN STREET, OWASSO, OKLAHOMA, AND ACCORDING TO THE
RECORDED PLAT OF BLOCK 15 OF THE ORIGINAL TOWNSITE OF OWASSO,
OKLAHOMA (PLAT NO. 1)
WHEREAS, the City of Owasso, Oklahoma has deemed it necessary and
expedient to close to the public use an alleyway herein attached as Exhibit "A "; and,
WHEREAS, the City of Owasso retains the absolute right to reopen the same
without expense to the municipality, and repealing all ordinances or parts of
ordinances in conflict.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
SECTION ONE (1):
A tract of land located in Block 15 of the Original Townsite of Owasso, Oklahoma (Plat
No. 1). Better described as beginning at the northwest corner of Lot Four, Block 15,
thence north a distance of 20 feet to the southwest corner of Lot 3, Block 15, thence
east a distance of 300 feet to the southeast corner of Lot 1, Block 15, thence south a
distance of 20 feet to the northeast corner of Lot 12, Block 15, thence west a distance
of 300 feet to the northwest corner of Lot 4, Block 15, the point of beginning, containing
6000 square feet or 0.14 acres.
The same is hereby closed for public use as an alleyway.
SECTION TWO (2):
All ordinances or parts of ordinances in conflict with this ordinance are hereby expressly
repealed.
SECTION THREE (3):
All ordinances or parts of ordinances, in conflict with this ordinance are hereby
repealed to the extent of the conflict only.
SECTION FOUR (4):
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
Ordinance 1134
Page 1 of 3
SECTION FIVE (5):
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION SIX (b):
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true
and correct copy of this Ordinance.
PASSED AND APPROVED this 21$1 day of August, 2018.
Dr. Chris Kelley, Mayor
Attest:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1134
Page 2 of 3
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BACKGROUND:
Pelivan Transit is a demand - response transportation service operated by the Grand Gateway
Economic Development Association. Pelivan Transit is a non-profit organization, operating
primarily on funding from government and corporate entities, including federal and state grants.
Pelivan Transit focuses on providing transportation to individuals who do not consistently have a
private means of transportation.
Now in its tenth year of operation in Owasso, the program appears to have developed a stable
and growing customer base. Demand has increased each year since the program inception.
Pelivan Transit began its Owasso operations in December 2007, following City Council action to
approve a one-year agreement for transportation services between the City of Owasso and
Grand Gateway in the amount of $41,975. Following a surge in the price of fuel, the city's
contribution increased in the second year of operation to $49,393. The city's contribution
remained the some for the third and fourth year of operation as Grand Gateway continued to
receive additional state and federal grant funding, The FY 2013 request was $49,393 and the
requests for FY 2014 through FY 2018 were $51,000.
For FY 2019, Pelivan is requesting $51,000 from the City of Owasso to cover the local match. This
amount represents 25% of the total operating budget for Pelivan. These funds were included in
the City's annual budget. Attached is a contract and information sheet for Owasso's Pelivan
Services.
RECOMMENDATION:
Staff recommends approval of the Purchase of Service Agreement between the City of Owasso
and Grand Gateway Economic Development Association, (Pelivan Transit) in the amount of
$51,000 for transportation services and authorization for the City Manager to execute the
necessary documents.
ATTACHMENT:
Pelivan Purchase of Service Agreement
rm G a te w9y hm (9918) 783--5793
Economic
Development
Association
Warren Lehr, City Manager
City of Owasso
P.O. Box 180
Owasso, OK. 74055
Dear Mr. Lehr:
August 14, 2018
This is to notify you in writing that Grand Gateway E.D.A./Pelivan Transit is requesting budget
funding for FY-2019 for demand response public transportation for the City of Owasso.
Attached is a detailed FY-2018 budget report for your review.
Listed below is the ridership data for the City of Owasso for the Monday through Friday
demand-response transportation services:
Demand Response
FY-11
FY -1.2
FY-13
FY-14
FY-15
FY-16
FY-17
Passenger Trips
8,991
10,010
12,363
10,247
10,199
11,583
11,208
Elderly Trips
4,797
4,827
4,679
5,616
6,138
3,395
7,330
Disabled Trips
3,562
4,221
5,019
5,248
4,209
1,597
4,372
Revenue Miles,
64,835
71,064
72,885
We are requesting $51,000 for required local match funding for the support of Capital,
Administration and Operational costs of a three (3) vehicle operation for the City of Owasso for
FY-2019. The total budget for FY-2019 will be $203,410 and the requested local match from the
City of Owasso is 25% of this amount. We have secured $152,410 through federal, state and
other local grants for this valuable service. Pelivan Transit being proactive in the involvement of
City of Owasso's CNG fueling infrastructure will have two vehicle in the City of Owasso fleet
that are CNG, the fuel savings these CNG vehicle has provided has afforded us the ability to
keep the local match request to the City of Owasso stable without an increase for FY-2019.
However, rides have increased in Owasso and we certainly could add another driver but the cost
would increase. Please let us know if you are interested in discussing this possibility. We have
not requested any local match for vehicle procurement since the inception of this service to
Owasso began. Our only concern continues to be the growing demand and popularity of this
successful program for the citizens of Owasso. It would be easy to operate a four vehicle service
and extend hours daily and offer weekend transit services as well. If the City of Owasso decides
to expand these services then let us know and we will prepare a budget estimate for additional
services for future planning needs.
Pelivan/Owasso LOPS
Page 2
04/16/2018
I any available to clarify any budget information and can certainly attend any meetings, if needed.
If the requested amount is granted, then please execute the enclosed copies of the Purchase of
Service Agreement and return to us for Ed's signature. We will return a completed contract for
your files. If there are any changes, then please contact me for the adjustments accordingly. It is
a pleasure to serve the Owasso area residents in their transportation needs.
Sincerely,
Kendra McGeady, Pelivan Transit Director
P 0 Drawer B * 333 South Oak Street • Big Cabin, Oklahoma 74332
1918) 783-5793
md 0 4 7temy Fxx: (9 181783.5736
Eranomic
Dc1,6'q1)mcn1
455ortatirn
Purchase of Service Agreement
This letter establishes an Agreement made and entered into on the day of
, 2018, between The City of Owasso and Grand Gateway Economic
Development Association/PELIVAN TRANSIT regarding financial assistance to the Association
for the operation of a demand-response Public Transportation System operated by Pelivan
Transit for FY-2,019.
Whereas, the City of Owasso and area business leaders have identified certain
community needs and set certain goals for the economic development of the community.
Whereas, there is a need to implement programs for the City of Owasso to meet a need to
provide services to attract and serve the elderly and retirees in order to become a more desirable
retirement community, as well as providing a much needed service to all citizens of the
community.
Whereas, the Grand Gateway Economic Development Association is operating a
Transportation Program established under the Oklahoma Department of Transportation Section
5311 Transportation Program which will provide public transportation for the citizens of Owasso
and has requested the City to assist in financing this program.
Whereas, the City of Owasso will provide $51,000 to the Association for Grand
Gateway's service in providing public transportation to the citizens of Owasso, Oklahoma.
Payments may be rendered in ten (10) monthly payments of $5,100 or a lump sum payment
payable to Grand Gateway E.D.A./Pelivan Transit, P. O. Drawer B, Big Cabin, OK 74332.
Grand Gateway/Pelivan Transit will provide ridership totals for the previous month based on
actual ridership with each monthly billing.
Whereas, Grand Gateway's Pelivan Transit will assign three (3) vehicles with drivers, and
one (1) dispatcher for the City of Owasso for the transportation needs of the citizens of Owasso
and the surrounding area commencing October 1, 2018 through September 30, 2019 (FY-2019)
to operate the demand-response city/ruraUvariable distance routes from 8:00 a.m. to 4:00 pm.
Monday through Friday with the exception of Holiday's as listed below:
New Year's Day Labor Day
Martin Luther King, Jr./Presidents' Day Veteran's Day
Memorial Day Thanksgiving Day (Two days)
Independence Day Christmas Day (Two days)
Safety Training Day
FEDERAL /STATE ASSISTANCE. The Pelivan Transit, CONTRACTOR and the City
of Owasso are particularly advised that the execution and continuance of the AGREEMENT is
contingent upon receipt of financial assistance from the Federal and State levels. This
AGREEMENT will terminate if the Federal funding is discontinued. The State assumes, no
responsibility to fund this program if there is a failure of Federal Funding,
CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the period indicated
above and is subject to early renewal by the governing body of the City of Owasso,
INSURANCE: Grand Gateway Economic Development Association, d/b/a Pelivan
Transit, shall maintain liability insurance on all vehicles covered by this AGREEMENT with
limits of liability in the arnOUnt of Five Million and no /100 dollars ($5,000,000.) for any number
of claims arising out of a single occurrence or accident, and shall provide proof of coverage to
the City of Owasso when requested.
Whereas, the terms of this Letter of Agreement may be changed only through mutual
agreement by both parties.
Edward JKQr6 , xEi'.TT1're-cT5F
Grand Gateway E.D V A.
P.O.Drawer B (2
Big Cabin, OK. 74332
Notary:
Warren Lehr, City Manager
City of Owasso
P. 0, Box 180
Owasso, OK 74055
Notary:
Signed before me this Signed before me this
day of &JA 2018 day of
N. . . . . . . . . . . . . . . . ............. .........
Kendra LeGeady, Pelivan Transit Director
918.244.7704
MISTY WH5ELER
Notary Public, State of Oklahoma
Commissjon # 12003771
M Commission ExpWas April 17, 2020
N=
5311 Projects FY 2019
OWASSO
PELIVAN SUMMARY OF CITIES
Actual
Rides
11,208
FY-19 Pass %
6%
Esti
$0.00
CAPITAL miles,
1721,248
M110age %
17%
ADMINISTRATION
Director Salary
$8,500.00
Administrative Salaries
$5,500.00
Bookkeeper Salaries
$2,500,00
Fringe,total 62%
$8,800.00
Audit (Transit)
$0.00
Legal Service
$0.00
Travel, Administrative
$2,100.00
Advertising
$1,000.00
Subscriptions/Membership Fee
$1,000.00
Training Program
$1,000.00
Office furnishings
$0♦00
Indirect Cost 30%
$7,500.00
Drug Testing
$0.00
TOTAL
$37,900.00
Federal 80%
$30,320.00
Local 20%
$7,580.00
OPERATIONAL
Route Supr. Salaries
$4,500.00
Dispatcher Salary
$10,500.00
Operations Clerk
$5,100.00
Drivers Salary
$33,000=
Maint Mgr/Mechanic
$4,200.00
Mechanic Salary
$3,,000.00
Fringe, total 60%
$30,000.00
Travel, operational
$1,200.00
Vehicle Insurance
$28,000.00
Insurance, other
$0.00
Office/Garage Space
$0.00
Supplies
$0.00
Telephone
$5,500.00
Utilities
$0.00
Printing
$0.00
Postage
$0.00
Interest Expense
$0.00
Fuel $2.00 CNG & $3.75 Unleaded
$9,000.00
Vehicle Maintenance, repairs
$8,400.00
Building Maintenance, repairs
$0.00
Equipment Maintenace, repairs
$0.00
Indirect Cost 30%
$32,000.00
Fees & Licensing
$2,500.00
Transportation Service Agreements
$0.00
Vehicle Service Agreement
$0.00
Equipment Service Agreement
$0.00
Miscellaneous
$1,100.00
SUB-TOTAL OPERATIONAL
$178,000.00
Less Fare Box Revenue
$12,490,00
Less Fare Box Revenue CN DR KOO
NET TOTAL OPERATIONAL $165,510.00
Federal 50.00% $82,755.00
Local 50.00% $82,755.00
100%
GRAND TOTAL $203,410.00
Fed. Share $113,075.00
Local Share $90,335.00
City Subsidy Fy-19
$51,000.00
City Subsidy FY-18
$0.00
St. Revolv
$37,136.00
Misc Contracts
$1,780.00
INCOG 5310
KOO
DHS-Tanf Craig
$0.00
DHS-Tanf Delaware
$0.00
DHS-Tanf Mayes
$0.00
DHS-Tanf Ottawa
$0.00
INCOG - New Freedom
$0.00
INCOG - JARC
$0.00
Tribal' Gran ts/Fares
$0.00
Donations/Other
Grants
$0.00
Advertising,
$0.00
TOTAL Local Match
$89,916.00
% Total L.M. Met
100%
Difference
$0.00
Contract
FY -18
$51 A0,00
City Request
FY -19
$51,000.00
City Funded
FY-19
Cost per passenger FY -19
$22.15
Cost per mile
FY -19
$3.61
rRt nou I P 0.0 tt . at pc.., 6W., . R 0-4 1 C 0 M M U: rs I t
TO: The Honorable Mayor and City Council
FROM,: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: East 961h Street North from North 119th East Avenue to North 129th East Avenue
Roadway Improvements - Agreement for Engineering Services, Phase I Design
DATE: August 17, 2018
BACKGROUND:
The Owasso City Council adopted the Owasso Transportation Master Plan in July 2015 as a
policy statement for prioritized transportation improvements to the city's transportation system.
Voters approved the use of an expiring Vision 2025 Tulsa County sales tax to fund street
improvements and adjoining infrastructure and right -of -way expenditures on East 96th Street
North from approximately North 11' 9th East Avenue to North 129th East Avenue and on East I 16th
Street North from approximately US HWY 169 to Mingo Road, with any excess revenue collected
to be used for additional street improvements. Collection of the fifty-five hundredths of one
percent (0.55%) sales fox began on January 1, 2017 and will terminate on December 31, 2023.
The East 96th Street North, from North I I 9th East Avenue to North 129th East Avenue Roadway
Improvement Project is being evaluated to determine the best option for efficient traffic flow.
BKL, Inc., consulting engineers performing the traffic study, have determined that widening the
lanes of traffic within the current right-of-way to the maximum number of lanes, widening the
East 96th Street North Bridge to six lanes, limiting access to several critical turning movements,
and interchange improvements at East 961h Street North and U.S. HWY 169 need to be
accomplished in order to accommodate projected traffic flows until the year 2035.
As the consultants continue to work on a viable option for the East 96th Street North, and U.S. HWY
169 Interchange, the City can begin improvements to the east and west sides of the
interchange to improve the level of service along East 96th Street North.
ENGINEERING AGREEMENT/SCOPE OF WORK:
City staff met with BKL, Inc. to develop a proposed scope of work and the level of plans that
would be needed for the first phase of the design project. The following components are
proposed in the agreement:
Complete the conceptual phase of the widening project;
Complete the design surveys started in the study phase;
Prepare preliminary plans that include:
• Utility relocation design of the public utilities
• Road widening of East 96'h Street North from North 119th East Avenue to
the Wad -Mart Entrance
• Road widening of East 96th Street North from just east of the bridge to
North 1291h East Avenue
• Widening of North 1231d East Avenue from East 96th Street North to the first
curve south
• Modifying entrances along North 96th East Avenue and other ancillary
work
• Widening and extending on and off ramps on the existing interchange
• Parking lot and access drive modifications along the commercial area
• Prepare ROW documents
• Coordinate private utility relocations
• Preparing bid documents
• Assist with bidding and construction
City staff and BKL, Inc. have negotiated an engineering service fee for this phase of the project
as a lump sum amount of $450,000. The fee is 6% of the estimated construction cost.
FUNDING:
Funding is available in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services for Phase I engineering
design of the East 961h Street North from North 119th East Avenue to North 129th East Avenue
Roadway Improvements (excluding the bridge widening) with BKL Inc., of Tulsa, Oklahoma, in
the amount of $450,000 and authorization for the Mayor to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement/Exhibits
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AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH, US 169 INTERCHANGE PHASE I IMPROVEMENTS
THIS AGREEMENT, made and entered into this _ day of August, 2018, between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and BKL, incorporated, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to pEqpare design documents for Phase I improvements to 96th St
N. and adjacent collector roads and drives, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the
Vision Recapture Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated b reference as art o........
p y p f this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, FEE /HOUR
BREAKDOWN, which are attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with
the applicable laws and regulations published and in effect at the time of
performance of the SERVICES. The PROJECT shall be designed and engineered in a
good and workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction .means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer- generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
S. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
$.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer,
9. LIABILITY AND INDEMNIFICATION.
91. ENGINEER shall defend and 'indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the negligent
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, Ioss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES,
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not Iess than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000
for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY`S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: BKL, Inc.
1623 E. 6th St.
Tulsa, OK 74120
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, OK 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of
competent jurisdiction as unenforceable, such portion shall be severed herefrom, and
the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
monthly thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Stacy Loeffler, P.E. as Project Manager for the PROJECT. ENGINEER
agrees that no change will be made in the assignment of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
ATTEST:
BKL Inc.
By: Stacy Loeffler, Corporate By: Kim Reeve, President
Secretary
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Date
CITY OF OWASSO, OKLAHOMA
Mayor
Date
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
96th STREET NORTH, US 169 PHASE I IMPROVEMENTS
Scope of Project
AttachmentA
SCOPE OF PROJECT. The subject project, proposed by the City of Owasso (City), is to
prepare Plans, Specifications and Estimate (PS &E) for the Phase I improvements to the 96th
St. North and adjacent streets and drives on the east and west sides of US 169. The documents
will be prepared in accordance with the Attachment B, Scope of Services. The western limits
of the project are approximately 120 feet west of the centerline of 113th E. Ave. extending to
the west end of the 96th St. N. over US 169 bridge approach slab. The project will include
restriping the bridge. The eastern limits of the project are from the east end of the 96th St. N.
over US 169 bridge approach slab to approximately 310 feet east of 129th E. Ave. or the east
CVS entrance. The intent of the project is to encompass improvements to side streets, drives
and US 169 ramps as described below and shown in the attached exhibits.
The PROJECT involves:
• Adding two through lanes to 96th Street N. on either side of the US 169 bridge.
• Adding median, left turn lanes and right turn lanes to 961h St. N. on either side of the
US 169 bridge that are determined to improve traffic conditions.
• Signal improvements and timing at signalized intersections on 9601 St. N. on either side
of the US 169 bridge.
• Reconstruction to the end of the turn radius of the following drives and streets:
• Entrance to the parking lot closest to the Olive Garden restaurant.
• Entrance to the parking lot between RCB Bank and The Pearl Buffet.
• Entrance to the drive fronting Chili's and Panda Express.
• Entrance to the Lowes parking lot between Bricktown Brewery and Chick fil a.
• 129th St. N.
Add a lane on the west side of 121St E. Ave. and improve the drives to the end of the
radius from the north side of the north entrance to the Target strip center to 96th St. N.
Channelization improvements to the following drives and streets:
o Two entrances to the Walmart parking Iot.
o Owasso Expressway
Temporary construction improvements to the north bound and southbound US 169
ramps to the extent necessary to make the ramps functional with the Phase 1 96th St. N.
improvements.
The exhibits below illustrate the intent of the improvements in this PROJECT.
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AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
961h STREET FORTH, US 169 PHASE I IMPROVEMENTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SCOPE OF PROJECT presented in Attachment
A, as directed by the City by a notice to proceed or in a work older.
Further, it is understood and agreed that the date of beginning, rate of progress, and the time of
completion of the work to be done hereunder for each assignment are essential provisions of this
AGREEMENT; and it is further understood and agreed that the work embraced in this
AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to
Proceed. It is further understood that all review s and conceptual designs will be prepared in
accordance with the City of Owasso design criteria and specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but
are not limited to the followingtasks:
B. La) Attend an initial kick -off meeting and monthly design workshops, associated
with the PROJECT, through the substantial completion of the PROJECT
design, three public presentation meetings and one City Council meeting for
project presentation.
B. Lb) Coordinate all subconsultant designs for the PROJECT.
B. Lc) Document all PROJECT design workshops, conferences and coordination
and send documentation to the CITY within five (5) working days of the
workshop. Documentation of City Council meetings is excluded from this
requirement. If coordination meetings are held with other consultingfrms
which are responsibleto document the meeting, review and confirmation of
the documents prepared by others will suffice for this requirement.
B.l.d) Perform all necessary geotechnical, traffic and hydrologic studies or
investigations for the PROJECT unless expressly written in other areas of this
AGREEMENT.
B. Le) Obtain "property reports" for all unplatted tracts of land along the project
corridor.
B.l.f) Furnish engineering data, where necessary, forthe coordination of the
PROJECT with other local projects orwith state or federal authorities.
B.l.g) Prepare all drawings in conformance with CITY drafting standards.
B. 1.1i) Prepare designs in English units in accordance with the current Oklahoma
Department of Transportation(ODOT) Design Manual, AASHTO Policy
on Geometric Design of highways and Streets, the Manual on Uniform
Traffic Control Devices (MUTCD) and theCityofOwassoStandards or as
mutually agreed upon otherwise.
B. Li) Prepare and submit, on behalf of the City, applications for construction
permits granted by the U.S. Army Corps of Engineers (USACB) and the
Oklahoma Department of Environmental Quality (ODEQ).
B.1 j) Prepare construction documents utilizing the CITY and Oklahoma
Department of Transportation standard drawings, details and specifications.
13.11) Provide Utility Relocation coordination for other private utilities within the
PROJECT limits.
B.1.1) Provide an engineer's opinion of probable costs for the PROJECT with each
submittal.
B.2 CONCEPTUAL DESIGN REPORT PHASE 30 °/
13.2.a) Confirm traffic data and Traffic Study to evaluate signal timing and lane
configurations for 961h Street North intersections west and east of the US 169
interchange.
B.2.b) Conduct geotechnical investigations and provide a report of findings
including a pavement section recommendation for concrete pavement only.
B.2.c) Collect property report information for all unplatted parcels adjacent to the
PROJECT corridor.
13.2.d) Prepare preliminary hydraulic studies and a preliminary assessment of
hydraulic conditions for major creek crossings along the project corridor for
inclusion in the Conceptual Design Report.
B.2.e) Prepare conceptual level plan and profile sheets in adequate detail to prepare
an engineer's opinion of probable cost for the project and to show conceptual
plan and profile of roadway geometries and major stormwater collection
systems. Proposed sidewalks, trails, CITY water lines, Washington County
RWD 93 waterlines and the sanitary force main will be shown in plan view
only. Right of way needs, and private utility relocation needs will be noted.
Conceptual Plans wi ll be prepared on the topographic survey base drawing
prepared by the CITY.
B.2.0 Prepare a Conceptual Design Report with a summary of all investigations
and findings, along with the Conceptual Plan & Profile sheets and an
engineer's opinion of probable cost. Deliverables will include three (3) bound
Conceptual Design Reports, an electronic version of the Conceptual Design
Report and five (5) fullsize sets of Conceptual (30 %) Plans.
B.2.g) Meet with CITY to discuss comments and questions from CITY for the
Conceptual Design Report.
B.2.1i) Address comments and questions from CITY staff and submit a revised Final
Conceptual Design Report and one (1) electronic copy of the revised Final
Conceptual Design Report to the CITY.
B.3 PRELIMJN ARY DES GN PHASE (60 %)
B.3.a) Finalize hydraulic studies and prepare a Hydraulic Report for the PROJECT.
Submit three (3) bound copies of the Hydraulic Report and one (1) electronic
(. pdf) copy.
B.3-b) Coordinate with the utility companies to ensure all existing facilities are
correctly indicated on the topographic survey, the PROJECT impact on those
facilities and the anticipated needs for relocation of existing facilities.
R 3.c) Prepare Preliminary Design Plans incorporating the comments and
discussions presented in the Final Conceptual Design Report. Preliminary
Design Plans shall include as a minimum:
1. Cover Sheet
2. Preliminary Summary of Pay Items & Pay Item Notes
3. Typical Section Sheet(s)
4. Roadway Summary Tables
5, Drainage Map
6. Summary of Hydrologic and Hydraulic Data
7. Summary of Inlet and Pipe Designs
8. Survey Data Sheet prepared by the surveyor of record
9. Right of Way Map(s)
10. Demolition Sheet(s)
11. Geometric Plan Sheet(s)
12. Roadway Plan & Profile Sheet(s)
13. Water Line Plan & Profile Sheet(s)
14. Sanitary Force Main Plan & Profile Sheet(s)
15. Traffic Signal Plan(s)
16. Preliminary Details for non - standard construction items
17. Preliminary Construction Sequencing Sheets
18. Pavement Marking Plan
19, Cross Sections
B.3.d) Deliverables will include one (1) full size paper set and one electronic (,pdf)
version for half size Preliminary (60 %) Design Plans and an updated engineer's
opinion of probable cost. ENGINEER will coordinate and provide two (2) fill
size sets of Preliminary Plans to the Washington County Rural Water District #3,
as necessary.
B.3.e) Meet with CITY to discuss comments and questions from CITY staff for the
Preliminary (60 %) Design Plans.
B.31) Based on comments fiom Prelim inaIy Design review meeting, prepare and
provide legal descriptions and right of way documents to CITY to begin right
of way acquisition process.
B.4 FIN A L DESIGN PH ASE 190%)
B.4.a) Coordinate with privately owned utilities for said companies to prepare
relocation plans if required. ENGINEER shall establish relocation corridors for
private utility companies. ENGINEER shall provide plans and information as
needed to companies to assist in Their plan preparation.
ENGINEER will review relocation plans for compliance with PROJECT
design. Field verification of relocations is not part of this AGREEMENT. A
written letter verifying no impact will be required from utility companies within
the PROJECT that do not require relocation.
B.4.b) Prepare landscape and streetscape plans based on approved Preliminary Design
(60 %) plans.
B.4.c) Prepare Final Design (90 %) construction drawings based on review comments
from the Preliminary Design Phase (60 %). Additional sheets to be prepared
beyond the Preliminary Plan submittal include:
1. Summary of Pay Item Sheets & Notes (Traffic Signal)
2. Summary of Pay Item Sheets & Notes (Landscaping)
3. Summary Tables as needed
4. Stormwater Management Plan Sheet
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5. Traffic Signal Detail Plans/Wiring Diagrams
6. Landscaping Design and Details
7. Irrigation Design and Details
8. Traffic Control /Traffic Signage during construction
9. Joint Layout Sheet(s)
10. Driveway Detail Sheet(s)
11. Intersection Detail Sheet(s)
B.4.d) Prepare Draft versions of any necessary Special .Provisions or Special
Specifications for all construction activities associated with the PROJECT that are
not covered by the standard specifications. Planting, irrigation and median topsoil
specifications.
B.4.e) Prepare Draft versions of all USACE and ODEQ permit applications.
B.4.f) Deliverables will include one (1) full size (22" x 34 ") paper sets and one (1)
1 1"x17" electronic (.pdf) version of the Final Plans, an updated engineer's opinion
of probable cost and draft versions of all ODEQ and USACE pennit applications.
ENGINEER will coordinate and provide two (2) full size sets of Final (90 %)
Plans to the Washington County Rural Water District 0, as necessary.
B.4.g) Meet with CITY to discuss comments and questions from CITY staff for the Final
(90 %) Design Plans. Address comments and questions from CITY staff, as
requested, and submit an electronic version of the corrected Final (90 %) Design
Plan.
B.4.h) Revise as necessary and submit to CITY all ODEQ and USACE pen-nit
applications.
B.4.i) Completion of deliverables as stated for the FINAL DI~SIGN PHASE will be
considered the "Substantial Completion" date for the PROJECT design for this
AGREEMENT.
FINAL CONSTRUCTION DOCUMENTS PHASE 100%
B.5.h) Finalize all construction documents in accordance with changes agreed upon by
CITY and ENGINEER.
B.5.i) Revise all Special Provisions or Special Specifications per City comments.
B.5.j) Review all utility relocation plans with respect to all changes incorporated into the
Final Construction Documents from previous plan submittals and submit to CITY for
approval.
13.51) Update any right of way documents needed to comply with changes in design or
utility relocation plans.
13.53) Provide an Engineer's opinion of Probable Cost in a format acceptable to the CITY.
B.5.m) Provide one full size (22 "04 ") paper set of Construction Plans, signed and sealed by
the ENGINEER and subconsultants as required for CITY approval and use in
advertising the PROJECT for bids.
B.6 UTILITY RELOCATION SERVICES
B.6.a) Coordinate with privately owned utilities for said companies to prepare
relocation plans if required. ENGINEER shall establish relocation corridors
for private utility companies. ENGINEER shall provide plans and
information as needed to companies to assist in their plan preparation.
ENGINEER will review relocation plans for compliance with PROJECT
design. Field verification of relocations is not part of this AGREEMENT. A
written letter verifying no impact will be required from utility companies
within the PROJECT that do not require relocation
0.6.b) Attend meetings with utility companies and CITY as necessary. ENGINEER
to coordinate meeting locations with CITY and utility companies
B.7 LIMITED BIDDING ASSISTANCE SERVICES
13.7.a) ENGINEER shall provide Plans, Specifications and Contract documents for
the bidding process. CITY will be responsible for the distribution of bidding
documents to prospective bidders.
B.7.b) Respond to questions from prospective Contractors during the bidding
period. Document all responses to the CITY (email correspondence with the
CITY is deemed adequate for documentation).
B.7.c) Attend one Pre -Bid Conference.
133A) Assist the CITY in the preparation of any addenda from the Pre -Bid
Conference.
B.7.e) Prepare a tabulation of all bids (Bid Tab) with a Letter of Recommendation to
Award.
B.8 LIMITED CONSTRUCTION PHASE ERVICES(Hourly)
B.8.a) Attend the Pre -Work Conference.
B.8-b) Provide up to five (S) copies of Construction Plans to the Contractor.
B.8.c) Review and approve contractor submittals for non - standard items called for
in the construction plans.
B.8.d) Respond to Request for Information (RPI) from thecontractor as requested
by the CITY.
B.8.e) Visit PROJECT site, as requested by CITY, to address issues encountered
during construction that are not addressed in the construction drawings.
B.8.f) Assist the CITY in Change Order preparations.
B.8.g) Attend Substantial Completion meeting and assist in creating a punch list.
B.8.h) Attend the Final Inspection.
B.8.i) Prepare Record Drawings for the PROJECT. Record Drawings will be based
on notes provided by the CITY to the ENGINEER for inclusion in the Record
Drawing set. The provided notes will be incorporated into the Construction
Plans, electronically, with appropriate notes and details lined through to
indicate where field changes were made. Field surveying of the "as-built"
conditions is not considered part of this service. Deliverables shall include one
(1) paper copy, an electronic version (.pdf), and Autocadd file drawings.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH, US 169 IMPROVEMENTS
Responsibilities of the
City Attachment C
RESPONSIBILITIES OF THE CITY. Tl-ie CITY agrees:
C.1 Reports, Records, etc.: To furnish, as required by the work, and not at the expense
of the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT including, but not limited to, bike lane details preferred by the
CITY; streetscape features to be used at the arterial intersection
C.1.2 Standard construction drawings and standard specifications
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in performance
of ENGINEER's services.
C_3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
CC5 Permit Fees: To pay all fees associated with permits obtained through the Oklahoma
Department of Environmental Quality (ODEQ) and the USACE.
C.6 LocaI Business holder meetings: To attend and assist ENGINEER with meetings
with local business holders to discuss modifications to access or other traffic
patterns related to the PROJECT.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OIL
E. 96TH STREET NORTH, US 169 IMPROVEMENTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E,
completed at the time of billing. Invoices shall be accompanied by such documentation as
the CITY may require in substantiation of the amount billed.
D.1 Total Compensation
For the work under this project the total maximum billing including direct costs and
subconsultant services shall be $450,000.00 which amount shall not be exceeded
without further written authorization by CITY.
D.2 The method for determining compensation will be lump sure as negotiated and
defined below:
D.21 "Lump Sum" will be the total compensation paid to the Consultant for
services rendered. The Lump Sum will include all cost to the Consultant including
labor, overhead, material, travel, Sub- ConsuItant administrative fees on professional
services sub - contracted to others and other direct costs in the conduct of the work.
D.3 Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.4 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.5 Conditions of Pa ment
D.5.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
D.5.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.5.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH, US 169 IMPROVEMENTS
Billing Rate Sheet
Attachment E
Principal /Admin $176.29/hr.
Project Manager $197.97/hr.
Structural Engineer $176.29/hr.
Design Technician $124.27/hr.
Staff Engineer $144.50/hr.
Engineer Intern $124.50/hr.
Clerical $98.26/hr.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH, US 169 IMPROVEMENTS
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
F.1. Notice to Proceed ....... ............................... .........................9 /1/18
F.2. Submittal of Survey ...... ............................... .......................10 /15/18
F.3. Submittal of Conceptual (30 %) Report ............ .........................2 /1/19
FA. Submittal of Preliminary (60 %) Plans ........ ..............................5 /1/19
F.S. Submittal of Final (95 %) Plans ....................... .........................8 /1/19
F.6. Submittal of Bid Documents ......................... .........................9 /1/19
mt 60, R -aa I C o V y
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: East 76th Street North and Main Street Intersection Bid Award - Phase 11
Improvements
DATE: August 17, 201' 8
BACKGROUND:
The East 76th Street North and Main Street Intersection project was split into two construction
phases. The scope of Phase I included new underground public infrastructure, reconstructed
pavement and an additional lane to East 76th Street North. The Main Street portion was
reconstructed in concrete, equipped with stamped brick crosswalks and landscaping on the
NW, SW and NE corners.
Phase 11 was delayed until mid-2018 to coordinate timing with completion of the Seven6Main
Development at the SE corner of the intersection.
Phase 11 includes the remaining sidewalk, landscaping and irrigation for the southeast corner,
and street lighting along the southwest and southeast corners. In addition, electrical outlets will
be installed on the existing street lights along Main Street.
BID ADVERTISEMENT:
Advertisement for bids was published in accordance with state statutes on July 17, 2018, and
July 25, 2018.
ANALYSIS OF BIDS:
On August 9, 2018, Public Works received and opened two bids for the project. Below are the
bids and' engineering estimate.
Engineering Estimate -
> Gradeline Construction, LLC
➢ Magnum Construction, Inc.
$152,380.00
$117,671.00
$126,720.00
Gradeline Construction, LLC provided the lowest bid in the amount of $117,671.00, which is
$34,709.00 less than the engineering estimate.
PROJECT FUNDING:
Funding is available in the Capital Improvements Fund to complete the project.
RECOMMENDATION:
Staff recommends awarding the construction bid to Gradeline Construction, LLC, of Broken
Arrow, Oklahoma, in fhe amount of $117,671.00 and authorization for the Mayor to execute the
agreement.
ATTACHMENTS:
Location Map
Agreement
CITY OF OWASSO E 76th STREET N& MAIN STREET .mmimmk-
200 S. Main Street PHASE 11
P.O. Box 180
Owasso, OK 74055 INTERSECTION IMPROVEMENT PROJECT 0
-1-r TT$ lei l' IS 1-c-) T-•t 7v Tc -- , -� ( - T,; C:l -r I North
,-L-- (Ar-4 I- 'I -" J�j I - -, it-,)
918.376.1500
%VAM RAT-47`v C?R 13 Y' r--1*1-y" CIF
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of this 21th day of August, 2018 by and between City of
Owasso (hereinafter called. OWNER) and Gradeline Construction. LLC. (hereinafter called
CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
INTERSECTION STREETSCAPE
FOR 76`1 STREET NORTH AND MAIN
STREET CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
The project will include the removal of pavement and curb and gutter, and the
installation of colored stamped concrete sidewalk and curb and butter on the SE corner
of the intersection of 76111 Street North and Main Street. The project will include
adjusting valves, meters, and pull boxes to grade. Landscaping improvements will be
made to the intersection that include but are not limited to ADA ramps and
driveway crossing, tree wells, tree installation, irrigation system, lighting installation,
and electrical system.
ARTICLE 2. DEPARTMENT
The PROJECT has been assigned by the OWNER to the DEPARTMENT (City of Owasso
Public Works). The DEPARTMENT Director, Project Administrator and City Engineer are the
duly authorized representatives of the OWNER who will assume the duties and responsibilities
and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3, CONTRACT TIME
3.1 The Work will be substantially completed within thirty (30) calendar days from
the date of Notice to Proceed, and completed and ready for final payment in accordance
with the General Conditions within fifteen (15) calendar days from the date of Notice to
Proceed, which will be on or before
3.1 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1,000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1,000.00) for each consecutive calendar day that expires
after the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract Amount is One hundred seventeen thousand, six-
hundred sevent y one dollars and NaI100,_�$117�6,,7.,.,1,.,.._0_ 0)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Norms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit 'B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the WORK completed, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the remainder of the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Consultants do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, perfomance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other teens and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7, CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Perforrnance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 6, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages to
_ inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE S. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents,
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on
OWNER: City of Owasso
Dr. Chris Kelley, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Address for giving notices:
200 S Main
Owasso, Oklahoma 74055
CONTRACTOR: Gradeline Construction,
LLC.
(Owner, President, Managing
Member)
(SEAL)
Title
CMPeoPe-RS4LCh%1a0' -REALCommunity
?R t pp., - P � . n As 4 " 5.., . -
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P,.E.
City Engineer
SUBJECT- FY 2017-2018 Street Rehabilitation Project, Phase 11
Bid Award
DATE: August 17, 2018
BACKGROUND:
Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and/or
resurface residential and non-residential roadways. Street rehabilitation sites are evaluated and
selected based on a comprehensive assessment of roadway conditions. The selection process is
aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and
minimizing future maintenance costs while enhancing overall roadway driving conditions and
public safety.
The FY 2016-2017 Street Rehabilitation Project was the largest street maintenance project ever
implemented in Owosso and utilized FY 2016-2017 funds and a portion of the FY 2017-2018 funds.
The priority list of street improvements for the remaining FY 2017-2018 funds was approved in
December 2017.
FY 2017-2018 STREET REHABILIAITON - PHASE I IMPROVEMENTS:
Phase I includes reconstruction of the Redbud Festival Park alleyway from Main Street to Birch
(awarded as part of the Redbud Festival Park Project on April 17, 2018) and the reconstruction of
alleyway between the Mowery Development and Bill and Ruth's Restaurant from Main Street to
Atlanta (awarded as part of the Block 22 Project on April 17, 2018).
FY 2017-2018 STREET REHABILIATION - PHASE 11 IMPROVEMENTS:
Phase 11 includes base repairs, curb /gutter repair, asphalt milling and overlay Within Southern
Links and Country Estates 1-111.
BID ADVERTISEMENT:
Advertisements for bids were published on June 25, 20118, and July 2, 2018, in accordance with
state statutes. A mandatory pre-bid meeting was held on July 17, 2018, with five (5) contractors
in attendance. The bid opening was held on July 26, 2018, with three (3) contractors submitting
a bid.
Following completion of Phase 1, the remaining budget amount is $700,000. Alternate 1, an
extension to the base bid in Country Estates, was included in the bid proposal in case bids were
low and additional work could be accomplished this fiscal year.
The bid results. which in(-It jdP..d thA hr9QA hiri nnri nno f 3 1 nftarnnto rt immrnri�oA hotn�wr
Bidder
Base Bid
Total of Acid. Alt 1
Total
KSL Dirtworks, LLC
$594,735.75
351,826.25
$946,562.00
Gradeline
Construction, LLC
$751,013.50
$364,185.25
$1,11 5,198.75
BECCO
Contractor's, Inc.
$808,302.00
$420,698.00
1.229,000.00
-...Engineer's Estimate
$764,816.00
$367,387.00
1,132,203.00
FUNDING:
Funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends awarding the base bid for Phase II to KSL Dirtworks, LLC, of Tulsa, Oklahoma in
the amount of $594,735.75, and authorization for the Mayor to execute the agreement.
ATTACHMENTS:
Location Map
Agreement
4
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of this 21th day of August, 2018 by and between City of
Owasso (hereinafter called OWNER) and KSL Dirtworks, LLC.. (hereinafter called
CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
PHASE 11 STREET REPAIR PROJECT FY 2017-2018
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Street rehab in the Southern Links and Country Estates Subdivisions Owasso, OK.
ARTICLE 2. DEPARTMENT
The PROTECT has been assigned by the OWNER to the DEPARTMENT (City of Owasso
Public Works). The DEPARTMENT Director, Project Administrator and City Engineer are the
duly authorized representatives of the OWNER who will assume the duties and responsibilities
and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 Work for base bid will be substantially completed within one hundred twenty da
(120) calendar days from the date of Notice to Proceed; and completed and ready for final
payment in accordance with the General Conditions within one hundred fifty 150 calendar days
from the date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Two Hundred Dollars ($200.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract Amount is Five Hundred, Ninety -Four
Thousand, Seven Hundred Thirty -Five Dollars and 751100,15 4735.75)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTORSs Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the WORK completed, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the remainder of the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Consultants do not assurne responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non- Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets I to 6, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions),
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become clue and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his/her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on
OWNER: City of Owasso
C
Dr. Chris Kelley, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Address for giving notices.
200 S Main Street
Owasso, Oklahoma 74055
CONTRACTOR: KSL Dirtworks LLC.
LI-12
(Owner, President, Managing
Member)
(SEAL)
Title
BACKGROUND:
City staff is involved in the acquisition of right-of-way and easement for the East 1161h Street
North Roadway Improvement Project. As a part of these acquisitions, negotiations with the
Morrow Family for the purchase of 29,618.7 square feet of right-of-way, including 7,559.8 square
feet of easement, are complete. The land is locafed'along East 1161h Street North, just east of
North 1291h East Avenue.
DESCRIPTION/PURCHASE PRICE:
The appraised value for the right-of-way is $11.00 per square foot, for a purchase price of
$203,491.20. In addition to the needed right-of-way, compensation for an easement in the
amount of $11,194.70 was negotiated, for a total offer of $214,6,85.90. The Morrow Family
accepted the offer (see Attachment).
It is 'important to mention, that 11,119.5 square feet of the right-of-way and 5,524.4 of the
easement is located within the 100-year floodplain. As a result, the property owners agreed to
donate this portion of land and easement to the City of Owasso.
FUNDING:
Funding for this purchase is included in the project budget from the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with Frank Morrow for the acquisition of right-of-
way and easement in the amount of $107,342.95 and authorization for payment.
Staff recommends approval of an agreement with Kathleen Morrow for the acquisition of right-
of-way and easement in the amount of $107,342.95 and, authorization for payment on behalf of
Kathleen Morrow to Investment Property Exchange Services, Inc.
ATTACHMENTS:
Site Map
Agreement
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for most up•to -date information.
ps: / /s3.amazonaws.com` 9pdfviewer.geoviewer. o/ web /viewer -ht l? file= https : / /s3.a az+ maws. coo/ outputdocs .geovlewer.io/Printdata, 15341680... 8/13/20
July 6, 2018
Frank Morrow Investment Capital, LLC
112 Sams Lane
Aledo, TX 76008
RE: City of Owasso Intersection Widening Project
I 161h East of 1291h — Parcels 1 & 2
Dear Mr. Morrow:
tvcaci rsCqiliSliloii .aciViies i5 woTniis, liildcI' Ct311iYaL'i tivilii trig C1iy of tJWi1S513 to
acquire the right of way and easements for improving the road in the area. The
engineers have identified the alignment of the project and how it affects your property.
Since there was an appraisal of the land previously, the City will use that valuation.
The City of Owasso will pay to you the total amount of $214,685.90 for the needed
right of way and easements for this project. There will be two checks cut for
$107,342.95 payable to the individual companies. Attached is a copy of the ROW
plan.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the
check can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely,
1�4 I -
Mike R. Craddock
Terra Acquisition Services
Cc Roger Stevens, Public Works Director
City of Owasso
Agreed to:
4429E��- )
. _JR
rank Morrow, a r Date
mike0terraacquisition.com • 918.605.1436 • 8458 S. College Avenue o Tulsa, OK 74137
July 6, 2018
Kathleen Morrow Investments Capital, LLC
3418 Lakeside Drive
Rock Wall, Texas 75087
RE: City of Owasso Intersection Widening Project
116`x` East of 129 "' — Parcels 1 & 2
Dear Ms. Morrow:
Terra A.cquisidun Servieea is working uridetr C ontfaut vvi'1 the City of Owasso to
acquire the right of way and easements for improving the road in the area. The
engineers have identified the alignment of the project and how it affects your property.
Since there was an appraisal of the land previously, the City will use that valuation.
The City of Owasso will pay to you the total amount of 214 685.90 for the needed
right of way and easements for this project. There will be two checks cut for
$107,342.95 payable to the individual companies. Attached is a copy of the ROW plan.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the
check can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely, Agreed to:
r f
Kathleen Morrow, Manager Date
Mike R. Craddock
Terra Acquisition Services
Cc Roger Stevens, Public Works Director
City of Owasso
mike @terraacquisition.com • 918.605.1436 * 8458 S. College Avenue e Tulsa, OK 74137
oft A " *.Ao.*,. a, a—c 5w— R —EA L C a m m u n k t Y
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right-of-Way Acquisition for Garnett Roadway Improvement Project from East
106th Street North, to East I I 6th Street North
DATE: August 17, 2018
BACKGROUND:
City staff is involved in the acquisition of righf-of-way and easements for the Garnett Roadway
Improvement Project from East 106th Street North to East 116 +h Street North. As a part of these
acquisitions, negotiations for the purchase of 2,000 square feet of (ight-of-way and 1,000 square
feet of utility easement have been completed for property located at 11308 N Garnett Road.
The property owner is Troy Wilstead of TJ&T Properties, LLC.
DESCRIPTIO,N/P URC HAS E PRICE:
The appraised value of the right -of -way within the vicinity is $3.00 per square foot, for a purchase
price of $6,000.00. As a result of the land acquisition and utility easement, City staff determined
a partial loss of four parking spaces and identified a list of damages such as, private utility
relocation, tree removal, new parking lot in the rear of the property, and an access road to the
new parking lot (see Attachment).
In addition to the cost for right-of-way, compensation for the above stated damages and a
utility easement in the amount of $8,700.00 was offered, for a total of $14,700.00.
Mr. Wilstead rejected the offer and provided a counter offer in the amount of $79,775.00.
Following additional discussions, Mr. Wilstead accepted a total offer of $55,925.00 - which
calculates to $5.00 per square foot for right -of -way and $3.75 per square foot for the utility
easement.
FUNDING:
Funding for this purchase is included in the project from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with TJ&T Properties, LLC for the acquisition of
right -of way, easement, and compensation for damages in the amount of $55,925.00 and
authorization for payment.
ATTACHMENTS:
Site Map
Agreement Letter
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July 24, 2018
Troy Wilstead
TJ & T Properties, LLC
11308 N. Garnett Road
Owasso, OK 74055
RE: City of Owasso Road Widening Project
106111 to 116'n North Garnett Road —Parcel 22
Dear Mr. Troy Wilstead:
Per your meeting with Roger Stevens, Public Works Director, he has provided me
updated information and a revised agreement as follows,
L $10,000.00 for the Right of Way at $5 psl
2. $3,750.00 for the Easements at $3.75 psf
Damage as follows;
3.$2,500.00 for electric.
4. $1,500.00 for sewer
5.$1,200.00 for the sign replacement,
6. $1,750.00 for fencing.
7. $5,000.00 for trees.
8. $10,725.00 for access road.
9. $19,500,00 for new parking,
The total agreed price is $55,925.00.
I would request that you acknowledge with your signature below. I will need to
obtain this signed letter and a W -9 so the check can be processed. It will take about
three weeks in order -to obtain the check.
If you have any questions please feel free to contact me at the number listed above
to discuss this project.
Sincerely,
r
4k e'4--
Mike R. Craddock
Terra Acquisition Sei vices
Cc Roger Stevens, Public Works Director
City of Owasso
Troy Wilstead, Manager Date
mice @terreacqu €sition.com • 918.605.1436 & 8458 S. College Avenue • Tulsa, OK 74137
REAL pftw.. rh,. 6r-aal— R FALL. C o m m u n I t y
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, P.E., CFM
Sr. Civil Engineer
SUBJECT: Recommendation for Contract Award
Offsife RWD Waterline Plans for Fire Station #4
DATE: August 17, 2018
BACKGROUND:
Fire Station #4 resides in the Washington County Rural Water District (WCRWD) #3 wafer service
district, requiring that domestic water service use be provided by the District. The property
previously was on well water which wasn't an option for water supply for the development of
the Fire Station. For the purpose of supplying domestic water to the facility, WCRWD #3 is
requiring the installation of an offsife wafer line extension approximately 2,240 feet to the Fire
Station property.
The location of the water line is along the north side of East 116th Street North starting in the
vicinity of the northwest corner of East 116th Street North: and North 129th East Avenue
intersection. It was determined that a six inch (6") water line would be sufficient to serve the Fire
Station; however, in order to provide for future needs in their district, WCRWD #3 requested that
a twelve inch (12") wafer line be installed, with them paying the additional costs to increase the
size of the line (betterment).
Wallace Engineering, whom also performed the onisite civil design of the Fire Station #4,
performed the design and coordination with WCRWD #3. Final plans were approved by
WCRWD #3 and submitted to ODEQ for permitting in early June of 2018. The City received a
permit to construct in late June of 2018. Due to the proximity of East 1161h Street North,
additional coordination efforts were required to ensure not to obstruct the future widening of
East 116th Street North. Coordination between Wallace Engineering (Fire Station design firm),
Guy Engineering (ongoing roadway design firm) and WCRWD #3 (utility owner) proceeded until
final plan revisions were approved by Washington County in July of 2018.
A signed Utility Relocation Agreement (URA) between the City of Owasso and WCRWD #3 is
required to install or relocate a WCRWD #3 water line. The agreement has been drafted and
includes the language that WCRWD #3 pays for the betterment; however the agreement could
not be finalized until the cost of the betterment is identified. Until the agreement is in place,
construction Will not proceed. Staff anticipates Council consideration of the agreement should
occur in September 2018.
SOLICITATION OF BIDS:
In July 2018, an advertisement for bids to construct the offsite waterline was published in
accordance with state statutes. Bids were opened on August 9, 2018, with a total of three
contractors submitting bids.
The City Engineering staff completed a Bid Tabulation and Creek Construction, LLC was
determined to be lowest qualified bidder (see Attachment B). The base -bid amount provided by
Creek Construction, LLC is $317,761.00.
FUNDING:
Funds are available in the Capital Improvements Fund (CIP) Fire Station #4 Project. The City of
Owasso will pay the upfront cost of the project, and WCRWD #3 will reimburse the City the
amount of the betterment. The reimbursement amount will be included as part of the finalized
Utility Relocation Agreement anticipated for Council consideration and action in September
2018.
RECOMMENDATION:
Staff recommends awarding the construction bid to Creek Construction, LLC, of Skiatook,
Oklahoma, for the offsite rural waterline in the amount of $317,761.00, and authorization for the
Mayor to execute the agreement, with the start of construction contingent upon the approval
of a Utility Relocation Agreement between the City of Owasso and Washington County Rural
Water District #3.
ATTACHMENTS:
Site Map
Bid Tabulation
Contract Document
SUBJECT PROPERTY
8/17/18 1 CITY OF OWASSO
OFFSITE RWI) WATER LINE 200 S. Main Street
TO FIRE STATION #4 P.0, Box 180
Owasso, OK 74055
North
ITIIS MAP N" F()k P` IRPOSF (,)NI,N' ANI.�o IS NOT
A N AIC, CURATE AND'FRUL-' SCAIA� Usl:, 01-1'111S NIAP 1; \V I I1 0 L I 1' 918.376.1500
- U i� ]'A'1'1(-)N ll�' CIA–V ) -- ( ,
Ot" K F I"ji FS - ( I )�lx ASSC) ("W' 11",
K�s r• MTAJ :0Z.101(an
Number of Bids: 3
Bids Opened By- Daniel Dearing
Witnesses: Jacob Ketner
Earl Farris
David Hurst
CITY OF OWASSO, OKLAHOMA
Offsite RWD Waterline Plans for Fire Station #4
Bid Opening: August 9, 2018
BIDDER
Lump Sum Base Bid
Creek Construction, LLC
$317,761.00
R.L. Hensley Construction, Inc.
$357,990.00
Nabholz Construction Corporation
$431,370.00
Certification:
L Daniel Dearing, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct
Signature: zca44 L
Date: August 9, 2018
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 21St day of August , 2018 ,
by and between City of Owasso (hereinafter called OWNER)
and Creek Construction LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
OFFSITE RWD WATERLINE PLANS FOR FIRE STATION #4
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
INSTALLATION OF APPROXIMATELY 2240 LF OF 12' WATER LINE.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within seventy -five (75) calendar days
from the date of Notice to Proceed; and completed and ready for final payment in accordance
with the General Conditions within one - hundred -five (105) calendar days from the date of
Notice to Proceed, which will be on or before ,
AGREEMENT
0718 00300 - Page 1 of 15
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in. paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
AGREEMENT
0718 00300 - Page 2 of 15
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations.
6.1 CONTRACTOR has familiarized
Contract Documents, Work, locality, and with
laws, ordinances, rules and regulations that
performance of the Work.
himself /herself with the nature and extent of
all local conditions and federal, state and local
in any manner may affect cost, progress or
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
AGREEMENT
0718 00300 - Page 3 of 15
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents,
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
79 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
AGREEMENT
0718 00300 - Page 4 of 15
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets I to 8 , inclusive, and Standard Drawings.
7.21 Addendum Numbers _ to _, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7_ The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
AGREEMENT
0718 00300 -Page 5 of I5
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in triplicate.
One counterpart has been delivered to CONTRACTOR, the remaining two belong to OWNER.
All portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on _.. August 21s1 2018
OWNER:
By
(SEAL)
ATTEST:
Title
Address for giving notices:
CONTRACTOR:
M
(SEAL)
Title
AGREEMENT
Q718 00300 - Page 6 of 15
Department
105 Municipal Court
110 Managerial
120 Finance
130 Human Resources
160 Community Development
170 Engineering
175 Information Systems
181 Support Services
190 Cemetery
201 Police Grant Overtime
215 Central Dispatch
221 Animal Control
280 Emergency Preparedness
370 Stormwater /ROW Maint.
515 Park Maintenance
520 Culture /Recreation
550 Community- Senior Center
580 Historical Museum
710 Economic Development
CITY of OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 08/04/18
Parpll_Expenses Total Expenses
5,196.18
8,005.87
18, 960.90
26, 645.55
18,444.18
27,282.85
8,955.49
13,959.29
18,368.67
28,954.37
18,004.15
27,484.62
14,777.73
22,519.37
1 0,496.98
14,078.56
1,288.40
1,957.69
2,275.00
2,305.76
22,655.28
39,797.67
3,935.40
5,833.34
2,168.26
3,450.87
11,436.06
15,302.54
7,910.80
12,902.77
8,019.69
12,686.60
4,663.60
6,510.77
664.40
746.78
3,802.55
5,662.93
General Fund Total 182,023.72 276,088.20
185 Garage Fund Total 8,709.71 12,996.78
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 162,096.59 244,786.05
201 Police Fund 38 Total 164,207.17 244,595.02
300 Streets Fund 39 Total 13,873.09 23,461.09
370 Stormwater Fund 27 Total 2,139.51 3,327.70
150 Worker's Compensation Total -
720 Strong Neighborhoods Total 3,906.62 5,740.67
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8146118
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
AMOUNT
33,614.01
67, 429.22
85,896,50
3,82&59
190,766.32
5,439.97
8,526.86
2,585.70
2,735.92
19,288.45
2,922.78
2,922.78
HEALTHCARE SELF INSURANCE FUND TOTAL 212,977.55
CITY OF OWASSO
GENERAL FUND & HALF - PENNY SALES TAX
FISCAL YEAR 2017 -2018
Budgetary Basis
Statement of Revenues & Expenditures
As of July 31, 2018
EXPENDITURES:
Personal services
MONTH
YEAR
$
PERCENT
$ (20,797,767)
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
(24,049)
(1,192,689)
102%
Taxes
$ 2,765,028
$ 2,765,028
$ 32,326,100
8.55%
Licenses & permits
22,004
22,004
239,835
9.17%
Intergovernmental
112,311
112,311
1,584,399
7.09%
Charges for services
60,782
60,782
738,260
8.23%
Fines & forfeits
41,015
41,015
486,550
8,43%
Other
17,045
17,045
152,408
11.18%
TOTAL REVENUES
$ 3,018,184
$ 3,018,184
$ 35,527,552
8.50%
EXPENDITURES:
Personal services
$
(1,510,409)
$
(1,510,409)
$ (20,797,767)
7.26%
Materials & supplies
(24,049)
(24,049)
(1,192,689)
102%
Other services
(97,598)
(97,598)
(2,442,668)
4.00%
Capital outlay
(3,660)
(3,660)
(1,347,885)
0.27%
TOTAL EXPENDITURES
$
(1,635,715)
$
(11635,715)
$ (25,781,009)
6.34%
REVENUES OVER EXPENDITURES
$
1,382,470
$
1,382,470
9,746,543
$
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$
1,473,094
$
1.473,094
$
16,751,714
8.79%
Transfers out - RAN Financing
-
-
-
0.00%
Transfers out
(2,218,397)
(2,218,397)
(26,058,380)
8.51%
TOTAL TRANSFERS
$
(745,303)
$
f745,303)
$
(9,306,666)
8.01%
NET INCOME (LOSS)
$
637,167
$
637,167
$
439,877
ENCUMBRANCES OUTSTANDING
$
(238,508)
FUND BALANCE (Budgetary Basis)
Beginning Balance
5,801,963
5,801,963
Ending Balance
$
6,200,621
$
6,241,840
0 K L A H 0 M A
S(OTT A. THOMPSON Of EWRONMENIAl OVAUTY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
July 31, 2018
Mr. Roger Stevens, Public Works Director
City of Owasso
301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. SL000072180577
Morrow Gravity Sanitary Sewer Extension
Facility No. S-21310,
Dear Mr. Stevens:
MARY FALLIN
GDOMOf
Enclosed is Permit No, SL000072180577 for the construction of 1,075 linear feet of fifteen (15) inch of
sanitary sewer line and all other appurtenances to serve the City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on July 31, 2018. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted In the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of'permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files,
R ectfully,
Q
9 �usa bariti, P.E.
Construction Permit Section
Water Quality Division
QKIKM/RC/ag
Enclosure
c; Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Brian K Kellogg, P.E., Kellogg Engineering, Inc,
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (ITY, OKLAHOMA 73101-1677
printed an recycled paper with soy Ink
0
t-1111r11UrTk"?:Frr
0 K L A 11 0 M A
SCOTT A. THOMPSON MARINO Of ENVIIONMENIA 00AMY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
MARY FALLIN
Governor
PERMIT No, SL000072180577
SEWER LINES
FACILITY No, 5 -21310
July 31, 2018
Pursuant to O.S. 27A 2-6-304, the City of Owasso is hereby granted this Tier I Permit to construct 1,075
linear feet of fifteen (15) inch of sanitary sewer line and all other appurtenances to serve the City of
Owasso, located in SW/4, of Section 4, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the
plans approved July 31, 20%
By acceptance of -this permit, the permittee agrees to operate and maintain the facilities, in accordance
with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules
and to comply with the state certification laws, Title 59:, Section 1101-1116 O.S. and the rules and
regulations adopted thereunder regarding the requirements for certified operators. ,
This permit is issued subject to the following provisions and conditions.
I That the recipient of the permit is responsible that the project receives supervision• and inspection
by competent and qualified' personnel
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:6565-4(c)(3) of the standards for Water
Pollution! Control Facility Construction.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677
Onled an recycled paper V41h say Ink
0 K t A HI 0 M A
Ceatr . Dill) MSON DEMRIMENF OF ENVIAORMENTAI QUAWY
Excutive irector OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
MARY FALLIN
Governor
PERMIT No, SL000072180577
SEWER LINES
FACILITY No. 5-21310
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be Impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That the recipient of the permit is responsible for the continued operation and' maintenance of
these facilities in accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer/builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. 2-6-201 et. seq. For information or a copy of the GENERAL
PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES,
Notice of Intent (NOI) form, Notice of Termination (NOT) form, or gu " !dance on preparation of a
Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box
1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100.
12) That all manholes shall be constructed in accordance with the standards for Water Pollution
Control Facility Construction (OAC 252:656-5-3), as adopted by the Oklahoma Department of
Environmental Quality.
13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Water Pollution Control Facility Construction OAC 252:656-5-4(c)(1) and OAC 252:656-5-4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTIA air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 -
5-4(c)(3),.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (ITY, OKLAHOMA 73101-1677
pdnied on racyded paper with soy ink
e)
SCOTT A. THOMPSON
Exo(utive Director
0 K I A H 0 M A
11FAMEW Of ENVNIONMENIAL OUNTY
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
MARY'FALLIN
Governor
PERMIT No. SL000072180577
SEWER LINES
FACILITY No. S-21310
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677
printed on recycled paper vrilh say ink
%%, +�6011II! 114, /
PUBLIC NOTICE �",�ti .ciry ri
The following Is a summary of relevant financial Information for Increment D,&4-4. 1,
City of Owasso, for the fiscal year indicated herein. The report is available for publit,�d e n during
business hours In the office of the City Cleric, 200 S. Main o, _ SIi� $
War en Lehr, ity /K� � N4NHw�M* 'My
r,,74HO N
INCREMENT DISTRICT NO. 1, CITY OF OWASSO, FYE 2018 ANNUAL REPORT
TIF #1 VALUES
Rase Assessed Value
Increment Assessed Value
Total Assessed Base and Increment
Base Sales Tax
Sales Tax Increment (Collected to Date)
Total Sales Tax Base and Increment
TIF Related Revenues
Sales Tax Increment Collected
Ad Valorem Increment Collected
Interest Collected —
Total TIF Related Revenues
TI'F Related Expenditures
Land Acquisition and Development Financing Assistance
Public Infrastructure and Facilities Improvements
Project Implementation and Administration
Total TIF Related Expenditures
Advancements Eligible for Reimbursementtt
Project Implementation and Administration
Interest and Financing Expenditures
Total Advancements Eligible for Reimbursement#
Interest on Indebtednesst t t
Outstanding Debt Principal as of June 30, 2018
TIF #1 PROJECT BUDGET EXPENDITURES AS OF JUNE 30, 2018
to
Date
4,867,1163.00
368,903.00
5,236,76640
_ 27,954.25
Totalto Date
$ 26,210.99
$ 27,954.25'-
$ 16,413.79
$ 16,413.79
134.83
_ 135.02
42,759.61
44,503.06
-
3,190.35 $ 85,816.85
_ - $ 85,816.85 -
Budget TIF #1 Expenditures to Remaining Budget
Date
Land Acquisition and Development Financin $ 13,800,000.00 $ - $ 13,800,000.00
Public Infrastructure and Facilities Improvem $ 3,000,000.00 $ - $ 3,000,000.00
Project Administration $ 200,000.00 $ $ 200,000.00
TOTAL $ 17,00=0
=1=000.00 '
$ - $ 1 T 000'.000.00
Person in charge of project plan Implementation: Warren Lehr
Interests Disclosed Pursuant to 62 O.S. § 857: NONE
t Amounts are unaudited and subject to adjustment and /or reclassification
t t Advances of TIF - eligible costs from City General Fund may be reimbursed with future increment reve
t t t Interest on Indebtedness paid directly from Increment revenues,