HomeMy WebLinkAbout2019.03.19_City Council AgendaRECEIVED
PUBLIC NOTICE OF THE MEETING OF THE MAR 15 2019
OWASSO CITY COUNCIL City Clerk's Office
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting
Tuesday, March 19, 2019 - 6:30 pm
1. Call to Order
Mayor Chris Kelley
2. Invocation
Pastor Alvin Fruga of the Presence in Owasso
3. Flag Salute
4, Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (Ail matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• March 5, 2019, Regular Meeting
• March 12, 2019, Regular Meeting
B.
Approve claims
C.
Accept public infrastructure improvements located at Garrett Creek Commercial
Phase II, including 1,114 linear feet of 8" PVC sewer line
and all appurtenances
D.
Accept a donation from the Owasso Golden Agers Foundation and approve a
budget amendment in the General Fund increasing
revenues and the
appropriation for expenditures in the Community
Center Department by
$1,168.26
E.
Approve a budget amendment in the General Fund increasing revenues and the
appropriation for expenditures in the Community
Center Department by
$1,754.58.
F.
Approve the Multi- Service Agreement between AT &T and the Regional 9 -1 -1 Board
and authorize the Mayor to execute the agreement
G.
Declare the listed vehicles and equipment as surplus to
the needs of the City and
authorize disposal via auction:
1974 Ford Dump
(Y902VT34239)
1983 Ford C -800 Fire
(1 FDPC80K5DVA29827)
1988 Ford Ambulance (converted)
(1 FDKE30MXJHB51618)
1993 Chevy C25 SW Suburban
(1 GNGC26KPJl 7020)
1994 Chevy Fleetside
(1GCEC14Z6RXZ273500)
1994 Chevy Blazer
(1GNDT13WXR0152127)
1996 Ford Crown Victoria
(2FALP71 W3TX155593)
1996 Dodge Ram 1/2 -ton
(1 B7HC16Y5TJ201159)
1997 International Trash
(1HTSHADR4VH453081)
1997 International 490
(1 HTSDAAR4VH461651)
1998 Chevy 3/4 -ton
(1 GCGC24RXWE209428)
1999 Dodge Ram 1500
(1 B7HC I SZ5X5287808)
1999 Ford Crown Victoria
(2FAFP7IWXXX108015)
1999 Dodge 1500 1/2 Ton
(1 B7HC16Y9X5306643)
1999 Dodge 2500
(3B7KC26Z5XM551050)
Owasso City Council
March 19, 2019
Page 2
2000
2000
2001
2001
2002
2002
2002
2002
2003
2003
2005
2006
2006
2006
2006
2007
2007
2007
2008
2008
2008
2008
2009
2009
2009
Chevy
Chevy
Chevy
Ford
Chevy
Chevy
Ford
Chevy 4WD
CraneCarrier
Crane Carrier
International
Ford
Ford
Ford
Ford
Ford
Ford
Crane Carrier
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Impala
Impala
Impala
Escape
C3500
C3500
Explorer
Silverado C3500
Unknown
PLDT2 -40
Trash - McNeilus
Crown Victoria
Crown Victoria
Crown Victoria
Crown Victoria
Crown Victoria
Crown Victoria
LDT2
CVP 4D
CVP 4D
CVP 4D
X21H F250
Crown Victoria
Crown Victoria
Crown Victoria
Unknown Ford Backhoe 555D
Equipment:
1993 Generac Generator 93A0339 -5
1995 Generac Generator 95A02321 -5
1995 Generac Generator MA12
(2G 1 W F55K5Y9274739)
(2G 1 W F55K8Y9299943)
(2G 1 W F55K719313725)
(1 FMYU02B71 KB42045)
(1 GBJK341 X2E265277)
(1 GBJK34142E257448)
(1 FMZU73W92UB87055)
(1 GBJK34G92E234512)
(1 CYCAK4843T045921)
(1 CYCCK4873T045650)
(1 HTHGADT25J032792)
(2FAFP71 W46X163882)
(2FAFP71W66X163883)
(2FAFP71 WX6X163885)
(2FAHP71 W06X159532)
(2FAFP71 WI 7XI 59628)
(2FAFP71 W37X115839)
(1 CYCCK4807T047830)
(2FAFP71 V58XI 41836)
(2FAFP71V78X141837)
(2FAFP71V38X141835)
(I FTSX21 R48EA62528)
(2FAHP71V59X109141)
(2FAHP71V39X109140)
(2FAHP71V79X109142)
Unreadable
2003 Kohler Generator 20RZ
Unknown McGraw- Edison Generator 100 /ODYC -15R
(2008902)
(2020664)
(305969A)
(768623)
(1840728248)
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to an Economic Development Incentive Policy
Chelsea Levo Feary
Staff recommends approval of the Economic Development Incentives Policy Statement
(Policy 03- 2019).
8. Consideration and appropriate action relating to Resolution 2019 -10, requesting assistance
from the Tulsa County Community Development Block Grant (CDBG) Urban County Program,
approving an application identifying the installation of new sanitary sewer lines in the Hale
Acres subdivision as the preferred project for the FY 2019 funding cycle, and authorizing the
Mayor to execute all related documents
Brian Dempster
Staff recommends approval of Resolution 2019 -10.
Owasso City Council
March 19, 2019
Page 3
Consideration and appropriate action relating to Ordinance 1147, for the annexation of
approximately 20 acres located south of East 76th Street North and east of North 154th East
Avenue and rezoning from RS -20 (Residential Single - Family Medium) to RS -3 (Residential
Single Family High Density) as referenced in application OA 19 -01 and OZ 19 -01
Morgan Pemberton
Staff recommends approval of Ordinance 1147,
10. Consideration and appropriate action relating to the Final Plat for Centennial Park
Apartments, located at 14696 East 881h Place North, south of the Villas at Preston Lakes
Morgan Pemberton
Staff recommends approval of the Final Plat for Centennial Park Apartments,
11. Consideration and appropriate action relating to the Final Plat for Mingo Crossing, located on
the east side of North 97th East Avenue (North Mingo Road) and south of East 106th Street
North
Morgan Pemberton
Staff recommends approval of the Final Plat for Mingo Crossing.
12. Consideration and appropriate action relating to the purchase of police vehicles
Scott Chambless
Staff recommends approval to purchase police vehicles from Jim Glover Chrysler Dodge
Jeep Ram Fiat of Owasso, Oklahoma, utilizing State of Oklahoma approved contract pricing,
as follows:
• 2 Dodge Chargers in an amount not to exceed $23,767 per vehicle ( #SW35 -4569)
• 2 Dodge Durangos in an amount not to exceed $31,721 per vehicle ( #SW35 -4569)
13. Consideration and appropriate action relating to the purchase a tractor and implements for
Fire Station No. 4
Mark Stuckey
Staff recommends approval to purchase a tractor and implements for Fire Station No. 4, from
Stewart Martin Equipment of Okmulgee, Oklahoma, utilizing the State of Oklahoma
approved contract pricing #SW196, and authorization for payment in an amount not to
exceed $33,825.
14. Consideration and appropriate action relating to right of way and easement acquisition for
the East 116th Street North Roadway Improvement Project from North Garnett Road to North
129th East Avenue
Roger Stevens
Staff recommends approval of an agreement with Cross Timbers Ranch, LLC, for the
acquisition of right -of -way, easement, and compensation for damages in the amount of
$125,925.10 and authorization for payment.
15. Report from City Manager
16. Report from City Attorney
17. Report from City Councilors
Owasso City Council
March 19, 2019
Page 4
18. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date 03/02/19
• Health Care Self- Insurance Claims - dated as of 3/14/19
• Monthly Budget Status Report - February 2019
19. New Business (New Business Is any item of business which could not have been foreseen at
the time of posting of the agenda)
20. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the
Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 15, 2019.
J iann M. Stevens, Ci y Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to
istevens@citvofowosso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, March 5, 2019
The Owasso City Council met in regular session on Tuesday, March 5, 2019, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, March 1, 2019.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Scott Mitchell of Trinity Presbyterian Church.
3. Flag Salute
Councilor Bush led the flag salute.
4. Roll Call
Present Absent
Mayor - Chris Kelley None
Vice Mayor- Bill Bush
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Character Trait Of Patience
Michele Dempster, Character Council Member, presented the character trait for the month
of March.
6. Presentation of Proclamation
The Mayor presented a proclamation declaring March as Owasso Strong Neighborhood
Initiative Month in recognition of the ten year anniversary of the program.
7. Annual Report of the Owasso Strong Neighborhood Initiative
Jerry Fowler presented the Owasso Strong Neighborhood Initiative Annual Report. Discussion
was held.
8. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• February 19, 2019, Regular Meeting
B. Approve claims
Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented
with claims, totaling $800,000.08.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Owasso City Council
March 5, 2019
Page 2
9. and appropriate action relating to items removed from the Consent Agenda
None
10. Consideration and appropriate action relating to Resolution 2019 -05, declaring Pinnacle
Performance to be a nuisance and authorizing the filing of an action in the Tulsa County
District Court to abate such nuisance
Mayor Kelley presented the item and opened the floor for comments. Alex Sokolosky with
Crowe & Dunlevy, Mike Mayopoulos with Pinnacle Performance, Ryan Byrd with Infinity
Investigations, Bill Willson with Infinity Investigations, and Keith Wilkes with Hall Estill addressed
the Council.
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to table the item until the
April 2, 2019, regular meeting.
YEA: Bonebrake, Dunn, Kelley
NAY: Bush, Lewis
Motion carried: 3 -2
11. PUBLIC HEARING- The City Council will conduct a public hearing for the purpose of receiving
citizen input relating to proposed projects for the 2019 Community Development Block Grant
(CDBG)
Karl Fritschen presented the item. At 7:49 pm, the Mayor opened the Public Hearing for
comment. One citizen provided a comment. At 7:50 pm, the Mayor closed the Public
Hearing.
12. Consideration and appropriate action relating to Resolution 2019 -06, amending the list of
capital improvement projects eligible for funding from the Capital Improvements Fund to
include the purchase of a 62.55 acre tract of land located at 11301 North Mingo Road and at
1000 East 116th Street North
Teresa Willson presented the item, recommending approval of Resolution 2019 -06.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded by
Mr. Bonebrake to approve Resolution 2019 -06, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to an Agreement for Engineering Services for
the Tributary SA Stormwater Improvement Project
Dwayne Henderson presented the item, recommending an Agreement for Engineering
Services with Meshek and Associates, LLC, of Tulsa, Oklahoma, in the amount of $28,300 for
the engineering design of the Tributary 5A improvements, to include permits associated with
FEMA, and authorization for the Mayor to execute the agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the agreement and authorize the Mayor to execute the
agreement, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Owasso City Council
March 5, 2019
Page 3
14. Consideration and appropriate action relating to Resolution 2019 -07, authorizing the sale of
certain real property owned by the City of Owasso and instituting a process for the sale of
such property located at the northeast corner of East 96th Street North and North Mingo Road
Julie Lombardi presented the item, recommending approval of Resolution 2019 -07.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Ms. Lewis to approve Resolution 2019 -07, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
15. Consideration and appropriate action relating to Resolution 2019 -08, authorizing the sale of
certain real property owned by the City of Owasso and instituting a process for the sale of
such property located at the northeast corner of East 106th Street North and North Mingo
Road
Julie Lombardi presented the item, recommending approval of Resolution 2019 -08.
There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Bush to
approve Resolution 2019 -08, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to Resolution 2019 -09, authorizing the sale of
certain real property owned by the City of Owasso and instituting a process for the sale of
such property located south of East 1061h Street North and east of US 169
Julie Lombardi presented the item, recommending approval of Resolution 2019 -09.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to approve Resolution 2019 -09, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
17. Report from City Manager
• Monthly Public Works Project Status Report
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project
status report and discussion was held. Mr. Lehr reported on the Owasso High School
Career Exploration information night to be held March 14, 2019, and the promotion of
Brian Dempster to Community Development Director.
18. Report from City Attorney
None
19. Report from City Councilors
Councilor Bonebrake commented on the 2019 Neighborhood Association Workshop. Mayor
Kelley reported that Larry Langford will be the monthly luncheon speaker at the Owasso
Chamber of Commerce. Councilor Lewis reported on Tulsa One Voice at the Capitol.
Councilor Dunn reported on his tour of the Police Station.
20. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following items:
• Payroll Payment Report - Pay Period Ending Date 2/16/19
• Health Care Self- Insurance Claims - dated as of 02/28/19
• Redbud Festival Park, Change Order No. 6 in the amount of $15,727.54
Owasso City Council
March 5, 2019
Page 4
21. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
22. Adjournment
Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 8:34 pm.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, March 12, 2019
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, March 12, 2019, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, March 8, 2019.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present
Mayor /Chair - Chris Kelley
Vice Mayor /Vice Chair - Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
Absent
Councilor /Trustee - Kelly Lewis
Mayor Kelley announced that items #4 and 5 would be discussed prior to items #2 and 3.
2. Discussion relating to Economic Development Department items
A. Proposed Incentive Policy
B. Choose Owasso Website
Chelsea Levo Feary presented the items and discussion was held. It was further explained
that item 2A would be placed on the March 19, 2019, City Council agenda for
consideration and action.
3. Discussion relating to Community Development items
A. Annexation OA 19 -01 and Rezoning OZ 19 -01, south of East 76th Street North and east
of North 145th East Avenue
B. Final Plat - Centennial Park Apartments, 14696 East 88th Place North, south of the
Villas at Preston Lakes
C. Final Plat - Mingo Crossing, east side of North 97th East Avenue (North Mingo Road),
south of East 106th Street North
Brian Dempster and Morgan Pemberton presented the items and discussion was held. It was
further explained that each item would be placed on March 19, 2019, City Council agenda for
consideration and action.
4. Discussion relating to the annual review of the 5 -year Utility Rate Plan
Linda Jones and Jennifer Newman presented the item and discussion was held.
5. Discussion relating to Owasso Public Works Authority capital project financing
Linda Jones and Ben Oglesby, with Municipal Finance Services, Inc. presented the item and
discussion was held. It was further explained that a Resolution authorizing contracts with
Municipal Finance Services, Inc. and The Public Finance Law Group, PLLC, for professional
services related to preparing documents needed to file application with the Oklahoma Water
Resources Board (OWRB) for financing certain water and wastewater system improvements
would be placed on the March 19, 2019 OPWA agenda for consideration and action.
6. Discussion relating to the Multi- Service Agreement between AT&T and the Regional 9 -1.1 Board
Larry White presented the item and discussion was held. It was further explained that the item
would be placed on March 19, 2019, City Council consent agenda for consideration and
action.
Owasso City Council, OPWA & OPGA
March 12, 2019
Page 2
7. Discussion relating to the evaluation process and employment contracts for the City Manager
and City Attorney
Michele Dempster presented the item and discussion was held. It was further explained that this
item would be placed on the May 14, 2019, Work Session agenda as an Executive Session for
additional discussion.
8. Discussion relating to Part 3, Alcoholic Beverages, Taxation, and Regulation, and Part 9,
Licensing and Business Regulations, Chapter 5, License for the Sale and Serving of Alcohol and
3.2 Beer, of the Owasso Code of Ordinances
Julie Lombardi and Juliann Stevens presented the item and discussion was held. It was further
explained that this item would be placed on the April Work Session agenda for additional
discussion.
9. Discussion relating to City Manager items
• Monthly sales tax report
• Various vehicles to be declared surplus
• Alarm Reduction Program
• City Managers Report
Jennifer Newman presented the monthly sales tax report. Chris Garrett presented various
vehicles to be declared surplus and discussion was held. It was further explained that the item
would be placed on the March 19, 2019, City Council consent agenda for consideration and
action. Scott Chambless presented a status report on the Alarm Reduction Program and
discussion was held. Warren Lehr reported on the 2019 Economic Summit and the OU Place
Making Conference.
10. Discussion relating to the Mayor /Chair Elections Process
Mayor /Chair Chris Kelley presented the item and discussion was held.
11. City Councilor /Trustee comments and inquiries
None
12. Adjournment
The meeting adjourned at 8:26pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
01
Claims List - 3/19/2019
Vendor Name
GENERAL AT &T
AT &T
BLUE ENERGY FUELS, LLC
CITY GARAGE
FLEETCOR TECHNOLOGIES
OKLAHOMA TRAILER SALES INC
TREASURER PETTY CASH
VERIZON WIRELESS
Payable Description Payment
Amount
CONSOLIDATED PHONE
$28.83
LONG DISTANCE PHONE
$1.05
CNG FUEL PURCHASES - FEB,
$10.42
LABOR/OVERHEAD - MARCH, 2
$146.08
FUELMAN EXPENSES - FEB, 2
$98.10
AC TRAILER
$3,619.00
VEH TAG REPLACEMENT
$9.00
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$3,992.50
VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC
$40.06
GEN CEMETERY -Total -
$40.06
AT &T CONSOLIDATED PHONE
$45.16
GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES FEB
$151.00
GEN COMMUNITY CENTER -Total
$196.16
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$61.47
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$572.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$148.67
JPMORGAN CHASE BANK
ACADEMY -BOOTS
$108.91
JPMORGAN CHASE BANK
BGRTECH -BOOKS
$64.99
JPMORGAN CHASE BANK
BUILDERS BOOK -BOOKS
$74.90
JPMORGAN CHASE BANK
ICC -EXAM
$209.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$10.02
TREASURER PETTY CASH
FILING FEES
$26.00
TREASURER PETTY CASH
PARKING FEE
$2.00
TULSA COUNTY CLERK
LIEN FILING
$65.00
VERIZON WIRELESS
WIRELESS CONNECTION
$122.50
GEN COMMUNITY DEVELOPMENT - Total $1,465.54
JPMORGAN CHASE BANK LYMANPRINTING -STAMP $67.95
GEN CULTURE & RECREATION -Total
$67.95
GOVERNOR'S ECONOMIC DEVELOPMENT
DUES
$500.00
JPMORGAN CHASE BANK
ADOBE- SUBCRIPTION
$599.88
JPMORGAN CHASE BANK
IEDC -MEMB DUES
$435.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$31.14
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$92.48
JPMORGAN CHASE BANK
OK NEWS -SUB FEE
$0.99
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$15.78
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
$1,715.28
AT &T
CONSOLIDATED PHONE
$16.33
AT &T
LONG DISTANCE PHONE
$4.21
1
Fund
01 GENERAL
Claims List - 3/19/2019
Vendor Name Payable Description Payment
Amount
CITY GARAGE VEHICLE PARTS PURCH - FEB $186.07
FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB, 2 $17.32
VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $93.84
VERIZON WIRELESS WIRELESS CONNECTION $40.01
GEN EMERG PREPAREDNESS -Total
$357.78
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$481.00
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$26.14
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$217.95
JPMORGAN CHASE BANK
GRAPHIC RES- SUPPLIES
$1,178.68
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$36.71
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ENGINEERING -Total
$1,980.49
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$207.75
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$1527
JPMORGAN CHASE BANK
AMAZON- FRAMES
$39.18
RSM US LLP
PROFESSIONAL FEES -AUDIT
$1,000.00
TREASURER PETTY CASH
APPLICATION FEE
$20.00
TREASURER PETTY CASH
MILEAGE REIMS
$102.13
GEN FINANCE -Total
$1,384.33
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$23.10
AT &T
CONSOLIDATED PHONE
$666.88
AT &T
LONG DISTANCE PHONE
$29.60
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT
$5,100.00
IMPERIAL LLC
COFFEE SERVICE
$10730
MAILROOM FINANCE INC
POSTAGE
$1,000.00
MCAFEE & TAFT
LEGAL PERSONNEL
$2,333.41
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$2,024.30
RICOH USA, INC
COPIER RENTAL
$199.49
TULSA COUNTY ELECTION BOARD
ELECTION INVOICE
$6,561.04
GEN GENERAL GOVERNMENT -Total
$18,045.62
AT &T
CONSOLIDATED PHONE
$16.33
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$185.22
GEN HISTORICAL MUSEUM -Total
$201.55
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$380.55
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISING
$200.00
JPMORGAN CHASE BANK
ICIMS -APP SYSTEM
$300.00
JPMORGAN CHASE BANK
LOT A- PARKING
$8.00
JPMORGAN CHASE BANK
OFFICE DEPOT -CHAIR MA
$79.99
JPMORGAN CHASE BANK
STRATA- CHARACTER MAG
$992.06
TULSA EMERGENCY MEDICAL CENTER
DRUG TESTING
$25.00
FA
- Claims List - 3/19/2019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN HUMAN RESOURCES -Total
CONSOLIDATED PHONE
$1,985.60
AT &T
CONSOLIDATED PHONE
$23.62
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$279.67
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$86.00
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
GEN INFORMATION TECH -Total
PARKS STAFF UNIFORMS
$509.32
CITY GARAGE
LABOR(OVERHEAD - MARCH, 2
$78.42
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$20.65
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$12.10
- JPMORGAN CHASE BANK
MEETING EXPENSE
$36.00
GEN MANAGERIAL -Total
ATWOODS -BOOTS
$147.17
YOUTH SERVICES OF TULSA
YOUTH COURT
$8,250.00
GEN MUNICIPAL COURT -Total
$8,250.00
AT &T
CONSOLIDATED PHONE
$25.01
AT &T
LONG DISTANCE PHONE
- $0.11
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$117.80
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$1,484.08
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$513.18
CLEAN UNIFORM COMPANY
PARKS STAFF UNIFORMS
$27.66
DALE & LEES SERVICE, INC
SERVICE
$280.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$301.64
FREDERICK SOMMERS & WESTERN SIGN
SPORTS PARK SIGNAGE
$4,584.00
CO
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$189.98
JPMORGAN CHASE BANK
ATWOODS -PARTS
$41.96
JPMORGAN CHASE BANK
ATWOODS- UNIFORM
$112.99
JPMORGAN CHASE BANK
C &C SPLY- SUPPLIES
$390.75
JPMORGAN CHASE BANK
CORNERSTONE -CHAIN
$110.00
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$16.99
JPMORGAN CHASE BANK
CORNERSTONE - RETURN
($124.71)
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$36.53
JPMORGAN CHASE BANK
LOWES- RETURN
($6.28)
JPMORGAN CHASE BANK
LOWES -ROCK
$26.94
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$109.54
JPMORGAN CHASE BANK
LOWES -TOOLS
$9.97
JPMORGAN CHASE BANK
MAXWELL- SUPPLIES
$98.82
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$91.65
PROTECTION ONE ALARM MONITORING
PARKS OFFICES ALARM SYSTE
$73.94
INC
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$8,552.56
3
Claims List - 3/19/2019
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL AT &T CONSOLIDATED PHONE $326.12
DEPARTMENT OF PUBLIC SAFETY OLETS $130.00
GEN POLICE COMMUNICATIONS -Total
$456.12
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$429.98
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$2,995.83
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$392.07
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$22.38
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$918.59
JPMORGAN CHASE BANK
LOWES -CHAIN
$28.48
JPMORGAN CHASE BANK
LOWES- SHOVELS
$47.96
JPMORGAN CHASE BANK
OREILLY-OIUFILTERS
$43.19
JPMORGAN CHASE BANK
OREILLY -SPARK PLUGS
$11.97
JPMORGAN CHASE BANK
TIMMONS -FUEL
$451.38
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$5,421.85
AT &T
CONSOLIDATED PHONE
$47.25
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$79.32
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$591.08
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES - FEB
$19.76
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$28.99
JPMORGAN CHASE BANK
LOCKE- FILTER
$22.97
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$131.92
JPMORGAN CHASE BANK
MURPHY - SUPPLIES
$73.68
MCINTOSH CORPORATION
GAS LEAK REPAIR SVCS CITY
$6,169.53
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES -Total
$7,204.51
AEP /PSO
STREET LIGHTS
$8.67
TREASURER PETTY CASH
CC REFUND - BUTLER
$50.00
TREASURER PETTY CASH
CC REFUND- HENDRICKS
$100.00
TREASURER PETTY CASH
CC REFUND -KIRK
$50.00
TREASURER PETTY CASH
CC REFUND- MILLER
$50.00
TREASURER PETTY CASH
CC REFUND - WALKER
$100.00
TREASURER PETTY CASH
OC REFUND -BIBLE CHURC
$400.00
GENERAL -Total
$758.67
GENERAL -Total
$62,733.06
20 AMBULANCE SERVICE CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$1,476.92
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$2,185.37
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$46825
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$25.50
JPMORGAN CHASE BANK
LODGING EXPENSE
$551.40
0
Fund
20 AMBULANCE SERVICE
Claims List - 3/19/2019
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERIZON WIRELESS
Payable Description Payment
Amount
OSU- TRAINING
$1,249.50
S ANESTHESIA - SUPPLIES
$359.97
SUMMIT- REPAIR
$858.48
TRAVEL EXPENSE
$120.82
UPS - POSTAGE
$43.78
ZOLL- SUPPLIES
$1,995.78
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
AMBULANCE SERVICE -Total
$9,375.78
TREASURER PETTY CASH
SR AMB DISC - HENDERSON
$20.40
TREASURER PETTY CASH
SR AMB DISC - HOLDER
$20.40
TREASURER PETTY CASH
SR AMB DISC - PATTERSON
$20.40
TREASURER PETTY CASH
SR AMB DISC- PORTMAN
$20.40
TREASURER PETTY CASH
SR AMB DISC - WILBANKS
$20.40
TREASURER PETTY CASH
SR AMB DISC- WILKERSON
$20.40
5
AMBULANCE SERVICE -Total
$122.40
AMBULANCE SERVICE •Total
$9498.18
21 E -911
AT &T
MO FEE T -1 CIRCUITS RADIO
$959.10
E911 COMMUNICATIONS •Total
$959.10
E -911 -Total
$959.10
25 HOTEL TAX
GOVERNOR'S ECONOMIC DEVELOPMENT
FEE
$125.00
JPMORGAN CHASE BANK
LODGING EXPENSE
$139.65
JPMORGAN CHASE BANK
OLD URBAN - TROLLEY
$4,100.00
JPMORGAN CHASE BANK
SOUTHWEST- AIRFARE
$175.96
JPMORGAN CHASE BANK
TRAVELEXPENSE
$197.64
JPMORGAN CHASE BANK
TULSA CHAMBER -DUES
$17,500.00
JPMORGAN CHASE BANK
WEIHAAS- WEBSITE
$1,800.00
HOTEL TAX ECON DEV - Total
$24,038.25
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$164.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$12.00
STRONG NEIGHBORHOODS -Total
$176.00
HOTELTAX -Total
$24,214.25
27 STORMWATER MANAGEMENT
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - EL
$9,945.67
ELM CREEK PARK - Total
$9,945.67
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$7.72
JPMORGAN CHASE BANK
STANDARD SPLY -MOWER
$10,400.00
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - MI
$1,373.75
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$36.71
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER- STORMWATER -Total
$11,858.19
5
Claims List - 3119/2019
Fund Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT -Total
34 VISIONTAX
$21,803.86
31 AMBULANCE CAPITAL TREASURER PETTY CASH
SR AMB DISC- HENDERSON
$3.60
TREASURER PETTY CASH
SR AMB DISC - HOLDER
$3.60
TREASURER PETTY CASH
SR AMB DISC - PATTERSON
$3.60
TREASURER PETTY CASH
SR AMB DISC - PORTMAN
$3.60
TREASURER PETTY CASH
SR AMB DISC- WILBANKS
$3.60
TREASURER PETTY CASH
SR AMB DISC- WILKERSON
$3.60
AMBULANCE CAPITAL -Total
AT &T
$21.60
JPMORGAN CHASE BANK
ZOLL -EQUIP
$145,330.67
AMBULANCE CAPITAL FD -Total
$2.28
$145,330.67
AMBULANCE CAPITAL
-Total
$145,352.27
34 VISIONTAX
BKL INCORPORATED
ENGINEERING SERVICES - E
$9,260.42
VSN RECAP 96TH /119 -129TH -Total
$9,260.42
SEVEN C'S ENTERPRISES, INC
ROW CONSULTING SERVICES -
$13,400.00
VSN RECAP GARNETT TO 129 - Total
$13,400.00
VISION TAX -Total
$22,660.42
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$75.04
AT &T
LONG DISTANCE PHONE
$2.28
BERT PARSONS SECOND GENERATION
DOOR LOCK
$162.50
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$2,459.08
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$3,524.65
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$2,288.79
JPMORGAN CHASE BANK
ACCURATE- REPAIR
$39.90
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$26.78
JPMORGAN CHASE BANK
AMAZON- REFUND
($65.17)
JPMORGAN CHASE BANK
AMAZON- WINDOW LOCK
$8.84
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
$24.76
JPMORGAN CHASE BANK
ATWOODS -CARGO STRAPS
$12.99
JPMORGAN CHASE BANK
BUMP2BUMP- REPAIR
$21.23
JPMORGAN CHASE BANK
CONRAD -PPE
$225.20
JPMORGAN CHASE BANK
ELEARNING AMER- TRAINI
$132.00
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$85.00
JPMORGAN CHASE BANK
ENTERPRISE - RENTAL
$248.24
JPMORGAN CHASE BANK
EQUIP ONE - RENTAL
$154.00
JPMORGAN CHASE BANK
FISDAP- TRAINING FEE
$120.75
JPMORGAN CHASE BANK
FMAO - TRAINING FEE
$35.00
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$57.32
JPMORGAN CHASE BANK
LOCKE- MATERIALS
$15.07
JPMORGAN CHASE BANK
LODGING EXPENSE
$97.76
JPMORGAN CHASE BANK
LOWES- REFUND
($20.94)
C
Claims List - 3/19/2019
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$20.94
JPMORGAN CHASE BANK
LOWES -TOTES
$17.94
JPMORGAN CHASE BANK
MENS WAREHOUSE- UNIFOR
$724.21
JPMORGAN CHASE BANK
NAFECO -PPE
$334.40
JPMORGAN CHASE BANK
OREILLY- BATTERY CHARG
$149.99
JPMORGAN CHASE BANK
OREILLY -DEF FLUID
$52.00
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$64.95
JPMORGAN CHASE BANK
PIKEPASS -FEES
$27.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$58.54
JPMORGAN CHASE BANK
SUPPLYWORKS- SUPPLIES
$10.50
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$181.52
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$1,483.26
VERIZON WIRELESS
WIRELESS CONNECTION
$880.36
SALES TAX FUND -FIRE -Total
$13,736.68
SALES TAX FIRE
- Total
$13,736.68
38 SALES TAX POLICE
AT &T
CONSOLIDATED PHONE
$652.13
AT &T
LONG DISTANCE PHONE
$29.61
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$11,745.67
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$3,504.37
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$5,876.72
JPMORGAN CHASE BANK
BROWNELLS - TRAINING
$65.51
JPMORGAN CHASE BANK
BUILDING SPEC - REFUND
($17.66)
JPMORGAN CHASE BANK
BUILDING SPEC -TILES
$225.02
JPMORGAN CHASE BANK
LOCKE- REPAIR
$8.71
JPMORGAN CHASE BANK
LOWES- MATERIALS
$159.50
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$997.99
TREASURER PETTY CASH
FUEL
$22.35
TREASURER PETTY CASH
SUPPLIES
$18.60
VERIZON WIRELESS
WIRELESS CONNECTION
$1,000.25
SALES TAX FUND - POLICE -Total
$24,288.77
SALES TAX POLICE
-Total
$24,288.77
39 SALES TAX STREETS
AEP IPSO
STREETLIGHTS
$6,836.23
ANCHOR STONE COMPANY
STONE
$289.77
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - FEB,
$312.88
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$3,975.25
CITY GARAGE
VEHICLE PARTS PURCH - FEB
$1,110.30
CLEAN UNIFORM COMPANY
UNIFORM SERVICE
$94.14
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
$1,413.33
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$146.97
JPMORGAN CHASE BANK
BROWN CO -PAINT
$54.60
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$57.00
7
Claims List - 3/1912019
Fund
Vendor Name
Payable Description
Payment
CHIEF FIRE -EQUIP
$1,205.00
JPMORGAN CHASE BANK
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
HOME DEPOT -FENCE
$89.91
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
LOWES - CIRCUIT BREAKER
$18.40
RESCUE TECH -EQUIP
JPMORGAN CHASE BANK
LOWES -FOAM
$8.50
$13.10
JPMORGAN CHASE BANK
LOWES -PAINT
$3.98
CIP FIRE DEPT VEHICLES -Total
JPMORGAN CHASE BANK
LOWES - SEALANT
$27.50
TESTING SERVICES
JPMORGAN CHASE BANK
LOWES- STRAPS
$30.36
$3,370.29
JPMORGAN CHASE BANK
LOWES - WHEELS /BLADES
$26.92
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
RED WING -BOOTS
$143.99
ST 4 COMMUNICATIONS
JPMORGAN CHASE BANK
TIMMONS -FUEL
$451.38
$39,466.72
JPMORGAN CHASE BANK
WELSCO- RENTAL
$47.60
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$75.76
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.15
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
SALES TAX FUND - STREETS -Total
$15,300.94
SALES TAX STREETS
-Total
$15,300.94
40 CAPITAL IMPROVEMENTS
DEWBERRY ENGINEERS, INC
ENGINEERING SERVICES - GA
$200.10
Cl -GARN WID 96TH -106TH -Total
$200.10
SOUTHWEST SOLUTIONS GROUP, INC
PROPERTY ROOM
$15,000.00
CI - POLICE BLDG -Total
$15,000.00
EMC ELECTRICAL MECHANICAL COMPANY
INSTALLATION
$24,500.00
CIP 761MAIN INTERSECT IMP - Total
$24,500.00
JPMORGAN CHASE BANK
CHIEF FIRE -EQUIP
$1,205.00
JPMORGAN CHASE BANK
HOME DEPOT -EQUIP
$12.75
JPMORGAN CHASE BANK
HUSKY -EQUIP
$353.36
JPMORGAN CHASE BANK
LOWES -EQUIP
$20.16
JPMORGAN CHASE BANK
RESCUE TECH -EQUIP
$165.00
JPMORGAN CHASE BANK
STRAPWORKS -EQUIP
$13.10
JPMORGAN CHASE BANK
WS DARLEY -EQUIP
$1,011.25
CIP FIRE DEPT VEHICLES -Total
$2,780.62
BUILDING & EARTH SCIENCES, INC
TESTING SERVICES
$4,775.05
JPMORGAN CHASE BANK
ASHLEY- FURNITURE
$3,370.29
JPMORGAN CHASE BANK
DIGITAL NICHE -EQUIP
$3,150.00
JPMORGAN CHASE BANK
MOTOROLA -EQUIP
$46.20
TOTAL RADIO INC
ST 4 COMMUNICATIONS
$43,239.00
WILLIAMS, SPURGEON, KUHL &
PART III PROF SERVICES
$39,466.72
CIP FIRE STATION #4 - Total $94,047.26
MESHEK & ASSOCIATES, P.L.C. OWASSO SPORTS PARK $11,871.50
DETENT
TERRACON CONSULTANTS INC GEOTECHNICAL ENGINEERING $6,400.00
CIP SPORTS PARK DIET POND -Total $18,271.50
0
Claims List - 3/19/2019
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
KSL DIRTWORKS LLC
CONSTRUCTION SERVICES
$20,000.00
AGR
CIP STREET REHAB FYI -Total
$20,000.00
CAPITAL IMPROVEMENTS
-Total
$174,799.48
66 OPWA TIF
MAIN STREET DEVELOPMENT LLC
SEVEN SIX MAIN PAYBACK
$10,508.71
OPWA ECONOMIC DEV -Total
$10,508.71
OPWATIF -Total
$10,508.71
70 CITY GARAGE
AT &T
CONSOLIDATED PHONE
$28.83
AT &T
LONG DISTANCE PHONE
$1.19
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES
$58.84
CLEAN UNIFORM COMPANY
UNIFORM RENTAL FEES - FEB
$58.84
JPMORGAN CHASE BANK
ALLDATA- SUBSCRIPTION
$125.00
JPMORGAN CHASE BANK
AMAZON -PARTS
$282.71
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$16.98
JPMORGAN CHASE BANK
DISCOUNT WAREHOUSE -TO
$1,524.95
JPMORGAN CHASE BANK
EDDIES TRANSMISSIONS-
$3,443.85
JPMORGAN CHASE BANK
GOODYEAR- RECAPS
$2,184.00
JPMORGAN CHASE BANK
GOODYEAR -TIRE
$686.89
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$1,272.70
JPMORGAN CHASE BANK
HERRERAS -PARTS
$1,028.71
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,112.81
JPMORGAN CHASE BANK
INLAND -AIR DRYER
$317.83
JPMORGAN CHASE BANK
NAPA -PARTS
$20.52
JPMORGAN CHASE BANK
SPEEDTECH -PARTS
$851.47
JPMORGAN CHASE BANK
SUMMIT -VALVE
$125.66
JPMORGAN CHASE BANK
TULSA CLEAN SYS -REPAI
$139.10
JPMORGAN CHASE BANK
TULSA CLEAN SYS -SUPPL
$235.00
JPMORGAN CHASE BANK
VISUAL FORCE -PARTS
$272.00
JPMORGAN CHASE BANK
WORKBOOTS.COM -BOOTS
$170.95
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$640.95
TREASURER PETTY CASH
CNG LIC RENEW
$50.00
CITY GARAGE -Total
$14,649.78
CITY GARAGE -Total
$14,649.78
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$17,283.44
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$18,941.77
WORKERS' COMP SELF -INS
-Total
$18,941,77
77 GENERAL LIABILITY - PROPERT RONALD D. CATES, ATTORNEY AT LAW
JAN - MARCH LEGAL FEES CO
$571.00
RONALD D. CATES, ATTORNEY AT LAW
LEGAL FEES
$437.60
GEN LIAB -PROP SELF INS -Total
$1,008.60
161
Claims List - 3/19/2019
Fund Vendor Name Payable Description Payment
Amount
77 GENERAL LIABILITY- PROPERT - Total $1,008.60
City Grand Total $560,455.87
`Ii
REAL Peoplo •REAL Character • flEAL Community
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Sanitary Sewer Infrastructure Improvements at Garrett Creek
Commercial Phase II
DATE: March 15, 2019
BACKGROUND:
The subject commercial development is located just south of 11560 North 135th East Avenue
(Reasors). The sewer infrastructure serves multiple addresses within the Garrett Creek
Commercial Phase II development. Public infrastructure improvements include 1,114 linear feet
of 8" PVC sewer line and all appurtenances.
FINAL INSPECTIONS:
Final inspections for the infrastructure component were completed in February 2019, by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor and design engineer have supplied the necessary two -year
maintenance bond and required as -built drawing.
RECOMMENDATION:
Staff recommends acceptance of the following public infrastructure improvements located at
Garrett Creek Commercial Phase II development: 1,114 linear feet of 8" PVC sewer line and all
appurtenances.
ATTACHMENTS:
Location Map
City Attorney bond approval letter and copy of bond
Washington County Rural Water District No. 3 letter of approval
Garrett Creek Center Phase 11
11 St f , Street hIol ill,
4AT M.
I - -
ftm
-V a I
f I
'01 k r 'T
A
, 74M350E
o'
A043
36
TIC
4
Highway 169
MAW i �.
Dl Ll:6N
Farris, Earl
From:
Lombardi, Julie
Sent:
Thursday, October 04, 2018 8:04 AM
To:
Hancock, Brandon
Cc:
Farris, Earl
Subject:
RE: Sanitary Bond for Garrett Creek Phase II (South of Reasors)
Brandon,
I have reviewed the Sanitary Sewer Line Improvements to Garrett Creek Center, Phase II, maintenance bond at your
request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount
of the bond is well within the surety's $18,995,000 underwriting limitation. Therefore, the bond is approved.
Julie Lombardi
7uRe ?rout Lombardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918- 376 -1599
Email: ilombardipcitvofowasso.com
www.citvofowasso.com
,sd
People • REAL Character • REAL Community
From: Hancock, Brandon
Sent: Thursday, October 4, 2018 7:31 AM
To: Lombardi, Julie <JLombardi(n7CityOfOWasso.com >; Farris, Earl <efarris(oCitvOfOwasso.com>
Subject: Sanitary Bond for Garrett Creek Phase II (South of Reasors)
Julie-
Please review the Bond attached. Please reply all to this email with your findings.
Thanks in advance for your assistance.
Brandon Hancock, CPII
Infrastructure Inspector
Owasso Public Works
office: 918 272 -4959
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: 90160109
KNOW ALL MEN BY THESE PRESENTS, That we Paragon Contractors, L.L.C. as
Principal (Contractor), and The Guarantee Company of North America USA as Surety,
are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal
sum of Eighty -six Thousand Nine Hundred Ninety -one and 00 /100 - Dollars ($86,991.00)
to which payment will and truly to be made, we do bind ourselves, and each of our heirs,
executors, administrators, successors, and assigns jointly and severally, firmly by these
presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Sanitary Sewer Line Improvements to Garrett
Creek Center, Phase II, a privately financed public improvement, and acceptance of such
by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship
and materials which may become apparent in such privately financed public
improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: October 2, 2018
Paragon Con ractors, L.L.C. Pri pal
BY:
Dale Forrest,Managing Member
The Guarantee Company of North America USA, Surety
BY: �/0m1�� . Ylat/ U , Attorney -in -Fact
^ Jacqueline L. Drey
is THE THE GUARANTEE COMPANY OF NORTH AMERICA USA
GUARANTEE sDOlhnela, Michigan
POWER OF ATTORNEY
KNOW ALL BY THESE PRESENTS: That THE GUARANTEE COMPANY OF NORTH AMERICA USA, a corporation organized and existing under the
laws of the Slate of Michigan, having Its principal office in Southfield, Michigan, does hereby constitute and appoint
Sharon K. Murray, David A. Dominiani, Maura P. Kelly, Joan Leu, Jacqueline L. Drey, Ronald R. Allison,
Kevin J. Stenger
First Insurance Group LLC
Its true and lawful attorney(s)-in-fact to execute, seal and deliver for and on Its behalf as surely, any and all bonds and undertakings, contracts of
Indemnity and other writings obligatory In the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract
of otherwise.
The execution of such Instrument(s) In pursuance of these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA
USA as fully and amply, to all Intents and purposes, as If the same had been duty executed and acknowledged by Its regularly elected officers at the
principal office.
The Power of Attorney Is executed and may be certified so, and may be revoked, pursuant to and by authority of Article I%, Section 9.03 of the By -Laws
adopted by the Board of Directors of THE GUARANTEE COMPANY OF NORTH AMERICA USA al a meeting held on the 31" day of December, 2003.
The President, or arty Vice President, acting with any Secretary or Assistant Secretary, shall have power and authority:
1. To appoint Attorney(s) -in -fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds
and undertakings, contracts of Indemnity and other writings obligatory In the nature thereon and
2. To revoke, at any lime, any such Allorney -In -fact and revoke the authority given, except as provided below
3. In connection with obligations In favor of the Florida Department of Transportation only, It Is agreed that the power and authority hereby given
to the Attorney- In-Fact Includes any and all consents for the release of retained percentages and /or final estimates on engineering and
construction contracts required by the Stale of Florida Department of Transportation. It Is fully understood that consenting to the Slate of
Florida Department of Transportation making payment of the final estimate to the Contractor end /or Its assignee, shall not relieve this surely
company of any of Its obligations under Its bond.
4. In connection with obligations In favor of the Kentucky Department of Highways only, it Is agreed that the power and authority hereby given to
the Attorney -In -Fact cannot be modified or revoked unless prior wrlllen personal notice of such Intent has been given to the Commissioner —
Deparlmenl of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation.
Further, this Power of Attorney Is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meeting
duly called and held on the 6th day of December 2011, of which the following Is a true excerpt:
RESOLVED that the signature of any authorized officer and the seal of the Company may be affixed by facslmile to any Power of Attorney or certification
thereof authorizing the execution and delivery of any bond, undertaking, contracts of Indemnity and other writings obligatory In the nature thereof, and
such signature and seal when so used shall have the same force and effect as though manually affixed.
y�arq� IN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused this Instrument to be signed and
a'''[ ^�, Its corporate seal to be affixed by Its authorized officer, this 23rd day of February, 2012.
q V�� }S} THE GUARANTEE COMPANY OF NORTH AMERICA USA
"M�YLY
STATE OF MICHIGAN Stephen C. Ruschak, Vice President Randall Musselman, Secretary
County of Oakland
On this 23rd day of February, 2012 before me came the individuals who executed the preceding Instrument, to me personally known, and being by me
duly sworn, said that each Is the herein described and authorized officer of The Guarantee Company of North America USA; that the seal affixed to said
Instrument Is the Corporate Seal of said Company; that the Corporate Seal and each signature were duly affixed by order of the Board of Directors of
Cynthia A. Takal
' :)• . Notary Public, State of Mlchlgan
County of Oakland
ky�`• -u do . My Commission Expires Febmary 27, 2018
Actingln Oakland County
IN WITNESS WHEREOF. I have hereunto set my hand at The Guarantee
Company of North America USA offices the day and year above written.
I, Randall Musselman, Secretary of THE GUARANTEE COMPANY OF NORTH AMERICA USA, do hereby certify that the above and foregoing Is a true
and correct copy of a Power of Attorney executed by THE GUARANTEE COMPANY OF NORTH AMERICA USA, which Is still in full force and effect.
IN WITNESS WHEREOF, I have Ihereunto set my hand and attached the seal of said Company this 2nd day of October , 2018
q
�4"' +° Randall Musselman, Secretary
Rural Water District too. 3
Washington County, Oklahoma
17227 N. 12911 E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070
Ph. (918) 371 -2055 • Fax (918) 371 -3864 o TRS 711
February 28, 2019
City of Owasso
Attn: Mr. Earl Farris, Project Administrator
P0 Box 180
Owasso, OK 74055
FAX 272 -4996
efan-isna,CityOfOwasso.com
Dear Sirs:
The water line infrastructure at Garrett Creek Commercial Phase II has been tested and meets all
requirements for acceptance by Washington Co. Rural Water District 43.
Si rely,
Jerry G nunill
District Manager
In accordance with Federal law and U.S. Department of Agriculture policy, this Institution Is prohibited from discriminating on the basis of race, color,
national origin, age, disability, religion, sew, and famlllal status. (Not all prohibited bases apply to all programs).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C., 20250 -9410
or call (800) 795-3272 (voice) or (202) 720-6382 (TDD).
sd
REAL People • REAL CM1amotor • REAL Community
TO: The Honorable Mayor and City Council
FROM: Josh Quigley
Manager of the Owasso Community Center
SUBJECT: Owasso Golden Agers Foundation Donation and Budget Amendment
DATE: March 15, 2019
BACKGROUND:
The Owasso Community Center was built in 1977, with a grant provided by the Federal
Government. The Community Center is a place where residents of all ages can participate in
meaningful programs and activities to enrich their lives.
The Owasso Golden Agers Foundation (OGAF) is a tax exempt (501 -C -3) organization, whose
primary purpose is to receive and manage grant funds to assure that a viable Owasso Senior
program is not totally dependent on government funding.
DONATION:
The OGAF has been approved to receive funding in the amount of $1,168.26 for the Community
Expansion of Nutrition Assistance (CENA) program, which is made available through the
Oklahoma Department of Commerce. The OGAF will donate the CENA program funds to the
Owasso Community Center.
A budget amendment is needed in order to make the OGAF donation of the CENA grant funds
available for expenditure in the Community Center FY 2019 budget. This budget amendment
would increase the General Fund revenues and appropriation for expenditures by $1,168.26.
RECOMMENDATION:
Staff recommends acceptance of the Owasso Golden Agers Foundation donation and
approval of a budget amendment in the General Fund increasing estimated revenues and the
appropriation for expenditures in the Community Center Department by $1,168.26.
REAL People •REAL Character •REAL Community
TO: The Honorable Mayor and City Council
FROM: Josh Quigley
Manager of the Owasso Community Center
SUBJECT: Owasso Community Center Budget Amendment
DATE: March 15, 2019
BACKGROUND:
The Owasso Community Center was built in 1977, with a grant provided by the Federal
Government. The Community Center is a place where residents of all ages can participate in
meaningful programs and activities to enrich their lives.
In fulfilling that mission, continued development of a variety of game table opportunities at the
Community Center will immediately impact our youth and family programming, and continue
expansion of our senior adult program population. Two surplus pool tables have recently been
sold via public auction. As a result of the successful sales, City staff would like to utilize the
revenues for the benefit of new gaming table options at the Community Center.
A budget amendment is needed in order to make current funds available for expenditure in the
Community Center FY 2019 budget. This budget amendment would increase the General Fund
revenues and appropriation for expenditures by $1,754.58.
RECOMMENDATION:
Staff recommends the approval of a budget amendment in the General Fund increasing
revenues and the appropriation for expenditures in the Community Center Department by
$1,754.58.
REAL poaplo • REAL C�amnar •REAL Community
TO: The Honorable Mayor and City Council
FROM: Larry White
Director, Support Services
SUBJECT: AT &T Multi- Service Agreement
DATE: March 15, 2019
BACKGROUND:
In 1989, the City of Owasso, together with the surrounding communities of the Tulsa Metropolitan
Area, executed the first "Interlocal Agreement" and established the Regional 9 -1 -1 Board for the
purpose of sharing equipment and allocating the cost between jurisdictions, thereby avoiding
duplication of services and expenses. The 9 -1 -1 service provided the location of the emergency
in a matter of seconds, thus enabling emergency personnel to have the exact location of the
call.
A new Interlocal Agreement dated June 19, 2006, was executed by the participating
jurisdictions. This agreement provided for the restructuring of the Regional 9 -1 -1 Board
(consisting of the cities of Claremore, Collinsville, Glenpool, Jenks, Owasso, Sand Springs,
Sapulpa, and Tulsa, the Town of Skiatook, and Rogers County). This resulted from changes in
jurisdictions purchasing new 9 -1 -1 equipment and services to become Phase 2 compliant, which
allowed each jurisdiction the ability to locate wireless calls. This Agreement provided that each
member jurisdiction would pay its share of equipment and other agreed -to costs in proportion to
the population of each member jurisdiction as compared to the population of all member
jurisdictions combined. The Agreement further provided that the Board would revise its
population calculations and cost sharing proportions annually, using population estimates
provided by the Indian Nations Council of Governments (INCOG).
This Agreement was replaced by three subsequent amendments in order to add the City of
Bixby, the City of Broken Arrow, Tulsa County, and Osage County to the list of Members of the
Regional 9 -1 -1 Board. In addition, Claremore and Rogers County had consolidated operations
into the Northeast Oklahoma Enhanced 9 -1 -1 Trust Authority (NOEfA), and those changes were
also included in the list of Members of the Regional 9 -1 -1 Board.
In 2007, the Regional 9 -1 -1 Board negotiated a Master Services Agreement between the
Regional 9 -1 -1 Board and Southwestern Bell Telephone dba AT &T Oklahoma for a network
hosted solution for E 9 -1 -1 services. This Agreement provided that AT &T Oklahoma would provide
and the Regional 9 -1 -1 Board would pay for hosted E 9 -1 -1 services. The new Phase II compliant
equipment allowed each jurisdiction the ability to locate wireless calls when the caller was
unable to give their location.
PROPOSED NEW AGREEMENT:
A new Multi- Service Agreement has been negotiated with AT &T by the Regional 9 -1 -1 Board.
This Agreement would replace the Master Services Agreement and all ten (10) Addendums in
their entirety. It defines the responsibilities of AT &T and the Regional 9 -1 -1 Board for the update
of the existing Vesta Hosted E 9 -1 -1 call taking software and ancillary equipment for the Public
Safety Answering Points (PSAP) in the participating jurisdictions. It includes all of the latest
members of the Regional 9 -1 -1 Board (Bixby, Broken Arrow, Collinsville, Glenpool, Jenks, Owasso,
Osage County, NOETA, Sand Springs, Sapulpa, Skiatook, Tulsa, and Tulsa County).
It provides a pricing schedule for equipment and maintenance fees for the participating
jurisdictions for the five -year period from Cutover. This is a portion of the service costs charged to
the participating jurisdictions each month. The remainder of the fees charged monthly to the
jurisdictions besides the equipment and maintenance fees are determined by the tariffs
charged by AT &T.
Due to the latest INCOG population calculation, our total cost percentage is changing to 6.03%
of the entire cost for all participating jurisdictions as compared to 5.98% previously being
charged to Owasso. Due to the increased number of participating jurisdictions in the Regional
9 -1 -1 Board, the addition of a fiber network with a LTE back up, and the increase in Owasso's
population, Owasso will experience approximately a 7.0% increase in cost.
RECOMMENDATION:
Staff recommends approval of the Multi- Service Agreement between AT &T Corp. and the
Regional 9 -1 -1 Board and authorization for the Mayor to execute the agreement.
ATTACHMENT:
Multi- Service Agreement
AT &T Business Services Agreement (included by reference in the Multi- Service Agreement)
.�r.
AT &T MULTI - SERVICE AGREEMENT
AT &T MA Reference No.
This AT &T Multi- Service Agreement consists of the attached provisions, and the AT &T Business Services Agreement, including definitions,
located at htlp:/ (www.business.att.com/aoreement ( 'BSA ") (collectively the attached provisions and BSA constitute the "MSA "), in order for
Customer to purchase AT &T Services, the Parties must execute an applicable pricing schedule, referencing this MSA, reflecting the Services,
the pricing and the pricing schedule term ( "Pricing Schedule "). Collectively the MSA, Pricing Schedule and applicable Service Publications
constitute the "Agreement" for those Services. A 'Service Publication" includes Tariffs; Guidebooks, and Service Guides located at
htlp: /Iserviceguidenew.ait.com which reflect the product descriptions, rates, terms and conditions applicable to a particular Service. Services
are further subject to the AT &T Acceptable Use Policy located at www.aff.com /aup ( "AUP"). Service Publications and the ALP may be
amended by AT &T from time to time without notice to Customer. The order of priority of the documents that form the Agreement is: the
applicable Pricing Schedule or order, the MSA; the AUP; and then Service Publications; provided, however, if applicable laws or regulations of
a jurisdiction prohibits contractual modification of Tariff terms, the Tariff will prevail. In the event of a conflict within the MSA between the
attached provisions and the BSA, the attached provisions take precedence. For purposes of this MSA the arbitration provisions of the BSA are
replaced entirely with and superseded by the following:
ARBITRATION: ALL CLAIMS AND DISPUTES ARISING FROM THIS AGREEMENT SHALL BE SETTLED BY BINDING ARBITRATION
ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION UNDER ITS COMMERCIAL ARBITRATION RULES (SUBJECT TO
THE REQUIREMENTS OF THE FEDERAL ARBITRATION ACT). ANY JUDGMENT ON ANY AWARD RENDERED MAY BE ENTERED AND
ENFORCED IN A COURT HAVING JURISDICTION. THE ARBITRATOR SHALL NOT HAVE THE AUTHORITY TO AWARD ANY DAMAGES
DISCLAIMED BY THIS AGREEMENT OR IN EXCESS OF THE LIABILITY LIMITATIONS IN THIS AGREEMENT, SHALL NOT HAVE THE
AUTHORITY TO ORDER PRE - HEARING DEPOSITIONS OR DOCUMENT DISCOVERY, BUT MAY COMPEL ATTENDANCE OF
WITNESSES AND PRODUCTION OF DOCUMENTS AT THE HEARING. THE PARTIES WAIVE ANY RIGHT TO TRIAL BY JURY AND
WAIVE ANY RIGHT TO PARTICIPATE IN OR INITIATE CLASS ACTIONS; IF THE PARTIES CANNOT WAIVE THESE RIGHTS, THIS
ENTIRE PARAGRAPH IS VOID.
AGREED: Customer AGREED: AT &T
By: By:
(by its authorized representative) (by its authorized representative)
(Typed or Printed Name) (Typed or Printed Name)
(Title)
(Date)
(Title)
'age 1 of 2 AT &T and Customer Confidential Information MSA UA 111 09/01/2015
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Regional 9 -1 -1 Board
AT &T Corp.
Street Address: 2 W 2nd St. Ste 800
City: Tulsa State /Province: OK
Zi Code: 74103 Coun : USA
CustolneY C:mt4gt fgr;notices
'.
AT &T Contact fob °npiicas
Name: Darita Huckabee
Street Address: 12851 Manchester Road 1 -W408
Title: Legal & Legislative Affairs INCOG
City: St. Louis State /Province: MO
Street Address: 2 W 2nd St. Ste 800
Zip Code: 63131 Country: USA
City: Tulsa State /Province: OK
Zip Code: 74I03 Country: USA
With a copy to:
Telephone: (918) 579 -9438
AT &T Corp.
Fax:
One AT &T Way
Email: dhuckabee@incog.org
Bedminster, NJ 07921 -0752
ATTN: Master Agreement Support Team
Email: mast(ta att.corn
This Multi- Service Agreement between the customer named above (
"Customer") and AT &T Corp. ("AT &T') (each a "Party") is effective when
signed by both Parties 'Effective Date').
This AT &T Multi- Service Agreement consists of the attached provisions, and the AT &T Business Services Agreement, including definitions,
located at htlp:/ (www.business.att.com/aoreement ( 'BSA ") (collectively the attached provisions and BSA constitute the "MSA "), in order for
Customer to purchase AT &T Services, the Parties must execute an applicable pricing schedule, referencing this MSA, reflecting the Services,
the pricing and the pricing schedule term ( "Pricing Schedule "). Collectively the MSA, Pricing Schedule and applicable Service Publications
constitute the "Agreement" for those Services. A 'Service Publication" includes Tariffs; Guidebooks, and Service Guides located at
htlp: /Iserviceguidenew.ait.com which reflect the product descriptions, rates, terms and conditions applicable to a particular Service. Services
are further subject to the AT &T Acceptable Use Policy located at www.aff.com /aup ( "AUP"). Service Publications and the ALP may be
amended by AT &T from time to time without notice to Customer. The order of priority of the documents that form the Agreement is: the
applicable Pricing Schedule or order, the MSA; the AUP; and then Service Publications; provided, however, if applicable laws or regulations of
a jurisdiction prohibits contractual modification of Tariff terms, the Tariff will prevail. In the event of a conflict within the MSA between the
attached provisions and the BSA, the attached provisions take precedence. For purposes of this MSA the arbitration provisions of the BSA are
replaced entirely with and superseded by the following:
ARBITRATION: ALL CLAIMS AND DISPUTES ARISING FROM THIS AGREEMENT SHALL BE SETTLED BY BINDING ARBITRATION
ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION UNDER ITS COMMERCIAL ARBITRATION RULES (SUBJECT TO
THE REQUIREMENTS OF THE FEDERAL ARBITRATION ACT). ANY JUDGMENT ON ANY AWARD RENDERED MAY BE ENTERED AND
ENFORCED IN A COURT HAVING JURISDICTION. THE ARBITRATOR SHALL NOT HAVE THE AUTHORITY TO AWARD ANY DAMAGES
DISCLAIMED BY THIS AGREEMENT OR IN EXCESS OF THE LIABILITY LIMITATIONS IN THIS AGREEMENT, SHALL NOT HAVE THE
AUTHORITY TO ORDER PRE - HEARING DEPOSITIONS OR DOCUMENT DISCOVERY, BUT MAY COMPEL ATTENDANCE OF
WITNESSES AND PRODUCTION OF DOCUMENTS AT THE HEARING. THE PARTIES WAIVE ANY RIGHT TO TRIAL BY JURY AND
WAIVE ANY RIGHT TO PARTICIPATE IN OR INITIATE CLASS ACTIONS; IF THE PARTIES CANNOT WAIVE THESE RIGHTS, THIS
ENTIRE PARAGRAPH IS VOID.
AGREED: Customer AGREED: AT &T
By: By:
(by its authorized representative) (by its authorized representative)
(Typed or Printed Name) (Typed or Printed Name)
(Title)
(Date)
(Title)
'age 1 of 2 AT &T and Customer Confidential Information MSA UA 111 09/01/2015
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AT &T Multi-Service Agreement
Services: °Service° or 'Services' means all products and services
(including wireless, if applicable) AT &T provides Customer pursuant to
this Agreement.
Execution by Affiliates: An AT &T Affiliate or Customer Affiliate may
sign a Pricing Schedule in its own name. Such Affiliate contract will be
a separate but associated contract incorporating the terms of this
Agreement. Customer and AT &T will cause their respective Affiliates to
comply with such separate, associated contract(s). An "Affiliate" of a
party is any entity that controls, is controlled by or is under common
control with such party.
License and Other Terms: Software, Purchased Equipment and Third -
Party Services (a service provided directly to Customer by a third party
under a separate agreement between Customer and the third party)
may be provided subject to the terms of a separate license or other
agreement between Customer and either the licensor, the third -party
service provider or the manufacturer. Customer's execution of the
Pricing Schedule or placement of an Order for Software, Purchased
Equipment or Third -Party Services is Customer's agreement to comply
with such separate agreement. Unless a Service Publication specifies
otherwise, AT &T's sole responsibility with respect to Third -Party
Services is to place Customer's orders for Third -Party Services, except
that AT &T may invoice and collect payment from Customer for the
Third -Party Services.
Pricing and Pricing Schedule Term; Terms Applicable After End of
Pricing Schedule Term: Prices listed in a Pricing Schedule are
stabilized until the end of the Pricing Schedule term, including
applicable extensions, ("Pricing Schedule Term°) and apply in lieu of
corresponding prices in the applicable Service Publication. No
promotions, credits, discounts or waivers set forth in a Service
Publication apply. At the end of the Pricing Schedule Term, Customer
may continue Service (subject to any applicable notice or other
requirements in a Service Publication for Customer to terminate a
Service Component) on a month-to -month basis at the prices, terms
and conditions in effect on the last day of the Pricing Schedule Term.
AT &T may change such prices, terms or conditions on 30 days' prior
notice to Customer.
MARC: Minimum Annual Revenue Commitment ('MARC') is an annual
revenue commitment set forth in a Pricing Schedule that Customer
agrees to satisfy during each 12 -month period of the Pricing Schedule
Term. If Customer fails to satisfy the MARC for any such period,
Customer agrees to pay a shortfall charge equal to the difference
between the MARC and the total of the applicable MARC - Eligible
Charges, as defined in the applicable Pricing Schedule, incurred during
such period, and AT &T may withhold contractual credits until Customer
pays the shortfall charge.
Termination and Termination Charges: Either party may terminate for
material breach upon thirty (30) days' prior written notice to the other
party. If a Service or Service Component is terminated by Customer
for convenience or by AT &T for cause prior to Cutover, Customer
(i) agrees to pay any pre - Cutover termination or cancellation charges
set out in. a Pricing Schedule or Service Publication, or (ii) in the
absence of such specified charges, agrees to reimburse AT &T for time
and materials incurred prior to the effective date of termination, plus
any third -party charges resulting from the termination. if a Service or
Service Component is terminated by Customer for convenience or by
AT &T for cause after Cutover, Customer agrees to pay applicable
termination charges as follows: (1) 50% of any unpaid recurring charges
for the terminated Service or Service Component attributable to the
unexpired portion of an applicable Minimum Payment Period (as
defined in applicable Pricing Schedule); (ii) if termination occurs before
the end of an applicable Minimum Retention Period (as defined in
applicable Pricing Schedule), any associated credits or waived or
unpaid non - recurring charges; and (iii) any charges incurred by AT &T
from a third -party (i.e., not an AT &T Affiliate) due to the termination.
The charges set forth in (1) and (ti) do not apply if a terminated Service
Component is replaced with an upgraded Service Component at the
same Site, but only if the Minimum Payment Period or Minimum
Retention Period, as applicable, (the 'Minimum Period') and associated
charge for the replacement Service Component are equal to or greater
than the corresponding Minimum Period and associated charge for the
terminated Service Component, respectively, and if the upgrade is not
restricted in the applicable Service Publication. In addition, if Customer
terminates a Pricing Schedule that has a MARC, Customer agrees to
pay an amount equal to 50% of the unsatisfied MARC for the balance
of the Pdcing Schedule Term.
Billing and Disputes: If Customer does not dispute a charge in writing
within 6 months after the invoice date, Customer waives the right to
dispute. AT &T must issue a bill within six (6) months after charges are
incurred (other than for automated or live operated assisted calls) or it
waives the charges.
At Customer's request, but subject to AT &T's consent (which may not
be unreasonably withheld or withdrawn), Customer's Affiliates may be
invoiced separately, and AT &T will accept payment from such
Affiliates. Customer will be responsible for payment if Customer's
Affiliates do not pay charges in accordance with this Agreement.
Purchased Equipment: Except as specified in a Service Publication or
Pricing Schedule, title to and risk of loss of equipment AT &T sells
Customer ('Purchased EquipmenP) pass to Customer on delivery to
the transport carrier for shipment to Customer's designated location.
AT &T retains a purchase money security interest in all Purchased
Equipment until Customer pays for it in full; Customer appoints AT &T
as Customer's agent to sign and file a financing statement to perfect
AT &T's security interest. All Purchased Equipment is provided on an
"AS IS" basis, except that AT &T passes through to Customer any
warranties available from its suppliers, to the extent that AT &T is
permitted to do so under its contracts with those suppliers.
Privacy Each party is responsible for complying with the privacy laws
applicable to its business. AT &T shall require Its personnel, agents and
contractors around the world who process Customer personal data to
protect such information in accordance with the data protection laws
and regulations applicable to AT &T's business. If Customer does not
want AT &T to comprehend Customer data to which it may have access
in performing Services, Customer must encrypt such data to be
unintelligible. Customer is responsible for obtaining consent from and
giving notice to its users, employees and agents regarding Customer's
and AT &T's collection and use of the User, employee or agent
information in connection with a Service. Customer agrees to make
accessible or provide Customer personal data to AT &T only if it has
legal authority to do so.
Trademarks and Publicity: Neither party will display or use the other
party's trade names, logos, trademarks, service marks or other Indicts
of origin, or issue public statements about this agreement or the
Services, without the other party's prior wdtten consent
Governing Law: Unless a regulatory agency with jurisdiction over the
applicable Service applies a different law, this Agreement is governed
by the law of the State of New York, without regard to its conflict of law
principles. The United Nations Convention on Contracts for
International Sale of Goods will not apply.
Page 2 of 2 AT &T and Customer Confidential Information MSA UA III 09101120,
AT &T
Street Address: 2 W 2nd St. Ste 80
City: Tulsa
State / Province: OK Country: USA
Domestic / Intl / Zip Code: 74103
Name: Darita Huckabee
Tite: Legal & Legislative Affairs INCOG
Telephone: (918) 579 -9438
Fax:
Email: dhuckabee @incog.org
City: Tulsa
State / Province: OK Country: USA
Domestic / Intl / Zip Code: 74103
Contact Name: Darita Huckabee
Title: Legal & Legislative Affairs INCOG
Telephone: (918) 579 -9438
Fax:
E -mail: dhuckabee @incog.org
AT &T MA Reference No.
AT &T HOSTED E 9.1.1 SERVICE
Pricing Schedule
d /b /a AT &T Oklahoma
Bedminster, NJ 07921 -0752
Attn: Master Agreement Support Team
E -mail: mast@att.com
Name: Todd Kad
Street Address: 12851 Manchester Road, Suite 1 -W -408
City: St. Louis
State / Province: MO Country: USA
Domestic / Intl / Zip Code: 63131
Telephone: (314)450 -2520
Email: todd.kad @att.com
Sales/Branch Manager. Dustin Alexander
This Pricing Schedule is part of the Agreement between AT &T and Customer referenced above.
ATTUID: AT &T and Customer Confidential Information ROME Opportunity ID:
Public Safety Hosted Pr clog Schedule Page 1 of 5 1 Updated: 012815
AT&T GENERAL TERMS APPLICABLE TO
AT &T PUBLIC SAFETY HOSTED E9.1.1 SERVICE
This Pricing Schedule is part of the Agreement between Southwestem Bell Telephone Company, dba AT &T Oklahoma and the Customer referenced
above.
This Pricing Schedule consists of this Pricing Schedule and any Attachments hereto (e.g., Statement of Work ("SOW "); Scope of Work ('SCOW);
Inventory Schedule and Payment Terms; Bill of Material; Project Implementation Guide; Implementation Timeline; or Certificate of Acceptance) that
currently, or may in the future, reference this Pricing Schedule. In the event of a conflict between this Pricing Schedule and any Attachments hereto,
this Pricing Schedule shall take precedence.
SERVICE: An enhanced 9 -1.1 ("E 9 -1 -1 ") Service provisioned by AT &T that utilizes AT &T Premises to house certain E 9 -1 -1 Call Handling
Equipment for purposes of receiving and transporting E 9 -1 -1 calls from within a predetermined service area to authorized Public Safety Answering
Points (PSAPs) identified by Customer. As part of the Service, AT &T will install Customer End User Equipment identified in the Statement of Work
at Customer PSAP Sites; will train Customer's employees on the use of the Customer End User Equipment; and will test the Customer End User
Equipment and verify that it is operating as designed. AT &T will also provision the necessary network elements (set forth below) required to deliver
E 9 -1 -1 calls to the Customer PSAP Sites. AT &T will be responsible for the maintenance of the Equipment necessary to provision the Service, as
more fully described in the Statement of Work.
SERVICE PROVIDER: Southwestern Bell Telephone Company, d1b1a AT &T Oklahoma.
TERM: The Pricing Schedule Term shall begin on Cutover and continue to the latter of (a) 5 years from Cutover; or (b) until such time as no Service
Components are provided to Customer under this Pricing Schedule.
SERVICE COMPONENTS AND PRICING: The following prices shall apply to the various Service Components offered as part of the Service. Any
Service Components that are offered under an AT &T Tariff or Guidebook are offered under the terms and conditions set forth therein unless modified
in this Pricing Schedule.
Network Transport Components: The 9 -1 -1 tariff prices apply to trunking between AT &T Premises and the Customer PSAP Sites.
9.1.1 Database Components: Customer will provide Enhanced 9.1 -1 utilizing AT &T's Tandem[Selective Router and utilizing the Automatic Number
Identification system and the Automatic Location identification system. The charges and terms and conditions for these features are listed in the
AT &T Tariff or Guidebook, as may be modified from time to time.
Other Components: Customer will also order the following Service Components on terms and conditions set forth in the applicable AT &T Tariff or
Guidebook.
I. AT &T Bandwidth Services provided under an "AT &T Integrated Data Services Pricing Schedule"
If. AT &T VPN Service provided under an "AT &T VPN Pricing Schedule"
III. AT &T Managed Internet Service provided under an "AT &T Managed Internet Service Pricing Schedule"
IV, AT &T Managed Router Solution provided under an "AT &T Managed Router Solution Pricing Schedule"
V. Point -to -point DS -1 Service provided under an "ILEC Intrastate Services Pricing Schedule Pursuant to Custom Terms"
Equipment and Maintenance: The rates and charges for Equipment (consisting of Customer End User Equipment and Call Handling Equipment)
and maintenance of the E ui ment are as follows:
Srte Name',;
"
Address
City
State ,
Quanpty of
Positions,
Non Recurring
Costs '';':.
Monthly
. Recurrm Costs
Bixby
116 W Needles
Bixby
OK
2
$ 0.00
$ 2,190.00
Broken Arrow
1101 N 6th St.
Broken Arrow
OK
8
$ 0.00
$ 8,760.00
Collinsville
1023 W Center
Collinsville
OK
2
$ 0.00
$ 2,190.00
Glen pool
14536 S Elwood Ave
Glen pool
OK
2
$ 0.00
$ 2,190.00
Jenks
211 N Elm St
Jenks
OK
2
$ 0.00
$ 2,190.00
Owasso
452 S Main St
Owasso
OK
1 3
$ 0.00
$ 3,285.00
NOETA
200 S. Lynn Riggs Blvd
Claremore
OK
7
$ 0.00
$ 7,665.00
Sand Springs
100 E Broadway St
Sand Springs
OK
2
$ 0.00
$ 2,190.00
Sapulpa
20 N Walnut St
Sapulpa
OK
2
$ 0.00
$ 2,190.00
Skiatook
220 S Broadway St
Skiatook
OK
2
$ 0.00
$ 2,190.00
Tulsa
801 E. Oklahoma St
Tulsa
OK
32
$ 0.00
$ 35,040.00
Tulsa County
801 E. Oklahoma St
Tulsa
OK
2
$ 0.00
$ 2,190.00
Total Charges
$ 0.00
$ 72,270,00
Payment Terms:
(1) Charges for Host Locations not due untl Hosts are installed and accepted and first PSAP is on -line and accepted.
(2) PSAP Location: Charges Per Position not due until PSAP Installed and accepted:
Service Plan Payment Terms: ® Monthly Payments ❑ Annual Payments ❑ Financing: (Name of Leasing Company)
Monthly Price: $ _ Annual Price: $
ATTUID: AT &T and Customer Confidential Information ROME Opportunity ID
Public Safety Hosted Pricing Schedule Page 2 of 5 Updated: 091918
AT &T GENERAL TERMS APPLICABLE TO
AT &T PUBLIC SAFETY HOSTED E9 -1 -1 SERVICE
ADDITIONAL TERMS AND CONDITIONS
1. Definitions
"AT &T E9.1.1 Hosted Service" means the Service as described
above, provided on the terms and conditions set forth herein.
"AT &T Premises" means an AT &T owned or operated facility specified
in an Order where E9 -1.1 Call Handling Equipment will be installed and
certain elements of the Service are performed.
"Call Handling Equipment" means the equipment and Licensed
Software that AT &T will acquire and install at AT &T Premise(s) for
purpose of providing the Services to be provisioned under this Pricing
Schedule.
"Customer Premises" means Customer's facility or location specified
in an Order where the Equipment will be installed or Services
performed. Customer Premises will be deemed Site(s) for purposes of
the Agreement
"Cutover" means (i) for a Service, when the Service is first provisioned
or made available to Customer's use at any Site; and/or (ii) for
Equipment, when it is delivered to a carrier for shipment, or if AT &T
provides installation as part of the Services, then upon AT &Ts
installation of the Equipment and acceptance by Customer.
"Customer End User Equipment" means the equipment and
Licensed Software that AT &T licenses or leases, as applicable, to
Customer or for which AT &T provides Services as provided hereunder
that is installed at Site. Ownership of, and title to, Customer End User
Equipment shall at all times remain with AT &T. Upon termination of this
Pricing Schedule, AT &T shall have the right to re- possess the Customer
End User Equipment at a mutually agreeable date and time.
"Equipment" unless otherwise defined, means Customer End User
Equipment and Call Handling Equipment.
"Order" means any purchase order issued by Customer for Equipment
or Services that references this Pricing Schedule, is signed by
Customer's authorized representative, and is accepted by AT &T.
Orders will be deemed Attachments to this Pricing Schedule once
accepted by AT &T.
"PSAP" means a Public Safety Answering Point. The location of a
PSAP will be deemed a Site for purposes of the Agreement.
"Statement of Work" or "SOW" means the attached statement(s) of
work and /or other ordering documents that describe materials and
Services to be provided pursuant to this Pricing Schedule. On occasion,
SOWS may be entitled Statement of Work (SOW), Scope of Work
(SCOW) or Pre - Installation Guide (PIG).
2. Scope
AT &T will procure the Equipment and provision the Service as specified
In this Pricing Schedule and any attachments hereto.
3. Customer End User Equipment; Delivery and Installation by
AT &T
AT &T will deliver the Customer End User Equipment FOB origin,
prepaid and add. Title to the Customer End User Equipment and all risk
of loss to the Customer End User Equipment shall pass to Customer at
the time of delivery to the carrier for shipment. Origin is defined as the
manufacturer's site when the Customer End User Equipment is shipped
directly to Customer Site and as AT &T's staging facility when AT &T
performs staging on the Customer End User Equipment before delivery
to Customer. Customer acknowledges and agrees that AT &T's ability
to provide Customer End User Equipment during the term of this Pricing
Schedule is contingent upon the supply and delivery schedules of the
Customer End User Equipment manufacturer(s). AT &T shall have no
liability for delays in any delivery schedule. Customer End User
Equipment is described in the SOW attached hereto.
4. AT &T Call Handling Equipment
AT &T shall have no liability for delays in any delivery schedule
pertaining to AT &T Call Handling Equipment. AT &T is solely
responsible for the installation of AT &T Call Handling Equipment on
AT &T Premises,
5. Customer Responsibilities for installation Services at Customer
Premise(s)
AT &T's obligations under this Pricing Schedule and the timely fulfillment
thereof, are contingent upon timely receipt from Customer of all rea-
sonably necessary assistance and cooperation in all matters relating to
this Pricing Schedule, including reasonable access to relevant
personnel, records, information and facilities. Customer shall provide
AT &T, in a timely fashion, with all information reasonably required for
the performance of the Services by AT &T. Customer represents that all
information presently known to be necessary to AT &Ts understanding
of the Services to be performed have been disclosed or provided to
AT &T and Customer will keep AT &T timely informed of any new
information which may be necessary to AT &Ts understanding of the
Services to be performed. Customer shall provide AT &T with
reasonable access to the premises necessary for the performance of
the Services required under this Pricing Schedule as more fully
described in Section 3.1 of the Master Agreement. in the event of
Customer's failure to perform its responsibilities hereunder, AT &T may,
at AT &T's option, assume or fulfill any and/or all of Customer's
responsibilities, directly or through contract with third parties. In such
instance, it shall be considered an increase in the scope of the Services.
AT &T may charge Customer any and all charges incurred by AT &T due
to Customer's failure to timely fulfill its obligations under this Section.
Notwithstanding any other part of this Pricing Schedule: (a) AT &T shall
have the right to suspend performance or to pursue any other remedies
provided for under the Agreement where Customer delays or fails to
comply with this provision; and (b) where any of the measures described
above are unreasonably expensive, Customer may request that AT &T
suspend its performance until such time as an alternative remedy or
course of performance is secured or agreed upon; provided, however,
that AT &T may terminate this Pricing Schedule or an Order where any
such suspension lasts longer than thirty (30) days.
6. Invoicing and Payment Terms
Invoices for all Customer End User Equipment and AT &T Call Handling
Equipment will be issued upon Customer's Acceptance of the Services
and Customer End User Equipment, as defined in Section 7 hereof, on
a PSAP -by -PSAP basis. Invoices for maintenance Services will be
issued pursuant to the terms of the Master Agreement,
ATTUID: AT &T and Customer Confidential Information ROME Opportunity ID:
Public Safety Hosted Pricng Schedule I Page 3 of 5 I Updated: 091918
AT &T
GENERAL TERMS APPLICABLE TO
AT &T PUBLIC SAFETY HOSTED E9.1.1 SERVICE
7. Initial Acceptance of Services and Customer End User
Equipment
On a PSAP -by -PSAP basis, Customer shall have a designated staff
member on -site at the initial completion of Services and installation of
the Customer End User Equipment to sign the acceptance document,
acknowledging the Services were performed in accordance with the
SOW and are complete as to each PSAP. If any installation Services
are incomplete or nonconforming at the time of initial installation,
Customer must provide written notice to AT &T identifying such
installation Services within ten (10) business days of notice by AT &T of
completion of said Services at a PSAP, or else Customer waives
remedy. Upon written notification, AT &T will then have thirty (30)
business days to re- perform or complete the nonconforming installation
Services. If AT&T is unable to, or fails to, correct such nonconformance
in all material respects, AT &T may, as AT &T's sole liability and
Customer's sole remedy, refund to Customer all amounts paid by
Customer for the nonconforming portion of the installation Services.
8. Licensed Software
Software is provided subject to the particular licensor's standard
software license that accompanies Customer End User Equipment.
The standard software license is a separate agreement between
Customer and the licensor. Customer's assent to the terms and
conditions of this Pricing Schedule binds Customer to the terms and
conditions of the licensofs standard software license, as if the terms
and conditions of the licensor's standard software agreement were fully
set forth in this Pricing Schedule, and Customer shall comply with the
terms and conditions of the licensor's standard license and associated
documentation.
9. Limited Warranty, Limitation of Liability and Limitation of
Remedy.
In addition to any similar protections set forth under the Master
Agreement, the following provisions apply to Services and
Equipment offered under this Pricing Schedule:
9.1 WARRANTIES.
(a) Equipment. The Equipment will be provided to Customer on an "As
Is" basis. (i) AT &T DISCLAIMS ANY AND ALL WARRANTIES,
EXPRESS OR IMPLIED (INCLUDING, BUT NOT LIMITED TO,
WARRANTIES OF MERCHANTABILITY, OF FITNESS FOR A
PARTICULAR PURPOSE, TITLE< NON—INFRINGEMENT, OR
ARISING BY VIRTUE OF USAGE OF TRADE). (li) AT &T WILL NOT
HAVE ANY OBLIGATION OR BE LIABLE FOR ANY ERROR,
OMISSION, DEFECT, DEFICIENCY, OR NONCOMFORMITY IN ANY
EQUIPMENT OR ANY OF THE SERVICES. AT &T DOES NOT
WARRANT THAT THE OPERATION OF EQUIPMENT WILL BE
UNINTERRUPTED OR ERROR FREE. AT &T HAS NO WARRANTY
OBLIGATION FOR EQUIPMENT THAT CUSTOMER ACQUIRES
THROUGH AT &T AND EQUIPMENT THAT IS NOT MANUFACTURED
BY AT &T AND THAT DOES NOT BEAR AN AT &T LOGO OR
COPYRIGHT NOTICE. Customer, not AT &T, is responsible for
selecting Equipment to achieve its intended results and for promptly
verifying that the Equipment performs as specified by the manufacturer
or licensor.
(b) Manufacturer's Warranty: Notwithstanding the disclaimer set forth
in the subsection (a) of this section, AT &T shall pass through to
Customer any hardware warranties available from Equipment
manufacturers and subsection (a) does not negate any software
warranty that Customer may obtain directly from the licensor under the
particular licensor's standard software license.
9.2 WORKMANSHIP WARRANTY(a) The provision of Services and
any deliverables under this Pricing Schedule shall be performed in a
workmanlike manner that would meet commercial industry standards in
the field to which the work pertains, as well as any standards set forth
in any Attachments, including, but not limited to, any SOWS. No other
warranties are provided by AT &T under this Pricing Schedule.
(b) Further Disclaimer As To Information Provided by Customer.
The Services, as described herein and any Attachments, are based
upon, among other things, Information provided by CUSTOMER IN
THIS REGARD, AT &T MAKES NO EXPRESS OR IMPLIED
REPRESENTATION OR WARRANTY AS TO THE ACCURACY OR
COMPLETENESS OF THE INFORMATION PROVIDED TO AT &T BY
CUSTOMER. CUSTOMER ACKNOWLEDGES AND AGREES THAT:
(I) NONE OF THE INFORMATION FURNISHED BY CUSTOMER IN
CONNECTION WITH AT &T SERVICES AND /OR DELIVERABLES
HAS BEEN INDEPENDENTLY VERIFIED BY AT &T AND (II) AT &T
EXPRESSLY DISCLAIMS, AND WILL NOT BE SUBJECT TO, ANY
LIABILITY WHICH MAY BE BASED ON SUCH INFORMATION, OR
ANY ERRORS OR OMISSIONS IN SUCH INFORMATION, WHETHER
OR NOT AT &T KNEW OR SHOULD HAVE KNOWN OF ANY SUCH
ERRORS OR OMISSIONS, OR WAS RESPONSIBLE FOR OR
PARTICIPATED IN THEIR INCLUSION IN OR OMISSION FROM THE
SERVICES AND /OR DELIVERABLES. If AT &T does become aware of
any errors or omissions in information are made or provided by
Customer, AT &T will promptly notify Customer, in writing, of such errors
and omissions.
10. Storage of Equipment
AT &T and /or Its designated subcontractors may store a reasonable
amount of Equipment, materials, tools and other items necessary for
the performance of the Services on a Site or in such other secure
locations) as Customer may designate, at no charge. Customer will
take reasonable precautions to protect and maintain the integrity of any
such items and will accept delivery of any such items delivered to
Customer's Site when AT &T personnel are not available to accept
delivery and place or direct the placement of such items on the Site or
other secure location(s). In the event Customer accepts delivery of any
items under this Pricing Schedule, Customer will promptly notify AT &T
of the delivery and location of the items delivered.
11. Amendments; Termination
Customer will be charged for any additions, deletions or changes
CChange") in the Equipment and/or Services. If Customer desires a
Change, Customer will notify AT &T by written request, and AT &T will
provide Customer a revised Bill of Materials and/or Statement of Work
reflecting the Equipment, Service and price changes shipping dates,
Cutover dates and other terms. Any Increase or decrease in the price
occasioned by a Change will be added to /subtracted from the amount
of Customer's invoice. After the Effective Date of this Pricing Schedule,
ATTUID: AT &T and Customer Confidential Information
Public Safetv Hosted Pdoinq Schedule I Page 4 of 5
AT&T GENERAL TERMS APPLICABLE TO
AT &T PUBLIC SAFETY HOSTED E9-1.1 SERVICE
any changes to an Order or SOW requested by Customer will be
processed as a °Change Order ". If AT&T does not receive the executed
change documents within 30 thirt) days, no changes will be made to
the original document. This Pricing Schedule may be amended or.
modified only by written instrument signed by an authorized
representative of each party.
If Customer changes the work schedule in a SOW or if compliance with
such schedule becomes Impractical, due to no fault of AT &T, AT &T
reserves the right to reevaluate and amend the pricing for Equipment
and Services or to submit change notice for any additional costs
incurred as a consequence of such changes.
Either party may terminate this Agreement in whole or in part by giving
the other party at least thirty (30) days' prior written notice. Either Party
may terminate an Order or Change Order by giving the other Party
written notice prior to Cutover. In the event Customer terminates an
Order or Change Order. (i) prior to the date of delivery of any
Equipment, Customer shall pay as a cancellation fee, and not as a
penalty, an amount equal to twenty percent (20 %) of the total purchase
price of the Equipment cancelled (and once Equipment is delivered to
Customer, the relevant Order(s) may not be cancelled); and (ii)
Customer shall be liable for an amount equal to fifty percent (50 %) of
the fees for Services for the remaining term of this Pricing Schedule (or
any applicable Order) plus any non - recoverable costs including, but not
limited to, amounts incurred byAT &T in connection with the provisioning
of cancelled Equipment and Services. Upon termination, Customer
agrees to pay all amounts due for Equipment and Services provided by
AT &T up to and including the effective date of termination, plus any
costs or expenses (including restocking fees) incurred by AT &T in
connection with the performance of the Order. in the event the
Customer terminates an Order or Change Order prior to Cutover, the
Customer shall be liable for all expenses incurred by AT &T under that
Order or Change. Upon termination, Customer agrees to pay AT &T all
amounts due for Equipment and Services provided by AT &T up to and
including the effective date of termination, plus any nonrecoverable
restocking fees or other costs Incurred by AT &T. Such payment will
constitute a full and complete discharge of Customer's payment
obligations. Termination will also constitute a full and complete
discharge of AT &T's obligations. Any Order in progress or requested
prior to the termination of this Pricing Schedule will be completed and
Customer agree to pay AT &T for the Services performed and /or any
Equipment delivered or installed under the Order,
Customer will only be liable for the charges incurred in connection with
termination as described in this Section 11. Customer shall not be
responsible for any other termination charges specified in the Master
Agreement
12. Termination of Purchase Order; Suspension of Service
Except as otherwise expressly provided in this Pricing Schedule,
Order(s) may not be terminated, suspended or canceled unless: a) the
other party is in material breach of or default under such Order, and
such breach or default continues for a period of thirty (30) days after the
giving of written notice by the party not in breach or default, or b) any
federal, state or local governmental agency or regulatory body or a court
or tribunal of competent jurisdiction renders or enters an order, ruling,
either party from continuing, impairs either party's ability to continue, or
makes impractical or unduly expensive either party s continuance under
such Order or this Agreement.
13. General Provisions
AT &T is entitled to Increased compensation and/or time for completion
where AT &T encounters concealed physical conditions which differ
materially from those indicated in any documents provided under this
Agreement or otherwise represented by Customer, or latent physical
conditions which differ materially from those ordinarily found to exist and
generally recognized as inherent in the installation and/or maintenance
activities contemplated by this Pricing Schedule, where such conditions
would materially Interfere with, delay or increase cost of performance
under this Pricing Schedule.
All intellectual property in all Services and Equipment shall be the sole
and exclusive property of AT &T or its suppliers.
Attachments:
1. Statements of Work e.g. SOW, SCOW, PIG
❑
2. Bill of Materials for Equipment and Services
❑
3. Invoicing Schedule and Payment Terms
❑
4. Implementation Timeline
❑
5. Certificate of Acceptance
❑
6. Other: [ j
❑
egulation, directive, decree or judgment which restricts or prohibits
ATTUID: AT &T and Customer Confidential Information ROME Opportunity ID
Public Safety Hosted Pricing Schedule I Page 5 of 5 Updated: 091918
RMORMU-1 ID1911013
F,
Fr
For a VESTA — AT&T Hosted 911 System
Prepared by:
Brent Trease
Technical Sales Consultant 11
AT&T Public Safety
_ z '
s
TABLE OF CONTENTS ................................................................................ ............................... 2
STATEMENTOF WORK ........................................................................ ............................... 3
EXECUTIVE SUMMARY ............................................................................ ...............................
3
CONTACTINFORMATION ......................................................................... ...............................
3
SCOPEOF WORK ..................................................................................... ...............................
4
Overview.......... .......... ............. .................................. ....... ......................................................
4
AsslmpnoNs ......................................................................................... ...............................
6
PROPOSED PRO.IECT TIMELINE ................................................................ ...............................
7
RESPONSIBILITIES OF THE PARTIES ......................................................... ...............................
7
AT &T Responsibilities ............................................................................ ...............................
7
INCOG and member PSAP (Customer) Responsibilities ....................... ...............................
8
MAINTENANCE & WARRANTY INFORMATION ............................ .......... ....................
:............. 9
ACCEPTANCE CRITERIA ................................................................. ...............................
11
Confidential Page 2 1/23/2019
Statement or
The purpose of this Statement of Work (SOW) is to clarify the responsibilities of AT&T
& INCOG, regarding the scope of work, deliverables, and terms and conditions for
upgrading the existing Vesta (AT&T) Hosted 911 call taking positions and ancillary
equipment for the PSAP's list on Appendix I below.
(i) Customer Informa , tion
Customer Name
)NCOG
PrimaryPSAP
INCOG
Contact Position
Contact Name
Contact Number
Cell Number
INCOG
DAMA
UUCICABBE
918-579-9438
(ii AT&T lni6rnlati6n
Position
Contact Name
Contact Number
Cell Number
911 Resolution
Center
NA
1-866-AT&T-
E911
NA
Acct Mgr
Todd Karl
314-450-2520
Program Manager
TBD
TBD
CC
Technical Sales
Consultant 11
Brent Trease
918-576-2600
Confidential Page 3 1/23/2019
Overview
INCOG is a consortium of PSAP's that currently reside on an AT &T Hosted VESTA
9 -1 -1 Solution serving (13) 9 -1 -1 Agencies. AT &T upon execution of contract will
upgrade the INCOG AT &T Hosted 9 -1 -1 solution with both a software and
hardware refresh.
The AT &T Hosted 9 -1 -1 Services include:
0 Geo- diverse & Geo- redundancy
0 911 and Mapping Functionality
0 Robust ACID functionality
0 MIS Reporting (ECaTS)
Interoperability
0 Security software and features
0 System Health & Monitoring
Patch Management
0 Virus Protection
0 Disaster Recovery
0 Back Up and Restoral
0 Training
0 Integration Services
Project Management
System Design / Integration Coordination
0 Vendor and AT &T Cutover Support
0 On -Line & On -Site Support
0 Remote Maintenance / Diagnostics
Confidential Page 4 1/23/2019
5
K- 322_9 \l J KAI
Confidential Page 5 1/23/2019
/4SSlttTlp�1011�u ;'
i
A. The customer will provide a secure storage area to hold the 911 equipment
during the interim time before the equipment is installed.
B. The customer will coordinate all necessary installation & training dates with
AT &T Project Management.
C. AT &T, Motorola & ECaTS will perform all necessary installation & testing of the
all equipment and associated configuration.
D. Airbus will provide Vesta Administrative and Agent training to all PSAP
personnel on the Vesta - 911 system. ECaTS will provide ECaTS MIS training
remotely via Webinar as needed.
E. After the installation and training is complete, AT &T will be responsible for
cleaning up all affected areas and removing any items leftover from the work
area.
F. AT &T will provide all necessary post support contact information to all listed
PSAP's.
G. If one does not already exist, the customer will mount a piece of plywood
(approximately ;4 ft. by 4 ft) in an agreed upon space, for AT &T to
mount/terminate the necessary equipment and 911 circuits.
H. AT &T will re -use existing Host 911 -Ali circuits that will provide 911 ANI / ALI
information for landline & wireless 911 calls.
I. AT &T will re -use existing Host 911 -CAMA circuits.
J. AT &T will provide a UPS backup power source by installing OMN1900 - UPS
devices at each of the workstations and a 2Kva UPS in the back room of each
PSAP. The UPS's will provide temporary backup power to all provided 911
equipment but, the UPS's are not designed to provide backup power for an
extended period of time. The UPS's are only intended to supplement the power
for a short time (typically 10 to 15 minutes) during the customer's transition from
the loss of commercial AiC power, to a backup power source provided by the
customer.
Confidential Page 6 1/23/2019
K. The customer will provide a clean & separate A/C power source to a designated
backroom area (located near the area where the 911 circuits are terminated,
typically less than 6 feet). To provide for a stable 9 -1 -1 system back -room power
source should be exclusive to the 911 equipment to provide for a more stable
911 platform. A separate quad (4 plug) 20 amp power outlet is preferred to
power the UPS and 911 equipment in the back room. An L5 -20 twist lock outlet
is preferred for the backroom UPS, but not required. A separate (5 -15) power
source outlet is preferred for the 911 Positions in the dispatch room to keep the
911 equipment separate from other equipment. Those units are a standard
115Vac outlet.
L. The customer will provide a solid grounding system (according to Industry
Electrical specifications) that allows for a separate # 6 grounding termination for
the new 911 equipment. Without an industry standard ground 9 -1 -1 equipment
can either malfunction or be damaged by outside power sources.
M. The existing AVPN & LTE backup networks will be re -used at each PSAP.
Proposed Prolect'[�meltne ;;
Contract signed- TBD
Equipment ordered -Upon execution of contract
9 -1 -1 Installation date - TBD
Project complete date — TBD
Responsibilities of the Parties- 4 � ,:
AT &T Responsibilities
• AT &T will install the 911 equipment detailed above in the overview section of
this Statement of Work and also listed in Appendix 1.
Confidential Page 7 1/23/2019
• AT &T will coordinate the Motorola & ECaTS training for PSAP employees on
the use of the Vesta - 911 answering equipment & the ECaTS MIS platform
as needed.
• AT &T will test the 911 equipment and verify that it is properly functioning in
the processing of 911 calls in.accordance with the Acceptance Criteria
details listed below.
• AT &T will provide 3 serial cable handoffs for required customer CAD spills.
• See Assumptions section for additional AT &T responsibilities.
INCOG and member PSAP (Customers Responsibilities
• Customer will work with AT &T to schedule end -user training associated
with the Vesta - 911 answering equipment and the ECaT's MIS as
needed.
• Customer will also coordinate with AT &T on an implementation and go
live schedule for the new 911 equipment.
• Customer will be responsible to report any feature or other system
malfunction to AT &T personnel for repair.
• Once acceptance criteria outlined below has been met, customer will sign the
acceptance document indicating they agree that the 911 system is in a good
operating state for 72 hours after cut day, free of major defects. Example: City of
Tulsa cut's live, 72 hours after the cut live date without major defects or issues
the PSAP would be considered accepted.
Customer is responsible to connect and configure any customer provided
equipment that requires a CAD spill (AT &T will provide a 6ft serial cable
with the CAD spill). It is the responsibility of the customers vendors
(CAD / Voice Recorder / Radio, etc..) to terminate the CAD spill to their
respective equipment and make any necessary configurations to the
non AT &T provided CPE.
Where applicable Customer is.responsible for providing the map data
files that will be loaded into the Vesta Map Local software and for
keeping the map data updated as new data comes available.
(The customer will provide a solid grounding system that provides AT &T with a
#6 ground termination in the equipment room. f=ailure of equipment due to an
inadequate grounding system is the responsibility of the customer and any costs
associated with damaged equipment due to an inadequate ground is the
responsibility of the customer).
Confidential Page 8 1/23/2019
Note: If a local NetClock is provided the customer will be responsible for
terminating the NetClock output leads to the customer provided equipment that
requires timing input. Customer will be responsible for mounting the Antenna
mast and running the cable from the antenna mast to the NetClock (AT &T does
not drill through floors /roofs or work on the customers roof to provide for this
connection due to safety issues). AT &T will mount and install the NetClock
hardware in the customer provided backroom.
See the Assumptions section for other responsibilities.
The continuing maintenance of the new 911 equipment detailed above will be
provided by AT &T to INCOG on an 8a to 5p (Mon -Fri) basis for non - service
affecting troubles for the agreed upon period of 5 years.
Service affecting (Major /Critical) issues will be dispatched on a priority basis,
first technician available. The equipment maintenance & warranty will run for an
agreed upon period of 5 years beginning on the go live date of the new Vesta
911 equipment.
Upon the expiration of the maintenance contract, AT &T & INCOG have the
option to renew the lease maintenance agreement for an extended period if both
parties agree upon an extension period. The replacement parts (for normal wear
and tear) are covered during the 5 -year agreement and AT &T labor costs are
also included in the AT &T Lease Maintenance / Warranty agreement.
Customer damaged equipment will be billed to INCOG at time and material as
this type of damage falls outside the coverage /warranty agreement.
The Vendor Software Warranty covers software revisions and upgrades for the
5 -year period. Software upgrades that require additional hardware or hardware
upgrades are not covered under this agreement.
The customer will report all troubles to the AT &T 911 Service Assurance Center
at (1.866.722.3911).
Confidential Page 9 1/23/2019
t'
AT &T LAN POLICY
AT &T maintains a strict policy ( "PSAP Network Security Policy ") that it will install
911 equipment only in a secure PSAP LAN, and only where such LANs are not
connected to any other computer network outside of AT &T's control. AT &T will
identify the demarcation point for the PSAP LAN, beyond which Customer
agrees that AT &T is not responsible. in the event customer connects its PSAP
LAN to any other computer network, contrary to AT &T's express PSAP Network
Security Policy (which Customer acknowledges it has received and read), and
the PSAP LAN is infected or damaged as a result of such actions, then all
warranties, and maintenance and service provisions of this Agreement shall be
null and void and AT &T disclaims any liability whatsoever relating to any PSAP
LAN which Customer or its agents connect to any other computer network
contrary to the PSAP Network Security Policy.
Under such circumstances, AT &T will provide repair services for the PSAP LAN
at Customer's request, which will be billed on a time and material basis at
AT &T's then - prevailing rates. Customer further agrees to indemnify and save
AT &T harmless for any damages to or claims by any third party against AT &T
which arise in whole or in part from Customer's connection of the 911 equipment
and /or services being provided hereunder to any LAN or any other computer
network outside of AT &Ts control, including without limitation the national CIC.
Strict LAN policy requirements are intended to protect the integrity and security
of the provided 911 CPE.
Confidential Page 10 1/23/2019
The installed 911 system will be considered accepted when INCOG / PSAP
representatives and AT &T agree that the following criteria have been met:
The installation shall be deemed complete when the 911 equipment is in an
operating condition (go live state). The system will have the ability to answer
(and Map calls where applicable) live 911 calls free of issues for 72 hours. Minor
omissions not materially affecting system functionality shall be noted and shall
be promptly remedied by AT &T.
A. RELIABILITY - The quality and reliability of the system has reached a level
of stability such that the new 911 system has been cut over and has been in
constant use as the primary source of 911 call processing for 72 consecutive
hours without malfunctions., Malfunctions shall be defined as any feature,
network element, or other problem that affects recording of 911 calls.
Malfunctions will be mutually agreed upon between the INCOG and AT &T.
B. FEATURES -The system is providing all features and capabilities per the
Scope of Work and associated executed contract.
C. TRANSMISSION LEVELS - The quality and level of transmission will be
consistent with published specifications of the system.
D. EQUIPMENT INSTALLATION AND GROUNDING - All wiring, grounding,
and interface equipment installation has been completed, and is in accordance
with industry standards.
E. TRAINING - The training program for PSAP call takers, supervisors, and
system administrators has been satisfactorily completed with INCOG PSAP
personnel.
F. DOCUMENTATION - User documentation is completed and on file with the
INCOG PSAP personnel.
G. SERVICE CALL PROCEDURES - Procedures have been established and
understood by INCOG PSAP personnel for the receipt and dispatch of AT &T
service specific technicians.
Confidential Page 11 1/23/2019
Customer Acknowledgment
The customer, by signing below, indicates that the Statement of Work has been read and
the terms outlined within have been accepted. This Statement of Work is part of AT &T's
Product and Services Agreement. The customer understands that any work performed
outside of the Statement or work will be deemed billable work. Any questions conceiving
AT &T's responsibilities and the work to be done should be directed to the AT &T
representative listed below.
INDIAN NATIONS COUNCIL AT &T
OF GOVERNMENT, OK 9 -1 -1
Signature
Name (type/print)
Title (type/print)
Date
Confidential
Signature
Todd Karl
Name (typelprint)
Account Sales Executive 11 — E911
Public Safety—AT &T
Title (type/pnnt)
Date
Page 12
1/23/2019
aw
PLEASE READ THIS IMPORTANT MESSAGE
AT &T BUSINESS SERVICES AGREEMENT
This AT &T Business Services Agreement ( "Agreement ") applies to the AT&T Services to which You
subscribe, except for Services provided under (a) a Tariff; or (b) another agreement between You
and AT &T (unless that other agreement references this Agreement). The Effective Date of this
Agreement for any individual Service is the later of: (a) the date on which the withdrawal of a Tariff
governing the Service becomes effective; or (b) the date on which You subscribe to or use the
Service. When You apply for, subscribe to, or use the Service after the Effective Date, You are
accepting the terms of this Agreement. If You do not agree with the terms of this Agreement, You
must notify AT &T prior to the Effective Date to disconnect the Service. To disconnect the Service,
You must contact AT &T by calling the number on Your billing statement or by using any other
method designated by AT &T. You will be responsible for all applicable charges incurred prior to
termination. AT &T TARIFFS, GUIDEBOOKS and SERVICE GUIDES, (COLLECTIVELY, THE "SERVICE
PUBLICATIONS ") AS MODIFIED FROM TIME -TO -TIME, ARE INCORPORATED BY REFERENCE HEREIN TO
THE EXTENT EACH IS APPLICABLE TO THE SERVICE(S) PROVIDED UNDER THIS AGREEMENT, AS IF
THOSE DOCUMENTS ARE SET FORTH ORIGINALLY HERE. You agree that it is impractical for AT &T to
provide here all of the terms and conditions, including rates and charges, that are set forth under
those documents and that AT &T has acted reasonably in providing access to the Tariffs, Guidebooks
and Service Guides as described in Section 1. THIS CONTRACT CONTAINS AN ARBITRATION
PROVISION WHICH MAY BE ENFORCED BY THE PARTIES.
1, DEFINITIONS
Terms not otherwise defined in this Agreement have the following meanings:
a. "Agreement" means the terms and conditions set forth herein and in all incorporated documents
b. "API" means an Application Program Interface used to make a resources request from a remote
implementer program. An API may include coding, specifications for routines, data structures, object
classes, and protocols used to communicate between programs.
c. "AT &T," "the Company," "we," and "us" means the affiliates and subsidiaries of AT &T Inc. that
provide or may provide Services to You under this Agreement. In the Tariffs, Guidebooks and Service
Guides, AT &T may be referred to as "the Telephone Company;' or "the Company."
d. "Acceptable Use Policy" or "AUP" means AT &T's policy that applies in accordance with its terms to
any Service or Service capability within its scope, as may be modified by AT &T from time -to -time,
including, by way of example only, Services provided over or accessing the Internet or certain
wireless data networks. The AUP is provided at att.com /aup and is incorporated by reference here
as if originally set forth here.
e. "Guidebooks" are those documents that contain the standard descriptions, pricing, and other
terms and conditions for Services that were, but no longer are, filed with regulatory commissions.
You can find AT &T's Guidebooks at www .att.com /servicepubtications. (In some jurisdictions, the
Guidebooks may be called "Catalogs" or "Service Descriptions, "Price Lists" or "Terms of Service ") If
You do not have access to the Internet, You may tail an AT &T representative at the number that
appears on Your billing statement for a copy of the Guidebook(s) that apply to Your Service(s). AT &T
reserves the right to modify the Guidebooks from time -to -time by the methods described elsewhere
in this Agreement; You should regularly review the Guidebooks for Your Service(s) to ensure You are
familiar with the current controlling terms and conditions.
I. "Service" or "Services" means the retail business services offered by AT &T pursuant to this
Agreement. Commercial Mobile Radio Services (such as cellular or other wireless services) are not
retail business services under this Agreement. A "Service Component" means an individual
component of a Service.
g. "Service Guides" are documents that contain the standard description, prices, and other terms
and conditions for Services that are not contained in a Guidebook or a Tariff. You can find AT &T's
Service Guides at www.att.com /servicepublications. If You do not have access to the Internet, You
may call an AT &T representative at the number that appears on Your billing statement for a copy of
the Service Guide(s) that apply to Your Service(s). AT &T reserves the right to modify the Service
Guides from time -to -time by the methods described elsewhere in this Agreement; You should
regularly review the Service Guides for Your Service(s) to ensure You are familiar with the current
controlling terms and conditions.
h. "Software" means software, including APIs, and all associated written and electronic
documentation and data licensed by AT &T or a Third party to Customer. Software does not include
software that is not furnished to You.
i. "Tariffs" are documents that contain the standard descriptions, pricing, and other terms and
conditions for Services for which a regulatory commission requires AT &T to file a Tariff. You will find
AT &T's Tariffs at www.attcom /servicepublications.
J. "You" or "Your" means the person or entity subscribing to the Service(s) provided under this
Agreement, and its employees, directors, agents and representatives.
2. USE OF THE SERVICES
AT &T will provide Services to You, subject to availability and operational Limitations of systems,
facilities and equipment. You may not resell the Services to third parties without AW's written
consent. You shall cause Users (anyone who uses or accesses any Service provided to You) to
comply with this Agreement, and You are responsible for their use of any Services. You and all Users
shall comply with all applicable state and federal laws and regulations. You are responsible for
ensuring that alt of the equipment You and Your Users use with a Service is compatible with the
Services. You and any Users must comply with the AUP. If You desire to secure Your transmissions in
connection with any of the Services, You must procure, at Your own cost, encryption software or
other transmission protection.
3. ACCESS TO PREMISES; HAZARDS
a. Access. On occasion, AT &T may need access to Your premises and /or other premises that are not
under AT &T's control ( "non -AT &T locations ") to provide the Services. You agree to allow (or obtain
permission for) AT &T to access all non -AT &T locations (other than public property) and equipment
reasonably required to provide the Services. Access includes the ability to review information and
the right to construct, install, repair, maintain, replace and remove access lines and network
facilities, and to use ancillary equipment space within any building, necessary for Your connection to
AT &T's network. You will furnish any conduit, holes, wire ways, wiring, plans, equipment, space;
power /utilities, and other items required to perform installation of the Services, and obtain any
necessary licenses, permits and consents (including easements and rights -of -way).
b. Hazards. You shall ensure that all non -AT &T locations at which AT &T installs, maintains or
provides the Services is a suitable and safe working environment, free of any substance or material
that poses an unreasonable risk to health, safety or property or whose use, transport, storage,
handling, disposal, or release is regulated by any law related to pollution, protection of air, water, or
sell, or health and safety. if AT &T encounters any such hazardous materials at a location, AT &T may
terminate the affected Service or any affected Service Component, or suspend performance until
You remove the hazardous materials.
4. EQUIPMENT & SOFTWARE
a. The Services may include use of certain equipment owned, leased or controlled by AT &T that is
located at non -AT &T locations ( "AT &T Equipment'). Title to the AT &T Equipment will not pass to You
You must provide electric power for the AT &T Equipment and keep the AT &T Equipment physically
secure and free from liens and encumbrances. You wilt bear the risk of loss or damage (other than
ordinary wear and tear) to the AT &T Equipment.
J_ Software License. Software may be provided subject to the terms of a separate license between
You and the licensor or the manufacturer. Your placement of an order for Software is Your
agreement to comply with such separate agreement. All Software is provided "AS IS" without
warranty of any kind.
5. PRICES; CHARGES; BILLING; PAYMENT AND CREDITS; CHANGES TO AGREEMENT
a. Prices and Surcharges. You agree to pay AT &T for the Services at the prices and charges provided
in the applicable Guidebook or Service Guide or Tariff, without deduction, setoff or delay for any
reason. The prices do not include, and You agree to pay, all applicable taxes, regulatory and other
surcharges, recovery fees, shipping charges, and other similar charges specified or allowed by any
governmental entity relating to the sale, use or provision of the Services. Taxes and government
surcharges wilt be in the amounts that federal, state, and local authorities require or permit AT &T to
bill You. Unless a Service Publication specifies a different date, Your obligation to pay for a Service
begins upon availability of the Service to You ( "Cutover "),
b. Price Changes. AT &T reserves the right to, from time -to -time, change the price for a Service upon
the following Notice: (i) the price of a Service may be decreased without further notice to You; (ii)
AT &T will provide Notice to You of a Service price increase at least 30 days prior to the effective
date of the price increase. If You do not disconnect the affected Service by the effective date of the
price increase, You will be liable for the increased price. The methods of Notice are described in
Section 5.d. below, and AT &T will select the method of Notice at its discretion or as required by law
or regulation. AT &T may, as required or as It feels necessary, provide Notice of a change in a tax or
surcharge that will affect Your account.
c. Changes Other Than Price. AT &T reserves the right to, from time -to -time, change the terms and
conditions of this Agreement other than a change in price (including changes to documents
incorporated by reference) upon at feast 30 days
3 prior Notice of such a change.
d. Notice. When Notice by AT &T is required, AT &T will provide Notice by one of the following
methods, and AT &T shall solely determine at the time of the Notice which of the methods described
here is appropriate: (i) posting the Notice on the AT &T website at or near the posting location of the
relevant Tariff, Guidebook or Service Guide; or, (ii) by bill insert or bill page message; or, (iii) by letter
or postcard via U.S. Postal Service to Your bitting address; or, (fv) via a call to Your billed telephone
number; or, (v) via an email to the email address You have provided. AT &T may determine that it is
appropriate under certain circumstances to provide Notice of a particular change via more than one
of these methods, however, such multiple Notice is not required at any time. Your continued
subscription to, usage of, or payment for the Service after the effective date of any change for
which You have received Notice wilt be deemed Your acceptance of the change(s). You must
contact AT &T at the number shown on Your monthly bitting statement prior to the effective date of
the modification to discontinue the affected Service if You do not agree with the changes described
in the Notice.
YOU AGREE THAT NOTICE BY AT &T BY ANY OF THE ABOVE METHODS IS SUFFICIENT.
e. Billing. AT &T will determine the billing period and may change it from time -to -time and without
Notice to You. CHARGES BEGIN TO ACCRUE AT THE START OF EACH BILLING PERIOD AND
CONTINUE THROUGH THE FULL BILLING PERIOD. Monthly recurring charges wilt be billed in
advance, and You will be billed pro -rata if the Service is installed or changed during the billing
period. Usage based charges, such as those billed for calls, will be billed as used. For purposes of
billing, calls will be rounded up to the next full minute for any fraction of minutes. FOR MONTHLY
RECURRING CHARGES, YOUR FIRST BILL WILL INCLUDE CHARGES FOR THE PARTIAL MONTH IN
WHICH CUTOVER OCCURRED AND ALL INSTALLATION CHARGES. Any mathematical error made by
AT &T or any of its representatives does not constitute an offer and thus may be corrected or
modified by AT &T.
f. Payment and Disputes. Payment is due on the date specified on Your bill, or, as specified in the
Tariff, Guidebook or Service Guide, whichever is later, or, if no date is specified, 30 days after the bill
date. Restrictive endorsements or other statements on checks are void. AT &T may charge a late
payment fee for overdue payments in an amount specified in the applicable Tariff, Guidebook or
Service Guide, or, if no such rate is specified, at the lower of 1.5% per month (16% per annum) or
the maximum rate allowed by law. AT &T has the right to also recover all costs (including attorneys'
fees) for collecting delinquent or dishonored payments.
g. Deposits, Credit Checks and Credit Limits. AT &T may require You to pay a deposit as a condition
of providing Service. AT &T has the right to apply the deposit against any past due amounts at any
time. You authorize AT &T to investigate Your credit and share information about You with credit
reporting agencies. Based on Your credit worthiness as AT &T determines it AT &T may set a credit
limit on Your account at any time. If You exceed Your credit limit, AT &T may restrict Your access to a
Service(s).
h. Service Credits. If there is an interruption or failure of a Service caused solely by AT &T and not by
You or a third party or for force majeure reasons described under Section 11_g., You may be entitled
to a credit or credits as specified in the applicable Tariff, Guidebook or Service Guide.
6. TERMINATION AND SUSPENSION
a. Insolvency; Material Breach. AT &T may discontinue providing You the Service(s) immediately upon
notice to You if You become insolvent, cease operations, are the subject of a bankruptcy petition, or
You have made an assignment for the benefit of creditors. You may terminate an affected Service
for material breach by AT &T, and AT &T may terminate or suspend (and Later terminate) an affected
Service for material breach by You, if such breach is not cured within 30 days of notice.
b. By You. You may terminate this Agreement by disconnecting all the Service(s) provided under this
Agreement. To disconnect the Services You must contact AT &T at the number provided on Your bill
and take all reasonable steps required by AT &T to disconnect the Service(s). If You subscribe to
multiple Services that are provided under this Agreement, if You disconnect some but not all of the
Services. this Agreement remains in effect for those Services that are not disconnected. You are
liable for all charges related to a Service until the Service is disconnected by You according to AT &T's
standard practices. You may incur early termination charges pursuant to such provisions in the
applicable Tariff, Guidebook or Service Guide. You may also incur termination charges in the event of
a breach by You, including nonpayment for services.
c. By AT &T. AT &T may terminate or suspend a Service if You: (i) fail to pay any charges when due; (ii)
commit a fraud upon AT &T; (iii) utilize the Services to commit a fraud upon another party; (iv)
unlawfully use the Services; (v) abuse or misuse AT &T's network or Services; or, (vi) interfere with
another customer's use of AT &T's network or services. If You fail to rectify a violation of the AUP
within 5 days after receiving notice from AT &T, then AT &T may suspend or terminate the affected
Service.
d. Withdrawal of Service. AT &T reserves the right to withdraw a Service upon reasonable Notice.
e. Network Changes. AT &T reserves the right to temporarily suspend or interrupt Services at any
time to make necessary changes in how we provide Services over our network and facilities to your
premises. We wilt provide advance notice of these network changes to the extent required by this
Agreement, applicable law and regulation. In some cases, such changes in how we provide Services
may require a technician to be dispatched to your premises to install. new network equipment and
transfer your service to the new network equipment in order to ensure you continue to receive such
Services. The network equipment we install at your premises may require the use of your electrical
power for the operation of our facilities. Where a technician visit is required, if you do not allow
AT &T to install the new network equipment at your premises, your telephone service may be
disconnected.
f. Liable for Payment. If any Service is terminated or disconnected for any reason, You are
responsible for all charges and fees through the date of disconnect. If any Service is disconnected
prior to the rendering by AT &T of a billing statement, You may be liable for reimbursement to AT &T
for time and materials, and any third party charges that were incurred by AT &T prior to the effective
date of disconnect.
g. Reinstatement. If You ask AT &T to reinstate a Service following a disconnection, cancellation or
termination, AT &T may, in its sole discretion, require You to pay a deposit or other applicable
charges, including installation charges in addition to all outstanding charges for the Service.
7. DISCLAIMERS OF WARRANTIES AND LIABILITY
a. Disclaimer of Warranties. AT &T MAKES NO EXPRESS OR IMPLIED WARRANTY AND DISCLAIMS ANY
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON -
INFRINGEMENT OR THOSE ARISING FROM USAGE OF TRADE OR COURSE OF DEALING. FURTHER,
AT &T MAKES NO WARRANTY THAT TELEPHONE CALLS OR OTHER TRANSMISSIONS WILL BE
CORRECTLY ROUTED OR COMPLETED WITHOUT ERROR OR INTERRUPTION (INCLUDING CALLS TO
911). FURTHERMORE, AT &T MAKES NO WARRANTY REGARDING: (I) NETWORK SECURITY; (ii) THE
ENCRYPTION EMPLOYED BY ANY SERVICE; (iii) THE INTEGRITY OF ANY DATA THAT IS SENT, BACKED
UP, STORED OR LOAD BALANCED; (iv) THAT AT &T'S SECURITY PROCEDURES WILL PREVENT THE
LOSS OR ALTERATION OF OR IMPROPER ACCESS TO YOUR DATA; OR; (v) THAT SERVICES WILL BE
UNINTERRUPTED OR ERROR -FREE. AT &T IS NOT LIABLE FOR ANY DAMAGES RELATING TO: (L)
INTEROPERABILITY; (ii) ACCESS TO OR INTERCONNECTION OF THE SERVICES WITH APPLICATIONS,
EQUIPMENT, SERVICES, CONTENT OR NETWORKS PROVIDED BY YOU OR OTHERS; (iii) SERVICE
DEFECTS; (iv) SERVICE LEVELS, DELAYS OR INTERRUPTIONS UNLESS SPECIFICALLY PROVIDED
OTHERWISE IN THIS AGREEMENT; (v) ANY INTERRUPTION OR ERROR IN ROUTING OR COMPLETING
CALLS OR OTHER TRANSMISSIONS (INCLUDING 911 CALLS); (vi) LOST OR ALTERED TRANSMISSIONS
(vii) UNAUTHORIZED ACCESS TO OR THEFT, ALTERATION, LOSS, OR DESTRUCTION OF YOUR OR
OTHERS' APPLICATIONS, CONTENT, DATA, NETWORK OR SYSTEMS.
b. Limitation of Liability:
AT &T'S ENTIRE LIABILITY AND YOUR EXCLUSIVE REMEDY FOR DAMAGES ARISING OUT OF THIS
AGREEMENT AND NOT DISCLAIMED UNDER THIS AGREEMENT SHALL NOT EXCEED THE APPLICABLE
CREDITS SPECIFIED IN THE SERVICE PUBLICATION OR, IF NO CREDITS ARE SPECIFIED, AN AMOUNT
EQUAL TO THE TOTAL NET CHARGES TO YOU FOR SERVICE TO WHICH THE CLAIMED DAMAGES
RELATE DURING THE PERIOD IN WHICH SUCH CLAIMED DAMAGES OCCUR AND CONTINUE. IN NO
EVENT SHALL ANY OTHER LIABILITY ATTACH TO AT &T. THIS LIMITATION WILL NOT APPLY TO BODILY
INJURY, DEATH OR DAMAGE TO REAL OR TANGIBLE PROPERTY DIRECTLY CAUSED BY AT &T'S GROSS
NEGLIGENCE OR INTENTIONAL MISCONDUCT.
c. Consequential Damages. NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY UNDER ANY
CIRCUMSTANCE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR SPECIAL
DAMAGES.
d. Survival and Applicability. These disclaimers and limitations of liability will apply regardless of the
form of action, whether in contract tort, strict Liability or otherwise and whether damages were
foreseeable. These disclaimers and limitations of liability will survive failure of any exclusive
remedies provided in this Agreement_
8. Arbitration
AT &T and You ( "We") agree to resolve all disputes between us through binding arbitration
administered by the American Arbitration Association ( "AAA ") under its Commercial Arbitration.Rules,
as modified by this provision.
This agreement to arbitrate is broad, and includes disputes of any type between AT &T (including its
subsidiaries, affiliates, agents, predecessors, successors, and assigns) and You (including authorized
or unauthorized users /beneficiaries of services or devices) under this or prior agreements. WE
AGREE THAT WE ARE WAIVING THE RIGHT TO A TRIAL BY JURY, TO PARTICIPATE IN A
CLASS ACTION, OR TO SEEK REMEDIES BEYOND THE EXTENT NECESSARY TO PROVIDE
INDIVIDUALIZED RELIEF TO, AND AFFECTING ONLY, AT &T OR YOU ALONE. WE AGREE NOT
TO ACT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED OR DE FACTO CLASS OR
REPRESENTATIVE PROCEEDING, OR AS A PRIVATE ATTORNEY GENERAL OR ON BEHALF OF
THE GENERAL PUBLIC. Except for matters relating to arbitrability or to the scope and
enforceability of the arbitration provision or the interpretation of the limitations on class,
representative, private attorney general, and non - individualized relief, atl issues are for the arbitrator
to decide.
A party seeking arbitration must first send to the other, by certified mail, a written Notice of Dispute
( "Notice "). Notice to AT &T must be addressed to: Office of Dispute Resolution, AT &T, 1025 Lenox Park
Blvd., Atlanta, GA 30319 ("Notice Address "). The Notice must. (a) describe the basis of the claim or
dispute; (b) describe the specific relief sought ( "Demand "); and (c) provide Your AT &T account
number. If We do not resolve the claim within 30 days after receipt of the Notice, either of Us may
commence an arbitration. The amount of any settlement offer made by AT &T or You shall not be
disclosed to the arbitrator until after the arbitrator determines the amount of any award on the
merits.
Unless We agree otherwise, any arbitration hearings will take place in the county of Your bitting
address. AT &T wit[ pay all AAA filing, administration, and arbitrator fees for a claim brought by AT &T
or for a claim or Demand valued at up to $25,000 brought by You. If the arbitrator finds that Your
claim or Demand Is frivolous or is brought for an improper purpose (as measured by the standards in
Federal Rule of Civil Procedure 11(b)), then the payment of fees will be governed by the AAA rules
and You agree to reimburse AT &T for fees already paid by AT &T that are Your obligation under the
AAA rules.
If You complied with the notice procedures above; the value of Your claim or Demand is $25,000 or
less; and the arbitrator awards You an amount greater than the value of AT &T's last written
settlement offer made before an arbitrator was selected (or any amount if AT &T made no offer),
AT &T will:
• Pay You the award or $10,000, whichever is greater ("Alternative Payment"); and
• Pay Your attorney, if any, the amount of attorneys' fees and expenses (including expert
witness fees and costs) that Your attorney reasonably accrues for investigating, preparing
and pursuing Your claim in arbitration ('Attorney Award ").
The arbitrator may rule on the payment of fees, expenses, and the Alternative Payment and Attorney
Award during the proceeding and within 14 days after his /her final ruling on the merits. In
assessing whether the award is greater than the value of AT &T's last written settlement offer, the
arbitrator may consider only those attorneys' fees or expenses that You incurred through the date of
Your Notice and which had been awarded to You. You may also recover attorneys' fees and
expenses under applicable taw, but You may not recover duplicative awards of attorneys' fees or
expenses.
This Agreement evidences a transaction in interstate commerce, and the Federal Arbitration Act
governs. This arbitration provision survives termination of this Agreement. As the exclusive
alternative to arbitration, AT &T or You may commence an individual action in Small Claims Court. If a
court rejects enforcement of any of the limitations on class, representative, private attorney general,
or non - individualized relief as to a particular claim for relief, then that claim (and only that claim)
must be severed from the arbitration and may be brought in court. Notwithstanding any provision in
this Agreement to the contrary, We agree that if AT &T makes any future change to this arbitration
provision (except a change to the Notice Address) during Your Service Commitment, You may reject
any such change by sending AT &T written notice within 30 days of the change to the Notice
Address. By rejecting any future change, You agree to arbitrate any dispute in accordance with the
language of this provision.
If You are located in Puerto Rico, in addition to pursuing arbitration in accordance with this provision,
You may notify the Telecommunications Regulatory Board of Puerto Rico of Your grievance. Mail:
500 Ave. Roberto H. Tood (Parada 18), San Juan, Puerto Rico 00907 -3941; Phone: 1- 787 - 756 -0804
or 1 -866- 578 -5500; Online: jrtpcgobierno.pr.
9. THIRD PARTY CLAIMS
a. By AT &T. AT &T agrees at its expense to defend or settle any claim against You and to pay all
compensatory damages finally awarded against You where the claim alleges that a Service infringes
any patent, trademark, copyright, or trade secret, except where the claim arises out of: (i) Your or a
User's content; (ii) modifications to the Service by You or third parties, or combinations of the
Service with any services or products not provided by AT &T; (iii) AT &T's adherence to Your written
requirements; or (iv) use of the Service in violation of this Agreement. AT &T may at its option either
procure the right for You to continue using, or may replace or modify, the alleged infringing Service
so that the Service becomes non- infringing, or failing that, to terminate the Service without further
liability to You.
b. By You. You agree at Your expense to defend or settle any claim against AT &T, its affiliates, and
its and their employees, directors, subcontractors, and suppliers, and to pay all compensatory
damages finally awarded against such parties where: (i) the claim alleges that a Service infringes
any patent, trademark, copyright or trade secret and falls within the exceptions under Section 9.a (i)
- (iv) above; or (ii) the claim alleges a breach by You or any User of a Software license agreement.
c. AT &T's obligations under Section 9.a. shall not extend to actual or alleged infringement or
misappropriation of intellectual property based in whole or in part on Software.
10. IMPORT/EXPORT CONTROL
You, not AT &T, are responsible for complying with import and export control laws, conventions and
regulations for all equipment, software, or technical information You move or transmit between
countries using the Services.
11. GENERAL PROVISIONS
a. Confidentiality and Privacy. Each party is responsible for complying with the privacy laws to which
it is subject and will not disclose any confidential information pertaining to the other unless
required to do so under applicable law or regulation. Until directed otherwise by You in writing, if
AT &T designates a dedicated account representative as Your primary contact with AT &T, You
authorize that representative to discuss and disclose Your customer proprietary network
information to any employee or agent of Yours without a need for further authentication or
authorization.
b. Independent Contractor Relationship. Each party is an independent contractor. Neither party
controls the other, and neither party nor its Affiliates, employees, agents or contractors are
Affiliates, employees, agents or contractors of the other party.
c. Assignment. This Agreement may not be assigned by either party without the prior written
consent of the other party, which consent will not be unreasonably withheld or delayed. AT &T may
(i) assign in whole or relevant part its rights and obligations under this Agreement to an affiliate, or
(ii) subcontract work to be performed under this Agreement, but AT &T will in each such case remain
financially responsible for the performance of such obligations.
d. Limitations. Any claim or dispute arising out of this Agreement must be filed within 2 years after
the cause of action arises and the parties waive any statute of limitations to the contrary.
e. Third Party Rights. This Agreement does not provide any third party (including Users) any remedy,
claim, liability, cause of action or other right or privilege.
f. Governing Law. The law of the State of the billing address of Your Service shall govern this
Agreement except to the extent that such law is preempted by or inconsistent with applicable
Federal Law. This Agreement is limited to Services provided in the United States.
g. Force Majeure, The Company shall not be liable for any loss or damage, delay, or failure in
performance of any of the services or facilities furnished by the Company from causes beyond the
Company's control, such as fire; flood; lightning; earthquakes; power failures or blackouts; severe
weather, explosions; wars or armed conflicts; national state or local emergencies; civil disobedience;
shortage of labor or materials; labor disputes, strikes, or other concerted acts of workers (whether
of the Company or others); embargoes; acts of God; acts of terrorism, or acts of vandalism or acts
otherwise known as "Force Majeure. ".
h. Entire Agreement. This Agreement (which may include any other signed (including e- signed)
agreement with AT &T that incorporates this Agreement by reference) constitutes the entire
agreement between AT &T and You concerning the Services and supersedes all other written or oral
agreements. This Agreement may only be modified as set forth above, and in no case can be
modified or supplemented by any other written or oral statements, proposals, service descriptions
or purchase order forms.
1. Severability. If any part of this Agreement is found to be invalid or unenforceable, the rest of the
Agreement remains enforceable. The foregoing does not apply to the prohibition against class or
representative actions that is part of the Arbitration provisions above; if that prohibition is found to
be unenforceable, the Arbitration clause (but only the Arbitration clause) shall be null and void.
j. Priority of Terms of Signed Agreements. If You have another signed (including e- signed)
agreement with AT &T that incorporates this Agreement by reference, the terms of that signed
agreement shalt have priority over the terms in this document, without regard to the fact that this
document has been incorporated into an attachment to that agreement.
k. Priority of This Agreement and Incorporated Documents. Subject to Section 11.j. above, in the
event of a conflict between the terms and conditions of this Agreement, the terms and conditions of
a Guidebook, the terms and conditions of an applicable Service Guide or the terms and conditions
of a Tariff, the following order of priority (descending) will be applied to determine which terms and
conditions control: Tariff; Guidebook; Service Guide; and then this Agreement.
BSA DB 07.01.2017
H6BLPeoPIeNFALC aaen XFALIry
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Chris Garrett
Assistant City Manager
Disposal of Surplus Vehicles
March 15, 2019
BACKGROUND:
This item is a request to "declare surplus" various vehicles and equipment previously used
by several city departments.
By city ordinance, surplus or obsolete supplies, materials or equipment valued at more
than $500 must be declared surplus by the City Council before they are sold. Items
valued at $500 or less may be declared surplus by the City Manager. Surplus items
valued at over $1,500 must be offered for bid or auction.
The vehicles and equipment listed below are obsolete for use due to mechanical related
issues. These vehicles and equipment are not suitable for transfer to another city
department. It is difficult to place an exact value on each asset; therefore, the intent is
to offer the assets through online auction. Offering the vehicles and equipment through
auction ensures compliance with city ordinance in the event one of the assets sells for
more than $1,500.
RECOMMENDATION:
Staff recommends City Council declare as surplus to the needs of the City the vehicles
and equipment identified below, and make them available for disposal.
Vehicles:
1974
Ford
Dump
1983
Ford
C-800 Fire
1988
Ford
Ambulance (converted)
1993
Chevy
C25 SW Suburban
1994
Chevy
Fleetside
1994
Chevy
Blazer
1996
Ford
Crown Victoria
1996
Dodge
Ram 1/2 -ton
1997
International
Trash
1997
International
490
1998
Chevy
3/4 -ton
1999
Dodge
Ram 1500
1999
Ford
Crown Victoria
(Y902VT34239)
(1 FDPC80K5DVA29827)
(1 FDKE30MXJHB51618)
(1 GNGC26KPJ T 7020)
(1 GCEC14Z6RXZ273500)
(1 GNDTI3WXR0152127)
(2FALP71W3TX155593)
(1 B7HC16Y5TJ201159)
(1 HTSHADR4VH453081)
(1 HTSDAAR4VH461651)
(1 GCGC24RX W E209428)
(1B7HC16Z5X5287808)
(2FAFP71 WXXX 108015)
1999
1999
2000
2000
2001
2001
2002
2002
2002
2002
2003
2003
2005
2006
2006
2006
2006
2007
2007
2007
2008
2008
2008
2008
2009
2009
2009
Dodge
Dodge
Chevy
Chevy
Chevy
Ford
Chevy
Chevy
Ford
Chevy 4WD
CraneCarrier
Crane Carrier
International
Ford
Ford
Ford
Ford
Ford
Ford
Crane Carrier
Ford
Ford
Ford
Ford
1500 1/2 Ton
2500
Impala
Impala
Impala
Escape
C3500
C3500
Explorer
Silverado C3500
Unknown
PLDT2 -40
Trash - McNeilus
Crown Victoria
Crown Victoria
Crown Victoria
Crown Victoria
Crown Victoria
Crown Victoria
LDT2
CVP 4D
CVP 4D
CVP 4D
X21H F250
Ford
Crown Victoria
Ford
Crown Victoria
Ford
Crown Victoria
Unknown Ford
Equipment:
Backhoe 555D
1993
Generac Generator
1995
Generac Generator
1995
Generac Generator
2003
Kohler Generator
Unknown
McGraw- Edison Generator
(1B7HC16Y9X5306643)
(3B7KC26Z5XM551050)
(2G 1 W F55K5Y9274739)
(2G1 WF55K8Y9299943)
(2G1 WF55K719313725)
(1FMYU02B71KB42045)
(1 GBJK341 X2E265277)
(1 GBJK34142E257448)
(1 FMZU73W92UB87055)
(1 GBJK34G92E234512)
(1 CYCAK4843TO45921)
(1 CYCCK4873TO45650)
(1 HTHGADT25JO32792)
(2FAFP71 W46X163882)
(2FAFP71W66X163883)
(2FAFP71 WX6X163885)
(2FAHP71 WO6X159532)
(2FAFP71 W 17X 159628)
(2FAFP71 W37X115839)
(1 CYC C K4807TO47830)
(2FAFP71V58X141836)
(2FAFP71V78X141837)
(2FAFP71V38X141835)
(1 FTSX21 R48EA62528)
(2FAHP71V59X109141)
(2FAHP71V39X109140)
(2FAHP71V79X109142)
Unreadable
93AO339 -S
(2008902)
95AO2321 -S
(2020664)
MA12
(305969A)
20RZ
(768623)
100 /ODYC -15R
(1840728248)
sd
REAL People • REAL cM1arader • R&1L CommunRy
TO: The Honorable Mayor and City Council
FROM: Chelsea Levo Feory, CEcD
Economic Development Director
SUBJECT: Economic Development Incentives Policy
DATE: March 15, 2019
BACKGROUND:
The City of Owasso adopted and began implementing an Economic Development Strategic
Plan (EDSP) in February 2018. One of the strategies in the EDSP is to establish incentives
guidelines and policy.
Incentives can be a highly controversial topic for communities, while incentives only serve to "tip
the scale" for a business location decision when all factors are equal among competing
communities. Strategic communities utilize incentives as tools to achieve their economic
development goals. The importance of this strategy is to thoughtfully consider how incentives
Will help Owasso advance efforts towards what the community needs to achieve maximizing
returns on investments.
Staff researched incentives policies, guidelines, applications, and case studies from several
economic development resources, organizations, and cities across the United States. The
research was reviewed and discussed within an internal staff committee including members
from the Economic Development, Community Development, Finance, Public Works, and
Managerial Departments. The Incentives Policy and Incentives Guide are a compilation of this
work.
OWASSO ECONOMIC DEVELOPMENT AUTHORITY:
The incentives documents were presented to the Owasso Economic Development Authority
(OEDA) during the January 10, 2019, meeting for review and discussion. Incorporating Trustee
revisions, the documents were presented a second time during the February 14, 2019, meeting.
The OEDA voted to recommend Council consideration to approve the Owasso Economic
Development Incentives Policy.
RECOMMENDATION:
Staff recommends approval of the Economic Development Incentives Policy Statement 03 -2019.
ATTACHMENTS:
Economic Development Incentives Policy
Economic Development Incentives Guide
POLICY 03 -2019
OWASSO CITY COUNCIL
CITY OF OWASSO, OKLAHOMA
ECONOMIC DEVELOPMENT INCENTIVES POLICY STATEMENT
SECTION 1 - PURPOSE
The purpose of this policy is to regulate the process that applicants follow when applying for
economic development incentives from the City of Owasso, as well as to establish the
consideration and approval processes for the City.
SECTION 2 - FEES
A fee will be established with a resolution passed by the Owasso City Council for the Economic
Development Incentive application process to afford the time and resources dedicated by the
City to the review and consideration of economic development incentives.
SECTION 3 - REVIEW AND APPROVAL
Economic Development Incentive applications shall be submitted to the Economic
Development Department where they will undergo an initial review process at the staff level.
Next, applications will be presented, with the Economic Development Department staff's
recommendation, to the Owasso Economic Development Authority (OEDA) for their review,
discussion, and recommendation. Finally, applications will be presented, with the Economic
Development Department's recommendation and the OEDA's recommendation, to the
Owasso City Council for review, discussion, and final action. Upon City Council approval of an
application and agreed upon incentive award, staff will draft a Performance Agreement to
incorporate obligations and terms set by the City Council.
SECTION 4 - TARGET INDUSTRIES
The City of Owasso's Target Industries are metal manufacturing, aircraft parts, destination and /or
research and development (R &D) medical, office /headquarters, and information technology.
The identification of Target Industries is not intended to exclude other economic projects.
SECTION 5 - "BUT -FOR" DETERMINATION
The "But -For" Determination is the final test in determining whether to grant incentives to a
company that is considering a relocation or expansion outside the community or cannot
expand inside the community "but for" the incentive in question.
SECTION 6 - DISCLOSURE STATEMENT
The City will not consider any incentive unless the applicant submits a full and complete
application and provides any additional information as requested by the City. The accuracy of
the information provided in the application shall be verified by the City or its designees, which
may include third -party consultants or entities with expertise in the field of economic
development. Any information provided by the applicant in the course of the application
process will be returned to the applicant upon completion of the review process.
Any applicant who provides incorrect or incomplete information, or allows their representative
to do so, either in the economic incentive agreement application process or the annual
compliance review of such an agreement, may cause the application to be declared null and
void and shall be required to immediately repay the entire amount of the economic incentive
agreement to the City of Owasso upon discovery of the false information.
POLICY 03 -2019
OWASSO CITY COUNCIL
ECONOMIC DEVELOPMENT INCENTIVES POLICY STATEMENT
Page 2 of 2
SECTION 7 - DUE CONSIDERATION
In addition to the policy set forth above, the following provisions should be noted by any
applicant /developer seeking economic development financial assistance or technical
assistance from the City of Owasso:
• The adoption of this policy by the City Council should not be construed to mean that the
provision of financial incentives is inherently approved for any applicant and /or project
that may be able to comply with the policy as set forth herein. Each project will be
approached as an entity to be independently evaluated.
• The City reserves the right to amend, modify, or withdraw this policy; revise any
requirement of this policy; require additional statements, sworn affidavits or other
information from any applicant /developer; negotiate or hold discussions with any
applicant /developer /and or project which does not completely conform to this policy as
set forth above; waive any nonconformity with this policy; eliminate this policy in whole or
in part , and waive any timetables established by ordinance, resolution, or motion if the
City deems it is in its best interest to do so.
• Submission of an application for economic development assistance that complies with
the spirit and intent of this policy does not commit the City to approval of the
development /redevelopment project associated with said application.
• The City may exercise the foregoing rights at any time without notice and without liability
to any applicant, developer, and /or project or any other party for its expenses incurred
in the preparation of an application for economic development assistance. The
preparation of any such application and related costs associated with responding to the
City in its review of such application shall be the sole responsibility of the
applicant /developer.
PASSED AND APPROVED this 19th day of March, 2019.
Dr. Chris Kelley, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
2
so
People • REAL Character • REAL Community
ECONOMIC DEVELOPMENT INCENTIVES
POLICY GUIDE & STANDARD OPERATING PROCEDURES
�(ro> CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
0..., ople•ftEAl 5.-
Community TABLE OF CONTENTS
POLICY GUIDE
1 -4
INTRODUCTION
1
How Incentives Work
1
Why are Incentives Good for Economic Development?
1
Definitions
2
CURRENTLY AVAILABLE GRANTS AND INCENTIVES
3
Federal Incentives
3
State Incentives
3
Local Incentives3
3
Workforce Development /Training
4
Tribes
4
STANDARD OPERATING PROCEDURES
5 -10
SMALL BUSINESS PROJECTS
5
STEP 1 - Pre - Application Meeting
5
STEP 2 - Technical Assistance
5
NEW RETAIL PROJECTS
6
STEP 1 - Pre - Application Meeting
6
STEP 2 - Application Submittal
6
STEP 3 - Review and Approval Process
6
Tier I Review - Staff Review and Recommendation
6
Tier 2 Review - OEDA Review and Recommendation
6
Tier 3 Review - City Council Review and Final Action
7
Tier 4 Review - Annual Review for Compliance
?
PRIMARY BUSINESS PROJECTS
8
STEP 1 - Pre - Application Meeting
8
STEP 2 - Application Submittal
8
STEP 3 - Review and Approval Process
9
Tier 1 Review - Staff Review and Recommendation
9
Tier 2 Review - OEDA Review and Recommendation
10
Tier 3 Review - City Council Review and Final Action
10
Tier 4 Review - Annual Review for Compliance
10
APPENDICIES
11 -14
REAL People •REAL Chamcmr • REAL Communiq
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
POLICY GUIDE
Economic development incentives are inducements - often in the form of financing, but
sometimes in the form of services - meant to persuade companies to build new structures,
purchase equipment, design new products, enter new markets, and above all, create new jobs
in places where they would not have otherwise.
Economic incentives play an important role for localities in developing their position for capital
investment and job creation. Economic incentives are components of a government's toolkit
designed to address various business needs in a competitive environment through job creation,
job retention, and capital investment.
How Incentives Work:
Incentive programs must be designed to ensure a return on investment for a community and
reflect local and regional economic objectives. From a business perspective, a company must
assess the value of an incentive by analyzing the potential cost of locating or expanding at a
particular site. When incentives include job training, grants, loans, and tax credits, costs in capital
and operation are affected. The government's responsibility is to understand how far businesses
Will go to take advantage of incentives because the incentive must go to the applicant who
maximizes its full potential.
In order to ensure an incentive is a good economic investment and contributes to the
productive potential, a thorough assessment, screening process, expected job creation, and
program evaluation will be conducted, analyzed, and reviewed.
The role of the public sector is to invest in ventures or projects where the economic and social
benefits outweigh the risk of financing. The public sector should not supplant private sector
financing.
Why are Incentives Good for Economic Development?
Incentives expand local employment opportunities and provide a competitive edge toward
business attraction and expansion in locations that otherwise wouldn't be competitive.
Employment expansion, personal income expansion, community income expansion and
business revenues /sales expansions are the benefits from incentives within local economies.
Once a new business facility has located and become operational, money will be spent directly
on certain items, including:
• Payroll
• Service contracts with local vendors
• Local purchases of supplies and equipment
These expenditures set in motion a series of spending flows that affect many areas of a local
economy. In this cycle, employees of local businesses begin to earn salaries and wages that will
be spent on local goods and services from other businesses. The ripple effects of the activity are
classified in three different areas:
• Direct effects - Initial changes in employment, income, or output that trigger the first
round of spending (i.e. the value of a firm's initial change in payroll or production)
• Indirect effects - Changes in employment, income, or output in subsequent rounds of re-
spending that arise through purchase from local supplier industries (inter- industry
purchases)
11Page
S� CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
REAL PeoD�e•REAL CM1e.....•flEALCOmmunity POLICY GUIDE
• Induced effects - When payrolls increase and workers in affected industry sectors spend
more on local goods and services (household spending effect)
Definitions:
Economic Development Incentive - Economic development incentives are inducements - often
in the form of financing, but sometimes in the form of services - meant to assist companies to
build new or expand existing structures, purchase equipment, design new products, enter new
markets, and above all, create new jobs in places where they would not have otherwise.
Small Business Project - A Small Business Project involves a business that has fewer than 25
employees.
New Retail Project - A New Retail Project contains a retailer or group of retailers who will offer a
product and /or good (subject to sales tax) that is unique to the market and which is not
otherwise available for purchase at a retail business physically located in the City. A New
Retailer is expected to attract new sales dollars or retain sales tax dollars that may otherwise go
to nearby city or metropolitan area.
Primary Business Project - A Primary Business Project is an economic development project that
increases employment in an industry thereby increasing the dollars circulating in the local
economy, which increases the demand for the products and services provided by retail and
service industries.
Technical Assistance - This is an alternative incentive offering counseling and networking
guidance that addresses the specific needs of businesses. It includes, but is not limited to, aid
with preparing business plans, navigating the extensive lists of available grant and incentive
programs, grant applications, training staff, applying for loans, market research, connectivity,
marketing the product, site selection, workforce development assistance. Technical assistance
may also take the form of connecting a small business to state and federal resources and
programs. Technical assistance is generally aimed at providing specific services that small
businesses typically cannot afford. This is a means of providing customized business assistance or
research separate from purely financial incentives.
Workforce Development - _Workforce development is the range of activities, policies, and
programs used to "create, sustain, and retain a viable workforce" that can support current and
future business and industry across a state, region, or municipality. This may include education
and training, job matching, and employer engagement. It also involves the coordination of
pubric- and private- sector efforts, providing individuals with career opportunities and supporting
business and industry workforce needs.
2 l Page
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
REAL Pa[pla•REAL C POLICY GUIDE
CURRENTLY AVAILABLE GRANTS AND INCENTIVES
Federal Incentives
The federal government provides a number of significant sources for financing economic
development activities. Sources of financing include:
• The Small Business Administration (SBA) www.sba.aov
• The Economic Development Administration (EDA) www.eda.aov
• The United States Department of Housing and Urban Development (HUD) www.hud.aov
• The Unites States Department of Agriculture (USDA) www.usda.aov
• The Export-Import Bank of the Unites States www.exim.gov
• Various other Unites States government agencies
Opportunity Zone - Federal Opportunity Zones are a new community development program
intended to spur investment in impoverished and economically distressed areas. This is a federal
incentive that benefits local and state investors. By investing in an Opportunity Zone, through a
qualifying Opportunity Fund, investors can defer and /or reduce their federal capital gains fax
liability. If an investor's capital is left in a qualifying fund for 5 years, the investor will defer their
federal capital gains taxes. In the fifth year the investor can reduce their capital gains tax. There
is an additional reduction in year 7. If they leave the money in the fund for 10 years, then any
appreciation in the asset from the time they invest through 10 years is not subject to any
additional capital gains tax. This deferral and /or reduction on federal capital gains taxes will
improve return on investment and also direct capital to areas that need investment. See
Appendix B for a map of the existing Opportunity Zone in Owasso.
State Incentives (See Appendix A for a full list of all incentives offered by the State of Oklahoma)
Enterprise Zone - Enterprise Zones are designated by the Oklahoma Department of Commerce
and identified on a list of eligible counties, cities, and census tracts. Enterprise Zones can be
designated in disadvantaged counties, cities, or portions of cities. Businesses located in an
Enterprise Zone are eligible to receive double the Investment /New Jobs Tax Credit. Additionally,
companies obtaining ad valorem exemptions from local taxing entities could be exempted for
up to 6 years, rather than 5. See Appendix C for a map of the existing Enterprise Zone in Owasso.
Local Incentives
Technical Assistance - This is an alternative incentive offering counseling and networking
guidance that addresses the specific needs of businesses. Technical assistance is generally
aimed at providing specific services that small businesses typically cannot afford. This is a means
of providing customized business assistance or research separate from purely financial
incentives. Technical assistance from the Economic Development Department may take the
form of connecting a small business to various resources which could provide assistance in:
• Improving the design of its product or manufacturing process
• Preparing business plans
• Navigating the extensive lists of available grant and incentive programs
• Completing grant applications
• Training staff
• Applying for loans
• Market research
• Connectivity
• Marketing the product
31 Page
s�
n.. ple •REAL Cha2cler • REAL Community
• Site selection
• Workforce development assistance.
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
POLICY GUIDE
Tax Increment Financing District ITIFI - The Owasso Redbud District Project Plan is a project plan
as defined under the Oklahoma Local Development Act. The project is being undertaken by the
City of Owasso, Oklahoma to develop the area surrounding Main Street, known as the Redbud
District, achieve the City's development objectives, improve the quality of life for its citizens,
stimulate private investment, and enhance the tax base. At the heart of this project is the
creation of the Redbud District as a special and unique place within Owasso, a place to live,
work, shop, and play. Beginning with the Downtown Master Plan in 2001, the City has prioritized
the revival of its Main Street and surrounding area. Since that time, through several planning
documents, including approval of the Downtown Overlay District promoting smart development
in the area, and robust branding, the Redbud District is ripe for its transformation. The City,
through this Project Plan, is continuing its effort to revive its downtown and make the Redbud
District a destination area for residents and visitors. The effort to create such a place requires
public assistance to stimulate private development. An increment district provides funding for
public sector costs to stimulate private development and provide improvements to and
beautification of the area to create the dense, high - quality development that the City
contemplates. The project will be financed from a combination of public and private sources,
including apportionment of ad valorem and sales tax increments from Increment District No. 1,
City of Owasso.
Workforce Development /Training
Workforce development is the range of activities, policies, and programs used to "create,
sustain, and retain a viable workforce" that can support current and future business and industry
across a state, region, or municipality. This may include education and training, job matching,
and employer engagement. It also involves the coordination of public and private sector efforts,
providing individuals with career opportunities and supporting business and industry workforce
needs.
Tribes
Owasso is located in the Cherokee Nation. The Cherokee Nation is a valuable partner in
economic development. The Cherokee Nation Small Business Assistance Center (SBAC) supports
Indian -owned businesses by providing access to capital for new business start-ups and business
expansion projects. The Cherokee Nation Economic Development Authority lends to businesses
and individuals located within the contiguous 14 counties of the Cherokee Nation.
For more information and assistance with any of the sources listed above, please contact the
Owasso Economic Development Department at (918) 376 -1518 or info @chooseowasso.com.
41 Page
REAL DeoD�e •REAL CM1aracbr •REAL commonly
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
STANDARD OPERATING PROCEDURES
SMALL BUSINESS PROJECTS
A Small Business Project involves a business that has fewer than 25 employees. These types of
businesses are typically not eligible for a monetary economic development incentive from the
City, but the City has several other services, including Technical Assistance, that it can offer to
Small Businesses.
STEP T -,Pre- Application Meeting
A pre - application meeting will be held with the Economic Development Department staff to
determine if a business qualifies as a Small Business Project.
STEP 2 - Technical Assistance
Economic Development Department staff determine the most effective and appropriate
Technical Assistance for the Small Business Project. For more information on what Technical
Assistance encompasses, please refer to the section "Currently Available Grants and Incentives"
in this guide.
51 Page
s�
REAL people •REAL CAamcter •REAL Community
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
STANDARD OPERATING PROCEDURES
NEW RETAIL PROJECTS
A New Retail Project is a development that contains a retailer or group of retailers who will offer
a product and /or good (subject to sales tax) that is unique to the market and which is not
otherwise available for purchase at a retail business physically located in the City. A New
Retailer is expected to attract new sales dollars or retain sales tax dollars that may otherwise go
to nearby city or metropolitan area. Each New Retailer must have a minimum of $5 million in
annual sales (subject to sales tax).
STEP 1 - Pre - Application Meeting
A pre - application meeting will be held with the Economic Development staff to determine if a
project qualifies as a New Retail Project.
STEP 2 - Application Submittal
In addition to a non - refundable application fee, all New Retail Project applicants shall provide a
Trade Area Analysis may include the following:
• Zip Code Analysis
• Market Analysis
• Feasibility Study
• Traffic Study
• Any other relevant information that will allow the City to make an informed decision
STEP 3 - Review and Approval Process
Tier 1 Review - Staff Review and Recommendation
All New Retail Projects shall be evaluated using a Retail Impact Analysis, a Credit Analysis, and a
City Fiscal Impact Analysis, all to be conducted by City staff. A City Fiscal Impact Analysis
considers the following issues regarding the project in order to prove that the public benefits to
the City will be positive within a projected time frame:
• Cost of the incentive (including labor costs of City staff)
• Cost of City services such as Police and Fire
• Wear and Tear on City streets and roads
• Increased burden on water, sewer, and storm systems
• Estimated "Transfer losses" from existing merchants
New Retail. Projects are also evaluated using the Trade Area Analysis provided by the applicant.
The expected capital investment and additional sales tax accumulation will also be taken into
consideration. Once the application has been evaluated and staff has conducted all
aforementioned analyses, staff will establish a recommendation that will be given to the Owasso
Economic Development Authority and the City Council, along with all application and analysis
materials, for their review and recommendation or final action.
Tier 2 Review - OEDA Review and Recommendation
All application materials and analyses conducted by City staff, as well as the recommendation
of City staff, are presented to the Owasso Economic Development Authority (OEDA) for its
review, discussion, and recommendation.
61 Page
Sd CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
REAL Peopie•REAL Chemcbr•REAL Cammuniry STANDARD OPERATING PROCEDURES
Tier 3 Review - City Council Review and Final Action
All application materials, analyses conducted by City staff, City staff recommendation, as well
as the recommendation of the OEDA, are presented to the City Council for its review, discussion,
and final action. Upon City Council approval of an application and agreed upon incentive
award, staff will draft a Performance Agreement to incorporate obligations and terms.
Tier 4 Review - Annual Performance Review for Compliance
City staff may conduct an annual Performance Evaluation for each Agreement, as well as a
Fiscal Impact Analysis for recording and tracking purposes.
71 Page
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REAL People •REAL C�e2chr • RFAL Communlry
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
STANDARD OPERATING PROCEDURES
PRIMARY BUSINESS PROJECTS
A Primary Business Project is an economic development project that increases employment in
an industry thereby increasing the dollars circulating in the local economy, which increases the
demand for the products and services provided by retail and service industries. Owasso's Target
Industry Clusters are metal manufacturing, aircraft parts, destination and /or research and
development (R&D) medical, office /headquarters, and information technology. The Target
Industries are not intended to exclude other primary business projects. The City of Owasso will
assess all primary business project applicants to determine whether the projects will generate the
desired jobs and economic impact for the community.
STEP 1 - Pre - Application Meetina
A pre - application meeting will be held with the Economic Development staff to determine if a
project qualifies as a Primary Business Project.
STEP 2 - Application Submittal
In addition to a non - refundable application fee, all Primary Business Project applicants shall
submit a written Application Statement. All information provided by the applicant will be
returned to the applicant upon completion of the review process. The Application Statement
may include the following information:
1. A comprehensive description of the applicant listing of all officers, directors, members,
and key personnel that control 20% or more of the shares or other controlling interest.
2. A comprehensive description of the products and services of the applicant and /or
project.
3. A Business Plan with comprehensive financial projections for not less than three
successive years.
4. Three years of corporate tax returns and financial statements, if available.
5. A detailed and well - articulated request of desired incentives including the amount
requested and duration.
6. A statement describing all direct and indirect benefits to the City for providing incentives
which shall include, but not be limited to:
• Estimated taxes paid (all)
• Purchases from local vendors
• Utilizing local contractors
• Hiring from the City workforce.
• Congruity with the goals of this Policy
• Skills and technology advancement
• Expanded infrastructure capacity
7. If applicable, precise location of the site to be developed accompanied by legal
description, Assessor's parcel number, and a preliminary title report with all easements
plotted.
8. If applicable, a copy of the Grant Deed or similar document showing ownership vested
in the applicant or business requesting assistance.
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
REAL People•REAL Chemcfer•REAL COmmpniry STANDARD OPERATING PROCEDURES
9. If leased, a copy of the fully- executed lease along with any specific rules, use, or
occupancy restrictions.
10. If applicable, a preliminary Site Plan in sufficient detail to evaluate appropriateness with
City land use standards and zoning.
11. If applicable, conceptual Building Plans with elevations (front, side, and rear).
12. For speculative industrial development projects, a preliminary Master Plan in sufficient
detail to conduct an Economic Impact Analysis (EIA) and determine marketability,
absorption period, and viability of proposed financing structure.
13. Infrastructure needs /requirement estimate or value of improvements to be made by
project that represent excess capacity that will support future development.
14. Total project costs.
15. Construction schedule, and if phased, a phasing plan.
16. Estimated annual revenues.
17. If applicable, current assessed valuation of the property and any improvements.
18. Estimated post - development value of the property, equipment, and all other
improvements (Cap Rate).
19. Estimated annual sales, composition (taxable vs. non - taxable) and whether goods and
services primarily serve local or out -of- city /state consumers and businesses.
20. Estimated number of jobs created or retained by development, average wage per job,
specific job classifications and minimum qualifications.
21. Listing of incentives provided by other agencies, or jurisdictions, regardless of whether
they are tax or financial and whether they are committed and any security instruments or
covenants that could impact the City's incentive evaluation,
22. Any additional information requested from staff for an Economic Impact Analysis, a
Credit Analysis, and a City Fiscal Impact Analysis.
23. Any other information deemed necessary by the City to substantiate the incentive
request.
STEP 3 - Review and Approval Process
Tier 1 Review - Staff Review and Recommendation
All Primary Business Project applications will be evaluated by City staff using a Point System
Evaluation, a review of the Application Statement, and a City Fiscal Impact Analysis. A City
Fiscal Impact Analysis considers the following issues regarding the project in order to identify that
the public benefits to the City will be positive within a projected time frame:
• Cost of the incentive (including labor costs of City staff)
• Cost of City services such as Police and Fire
• Wear and Tear on City streets and roads
• Increased burden on water, sewer, and storm systems
• Estimated "Transfer losses" from existing merchants
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CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
REAL People •REAL CM1aracter•gEAL Community STANDARD OPERATING PROCEDURES
Each applicant /project will be assigned a numerical score based on capital investment, wage
level of new jobs, number of jobs, and type of industry. The numerical score will be used in the
evaluation to establish the amount and terms of the potential incentive award..
Once the Point System Evaluation and the City Fiscal Impact Analysis are complete, City staff will
establish a recommendation that will be given to the Owasso Economic Development Authority
and the City Council, along with all application and analysis materials, for their review and
recommendation or final action.
Tier 2 Review - OEDA Review and Recommendation
Application materials and analyses conducted by City staff, as well as the recommendation of
City staff, are presented to the Owasso Economic Development Authority (OEDA) for its review,
discussion, and recommendation.
Tier 3 Review - City Council Review and Final Action
Application materials, analyses conducted by City staff, City staff recommendation, as well as
the recommendation of the OEDA, are presented to the City Council for its review, discussion,
and final action. Upon City Council approval of an application and agreed upon incentive
award, staff will draft a Performance Agreement to incorporate obligations and terms.
Tier 4 Review - Annual Review for Compliance
City staff may conduct an annual Performance Evaluation for each Agreement, as well as a
Fiscal Impact Analysis for recording and tracking purposes.
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REAL People •REAL Character• REAL Community
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
APPENDIX A - STATE ECONOMIC INCENTIVES
The Oklahoma Quality Jobs Program
The 2Tst Century Quality Jobs Program
Oklahoma Quality Events Program
Oklahoma Quick Action Closing Fund
Oklahoma Community Economic Development Pooled Finance
State Small Business Credit Initiative
Ad Valorem Exemption
Ad Valorem Exemption for Warehouse and Distribution Facilities
Exempt Inventory
Intangible Property
Aircraft Manufacturers Exemption License
Local Incentive
The Investment /New Jobs Income Tax Credit
Quality Jobs + Investment Tax Credits
Aerospace Industry Engineer Workforce Tarr Credit
Federal Tox Incentives on Former Indian Reservation Lands
Alternative Energy Sources Tax Credits
Insurance Premium Tax Credit
Clean Burning Fuel Vehicle Credit
Clean Burning Fuel Vehicle Infrastructure Credit
Ethanol Fuel Retailer Tax Credit
Technology Transfer Income Tax Exemption
Income Tax Exemption for Interest Paid on Bonds Issued by or on Behalf of Public Agencies
Historic RehabilBation Tax Credit
Incubator Site Tenant Tax Exemption
The Work Opportunity Tax Credit Program (W OTC)
Manufacturers
Computer Services and Data Processing
Sales at Aircraft Maintenance Facilities
Aircraft Repairs and Modifications
Aircraft Maintenance or Manufacturing Facility
Excise Tax on Aircraft Sales
Telecommunications
Spaceport
Sales Tax Refunds
Computer Services /Data Processing/Telecommunications Equipment
Construction Materials
Industrial Access Roads
Truck Registration Benefits
Benefits Under IFTA /IRP
Foreign Trade Zones
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CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
APPENDIX A -STATE ECONOMIC INCENTIVES
Oklahoma Finance Authorities
Public Trust Financing; Industrial Revenue Bonds
General Obligation Limited Tax Bonds (GOLTBs)
Tax Increment Financing (TIF)
The Oklahoma Local Development and Enterprise Zone Incentive Leverage Act
Sales Tax Financing
Private Activity Bond Allocation
Small Business Unked Deposit Program
Small Business Loan Guarantees
Technology Partnerships
12E- Innovation to Enterprise
Basic and Applied Research and Technology Programs
OCAST Commercialization Programs
Oklahoma Capital Investment Board
Quality Jobs Investment Program
Infrastructure Finance Community Development Black Grants (CDBG)
Advanced Degree Programs
Job Matching and Job Search Assistance
Workforce Innovation and Opportunity Act (WIOA)
Govemoes Council for Workforce and Economic Development
Job Matching and Job Search Assistance
Workers Compensation Insurance
Training for Industry Program (TIP)
Customized Industry Training Program
Industrial Safety Training Program
Domestic Corporations
Foreign Corporations
Domestic Limited Liability Companies (LLCs)
Foreign Limited Liability Companies
Domestic Limited Partnerships (LPs)
Foreign Limited Partnerships
Limited Liability Partnerships (LLPs)
Business Licenses
Franchise Tax
Personal Income Tax
Corporate Income Tax
General Property (Ad Valorem) Tax
Unemployment Compensation Tax
Oklahoma Business Activity Tax
Workers Compensaton Assessment
Retail Sales and Use Tax
Corporate State Income Tax
121Page
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RY�w REAL 6hemomr•REAL Community
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
APPENDIX B - OWASSO OPPORTUNITY ZONE
13 1 Page
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REAL PooplA • REAL CM1mcbr •REAL Community
CITY OF OWASSO
ECONOMIC DEVELOPMENT INCENTIVES
APPENDIX C - OWASSO ENTERPRISE ZONE
14 1 Page
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OUALP.M11R Chine , • REAL Lommuniry
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen, MRCP, AICP, RLA
Planning Manager
SUBJECT: Resolution 2019 -10, Project Application
Community Development Block Grant (CDBG FY 2019)
DATE: March 15, 2019
BACKGROUND:
The primary objective of the national Community Development Block Grant (CDBG) Program is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals
submitted for funding through the CDBG Program must document the achievement of at least one
(1) of the following national objectives:
Provide benefit to low and moderate income persons;
D Aid in the prevention or elimination of slums or blight; and
Meet other community development needs having particular urgency or posing a serious or
immediate threat to the health or welfare of a community.
ANTICIPATED FUNDING:
On January 28, 2019, the Indian Nation Council of Governments ( INCOG), provided information
regarding the FY 2019 CDBG application cycle. A completed application, which includes a public
hearing, resolution, and cooperation agreement, is due no later than April 5, 2019. Owasso will
receive an allocation of approximately $138,377 for the FY 2019 CDBG funding cycle, which does
not require local matching funds from the City. INCOG has also given staff permission to combine
the FY 2018 allocation of $138,377 with the remaining balance from the FY 2017 allocation of
approximately $5,200, providing a total available amount of $281,954 for the selected project. Staff
believes that combining the funds into one larger project will result in better bids received.
PAST CDBG PROJECTS:
In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that
determined if individuals and families qualified as a low to moderate income household. As a
result, Owasso lost much of its former qualifying area in and around the original town, leaving only a
small area around the Baptist Village neighborhood. Owasso staff performed income surveys for
smaller targeted geographic areas in the summer of 2015, qualifying the Hale Acres neighborhood
near North Garnett Road and East 116 +h Street North for a five (5) year period. Since the Hale Acres
neighborhood qualified for funding under the revised HUD income limits, the City has utilized CDBG
funds from the FY 2016, 2017, and 2018 allocations for replacement of sanitary sewer lines in this
neighborhood.
PUBLIC HEARING:
During the application phase for the CDBG grant, a public input meeting is required to solicit
comments on possible projects. A public hearing was held on March 5, 2019, one citizen spoke in
favor of continuing to use the funds in Hale Acres.
PROPOSED FY 2019 PROJECT:
The proposed project for FY 2019 CDBG funding cycle is for continued replacement of the
sanitary sewer lines in the Hale Acres neighborhood. Continuing the sewer line replacement
work is a priority in this neighborhood to address the many infrastructure issues from below
ground level upwards. The project will be designed in -house by the Engineering Division of Public
Works.
The proposed FY 2019 Owasso CDBG project is continuation of the replacement of the
deteriorated 8" clay tile sanitary sewer pipe between North 106th East Avenue and North I I 21
East Avenue (approx.1 643 LF) and replacing it with a new 8" HDPE pipe. This work, which will be
considered Phase II, will involve pipe bursting and replacement of the old clay pipe. Depending
on how the bids come in, the work may include a partial replacement of the pipe running along
North 1061h East Avenue This section, considered the first section of Phase III, will involve removal
of the 8" clay pipe and replacing it with a new 12" HDPE pipe (approx. 500 LF). The work will
continue to remedy many years of inflow and infiltration in this area of Owasso's collection
system that was originally placed there in the 1960's.
Staff has been told by INCOG that this survey used to qualify this neighborhood will expire in July
2020. This should allow the City to use two more allocations (FY 2019 and FY 2020) in this
neighborhood before having to perform another survey in the fall of 2020.
RECOMMENDATION:
Staff recommends approval of Resolution 2019 -10, requesting assistance from the Tulsa County
CDBG Urban County Program, approving an application identifying the installation of new sanitary
sewer lines in the Hale Acres subdivision as the preferred project for the FY 2019 funding cycle, and
authorizing the Mayor to execute all related documents.
ATTACHMENTS:
Resolution 2019 -10
CDBG Application
CITY OF OWASSO
RESOLUTION 2019 -10
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2019 TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C.
93 -383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG "),
funds may be used for the support of activities that provide decent housing and suitable living
environments and expanded economic opportunities principally for persons of low- and
moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated
areas to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93-
383, as amended, authorized the Secretary of Housing and Urban Development, as a
representative of the United States of America, to grant to Tulsa County funds and
administrative responsibility for the Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City of Owasso has been
executed for the purpose of participation in the Tulsa County Urban County Community
Development Block Grant Program for Federal Fiscal Years 2018 -2019; and,
NOW THEREFORE, BE IT RESOLVED that the City of Owasso desires to obtain assistance in
addressing community development needs and hereby requests the Tulsa County CDBG Urban
County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED that the City of Owasso affirms its
commitment to take all action within its power to facilitate the receipt of the assistance of
community development funds, and upon receipt to administer said grant by the rules and
regulations established by the United States of America, the State of Oklahoma, Tulsa County
and all empowered agencies thereof.
ADOPTED this 19`" day of March, 2019, at a regularly scheduled meeting of the governing
body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
Dr. Chris Kelley, Mayor
(SEAL)
Attest:
Subscribed and sworn to before me March 19, 2019.
Juliann M. Stevens, City Clerk
FY2019 APPLICATION GUIDANCE
Due date for this Application is April 5, 2019
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant application for the FY2019 Tulsa County
CDBG Urban County Program.
Eligible Entities
Entities included for FY2019 funding, the funding allocation to the entity, and the
percentage of low and moderate income population for each is listed below:
Proposed Percentage
Threshold Requirements for FY2019 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established and will be
implemented for the FY2019 Application cycle. To submit an application for
FY2019, communities with open Metro Entities contracts must comply with the
following Threshold Requirements:
100% of 2016 grant expended;
50% of 2017 grant expended and reimbursement request submitted;
2018 obligated through bid award or design process underway.
If the above expenditure requirements have not been met by April 1, 2019, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Metro Entities
Amount
Population
Broken Arrow Infrast.
$392,196
24.60
Bixby
$75,832
18.38
Owasso
$138,377
23.27
Sand Springs
$94,748
28.97
Sapulpa
$152,448
43.73
Revolving Entities
Collinsville
$115,351
30.83
Jenks
$115,351
40.03
Threshold Requirements for FY2019 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established and will be
implemented for the FY2019 Application cycle. To submit an application for
FY2019, communities with open Metro Entities contracts must comply with the
following Threshold Requirements:
100% of 2016 grant expended;
50% of 2017 grant expended and reimbursement request submitted;
2018 obligated through bid award or design process underway.
If the above expenditure requirements have not been met by April 1, 2019, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 1 of 6
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre(a�incog.org
Section One
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 2 of 6
3. When planning projects for FY2019, be aware that accumulating more than 2
years of grant funding is not permitted.
4. Engineering is a permissible use of CDBG funds but competitive procurement
requirements must be followed
5. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG funded activity should receive prior
INCOG review and approval.
6. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 15 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
7. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior citizen centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
• Storm water drainage improvements
• Economic Development
• Social services- (City of Broken Arrow only)
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 3 of 6
*Construction of ADA Sidewalks in non -low /mod census tracts is
not an eligible project beginning this year.
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
579 -9431
Barbara Albritton
579 -9420
Steve Boettcher
579 -9453
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 4 of 6
Section Two
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51%, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 5 of 6
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un- served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and/or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area designated
to receive the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 6 of 6
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
7. Readiness To Proceed (Attachment F- Applicant Provides own
Form)
Applications must include an anticipated start date and projected timeline for
completion. Documentation of the level of readiness to proceed must be
submitted.
Guidance
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 7 of 6
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CHECKLIST
Required Documents to be submitted with Applications
✓ W -9 Form
✓ Documentation of Current Registration in SAM
✓ Public Hearing Documentation: Affidavit of publication or certified posted
notice.
✓ Application Summary Page which includes
• Project Title
• Detailed Project Description
• Map with target area and Census Tract/BG clearly marked
• Number of population served
• Census Tract(s) and Block Groups(s) identified
✓ Application Certification
✓ Attachment A: Line Item Budget
✓ Attachment B: Income Survey Summary Form
• Completed form if Income Survey
• LM Percentage ( %) if using CT /BG data
✓ Attachment C: Other Project Funding Sources
✓ Attachment D: Certified Professional Cost Estimates /Engineering
Report
✓ Attachment E: Resolution
✓ Attachment F: Project Timeline
Application
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1. Name of Unit of Local Government
Mailing Address PO Box 180
Physical Address 200 South Main
City of Owasso, OK
Owasso, OK Zip Code +4 74055 -0180
Phone Number 918.376.1515
FEW 73- 6069613
DUNS 013786215
Chief Elected Official Mayor Chris Kelly
Clerk Ms. Julie Stevens
Fax # 918.376.1597
2. Name of Staff Contact Karl A. Fritschen
Phone Number
918.376.1545
E -mail kfritschen @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
Hale Acres Sewer Line Replacement
The FY 19 Owasso CDBG project is continuation of the replacement of the deteriorated
8" clay tile sanitary sewer pipe between N 106th East Ave. and N 112th East Ave.
(approx.1643 LF) and replacing it with a new 8" HDPE pipe. This work, which will be
considered Phase II, will involve pipe bursting and replacement of the old clay pipe.
Depending on how the bids come in, the work may include a partial replacement of the
pipe running along N 106th East Ave. This section, considered the first section of Phase
III, will involve removal of the 8" clay pipe and replacing it with a new 12" HDPE pipe
(approx. 500 LF). The work will continue to remedy many years of inflow and infiltration
in this area of Owasso's collection system that was originally placed there in the 1960s.
The attached map depicts the location of said projects. (See Attached Map)
Engineering, design, bid advertisement, and construction inspections will take place with
City personnel, so the entire grant amount plus any additional City portion will be used
solely for installation of the new pipe. Upon environmental clearance, the City will bid the
project in accordance with competitive bidding laws and requirements and Davis - Bacon.
Based on past CDBG projects, it is expected that this project will be bid in the late fall or
early winter of 2019.
Application
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 2 of 2
4. Number of population served:
❑ Census Tract/Block Group #
x Household Income Survey
5 Project Budget Summary:
CDBG Funds (Combining
FY18 and FY19)
Other Sources
*Pending Council approval
Application
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 3 of 2
M.
Hale Acres
FY 18
FY 19
Balance FY 17
*City of Owasso
$ 138,377
$ 138,377
$ 5,200
$ 125,000
Total $ 406,954
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Mayor Dr. Chris Kelly _
(Type) Name and Title of Chief Elected Official Date
[SEAL]
Signature of Chief Elected Official
State of Oklahoma
County of
Attest:
Subscribed and sworn to before me 2018 .
Application
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Page 4 of 2
ATTACHMENT A
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2019 TULSA COUNTY URBAN COUNTY
BUDGET
Name of Applicant: City of Owasso, OK
Construction Activity
CDBG Grant
City
Other Expenditures
Install approx. 2143 LF ofHDPE
FY 18 $138,377
$ 125,000.00
sanitary sewer pipe
FY19 $138,377
$
in the Hale Acres subdivision
Bal FY17 $5,200
Total Construction Activity
$281,954
$125,000
$
Professional & Non Construction
Engineering /Architect Funds
$
Inspection Funds
Other: Survey
Other: Publishing
Total Professional & Non Const.
$ -
$ -
$ _ $ _
Administrative Costs
Public Administrative Funds
$ - - - - - --
$
Direct Administrative Funds
$ - - - - - --
Total Administrative Costs
$ -
$ _ $ _
Total Project Costs
$281,954.00
*$125,000
$406,954.00
*Pending Council approval
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Beneficiary Income Survey Summary — Attachment B
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM
ATTACHMENT B
Activity Name: Hale Acres Sanitary Sewer Line Replacement
COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN EACH APPROPRIATE col_UMN
Insert County Income Levels
$37,600
$43,000
$48,350
$53,700
$58,000
$62,300
$66,600
$70,900
Number of People in Each Household
1
2
3
4
5
6
7
8
Below or Above the County
Income Levels
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
19 i 2
27 1 7
35 3
33 2
26 12
11 1 0
—Y 'l
0 0
Total Number Of Households
Total Number of Occupied Households /Homes in Activity Target Area = 218
Total Number of Persons in Activity Target Area = 816
Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 171
Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577
Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 154
Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area =
90.1 %
I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate:
City -wide Low and Moderate Income Level
(For use only when projects are of City -wide benefit.) HUD Census Data for Low and Moderate Income
Level for Block Groups, Enumeration Districts
or Census Tracts as Provided by HUD (For use
x only when a project's target area boundaries are
Signature of Chief Executive Official Date
identical to BG, ED or Tracts) %
[Seal)
Subscribed and sworn to before me
Commission
Community Development Block Grant (CDBG)
2019 Tulsa County Urban County
Beneficiary Income Survey Summary — Attachment B
20 — My commission expires
Clerk/Notary Signature
r�
Attachment C
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES
Federal /State participation, if any (loans, grants, etc.) provide commitment letters.
Agency Purpose Amount Present Status Comment
Other sources and amount of project financing including applicant's local contribution, if any.
Agency
Purpose
Amount
Present Status Comment
City of
OWasso,OPWA
Augment CDBG funds
g
$125,000
Pending Council Approval
9
Chief Elected Signature Date
Other Funding Sources — Attachment C
Community Development Block Grant
2019 Tulsa County Urban County
Page I of 1
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2019 TULSA COUNTY URBAN COUNTY
Project Estimate
2018 Hale Acres CDBG Sewer Replacement Project
Prepared By: Owasso Public Works
31512018
PAY ITEMS
UNIT PRICE
PIPE BURST
PIPE BURST
ITEM
NUM ER
ITEM DESCRIPTION
UNIT
pRICE
QUANTITY
TOTAL
1
MOBILIZATION I DEMOBILIZATION
LS
5 is,000.00
1
15,000.Do
2
STORM WATER POLLUTION PREVENTION
LS
s 2,soo.00
1
2,5oo.00
3
CONSTRUCTION
STAKING
LS
S io,DDo.00
1
5,000.00
4
TRAFFIC
CONTROL AND WARNING SIGNS
LS
5
INSURANCE AND PERMITS
LS
S s,000.00
1
5,000.00
6
PRE CONSTRUCTION `Pr INSPECTION
LF
5 5.00
1,700
8,500.00
7
REMOVAL AND DISPOSAL OF EXISTING SEWER LINE
LF
S 2.00
8
IREMOVAL AND DISPOSAL OF EXISTING MANHOLE
EA
5 15o.00
5
750.00
9
8" PVC SDR -35 SE'JJER LINE OPEN TRENCH
LF
5 85.00
10
12" PVC SDR -35 SEINER LINE. (OPEN TRENCH)
LF
5 7o.00
11
8" HDPE (8" TO 8" PIPE BURST)
LF
S 30.00
11700
153,000.00
12
12" HDPE (8" TO 12" PIPE BURST
LF
$ 110.00
13
STD. 4' DIA. DOG HOUSE DROP MANHOLE (0 -6' DEEP )
EA
14
STD. 4' DIA_ MANHOLE (M' DEEP)
EA
S 5.00
1,500
7,SGD.OD
15
EXTRA DEPTH MANHOLE'NALL
VF
5 150.001
10
1,500.00
16
CONNECT TO EXISTING MANHOLE (CORE)
EA
17
CONNECT TO EXISTING LINE
EA
5 500.00
1
SOD.00
18
CUT AND PLUG EXISTING SEWER LINE
EA
19
4" SERVICE TAP (OPEN CUT)
EA
5 400.00
20
4" SERVICE TAP (PIPE BURST )
EA
5 750.00
21
15,750.00
21
RECONNECT EXISTING SEWER LINE
EA
22
CONCRETE (HES) 6" THICK (DRIVEWAY)
SY
S 70.00
23
ODOT AGGREGATE BASE, TYPE'A' (BACKFILL AT DRIVEWAYS)
CY
s 32.00
24
CHAIN LINK FENCE REMOVE REPLACE
LF I
5 10.00
25
PRIVACY FENCE REMOVE AND REPLACE
LF I
5 15.00
26
TREE REMOVAL GREATER THAN 4" UP TO 8"
EA
5 1,00o.00
27
TREE REMOVAL GREATER THAN 8" UP TO 12"
EA
5 2,000.00
28
TREE REMOVAL GREATER THAN 12" UP TO 24"
EA
5 3,000.00
29
TREE REMOVAL GREATER THAT 24" UP TO 36"
EA
s 5,000.00
30
TREE REMOVAL GREATER THAT 36" UP TO 48"
EA
5 S,D00.00
31
SOLID SLAB SODDING
SY
5 3.00
32
SEEDING
Acre
5 1 ,5m.00
33
AS -BUILT PLANS
LS
s s,000.00
1
5,000.00
34
PROJECT ALLOWANCE I
LS
510,000.00 1
1
30,000.00
250,000.00
HALE ACRES CDBG SANITARY SEWER REPLACEMENT
PHASE III
North South
28512019
ITEM
NUMBER
ITEM DESCRIPTION
UNIT
QUANTITY
UNIT COST
TOTAL
1
MOBILIZATION / DEMOBILIZATION
LS
1
S 30,000.00
S 30,000.00
2
STORM WATER POLLUTION PREVENTION
LS
1
5 3,000.00
S 3,000.00
3
CONSTRUCTION STAKING
LS
1
5 5,000.00
$ 5,000.00
4
TRAFFIC CONTROL AND WARNING SIGNS
LS
1
S 6,000.00
S 6,000.00
5
PRECONSTRUCTION INTERNAL PIPE TV INSPECTION
LF
500
S 3.00
$ 1,500.00
6
PIPE BURST 12' SEWER LINE
LF
500
S 130.00
S 65,000.00
7
STD. 4- DIA MANHOLE (06' DEEP)
EA
2
S 2200.00
S 4,400.00
e
EXTRA DEPTH MANHOLE WALL
VF
13
S 150.00
S 1,950.00
9
CONNECT TO EXISTING LINE
EA
5
$ 1,000.00
S 5,000.00
10
12'x 4" SERVICE TEE
EA
21
S 300.00
S 6,300.00
11
PRIVACY FENCE REMOVE AND REPLACE
LF
200
S 25.00
S 5,000.00
12
TYPE I ASPHALT PATCH
SY
57
S 55.00
5 3,135.00
13 ISOUD
SLAB SODDING
SY
340 IS
5.00
1 S 1,700.00
TOTAL
S 137,985.00
Budget
S 138,000.00
HALE ACRES SUBDIVISION
!
ME LEl1
113TH ST. N. _ I
1
c — —
A
SPORTS 1
SPORTS
PARK A r Irvx PI u
p
�. HALE ACRES
U.' 07-p";- - _ EY12rFPl N
I _I -
JLJ
(Irc:.(.0 'yly1F V3A
_i
17 Z
1000 fk _ L11611 _ry u _
M
V '= IT
i ,�r
1" = 752 ft Sub Title 10/29/2015
1
K map represents a visual display or related geodrapnlo inrwnlallon. Data provided hereon is not a guarantee or actual Oetd councillors. To oe sure of complete accuracy,
pease contact Owasso staff forme most up -lo -date Information.
Proposed Project Location
i
c
E. PI N
°
2
a 11 6m zlN _..— _ _.. 116TH
ST. N. ..,
Phase III cont. — Future project
L
using FY 20 funds
£
- x1 E mm w x
E!omwr
O
g-
_ HALE ACRES -
--
Lusing
Phase II and III - Planned project using
FY 18/19 funds plus carry over amount
Comp
CDBG
from FY 16/17 funds
Phase I FY 16/17 CDBG fundsNearing
Completion. Approx. $5,200
remaining and will be carried over to
,.,.
fl
Phase 11 project
�60m
P 11r1h S! 14
ry
IOI ft
r Hyq Si V
ATTACHMENT F
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2019 TULSA COUNTY URBAN COUNTY
The sewer line replacement work between N 106th East Ave. and N 112th East Ave is
designed and ready. Because the bids came in quite high last year, this section could not be
completed. Staff believes that combining 2 years work of CDBG funds into one project will
obtain better bids from contractors.
The other portion of this year's work, which involves the north -south run of 500 LF of sewer
line replacement, is under design. Both sections will be ready to bid by the time the
environmental reviews are completed by INCOG staff. City staff anticipates that the entire
project will be bid in the late fall of 2019.
sd
01�'P.P'.-ReAlll...,-REAL CommenRy
TO:
The Honorable Mayor and City Council
FROM:
Morgan M. Pemberton
Jurisdiction
Assistant City Planner
SUBJECT:
Ordinance 1147, Annexation (OA 19 -01) & Rezoning (OZ 19 -01)
DATE:
March 15, 2019
BACKGROUND:
The City of Owasso received a request for the annexation and rezoning of a property located
south of the intersection of East 76th Street North and North 1541h East Avenue. The property is
approximately 20 acres in size, currently undeveloped, and adjacent to Owasso City limits to the
north along the East 76th Street North right -of -way. The subject property is currently zoned RS -20
(Residential Single- Family Medium) under a Planned Unit Development (PUD) in Rogers County.
The applicant is requesting that the Owasso zoning category of RS -3 (Residential Single- Family
High Density) be applied to the property upon annexation. If this annexation and rezoning
request is approved, the PUD that was authorized in Rogers County would become null and
void.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use. Plan
Jurisdiction
North
RS -40 (Residential Single
Family Low Medium Density)
Residential
Residential
Rogers County
South
AG (Agriculture)
Undeveloped
Residential
Rogers County
East
AG (Agriculture)
Residential
Residential
Rogers County
West
AG (Agriculture)
Residential
Residential
Rogers County
SUBJECT PROPERTY /PROJECT DATA:
Property Size
20 acres +/-
Current Jurisdiction
Rogers County
Current Zoning
PUD /RS -20
Proposed Zoning
Residential Subdivision
Land Use Master Plan
Residential
Within PUD?
Yes; Rogers County PUD
Within Overlay District?
No
Water Provider
Rogers County Rural Water District #3
Applicable Paybacks /Fees
E 76 +h St N Interceptor Payback Area - $1,341.00 per acre
Storm Siren Fee - $50.00 per acre
ANALYSIS:
The property is currently zoned under a PUD in Rogers County with an underlying zoning of RS -20,
and the applicant is requesting annexation into Owasso's corporate limits. The applicant is also
requesting that upon annexation, the property be rezoned from PUD /RS -20 to RS -3. Typically,
property that is annexed into Owasso City limits is assigned an AG (Agriculture) zoning designation.
However, an applicant can request a rezoning of the property if the requested zoning conforms to
the GrOwasso 2030 Land Use Master Plan and proper legal notice is provided.
The proposed zoning of RS -3 for the subject property conforms to the Land Use Master Plan, which
calls for Residential land uses at this location. The property is currently predominantly surrounded by
property that is either existing residential land uses or undeveloped tracts. Also, a majority of the
nearby properties in the area are identified for future residential land uses in the Master Plan. A
residential development on the subject property would be in harmony with the existing and
anticipated land uses in the area. Therefore, staff is in support of applying a zoning of RS -3 to the
subject property upon annexation. The PUD that was approved in Rogers County for the subject
property would become null and void if this annexation and rezoning request is approved.
The City of Owasso would provide sanitary sewer, Fire, Police, and EMS services to the subject
property at such time as it is developed. Rogers County Rural Water District #3 would provide water
service. Any future development on the subject property shall adhere to all subdivision, zoning, and
engineering requirements of the City of Owasso.
Staff has prepared Ordinance 1147 to approve OA 19 -01 annexing the subject property into the
corporate limits of the City of Owasso and OZ 19 -01 assigning the subject property with a zoning
of RS -3.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of OA 19 -01 and OZ 19 -01
at their meeting on March 11, 2019.
RECOMMENDATION:
Staff recommends approval of Ordinance 1147.
ATTACHMENTS:
Ordinance 1147
GrOwasso 2030 Land Use Master Plan Map
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1147
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO,
OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, REFERENCED IN APPLICATION
OA 19 -01 AND APPROVING ZONING APPLICATION OZ 19 -01 AND REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for annexation and
rezoning of the property located south of the intersection of East 76th Street North and North
1541h East Avenue; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the requested annexation and rezoning
of the property referenced in applications OA 19 -01 and OZ 19 -01.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1:
A tract of land being more particularly described as follows:
W/2 NW /4 NE /4 Section 34, Township 21 North, Range 14 East, Rogers County
Oklahoma;
The same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma,
and its corporate limits and the same is hereby rezoned from RS -20 (Residential Single - Family
Medium) to RS -3 (Residential Single - Family High Density) District. All persons residing therein, and
all property situated thereon, shall be subject to the jurisdiction, control, laws, and ordinances of
the City of Owasso, Oklahoma, in all respects and particulars.
SECTION 2.
From and after the passage and publication of this Ordinance, the real estate and territory
described above shall be a part of the City of Owasso, Oklahoma, and in City Council Ward 5.
SECTION 3.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 4.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 5.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
Ordinance 1147
Page 1 of 3
SECTION 6.
There shall be filed in the office of the County Clerk of Rogers County, Oklahoma, a true and
correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND APPROVED this 19th day of March, 2019.
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1147
Page 2 of 3
Chris Kelley, Mayor
Aerial Photo e� -
�
r w S v A
�
OA 19 -01 & OZ 19 -01 r�1 �; �'•''~ ' "";7;1s
r m
E76mStN
mram wx ONE, 11;
4
SUBJECT PROPERTY
"V�
ti.'
JAY II
%IL .
I
Land Use Master Plan Map
OA 19 -01 & OZ 19 -01
E7�tnSIN
SUBJECT PROPERTY
Z
a
M
D
m
P�r or
Land Use Categories ,
- Commercial
- Industriat/Regional Employment
.. Neighborhood Mixed Use (Light Office,
Commercial Shopping, Attached Housing,
SF Housing. Apartments above retail)
;] Parks/Recreation
- Public/Institutional /Quasi Public
Residential
Transitional
® 'US -169 Overlay District
M " Glenn-Mur Addition Special District
ED"'Dmvntmvn Development District
sd
01M a..1. • enCrecler •REAL Communlry
TO: The Honorable Mayor and City Council
FROM: Morgan M. Pemberton
Assistant City Planner
SUBJECT: Final Plat - Centennial Park Apartments
DATE: March 15, 2019
BACKGROUND:
The City of Owasso received a final plat application for review and approval of Centennial Park
Apartments, a proposed residential multi -family senior living development. The property is
located at 14696 East 88th Place North, just south of the Villas at Preston Lakes. The subject
property is currently zoned as a Planned Unit Development (OPUD 15A) with an underlying
zoning of RM (Residential Multi - Family), which was approved for the subject property by City
Council in 1998.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction
OPUD 15A /RM
Proposed Use
Senior Living Facility
Plan
1 Lot, 1 Block
North
OPUD 15A /
Apartment
Transitional
City of
Rogers County Rural Water District #3
RM (Residential Multi - Family)
Complex
Public Streets
Owasso
South
OPUD 15A /
Memory Care
Transitional
City of
RM (Residential Multi- Family)
Facility
Owasso
OPUD 15A /
City of
East
RS -3 (Residential Single - Family
Residential
Residential
Owasso
High Density)
West
OPUD 15A /
Undeveloped
Commercial
City of
RM (Residential Multi - Family)
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
3.5 acres +/-
Land Use Master Plan
Transitional
Current Zoning
OPUD 15A /RM
Proposed Use
Senior Living Facility
Proposed Lots /Blocks
1 Lot, 1 Block
Within PUD?
Yes; OPUD 15A
Within Overlay District?
No
Water Provider
Rogers County Rural Water District #3
Applicable Paybacks /Fees
Elm Creek Sanitary Sewer Relief Area - $1,580.00 per acre
Public Streets
N/A
ANALYSIS:
The final plat for Centennial Park Apartments proposes a 1 Lot, 1 Block development on
approximately 3.5 acres. A senior living facility is proposed for the properly. The properly is unique in
that there are no limits of access shown on the plat as the subject property does not abut any
public street right -of -way where limits of access would need to be established. However, the
property will have access to a public street (East 881h Place North) through a recorded fifty foot (50')
access easement located near the northwest comer of the property.
The City of Owasso would provide sanitary sewer, Fire, Police, and EMS services to the proposed
multi - family residential development. Rogers County Rural Water District #3 would provide water
service to the property. Any development on the subject property shall adhere to all subdivision,
zoning, and engineering requirements of the City of Owasso as well as those approved under
OPUD 15A.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of the Final Plat for
Centennial Park Apartments at their meeting on March 11, 2019,
RECOMMENDATION:
Staff recommends approval of the Final Plat for Centennial Park Apartments.
ATTACHMENTS:
Aerial Map
Final Plat - Centennial Park Apart ments
Aerial Photo
TZ
Centennial Park Apartments
r -,rwr
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SUBJECT PROPERTY
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APARTMENTS
A PART OF THE SW/ t OF SEC. 22, T21N, RHE, IM.,
OWASSO, ROGERS COUNTY, OKLAHOMA
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REA'P" ROEA"' -5.. REAL Community
TO:
The Honorable Mayor and City Council
FROM:
Morgan M. Pemberton
Jurisdiction.
Assistant City Planner
SUBJECT:
Final Plat - Mingo Crossing
DATE:
March 15, 2019
BACKGROUND:
The City of Owasso received a final plat application for review and approval of Mingo Crossing,
a proposed single - family residential subdivision. The property is located on the east side of North
971h East Avenue (North Mingo Road), about a quarter of a mile south of East 106th Street North.
In 2017, a Planned Unit Development (OPUD 17-02) with an underlying zoning of RS -3 (Residential
Single - Family High Density) was approved for the subject property by City Council.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction.
OPUD 17- 02 /RS -3
Proposed Use
Residential Subdivision
Plan
57 Lots, 3 Blocks
North
RM (Residential Multi - Family)
Undeveloped
Transitional
City of
City of Owasso
Applicable
Paybacks /Fees
Ranch Creek Sewer Service Assessment Area - $610.33 per acre
Storm Siren Fee - $50.00 per acre
Public Streets
Owasso
South
PF (Public Facilities)
Undeveloped
Residential
City of
Owasso
AG (Ag(culture) /
East
RS -1 (Residential Single - Family Low
Undeveloped
Residential
City of
Owasso
Density)
West
AG (Agriculture)
Undeveloped
Residential
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
21.36 acres +/-
Land Use Master Plan
Residential
Current Zoning
OPUD 17- 02 /RS -3
Proposed Use
Residential Subdivision
Proposed Lots /Blocks
57 Lots, 3 Blocks
Within a PUD?
Yes; OPUD 17 -02
Within an Overlay District?
No
Water Provider
City of Owasso
Applicable
Paybacks /Fees
Ranch Creek Sewer Service Assessment Area - $610.33 per acre
Storm Siren Fee - $50.00 per acre
Public Streets
Yes
ANALYSIS:
The subject property is zoned OPUD 17 -02 with an underlying zoning of RS -3. The final plat for Mingo
Crossing proposes 57 Lots in 3 Blocks on just over 21 acres, and it closely follows the preliminary plat
that was approved concurrently with OPUD 17 -02 approval in 2017.
The lots shown on the final plat are dimensionally smaller than what is typically allowed in an RS -3
zoning district. OPUD 17 -02 was approved to allow lot widths of fifty -four feet (54') while the Owasso
Zoning Code requires RS -3 districts to have a minimum lot width of sixty -five feet (65'). Additionally,
the lot sizes in the proposed development would range between approximately 5,400 square feet
and 6,600 square feet, while the Zoning Code requires 7,000 square foot lots in RS -3 districts. Finally,
the minimum front yard setback approved in OPUD 17 -02 is twenty feet (20') while the Code
requires twenty -five feet (25'). These smaller dimensions were approved with the PUD document
due to the significant restrictions placed on the subject property by the 100 -year floodplain that
makes much of the property undevelopable.
The final plat shows fifty feet (50') of required right -of -way along North Mingo Road that is to be
dedicated with the filing of this plat, if approved. The two access points to the development from
North Mingo Road show a fence and landscape easement on either side of the entrance for
landscaped entryways. Limits of access are also identified for these two access points, with the
remainder of frontage on North Mingo Road being limits of no access. A six foot (6') screening
fence is required for the development in the identified five foot (5') fence and landscape
easement that runs the length of the property on North Mingo Road. Also, utility access easements
are also shown at the midway point on each block to provide adequate utility maintenance
access.
There are several reserve areas identified on the final plat. Reserve Areas B, C, and part of A are
where the five foot (5') fence and landscape easement lies. Reserve Areas A, E, and F would serve
as drainage and utility easements. Reserve Area F would also be the location of several amenities
required by the PUD document for the development. Finally, Reserve Area D is identified as a
twenty foot (20') trail easement. The developer would construct a trail within that easement that is
anticipated to tie into the future Owasso trail system, at such time responsibility for the maintenance
of the trail easement would be transferred to the City.
The City of Owasso would provide water, sanitary sewer, Fire, Police, and EMS services to the
proposed residential development. Any development on the subject property shall adhere to all
subdivision, zoning, and engineering requirements of the City of Owasso as well as those approved
under OPUD 17 -02.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of the Final Plat for Mingo
Crossing at their meeting on March 11, 2019.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Mingo Crossing.
ATTACHMENTS:
Aerial Map
Final Plat - Mingo Crossing
Planned Unit Development 1 ]- 02/RS -3
Mingo Crossing
ENGINEER /SURVEYOR A subdivision in the City of Owasso, being a part of line Ni of Section OWNER /DEVELOPER
• 18, Township 21 North, Range 14 East of the Indian Meridian, Tulsa
Tuba Engineering Js Planning assooales .Job. County. State of Oklahoma Mgpo Crossing Developnleal Compmry. L.L.C.
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CEAi1FICAl OF
FlNALPNTAPPPOVAL
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MINC,0 CROSSING
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REAL People •REAL CRaracbr •REAL Commonly
TO: The Honorable Mayor and City Council
FROM: Scott Chambless
Chief of Police
SUBJECT. Police Vehicle Purchase
DATE: March 15, 2019
BACKGROUND:
The FY 2019 budget includes funding to hire two new police officers. Equipping those officers
includes providing them vehicles. New officers have been hired and are currently in the basic
police academy. Staff is seeking authorization to purchase two Dodge Chargers and these
vehicles will be given to experienced officers who have cars that are nearing the time for
replacement. The "used" cars that these officers are driving will be given to the new officers.
In addition, in November of 2018, the City Council approved the purchase of two Ford Explorers.
One of the Explorers was to replace an Explorer that was totaled in a collision in which the other
driver was at fault. The other Explorer was a replacement for a vehicle that had reached its time
for replacement. Unfortunately, the Ford Corporation cancelled all orders for Ford Explorers and
has indicated that the Explorers will not be available until sometime in 2020.
Prior to Ford's decision to cancel the orders for Explorers, the department had been considering
the possibility of transitioning to the Dodge Durango pursuit rated SUV. The Dodge vehicles in the
department FLEET have proven to be very reliable and of high quality. As a result of not being
able to order the Explorers, department staff is proposing the purchase of two Dodge Durango
pursuit rated SUVs.
Per Owasso City ordinance, a competitive bidding process is not required for the purchase of
equipment when purchased for an amount not exceeding a price set by a state, county, or city
purchasing agency. This purchasing rule is also applicable if a dealership can match the price of
the state bid price even if the dealership was not awarded the state bid. Jim Glover Chrysler
Dodge Jeep Ram Fiat of Owasso has agreed to match the state bid pricing for the two Dodge
Chargers and two Dodge Durangos previously referenced. The cost for the four vehicles based
on state bid pricing is as follows:
QTY MAKE /MODEL
State Bid Contract # UNIT PRICE
TOTAL
2 Dodge Charger
SW35 -4569 $23,767
$47,534
2 Dodge Durango
SW35 -4569 $31,721
$63,442
GRAND
_ TOTAL
$110,976
ri1MV3 M
City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles
as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is
included in the FY 2019 budget and funding is available in the Capital Improvements Fund.
The funding for the Dodge Durango, that is being purchased to replace the Ford Explorer that
was totaled in a collision, will come from the Self- Insurance Fund. The insurance company of the
other driver reimbursed the City of Owasso $30,855.74 for this vehicle. Since the Dodge Durango
is more costly than the Ford Explorer, the remaining $865.26 that was not reimbursed by
insurance will come from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase police vehicles from Jim Glover Chrysler Dodge Jeep
Ram Fiat of Owasso, Oklahoma, utilizing State of Oklahoma approved contract pricing, as
follows:
• 2 Dodge Chargers in an amount not to exceed $23,767 per vehicle ( #SW35 -4569)
• 2 Dodge Durangos in an amount not to exceed $31,721 per vehicle ( #SW35 -4569)
sd
REAL People •REAL Character• REAL Commonly
TO: The Honorable Mayor and City Council
FROM: Mark Stuckey
Assistant Fire Chief
SUBJECT: Tractor Putchase, Fire Station No. 4
DATE: March 15, 2019
PROPOSED ACTION:
Staff is proposing the purchase of a tractor and implements for Fire Station No. 4 utilizing the
State of Oklahoma contract pricing.
BACKGROUND:
With the completion of Fire Station No. 4 and training complex, a tractor with implements will be
necessary for facility operations and maintenance. These items will be utilized for mowing,
spraying the fence line and landscaped rock areas, and using the front -end loader /grappler to
move pallets and loose materials.
Staff conducted research in order to determine the type /size of tractor and associated
implements necessary to meet the requirements of the department, and a list of criteria was
developed.
The specifications developed were for a 33 h..p. diesel tractor, front end loader with a 4 & 1
bucket. Attachments include pallet forks, finish mower, sprayer, grapple, work lights, box blade,
3rd function valve, and fluid filled tires.
BIDDING:
Staff reviewed the State of Oklahoma contract #SW 196 for Agricultural Equipment. Based upon
the state contract pricing, staff contacted Kubota of Northwest Arkansas, Stewart Martin
Equipment, and the local John Deere vendor, P &K Equipment, to provide comparison price
quotes.
Price quotes were received from Stewart Martin Equipment (Kubota) and P &K Equipment (John
Deere)
Stewart Martin Kubota
33,825.00
P &K John Deere
42,384.77
Evaluating tractor experience from other City Department staff, the Kubota brand tractors have
proven to be reliable and versatile. With that information, Staff determined that the bid from
Stewart Martin (Kubota) is the lowest and best bid that meets the needs of the City.
FUNDING:
Funding for the tractor and implements is included in the Capital Improvements Fund. The cost
of the tractor and implement package is $33,825.00.
RECOMMENDATION:
Staff recommends approval to purchase a tractor and implements for Fire Station No. 4, from
Stewart Martin Equipment of Okmulgee, Oklahoma, utilizing the State of Oklahoma approved
contract pricing #SW 196, and authorization for payment in an amount not to exceed $33,825.
s�
ozo''. -REALC a. REAL COmmun6y
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way and Easement Acquisition
East 116th Street North Roadway Improvements from North Garnett Road to North
129th East Avenue
DATE: March 15, 2019
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for the East 116th
Street North Roadway Improvement project from Garnett Road to North 1291h East Avenue. The
purchase of 16,639.30 square feet of right -of -way from Cross Timbers Ranch, LLC, has been
negotiated through Paul Dean, Manager, and staff is seeking City Council authorization to
purchase the land. The general location of the property is East 116th Street North and North 127th
East Avenue.
DESCRIPTION /PURCHASE PRICE:
The appraised value of the land is $6.00 per square foot, for a purchase price of $99,835.80. In
addition to the cost for right -of -way, compensation for easement in the amount of $9,450 was
included, for a total amount of $109,285.80.
During negotiations, Mr. Dean provided a counteroffer in the amount of $125,925.10, which
calculates to $7.00 per square foot for the needed right -of -way and includes compensation for
easement.
FUNDING:
Funding for this purchase is included in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of an agreement with Cross Timbers Ranch, LLC, for the acquisition
of right -of -way and easement in the amount of $125,925.10, and authorization for payment.
ATTACHMENTS:
Site Map
Agreement Letter
E 116 St N - Land Acquisition
Cross Timbers Ranch, LLC
03/06/2019 1 M i
Thismapmmayyp�(iresentsavisualdispls� �ofrelatedgeographicinformationDataprovidechereonis not guaranteeofacutualFieldconclitionsTobesureofcem pletmccuracypleasecontactthe
responsible;ta, lormostuptodatemtormation.
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Cross Timbers Ranch, LLC
03/06/2019 1 M i
Thismapmmayyp�(iresentsavisualdispls� �ofrelatedgeographicinformationDataprovidechereonis not guaranteeofacutualFieldconclitionsTobesureofcem pletmccuracypleasecontactthe
responsible;ta, lormostuptodatemtormation.
February 10, 2019
Paul Dean
Cross Timbers Ranch, LLC
5560 East 470 Road
Claremore, OK 74019
RE: City of Owasso Road Widening Project
I I6'h North — Parcels 9 & 10
Dear Mr. Dean:
Terra Acquisition Services is working under Contract with the City of Owasso to
acquire the right of way and easements for improving the 116th. Enclosed are the
survey maps detailing the needed right of way and easement areas.
Based on the previous value, the City of Owasso is willing to offer to you in the amount
of $125.925.10 for the needed right of way and easements for this project. This offer
reflects a per square value of $7.00 for the 16,639.30 of right of way and $3.50 for the
2,700.00 square feet of permanent easement. We will also need to obtain a partial
release of mortgage on the right of way purchased.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the
check can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely, Agreed to:
Cross Timbers Ra ch, L C
Paul Dean, Manager 15ate
Mike R. Craddock
Terra Acquisition Services
Cc Roger Stevens, Public Works Director
City of Owasso
mike @terraacquisition.com • 918.605.1436 •8458 S. College Avenue • Tulsa, OK 74137
Department
105 Municipal Court
110 Managerial
120 Finance
130 Human Resources
160 Community Development
170 Engineering
175 Information Systems
181 Support Services
190 Cemetery
201 Police Grant Overtime
215 Central Dispatch
221 Animal Control
250 Fire Safer Grant
280 Emergency Preparedness
370 Stormwater /ROW Maint.
515 Park Maintenance
520 Culture /Recreation
550 Community- Senior Center
580 Historical Museum
710 Economic Development
CITY OF OwASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 03102119
Payroll Expenses Total Expenses
6,135.61
8,412.16
20,924.24
29,075.88
18,367.99
26,928.74
8,799.82
13,173.71
14,615.85
23,498.49
18,067.38
27,778.04
14,528.05
22,336.42
9,230.03
13,586.11
1,368.18
1,386.17
23,656.58
39,844.15
3,133.60
4,961.54
22,571.82
36,210.02
2,168.26
3,472.55
8,418.39
11,546.76
6,833.44
10,891.25
8,264.39
13,008.29
5,070.10
6,940.60
664.40
746.78
3,562.55
5,428.80
General Fund Total 196,380.68 299,226.46
185 Garage Fund Total 7,319.72 12,117.54
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 159,215.30 241,305.77
201 Police Fund 38 Total 162,702.51 247,084.70
300 Streets Fund 39 Total 16,202.86 25,707.69
370 Stormwater Fund 27 Total 3,538.36 5,446.87
150 Worker's Compensation Total 9,288.24 11,097.15
720 Strong Neighborhoods Total 4,196.91 6,152.51
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/14119
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
•/1�i(�111.Y�
53,277.59
52,441.22
70,385.41
125,134.08
301,238.30
3,677.12
4,425.50
8,259.86
2,601.35
18,963.83
2,494.37
1,206.32
3,700.69
323,902.82
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2018 -2019
Budgetary Basis
Statement of Revenues & Expenditures
As of February 28, 2019
0:\ ALL _CITY\CouncilMeetingDocs\2019 WORKING FOLDERS\2019.03 MarchQO19.03.19 \GF Monthly Financial
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
3,125,639
$
22,862,316
$ 32,326,100
70.72%
Licenses & permits
10,750
115,448
239,835
48.14%
Intergovernmental
78,101
626,303
1,696,942
36.91%
Charges for services
66,980
526,096
746,760
70.45%
Fines & forfeits
25,782
230,972
486,550
47.47%
Other
25,953
229,729
187,310
122.65%
TOTAL REVENUES
$
3,333,205
$
24,590,865
$ 35,683,498
68.91 %,
EXPENDITURES:
Personal services
$
(1,490,207)
$
(12,466,572)
$ (20,935,220)
59.55%
Materials &supplies
(146,258)
(725,253)
(1,502,464)
48.27%
Other services
(118,958)
(1,360,915)
(2,562,207)
53.11%
Capital outlay
(55,021)
(889,211)
(2,842,372)
31.28%
Deferred Budget - Grant not awarded
-
-
(51,939)
0.00%
TOTAL EXPENDITURES
$ (1,810,444)
$ (15,441,951)
$ (27,894,202)
55.36%
REVENUES OVER EXPENDITURES
$
1,522,761
$
9,148,914
$ 7,789,296
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$
1,531,658
$
11,639,709
$ 16,751,714
69.48%
Transfers out
(2,409,904)
(17,938,742)
(26,068,196)
68.81%
TOTAL TRANSFERS
$
(878,247)
$
(6,299,033)
$ (9,316,482)
67.61%
NET INCOME (LOSS)
$
644,514
$
2,849,881
$ (1,527,186)
ENCUMBRANCES OUTSTANDING
$
(383,805)
FUND BALANCE (Budgetary Basis)
Beginning Balance
8,227,107
8,227,107
Ending Balance
$
10,693,183
$ 6,699,921
0:\ ALL _CITY\CouncilMeetingDocs\2019 WORKING FOLDERS\2019.03 MarchQO19.03.19 \GF Monthly Financial