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Home My WebLink About2019.03.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 19, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call RECEIVED MAR 15 2019 14S City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes March 5, 2019, Regular Meeting March 12, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 03/02/19 • Monthly Budget Report - February 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 15, 2019. VY j0a'nn M. Stevens, City berk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifyofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, March 5, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 5, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 1, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 8:35 pm. 2. Roll Call Present Absent Chair - Chris Kelley none Vice -Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 19, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims, totaling $2,131.58. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 02/16/19 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority March 5, 2019 Page 2 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:36 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, March 12, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 12, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 8, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair- Chris Kelley Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Councilor /Trustee - Kelly Lewis Mayor Kelley announced that items #4 and 5 would be discussed prior to items #2 and 3. 2. Discussion relating to Economic Development Department items A. Proposed Incentive Policy B. Choose Owasso Website Chelsea Levo Feary presented the items and discussion was held. It was further explained that item 2A would be placed on the March 19, 2019, City Council agenda for consideration and action. 3. Discussion relating to Community Development items A. Annexation OA 19 -01 and Rezoning OZ 19 -01, south of East 76th Street North and east of North 145th East Avenue B. Final Plat - Centennial Park Apartments, 14696 East 88th Place North, south of the Villas at Preston Lakes C. Final Plat - Mingo Crossing, east side of North 971h East Avenue (North Mingo Road), south of East I061h Street North Brian Dempster and Morgan Pemberton presented the items and discussion was held. It was further explained that each item would be placed on March 19, 2019, City Council agenda for consideration and action. 4. Discussion relating to the annual review of the 5 -year Utility Rate Plan Linda Jones and Jennifer Newman presented the item and discussion was held. 5. Discussion relating to Owasso Public Works Authority capital project financing Linda Jones and Ben Oglesby, with Municipal Finance Services, Inc. presented the item and discussion was held. It was further explained that a Resolution authorizing contracts with Municipal Finance Services, Inc. and The Public Finance Law Group, PLLC, for professional services related to preparing documents needed to file application with the Oklahoma Water Resources Board (OWRB) for financing certain water and wastewater system improvements would be placed on the March 19, 2019 OPWA agenda for consideration and action. 6. Discussion relating to the Multi- Service Agreement between AT &T and the Regional 9 -1 -1 Board Larry White presented the item and discussion was held. It was further explained that the item would be placed on March 19, 2019, City Council consent agenda for consideration and action. Owasso City Council, OPWA & OPGA March 12, 2019 Page 2 7. Discussion relating to the evaluation process and employment contracts for the City Manager and City Attorney Michele Dempster presented the item and discussion was held. It was further explained that this item would be placed on the May 14, 2019, Work Session agenda as an Executive Session for additional discussion. 8. Discussion relating to Part 3, Alcoholic Beverages, Taxation, and Regulation, and Part 9, Licensing and Business Regulations, Chapter 5, License for the Sale and Serving of Alcohol and 3.2 Beer, of the Owasso Code of Ordinances Julie Lombardi and Juliann Stevens presented explained that this item would be placed on discussion. 9. Discussion relating to City Manager items • Monthly sales tax report • Various vehicles to be declared surplus • Alarm Reduction Program • City Managers Report the item and discussion was held. It was further the April Work Session agenda for additional Jennifer Newman presented the monthly sales tax report. Chris Garrett presented various vehicles to be declared surplus and discussion was held. It was further explained that the item would be placed on the March 19, 2019, City Council consent agenda for consideration and action. Scott Chambless presented a status report on the Alarm Reduction Program and discussion was held. Warren Lehr reported on the 2019 Economic Summit and the OU Place Making Conference. 10. Discussion relating to the Mayor /Chair Elections Process Mayor /Chair Chris Kelley presented the item and discussion was held. 11. City Councilor /Trustee comments and inquiries None 12. Adjournment The meeting adjourned at 8:26pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 3/19/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -FUEL $778.30 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total LOWES- SHELVES $4,372.68 AT &T CONSOLIDATED PHONE $12.51 AT &T LONG DISTANCE PHONE $0.10 CITY GARAGE LABOR/OVERHEAD - MARCH, $1.75 JPMORGAN CHASE BANK 2 $40.23 INTERNATIONAL SPORTS TURF RESEARCH SOIL TESTS $990.00 JPMORGAN CHASE BANK CORNERSTONE - REPAIR $23.65 JPMORGAN CHASE BANK HOME DEPOT - REPAIR $83.54 JPMORGAN CHASE BANK IST- BEARINGS $136.08 JPMORGAN CHASE BANK KUBOTA- REPAIR $459.75 JPMORGAN CHASE BANK LOWES -SPRAY PAINT $63.68 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $134.95 JPMORGAN CHASE BANK OREILLY- FILTERS $10.15 JPMORGAN CHASE BANK OREILLY- RETURN ($39.99) JPMORGAN CHASE BANK OREILLY- SUPPLIES $214.66 JPMORGAN CHASE BANK OREILLY - WIRING LOOM $15.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $151.49 SYDNEY SOLUTIONS, LLC SUBSCRIPTION $239.00 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 UNIFIRST HOLDINGS LP ENV CHARGE $50.00 UNIFIRST HOLDINGS LP SERVICE $12.60 UNIFIRST HOLDINGS LP SHOP TOWELS $74.70 UNIFIRST HOLDINGS LP SUPPLIES $54.36 UNIFIRST HOLDINGS LP SVC $2.34 UNIFIRST HOLDINGS LP UNIFORM SERVICE $58.32 VERIZON WIRELESS WIRELESS CONNECTION $40.91 COURSE MAINT -Total $7,848.33 JPMORGAN CHASE BANK AMUNDSEN -ICE MACHINE $254.00 JPMORGAN CHASE BANK CCSWB -CO2 $151.00 JPMORGAN CHASE BANK LOWES- SHELVES $73.84 JPMORGAN CHASE BANK SAMS -CUPS $17.88 JPMORGAN CHASE BANK SAMS- SUPPLIES $78.11 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $175.68 JPMORGAN CHASE BANK WALMART - SUPPLIES $40.23 OK TAX COMMISSION BEVERAGETAX $1,500.00 FOOD & BEV - Total $2,290.74 AT &T CONSOLIDATED PHONE $100.05 AT &T LONG DISTANCE PHONE $0.69 FELKINS ENTERPRISES, LLC CARDS $50.00 1 Claims List - 3/19/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA GPS TECHNOLOGIES, INC CART GPS $840.00 JPMORGAN CHASE BANK ACUSHNET- SERVICE $80.00 JPMORGAN CHASE BANK BROOKS - GREASE SERVICE $125.00 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK CYBERGOLF -WEB HOSTING $585.00 JPMORGAN CHASE BANK GOLF SCORECARDS -CARDS $1,200.00 JPMORGAN CHASE BANK JANI KING - CLEANING $1,278.20 JPMORGAN CHASE BANK JST- CLEANING $640.00 JPMORGAN CHASE BANK LOWES- HEATERS $64.94 JPMORGAN CHASE BANK S CENTRAL SECTION -TRA $180.00 JPMORGAN CHASE BANK STANDLEY- COPIER $15.06 JPMORGAN CHASE BANK USGA -MEMB FEE $150.00 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $451.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $382.47 GOLFADMIN -Total $6,220.90 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS $2,695.00 JPMORGAN CHASE BANK NIKEGOLF- UNIFORMS $821.39 JPMORGAN CHASE BANK PGA - TRAINING $350.00 JPMORGAN CHASE BANK PSI SVC- TESTING $78.00 JPMORGAN CHASE BANK S CENTRAL SEC - TRAININ $160.00 JPMORGAN CHASE BANK UPS- SHIPPING $322.27 GOLFSHOP -Total $4,426.66 BGR DAILY ACCT. REIMS GOLF PETTY CASH $215.40 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,647.68 JPMORGAN CHASE BANK BILLER DIRECT - MERCHAN $674.50 JPMORGAN CHASE BANK CCSWB- BEVERAGES $388.30 JPMORGAN CHASE BANK HASSLEFREE PRO- MERCHA $636.00 JPMORGAN CHASE BANK NIKEGOLF- MERCHANDISE $345.34 JPMORGAN CHASE BANK OUTDOOR- MERCHANDISE $1,100.15 JPMORGAN CHASE BANK PING- MERCHANDISE $4,359.16 JPMORGAN CHASE BANK SAMS -FOOD $435.77 JPMORGAN CHASE BANK SYSCO- RETURN ($7.74) JPMORGAN CHASE BANK TAYLOR MADE - MERCHANDI $390.32 JPMORGAN CHASE BANK WALMART -FOOD $247.71 OPGA -Total $10,432.59 OPGA -Total $35,591.90 OPGA Grand Total $35,591.90 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03102/19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,573.19 4,127.60 605 Cart Operations 1,777.75 1,998.22 610 Golf Course Operations 7,522.36 12,537.49 670 Food & Beverage 1,932.59 3,343.75 690 General & Administration 3,405.75 5,200.06 FUND TOTAL 17,211.64 27,207.12 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2019 NET INCOME (LOSS) $ 59,593 ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 18,251 $ (93,927) $ 526,201 (2,917,784) (2,917,784) $ (2,993,460) $ (2,391,583) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 18,003 $ 278,958 $ 509,000 54.81% Merchandise sales 7,188 78,868 135,000 58.42% COS -- merchandise (5,153) (60,005) (106,400) 56.40% Cart Rental 3,296 73,460 132,000 55.65% Food & beverage 4,189 68,167 158,125 43.11% COS -- food & beverage (2,029) (33,244) (66,900) 49.69% TOTAL OPERATING REVENUES $ 25,494 $ 406,204 $ 760,825 53.39% OPERATING EXPENSES: Golf Shop $ (8,802) $ (75,108) $ (153,762) 48.85% Cart Operations (4,229) (87,502) (113,073) 77.39% Golf Course Maintenance (27,905) (421,275) (748,448) 56.29% Food & Beverage (8,034) (61,650) (136,397) 45.20% Golf Administration (16,928) (142,721) (226,525) 63.00% TOTAL OPERATING EXPENSES $ (65,899) $ (788,256) $ (1,378,205) 57.19% OPERATING REVENUES OVER EXPENDITURES $ (382,052) $ (40,406) $ (617,380) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 100,000 $ 400,000 $ 817,380 48.94% Transfer from OPWA 326,201 0.00% Of her revenues/ (expenses) (1) 304 - 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ 99,999 $ 400,304 $ 1,143,581 35.00% NET INCOME (LOSS) $ 59,593 ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 18,251 $ (93,927) $ 526,201 (2,917,784) (2,917,784) $ (2,993,460) $ (2,391,583)