HomeMy WebLinkAbout2001.09.18_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 18,2001
The Owasso City Council met in regular session on Tuesday, September 18,2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 14,2001.
ITEM 1: CALL TO ORDER
Mayor Bamhouse called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by Councilor Michael Helm.
ITEM 3: FLAG SALUTE
Mayor Bamhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mary Lou Bamhouse, Mayor
Randy Brogdon, Vice Mayor
Will Williams, Councilor
Rebecca Armstrong, Councilor
Michael Helm, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attomey
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the September 4, 2001 Regular Meeting and the
September 6,2001 Special Meeting.
B. Approval of Claims.
C. Action Relating to Extension of a Contract for Uniform Rental and Cleaning.
Councilor Armstrong requested that the Claims List be removed from the consent agenda and
acted on separately. Mr Brogdon moved, seconded by Mr Williams, to approve the remaining
items on the consent agenda, consisting of minutes of the September 4,2001 regular meeting and
September 6,2001 special meeting, by reference made a part hereto; and a one-year extension of
a contract with UniFirst Corporation to provide uniforms and cleaning for the Parks, Support
Services and Public Works Departments through December 30, 2002 at the prices specified in
the contract dated September 21, 1999, and that the Mayor be authorized to execute the
extension agreement.
Owasso City Council
September 18, 2001
AYE: Brogdon, Williams Armstrong, Helm, Bamhouse
NAY: None
Motion carried 5-0.
Councilor Armstrong requested an explanation of several claims on the claims list. After those
explanations had been provided, Mr Williams moved, seconded by Mr Helm, to approve the
following claims: (1) General Fund $55,293.01; (2) Ambulance Fund $3,014.99; (3) Ambulance
Capital $788.00; (4) E-911 $2,694.62; (5) Capital Improvements $$430.50; (6) Bond Projects
$21,891.89; (7) City Garage $8,809.21; (8) Workers' Comp Self Insurance $6,575.76; (9) July
Transfer from General Fund $16,416.66 [City Garage $8,083.33, Workers Comp $8,333.33];
(10) July Transfers from General Fund $5,669.00 [Cemetery Care $53.13, Ambulance Capital
$4,916.83, Fire Capital $699.04]; (11) Transfer from Sales Tax Fund to Capital Improvements
$685,238.34; (12) August Transfers from General Fund $5,972.65 [Cemetery $53.13,
Ambulance Capital $5,321.97, Fire Capital $597.55]; (13) August Transfers from General Fund
$16,416.66 [City Garage $8,083.33, Workers Comp $8,333.33]: (14) Payroll $181,906.76;
(15) City Garage Payroll $3,495.21; (16) Ambulance Payroll $12,025.52; (17) E-911 Payroll
$862.92; (18) Worker's Comp Payroll $1,678.32
AYE: Williams, Helm, Am1strong, Brogdon, Barnhouse
NAY: Motion carried.
Motion carried 5-0.
ITEM 6: REQUEST TO ADDRESS THE CITY COUNCIL.
Councilor Williams read a letter which he had composed and which was addressed to the
remainder ofthe Council, the City Manager, and the City Attomey, regarding a request for a City
Attomey's opinion. Councilor Williams requested that the letter be made a part of the minutes of
this meeting by reference.
ITEM 7: REQUEST TO ADDRESS THE CITY COUNCIL.
Mr Albro Daniel, 305 S Main St, Owasso, addressed the Council regarding Owasso utility
customers. Mr Daniel said that he is in a single person household using very little water and
generating very little refuse. He requested that the Council consider some type of rebate or
revise the rate structure for low generation users.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE
AGREEMENT WITH VOLUNTEER NETWORK OW ASSO.
Mr Mitchell said that the City Council has concluded that leasing a portion of the old city hall
building would be preferable to selling the property at this time. V olunteer Network Owasso
approached the City last spring with a proposal to lease the top floor of the building for a family
resource center. The Council has discussed the proposed lease at several work sessions. In
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Owasso City Council
September 18, 2001
August the City Council requested that a notice be placed in the Tulsa World and Owasso
Reporter inviting interested parties to submit proposals for use of the building. The deadline
passed without a proposal being received. The main items in the proposed lease provide for
VNO to pay half of all building utility costs each month, the first $300 per occurrence on
maintenance and repair for the upper floor and the first $150 per occurrence on repairs that
would benefit both floors, and a lease amount of $600 per month. VNO will be responsible for
all costs related to renovation of the building. Ms Nancy Johnson, Executive Director of
Volunteer Network Owasso, made a brief presentation conceming the services that will be
offered. Following questions and discussion, Mr Brogdon moved, seconded by Mr Williams, to
approve the proposed lease agreement with Volunteer Network Owasso for the lease of the top
floor of the city hall building located at 207 S Cedar, Owasso, OK, by reference made a part
hereto.
AYE: Brogdon, Williams, Helm, Bamhouse
NAY: Armstrong
Motion carried 4-1.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#685, AN ORDINANCE MODIFYING THE DEFINED BENEFIT PLAN OF THE
OKLAHOMA MUNICIPAL RETIREMENT FUND.
Ms Grimes presented the item. Full time city employees, with the exception of police officers
and firefighters, are required to participate in an OMRF Defined Benefit retirement program. All
full time employees are allowed to participate in an OMRF Defined Contribution retirement
program. New IRS regulations, updates to clarify tenns and conditions, and changes designed to
enhance the plans occur from time to time, and the Plan Documents must be amended to adopt
the changes. This is accomplished through an ordinance to approve implementation of the
modifications. Mr Williams moved, seconded by Mr Brogdon, to approve Ordinance #685,
modifying the Defined Benefit Plan of the Oklahoma Municipal Retirement Fund, and authorize
the execution of any requirement documents.
AYE: Williams, Brogdon, Helm, Am1strong, Bamhouse
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#686, AN ORDINANCE MODIFYING THE DEFINED CONTRIBUTION PLAN
OF THE OKLAHOMA MUNICIPAL RETIREMENT FUND.
Mr Williams moved, seconded by Mr Brogdon, to approve Ordinance #686, modifying the
Defined Contribution Plan of the Oklahoma Municipal Retirement Fund, and authorize the
execution of any required documents.
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Owasso City Council
September 18,2001
AYE: Williams, Brogdon, Armstrong, Helm, Bamhouse
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR
FY 2001-2002 STREET REPAIR PROJECTS.
Mr Lutz said that the Public Works Department staff has compiled information pertaining to
needed street repairs in conjunction with the FY 2001-2002 Capital Improvements Fund budget.
Sites for repairs have been prioritized based on traffic, affordability, previous listing and work
order requests from citizens. Bid specifications were prepared and quantities of material were
projected, with bids based on unit prices. Work will proceed at the contract sites and continue
until available funds are expended. The FY 2001-2002 Capital Improvements Fund line item for
street repairs is $189,400. Bids were opened on September 6,2001, with one bid being received
in the amount of $184,410.18. The bid is based on unit prices and the quantities required may
vary, depending upon the best repair method for each site. Staff recommended award of the bid
in an amount not to exceed the available funds. Ms Armstrong moved, seconded by Mr Helm, to
award a contract for 2001-2002 street repairs at various locations within the City of Owasso, to
JLT Construction, Cushing, OK in an amount not to exceed $189,400.
AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR
SIDEWALK IMPROVEMENTS.
Mr Bates presented the item. The City of Owasso has received a federal grant in the amount of
$67,132 to be used for construction of sidewalks in low income neighborhoods and in places
where handicap accessible standards are not currently being met. An advertisement for bids for
the sidewalk rehabilitation project was placed in the Owasso Reporter on August 9, 2001, and
the bids were opened on August 30, 2001. Five contractors responded to the bid solicitation.
Davis Construction of Tulsa, OK submitted to low base bid of $59,998. Three add altemates
were included, for an additional $5580. Staff recommended award of the base bid plus the add
altemates, leaving a surplus of $11,554. After administrative costs have been determined, staff
plans to request a change order for additional sidewalk, utilizing the remaining grant funds.
Mr Williams moved, seconded by Mr Brogdon, to award a contract for sidewalk improvements
to Davis Construction, Tulsa, OK in the amount of $55,578.
AYE: Williams, Brogdon, Helm, Barnhouse
NA Y: Armstrong
Motion carried 4-1.
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Owasso City Council
September 18, 2001
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR
SOCCER FIELD LIGHTS AT THE OWASSO SPORTS PARK.
Mr Rooney said that bid documents were prepared in August for lighting an additional soccer
field at the Owasso Sports Park. The soccer field lighting is the next scheduled improvement at
the Sports Park, and $50,000 was included in the 2001-2002 Park Maintenance budget for this
purpose. Four bids were received, with the low bid of $64,400 exceeding the amount that was
anticipated by staff, as well as the amount included in the budget. Staff has reviewed the
specifications and believes that some minor changes to the specifications will reduce any bids
received. Removing light filters, reducing the warranty from ten years to seven years, and
reducing the light level from a 30 to a 20 should lower the bid significantly. Staff requested that
all bids be rejected and the project be re-bid. Ms Armstrong moved, seconded by Mr Helm, to
rej ect all bids for Soccer Field Lights at the Owasso Sports Park and authorize the staff to re-bid
the proj ect.
AYE: Armstrong, Helm, Williams, Brogdon, Bamhouse
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY
COUNCIL APPROVAL OF A TOBACCO-FREE POLICY FOR CITY
FACILITIES.
Mr Rooney presented the item. The current City Council policy relating to tobacco was adopted
in 1988 and amended in 1992. There have been significant changes nationally regarding
smoking in the workplace and other public facilities since the policy was adopted. Much more
information is available regarding the adverse effects of second hand smoke and the dangers of
smokeless tobacco. With this in mind a "Tobacco Free Policy" has been drafted. The proposed
policy would prohibit the use of any tobacco product in all city owned and operated facilities, as
well as all main entrances into those facilities. It would also require that these facilities be
posted as a "Tobacco Free Facility". The proposed policy would allow the City Manager or his
designee the right to designate certain areas within city facilities as "Tobacco Permitted" areas.
If approved, the policy will go into effect on September 24, 2001. Ms Armstrong asked if there
was any consideration to designating a required distance from the main entrances to be
designated as tobacco free. She said that the requirement for federal buildings is 50'. Mr Helm
moved that the City Council approve the "Tobacco Free Policy", abolishing the use of tobacco,
including smokeless tobacco, in all city owned and operated facilities, such policy to replace the
Clean Air Policy adopted by the Council in 1988 and amended in 1989. Ms Armstrong
requested that the motion be amended to include a statement that the use of tobacco not be
allowed within 50' feet of the main entrances to City facilities. Mr Helm agreed to the
amendment, and Ms Am1strong seconded the amended motion.
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Owasso City Council
September 18,2001
AYE: Helm, Armstrong, Williams, Brogdon, Bamhouse
NAY: None
Motion carried 5-0.
ITEM 15: REPORT FROM CITY MANAGER
Mr Mitchell recognized Dan Salts and Buddy Pales, representing the Owasso firefighters and
police officers. These two employees organized a fund raising effort for survivors of fallen
rescue workers at the World Trade Center. Members of the police and fire departments collected
$26,470.65 over the weekend. Mr Mitchell said there will be a City Council Work Session on
September 25th to discuss OPW A utility rates and project financing. He also called attention to a
document that had been distributed to the Council announcing dates and times of tax reform
meetings across the state.
ITEM 16: REPORT FROM CITY ATTORNEY.
No report.
ITEM 17: REPORT FROM CITY COUNCILORS.
None
ITEM 18: NEW BUSINESS.
None
ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO RECESS THE CITY COUNCIL MEETING FOR THE PURPOSE OF
CONVENING THE MEETINGS OF THE OW ASSO PUBLIC WORKS
AUTHORITY AND THE OW ASSO PUBLIC GOLF AUTHORITY, THE CITY
COUNCIL MEETING TO BE RECONVENED IMMEDIATELY FOLLOWING
ADJOURNMENT OF THE OW ASSO PUBLIC GOLF AUTHORITY MEETING.
Mr Brogdon moved, seconded by Mr Williams, to recess the City Council meeting so that the
OPW A & OPGA meetings could be held prior to the Council entering into executive session.
AYE: Brogdon, Williams, Armstrong, Helm, Barnhouse
NAY: None
Motion carried 5-0.
The meeting was recessed at 7:50 p.m. and reconvened at 8:08 p.m.
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Owasso City Council
September 18, 2001
ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
LITIGATION, CLAIMS AND ARBITRATION IN THE MATTER OF
ARBITRATION BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND
FRATERNAL ORDER OF POLICE LODGE #149 REGARDING MICHAEL
DENTON AND IN THE MATTER OF ARBITRATION BETWEEN THE CITY OF
OWASSO, OKLAHOMA AND FRATERNAL ORDER OF POLICE LODGE #149
REGARDING H BURL COx, SUCH DISCUSSIONS ALLOWED PURSUANT TO
25 O.S., SECTION 307-B(4).
Mr Williams moved, seconded by Mayor Barnhouse, to enter into executive session for the
purpose stated.
AYE: Williams, Barnhouse, Helm, Armstrong, Brogdon
NAY: None
Motion carried 5-0.
The Mayor recessed the meeting for ten minutes to allow the room to be cleared for the
executive session. The Council, with the exception of Ms Armstrong, entered into executive
session at 8:15 p.m., and retired from executive session at 8:40 p.m., at which time the Mayor
reconvened the meeting.
ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ANY OF THE
MATTERS SET FORTH IN THE FOREGOING EXECUTIVE SESSION.
No action was taken.
ITEM 22: ADJOURNMENT
Mr Williams moved, seconded by Mr Helm, to adjoum.
AYE: Williams, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 4-0, and the meeting was adjoumed at 8:41 p.m.
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Mary L Barnhouse, Mayor
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Mar . a Boutwell, ity Clerk
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