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2019.04.02_City Council Agenda
RECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAR 2 9 2019 OWASSO CITY COUNCIL City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 2, 2019 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Pastor Andrew Rankin of Freedom Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Forgiveness Jonathan Oliver, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 19, 2019, Regular Meeting B. Approve claims C. Accept a donation from the Stacy Family and approve a budget amendment increasing revenues in the General Fund by $1,700 and increasing the appropriation for expenditures in the Managerial budget by $1,700 D. Accept a donation from the Cherokee Nation and approve a budget amendment increasing revenues in the General Fund by $6,894, and increasing the appropriation for expenditures in the Police Services budget by $6,894 E. Declare the following vehicles and furniture as surplus to the needs of the City and authorize disposal via auction: • 1994 Ford Ambulance Vin # I FDKF37M 1 PNB1 5846 • 2002 Dodge Ram 1500 Vin # 1 D7HA16N92J205943 • Knoll Modular Single pedestal with laminate desktop, 11 items • Knoll Modular Double pedestal with laminate desktop, 1 item • Knoll Modular Corner desktop, 7 items • Knoll Modular L shaped counter 15" wide, 42" on each side, 1 item • Knoll Modular 36" x 30" desktop, 2 items • Knoll Modular 15" x 36" counter, 1 item • Knoll Modular Corner support, 2 items • Knoll Modular Overhead storage with hinged door, 7 items • Knoll Modular metal overhead shelf, 4 items • Knoll Modular 36" x 106" desktop, 2 items • Knoll Modular 16" x 80" wall panel, 2 items • Knoll Modular 80" x 36" wall panel, 80 items • Knoll Modular 30" x 30" desktop, 4 items • Knoll Modular 15" x 30" countertop, 2 items • Knoll Modular 30" x 64" double pedestal desktop, 1 item • Knoll Modular 32" x 72" rounded -end desktop, 1 item • Knoll Modular 24" x 70" table top, 1 item • Knoll Modular Single pedestal cabinet, 1 item • Knoll Modular Boxes of hinges, support, accessories, 8 items • OCI Modular Overhead storage units, 12 items Owasso City Council April 2, 2019 Page 2 • OCI Modular 60" x 40" wall units, 24 items • OCI Modular 82" x 30" countertop, 3 items • OCI Modular 91 " x 30" countertop, 1 item • OCI Modular 60" x 30" countertop, 1 item • OCI Modular 48" x 30" countertop, 1 item • OCI Modular Corner countertop pieces, 4 items • OCI Modular Miscellaneous mixed length x 30" wide counter pieces, 24 items • OCI Modular Small box parts, accessories, 1 item • OCI Modular Large box parts, accessories, 1 item 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to a statement by a resident property owner in the City as to the existence of an alleged nuisance as defined by the Ordinances of the City or law, specifically, the noise currently generated by the use of a dynamometer by Pinnacle Performance and Repair within the corporate limits of the City, and the corresponding request that it be abated, Resolution 2019 -05 Keith Wilkes, Attorney, Hall Estill 9. Consideration and appropriate action relating to the North 135th East Avenue Service Road Project Earl Farris Staff recommends acceptance of the project and authorization for final payment to Grade Line Construction, of Broken Arrow, Oklahoma, in the amount of $120,446.46. 10. Consideration and appropriate action relating to the FY 2017 Community Development Block Grant (CDBG), Hale Acres Sewer Improvement Project Earl Farris Staff recommends acceptance of the project and authorization for final payment to Earth Smart Construction Incorporated of Catoosa, Oklahoma, in the amount of $24,468.25. 11. Consideration and appropriate action relating to Phase II of the FY 2018 Street Rehabilitation Project Earl Farris Staff recommends acceptance of the project and authorization for final payment to KSL Dirtworks LLC, of Bartlesville, Oklahoma, in the amount of $19,904.13. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date 03/16/19 Health Care Self- Insurance Claims - dated as of 03/28/19 Oklahoma Department of Environmental Quality Permit No. SL000072180929 for the South Main Sanitary Sewer Line Replacement Project Owasso City Council April 2, 2019 Page 3 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 17. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 29, 2019. Ili6nn M. Stevens, CRX Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 19, 2019 The Owasso City Council met in regular session on Tuesday, March 19, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hail, 200 South Main Street, at 6:00 pm on Friday, March 15, 2019. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Warren Lehr, City Manager, 3. Flag Salute Councilor Bill Bush led the flag salute. 4. Roll Call Present Mayor - Chris Kelley Vice -Mayor - Bill Bush Councilor- Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Councilor- Kelly Lewis Mayor Chris Kelley recognized Boy Scouts Jack Hicks and Adam Wagar from Troop 80, 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 5, 2019, Regular Meeting • March 12, 2019, Regular Meeting B. Approve claims C. Accept public infrastructure improvements located at Garrett Creek Commercial Phase Ii, including 1,114 linear feet of 8" PVC sewer line and all appurtenances D. Accept a donation from the Owasso Golden Agers Foundation and approve a budget amendment in the General Fund increasing revenues and the appropriation for expenditures in the Community Center Department by $1,168.26 E. Approve a budget amendment in the General Fund increasing revenues and the appropriation for expenditures in the Community Center Department by $1,754.58 F. Approve the Multi- Service Agreement between AT &T and the Regional 9 -1 -1 Board and authorize the Mayor to execute the agreement G. Declare the listed vehicles and equipment as surplus to the needs of the City and authorize disposal via auction: 1974 Ford Dump (Y902VT34239) 1983 Ford C -800 Fire (1 FDPC80K5DVA29827) Owasso City Council March 19, 2019 Page 2 1988 Ford Ambulance (converted) 1993 Chevy C25 SW Suburban 1994 Chevy Fleetside 1994 Chevy Blazer 1996 Ford Crown Victoria 1996 Dodge Ram 1/2-ton 1997 International Trash 1997 International 490 1998 Chevy 3/4 -ton 1999 Dodge Ram 1500 1999 Ford Crown Victoria 1999 Dodge 1500 1/2 Ton 1999 Dodge 2500 2000 Chevy Impala 2000 Chevy Impala 2001 Chevy Impala 2001 Ford Escape 2002 Chevy C3500 2002 Chevy C3500 2002 Ford Explorer 2002 Chevy 4WD Silverado C3500 2003 CraneCarrier Unknown 2003 Crane Carrier PLDT2 -40 2005 International Trash - McNeilus 2006 Ford Crown Victoria 2006 Ford Crown Victoria 2006 Ford Crown Victoria 2006 Ford Crown Victoria 2007 Ford Crown Victoria 2007 Ford Crown Victoria 2007 Crane Carrier LDT2 2008 Ford CVP 4D 2008 Ford CVP 4D 2008 Ford CVP 4D 2008 Ford X21H F250 2009 Ford Crown Victoria 2009 Ford Crown Victoria 2009 Ford Crown Victoria Unknown Ford Backhoe 555D Equipment: 1993 Generac Generator 93AO339 -S 1995 Generac Generator 95AO2321 -S 1995 Generac Generator MA12 (1 FDKE30MXJHB51618) (1 GNGC26KPJ 17020) (1 GCEC I4Z6RXZ273500) (1 GNDTI3WXR0152127) (2FALP71 W3TX155593) (1 B7HC16Y5TJ201 159) (1 HTSHADR4VH453081) (1 HTSDAAR4VH461651) (I GCGC24RXWE209428) (1 B7HC 16Z5X5287808) (2FAFP71 WXXX108015) (1 B7HC 16Y9X5306643) (3B7KC26Z5XM551050) (2G1 WF55K5Y9274739) (2G1 WF55K8Y9299943) (2G 1 W F55K719313725) (1 FMYU02B71 KB42045) (I GBJK341 X2E265277) (I GBJK34142E257448) (1 FMZU73W92UB87055) (1 GBJK34G92E234512) (1 CYCAK4843T045921) (1 CYCCK4873T045650) (1 HTHGADT25J032792) (2FAFP71W46X163882) (2FAFP71 W66X 163883) (2FAFP71 WX6X163885) (2FAHP71 W06XI59532) (2FAFP71 WI 7X1 59628) (2FAFP71 W37X115839) (1 CYCCK4807T047830) (2FAFP71V58X141836) (2FAFP71V78X141837) (2FAFP71V38X141835) (1 FTSX21 R48EA62528) (2FAHP71 V59X109141) (2FAHP71V39X109140) (2FAHP71V79X109142) Unreadable 2003 Kohler Generator 20RZ Unknown McGraw- Edison Generator 100 /0DYC -15R (2008902) (2020664) (305969A) (768623) (1840728248) Owasso City Council March 19, 2019 Page 3 Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented with claims totaling $560,455.87. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Consideration and appropriate action relating to an Economic Development Incentive Policy Chelsea Levo Feary presented the item, recommending approval of the Economic Development Incentives Policy Statement (Policy 03- 2019). There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Policy 03 -2019, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to Resolution 2019 -10, requesting assistance from the Tulsa County Community Development Block Grant (CDBG) Urban County Program, approving an application identifying the installation of new sanitary sewer lines in the Hale Acres subdivision as the preferred project for the FY 2019 funding cycle, and authorizing the Mayor to execute all related documents Brian Dempster presented the item, recommending approval of Resolution 2019 -10. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve Resolution 2019 -10, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to Ordinance 1147, for the annexation of approximately 20 acres located south of East 76th Street North and east of North 154th East Avenue and rezoning from RS -20 (Residential Single - Family Medium) to RS -3 (Residential Single Family High Density) as referenced in application OA 19 -01 and OZ 19 -01 Morgan Pemberton presented the item, recommending adoption of Ordinance 1147. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to adopt Ordinance 1147, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to the Final Plat for Centennial Park Apartments, located at 14696 East 88th Place North, south of the Villas at Preston Lakes Morgan Pemberton presented the item, recommending approval of the Final Plat for Centennial Park Apartments. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Final Plat, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 Owasso City Council March 19, 2019 Page 4 11. Consideration and appropriate action relating to the Final Plat for Mingo Crossing, located on the east side of North 97th East Avenue (North Mingo Road) and south of East 106th Street North Morgan Pemberton presented the item, recommending approval of the Final Plat for Mingo Crossing. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the Final Plat, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to the purchase of police vehicles Scott Chombless presented the item, recommending approval to purchase police vehicles from Jim Glover Chrysler Dodge Jeep Ram Fiat of Owasso, Oklahoma, utilizing State of Oklahoma approved contract pricing, as follows: • 2 Dodge Chargers in an amount not to exceed $23,767 per vehicle ( #SW35 -4569) • 2 Dodge Durangos in an amount not to exceed $31,721 per vehicle ( #SW35 -4569) There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the purchase, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to the purchase a tractor and implements for Fire Station No. 4 Mark Stuckey presented the item, recommending approval to purchase a tractor and implements for Fire Station No. 4, from Stewart Martin Equipment of Okmulgee, Oklahoma, utilizing the State of Oklahoma approved contract pricing #SW196, and authorization for payment in an amount not to exceed $33,825. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the purchase and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to right of way and easement acquisition for the East 116th Street North Roadway Improvement Project from North Garnett Road to North 129th East Avenue Roger Stevens presented the item, recommending approval of an agreement with Cross Timbers Ranch, LLC, for the acquisition of right -of -way and easement in the amount of $125,925.10 and authorization for payment. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement with Cross Timbers Ranch, LLC and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 15. Report from City Manager Warren Lehr reported on the temporary road closure of East 106th Street North, just east of US 169 on Friday, March 22, 2019; the Economic Summit will be held Thursday, March 28, 2019; Owasso's free landfill day will be held Saturday, April 6, 2019. Owasso City Council March 19, 2019 Page 5 16. Report from City Attorney None 17. Report from City Councilors None 18. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date 03/02/19 • Health Care Self- Insurance Claims - dated as of 3/14/19 • Monthly Budget Status Report - February 2019 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:16 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk Fund 01 GENERAL Claims List - 4/2/2019 Vendor Name Payable Description Payment Amount AEP IPSO ELECTRIC USE $415.07 JPMORGAN CHASE BANK AMAZON- SUPPLIES $27526 JPMORGAN CHASE BANK AMAZON- UNIFORM $20.80 JPMORGAN CHASE BANK FAM ANIMAL MED- PROFES $1,102.72 JPMORGAN CHASE BANK FULLERTON- SUPPLIES $120.00 JPMORGAN CHASE BANK GALLS- UNIFORM $205.74 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $16.98 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $171.86 JPMORGAN CHASE BANK LOWES- SUPPLIES $641.45 JPMORGAN CHASE BANK LOWES- UNIFORM ITEMS $99.95 JPMORGAN CHASE BANK OREILLY- SUPPLIES $56.36 JPMORGAN CHASE BANK RC KENNELS - PROFESSION $39.65 JPMORGAN CHASE BANK SERENITY PET- CREMATIO $165.00 JPMORGAN CHASE BANK SHOE CARNIVAL - UNIFORM $87.10 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $32.97 JPMORGAN CHASE BANK SZ TECH - SUPPLIES $50.34 JPMORGAN CHASE BANK WATERSTONE- CLEANING $44.10 JPMORGAN CHASE BANK WEST ENGRAVERS - SUPPLI $178.64 RGR SECURITY SOLUTIONS, LLC AC CAMERAS $800.00 GEN ANIMAL CONTROL -Total $4,523.99 AEPIPSO ELECTRIC USE $20.91 JPMORGAN CHASE BANK TURFLAND -TIRE ASSEMBL $89.89 OWASSO TOP SOIL YARD DIRT $65.00 SPOK, INC. PAGER USE $8.91 GEN CEMETERY -Total $184,71 AEP IPSO ELECTRIC USE $627.82 JPMORGAN CHASE BANK AMAZON- SUPPLIES $350.43 JPMORGAN CHASE BANK CORNERSTONE -KEY $2.65 JPMORGAN CHASE BANK CORNERSTONE -KEYS $5.02 JPMORGAN CHASE BANK COX - INTERNET $69.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $16.72 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 JPMORGAN CHASE BANK SHERWIN WILLIAMS -REFU ($33.30) JPMORGAN CHASE BANK SHERWIN WILLIAMS -SUPP $249.17 SUMNERONE INC CONTRACT BASE RATE $260.22 GEN COMMUNITY CENTER -Total $1,642.73 FELKINS ENTERPRISES, LLC BUSINESS CARDS $30.00 FELKINS ENTERPRISES, LLC SUPPLIES $40.00 JPMORGAN CHASE BANK BEST BUY - SUPPLIES $13.06 JPMORGAN CHASE BANK DENVER GARAGE - PARKING $10.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $65.09 1 Fund 01 GENERAL Claims List - 412/2019 $98,34 Vendor Name Payable Description Payment GEN EMERG PREPAREDNESS -Total LOCKE -AIR FILTERS Amount JPMORGAN CHASE BANK OK MUNICIPAL -FEE $150.00 JPMORGAN CHASE BANK OU FOUNDATION -REGIS F $35.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $20.96 TREASURER PETTY CASH TRAVEL EXPENSE -STACY $235.00 GEN COMMUNITY DEVELOPMENT -Total SHI INT'L- SOFWARE LIC $599.11 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $5.39 GEN CULTURE & RECREATION -Total AMAZON- SUPPLIES $5.39 JPMORGAN CHASE BANK OFFICE EVERYTHING -TON $98.34 GEN ECONOMIC DEV -Total $98,34 AEP IPSO ELECTRIC USE $74.42 GEN EMERG PREPAREDNESS -Total LOCKE -AIR FILTERS $74.42 CLEAN UNIFORM COMPANY UNIFORM SERVICE $33.05 JPMORGAN CHASE BANK AMAZON -CARD READER $17.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $144.54 JPMORGAN CHASE BANK OK.GOV -LIC RENEW $3.75 JPMORGAN CHASE BANK SHI INT'L- SOFWARE LIC $530.40 GEN ENGINEERING -Total FMCS ARBITRATION -FEE $728.74 JPMORGAN CHASE BANK AMAZON- SUPPLIES $76.23 JPMORGAN CHASE BANK US &C -DUES $192.00 TREASURER PETTY CASH TRAVEL EXPENSE - NEWMAN $23.66 GEN FINANCE -Total $291.89 AEP IPSO ELECTRIC USE $2,466.05 HALL, ESTILL, HARDWICK, GABLE, LEGAL- ABATEMENT $11,371.25 HALL, ESTILL, HARDWICK, GABLE, LEGAL - MIKE DENTON $646.25 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $202.93 JPMORGAN CHASE BANK AMER WASTE - RENTAL $89.78 JPMORGAN CHASE BANK SAMS - SUPPLIES $36.46 RICOH USA, INC. COPIER SERVICE & SUPPLIES $152.70 SUMNERONE INC COPIER MAINTENANCE UPSTAI $495.55 TREASURER PETTY CASH FILING FEE $17.00 TULSA WORLD PROOF OF PUBLICATION $11122 GEN GENERAL GOVERNMENT -Total $15,589.19 AEP /PSO ELECTRIC USE $86.50 JPMORGAN CHASE BANK LOCKE -AIR FILTERS $5.99 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.48 GEN HISTORICAL MUSEUM -Total $119.97 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE $267.00 PROGR JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES $201.30 JPMORGAN CHASE BANK FMCS ARBITRATION -FEE $30.00 E Claims List - 412/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK MAIL THIS - POSTAGE $39.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.97 JPMORGAN CHASE BANK PUSH PEDAL PULL -REPAI $840.00 GEN HUMAN RESOURCES -Total $1,385.07 AT &T MOBILITY PUBLIC SAFETY WIRELES $80,08 JPMORGAN CHASE BANK AMAZON -CARD READER $34.00 JPMORGAN CHASE BANK AMAZON- SPEAKERS $79.60 JPMORGAN CHASE BANK AMAZON -SURGE PROTECTO $94.95 JPMORGAN CHASE BANK COX - INTERNET $1,250.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $89.97 JPMORGAN CHASE BANK PNHTECH -PHONE $65.00 JPMORGAN CHASE BANK PRODEALS -PHONE $269.99 JPMORGAN CHASE BANK SHI INTL- SOFTWARE $275.43 JPMORGAN CHASE BANK WOOT- REFUND ($25.00) GEN INFORMATION TECH -Total $2,214.02 JPMORGAN CHASE BANK CUSTOM CRAFT- ENGRAVIN $187.50 JPMORGAN CHASE BANK INTL INSTITUTE -DUES $500.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $12.10 JPMORGAN CHASE BANK LOT A- PARKING $8.00 JPMORGAN CHASE BANK MEETING EXPENSE $109.78 JPMORGAN CHASE BANK OK ACADEMY -DUES $150.00 JPMORGAN CHASE BANK SAV ON- PRINTING TABS $350.00 JPMORGAN CHASE BANK TULSA CHAMBER -FEE $60.00 TREASURER PETTY CASH MILEAGE REIMB - STEVENS $139.00 GEN MANAGERIAL -Total WATER SERVICE MCCARTY $1,516.38 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.59 GEN MUNICIPAL COURT - Total $6.59 AEP /PSO ELECTRIC USE $1,658.13 CLEAN UNIFORM COMPANY PARKS STAFF UNIFORMS $27.66 JPMORGAN CHASE BANK CORNERSTONE -PARTS $10.24 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $148.98 JPMORGAN CHASE BANK HOME DEPOT -CHAIN $87.20 JPMORGAN CHASE BANK LOWES -PARTS $172.61 PROTECTION ONE ALARM MONITORING SECURITY SYSTEM $7194 INC VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $58.57 WASHINGTON CO RURAL WATER WATER SERVICE MCCARTY $36.00 DISTRICT PAR GEN PARKS -Total $2,273.33 AEP /PSO ELECTRIC USE $241.21 DEPARTMENT OF PUBLIC SAFETY OLETS $350.00 3 Claims List - 4/2/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON- CABLES $87.86 JPMORGAN CHASE BANK APCO - TRAINING $30.00 JPMORGAN CHASE BANK WALMART- PRISON BOARD $91.30 JPMORGAN CHASE BANK WATERSTONE- CLEANING $62.40 M & M MICRO SYSTEMS INC SOMS ANNUAL SUPPORT $5,000.00 THOMAS ALAN HOFFMANN MMPI MARICICH $125.00 GEN POLICE COMMUNICATIONS -Total LOWES -HOOKS $5,987,77 PUBLIC SAFETY CORPORATION CRYWOLF ALARMS $2,137.34 GEN POLICE SERVICES -Total $2,137.34 CINTAS CORPORATION FIRST AID SUPPLIES $26.58 CLEAN UNIFORM COMPANY UNIFORM SERVICE $15.47 JPMORGAN CHASE BANK ATWOODS -BOOTS $139.99 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $328.30 JPMORGAN CHASE BANK DOLLAR GENERAL -DUCT T $7.50 JPMORGAN CHASE BANK LOWES -GAS CANS $85.96 JPMORGAN CHASE BANK LOWES -HOOKS $34.49 JPMORGAN CHASE BANK P &K -EQUIP TRAILER $5,290.00 JPMORGAN CHASE BANK STANDARD SPLY -EDGER B $189.00 SPOK, INC. PAGER USE $53.46 GEN STORMWATER •Total $6,170.75 JPMORGAN CHASE BANK AMAZON - SUPPLIES $112.78 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOCKE -BULB $8.16 JPMORGAN CHASE BANK LOCKE- SUPPLIES $62.31 JPMORGAN CHASE BANK LOT A- PARKING FEE $4.00 JPMORGAN CHASE BANK LOWES- FAUCET $45.52 JPMORGAN CHASE BANK LOWES -TOOLS $15.37 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $24.27 JPMORGAN CHASE BANK OREILLY- SUPPLIES $10.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $168.27 JPMORGAN CHASE BANK WALMART- SUPPLIES $19.86 GEN SUPPORT SERVICES -Total $541.47 TREASURER PETTY CASH CC REFUND - GERBER $50.00 TREASURER PETTY CASH CC REFUND - GRANDY $50.00 TREASURER PETTY CASH CC REFUND- JUSTILIAN $50.00 GENERAL -Total $150.00 GENERAL •Total $46,241.20 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ARROW INTL- SUPPLIES $2,660.00 JPMORGAN CHASE BANK CAP WASTE SOL- DISPOSA $240.00 JPMORGAN CHASE BANK FULLERTON - SUPPLIES $51.00 13 Fund 20 AMBULANCE SERVICE Claims List - 412/2019 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK MEDICLAIMS INC Payable Description Payment Amount HENRY SCHEIN- SUPPLIES $3,178.49 LIFE ASSIST- SUPPLIES $1,752.60 NAT'L REGIS EMT -RECER $580.00 NREMT - RECERT $20.00 OREILLY- HEADLIGHT $47.74 S ANESTHESIA- SUPPLIES $3,174.99 TRAVELEXPENSE $7.74 ZOLL - SUPPLIES $581.86 BILLING SERVICES $7,721.46 AMBULANCE -Total $20,015.88 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $169.50 AMBULANCE SERVICE -Total $169.50 AMBULANCE SERVICE -Total $20,185.38 21 E -911 COX COMMUNICATIONS MO SVC T -1 CIRCUITS RADIO $231.75 INCOG -E911 E911 ADMIN SVC FEES $8,060.86 E911 COMMUNICATIONS -Total $8,292.61 E -911 -Total $8,29261 25 HOTEL TAX AEP /PSO ELECTRIC USE $20.84 HOTEL TAX ECON DEV -Total UNIFORM SERVICE $20,84 JPMORGAN CHASE BANK AMAZON -SHELF $75.99 JPMORGAN CHASE BANK MEETING EXPENSE $52.04 JPMORGAN CHASE BANK OFFICE DEPOT - OFFICE S $23.48 JPMORGAN CHASE BANK SCOREBOARD- PLAQUE $30.00 STRONG NEIGHBORHOODS -Total $181.51 HOTEL TAX -Total $202.35 27 STORMWATER MANAGEMENT AEP IPSO ELECTRIC USE $381.88 CLEAN UNIFORM COMPANY - UNIFORM SERVICE $7.72 JPMORGAN CHASE BANK ATWOODS -BOOTS $169.99 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $307.06 JPMORGAN CHASE BANK NATL PEN CO -PROMO $647.45 STORMWATER- STORMWATER -Total $1,514.10 STORMWATER MANAGEMENT -Total $1,514.10 34 VISION TAX AMY ROBSON CARTER AND /OR JOHN B ROW ACQUISITION $16,500.00 116TH /GARNETT INTERS IMPR -Total $16,500.00 BENCHMARK SURVEYING & LAND SURVEY SERVICES $5,700.00 SERVICES VSN RECAP GARNETT TO 129 -Total $5,700.00 VISION TAX -Total $22,200.00 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $2,422.06 Claims List - 4/2/2019 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK ACCURATE FIRE - SERVICE $163.41 JPMORGAN CHASE BANK AMAZON- LIGHTS $71.34 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE $120.00 JPMORGAN CHASE BANK AMERICAN -FEE $40.95 JPMORGAN CHASE BANK ASSOC PARTS- REPAIR $1.95 JPMORGAN CHASE BANK CORNERSTONE -MAINT $57.95 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $24.99 JPMORGAN CHASE BANK DELL - BATTERY $66.59 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $85.00 JPMORGAN CHASE BANK FMAO- CONFERENCE REGIS $35.00 JPMORGAN CHASE BANK HOME DEPOT- REPAIR $24.12 JPMORGAN CHASE BANK IAFC -CONF FEE $2,125.00 JPMORGAN CHASE BANK IMAGENET- COPIER FEE $440.17 JPMORGAN CHASE BANK IND'L NETWORK - CRADLEP $2,233.03 JPMORGAN CHASE BANK LOCKE -CORD $24.87 JPMORGAN CHASE BANK LODGING EXPENSE $187.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $305.99 JPMORGAN CHASE BANK MICROSOFT- EQUIPMENT $5,181.98 JPMORGAN CHASE BANK NAFECO- UNIFORMS $196.00 JPMORGAN CHASE BANK NORTHERN SAFETY -GAS M $182.01 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $53.73 JPMORGAN CHASE BANK OREILLY- HEADLIGHT $8.24 JPMORGAN CHASE BANK QUIZS SVC -LAWN SVC $270.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $139.24 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $2,975.95 JPMORGAN CHASE BANK SOUTHWEST- REFUND ($487.99) JPMORGAN CHASE BANK SOUTHWEST - TRAVEL FEE $300.00 JPMORGAN CHASE BANK STANDARD SPLY -MAINT $292.61 JPMORGAN CHASE BANK STANDARD SPLY- REPAIR $10.72 SALES TAX FUND -FIRE -Total $17,551.91 SALES TAX FIRE -Total $17,551.91 38 SALES TAX POLICE AEPIPSO ELECTRIC USE $3,124.84 FIREFIGHTER SELECTION, INC HIRING TESTING $322.65 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $37.97 JPMORGAN CHASE BANK ACTION TARGETS- SUPPLI $263.75 JPMORGAN CHASE BANK AMAZON- CABLES $99.50 JPMORGAN CHASE BANK AMAZON -EQUIP REPLACE $88.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $881.09 JPMORGAN CHASE BANK AMAZON- UNIFORM $18.50 JPMORGAN CHASE BANK AMER WASTE - RENTAL FEE $108.58 JPMORGAN CHASE BANK AT SOLUTIONS- SOFTWARE $158.00 A Fund 38 SALES TAX POLICE Claims List - 4/2/2019 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK AT YR SVC- RENTAL FEE $80.00 JPMORGAN CHASE BANK AVADEMY - SUPPLIES $19.96 JPMORGAN CHASE BANK BADLAND TACT - SUPPLIES $150.00 JPMORGAN CHASE BANK BROWNELLS - SUPPLIES $223.82 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $10.24 JPMORGAN CHASE BANK CENTER MASS- UNIFORM 1 $86.93 JPMORGAN CHASE BANK CHIEF SPLY -EQUIP REPL $25.94 JPMORGAN CHASE BANK CYCLE GEAR - UNIFORM IT $226.86 JPMORGAN CHASE BANK DELL - MONITOR $129.19 JPMORGAN CHASE BANK DISPLAYS2GO- SUPPLIES $331.04 JPMORGAN CHASE BANK EB ASSISTING IND -TRAI $150.00 JPMORGAN CHASE BANK EB- TRAINING $250.00 JPMORGAN CHASE BANK EVERETT BAXTER- TRAINI $1,140.00 JPMORGAN CHASE BANK FAM ANIMAL MED -K9 MED $60.95 JPMORGAN CHASE BANK ICON- SUPPLIES $48.99 JPMORGAN CHASE BANK JETPENS - REFUND ($3.71) JPMORGAN CHASE BANK JETPENS- SUPPLIES $79.91 JPMORGAN CHASE BANK LIBERTY- SUPPLIES $473.62 JPMORGAN CHASE BANK LOCKE -PARTS $14.29 JPMORGAN CHASE BANK LOCKE- REFUND ($23.34) JPMORGAN CHASE BANK LOWES -BULB $29.98 JPMORGAN CHASE BANK LOWES -PAINT $34.32 JPMORGAN CHASE BANK LOWES -SHELF MOUNT $5.37 JPMORGAN CHASE BANK LOWES- SUPPLIES $337.46 JPMORGAN CHASE BANK MEETING EXPENSE $71.75 JPMORGAN CHASE BANK NAT'L OUTDOOR - SUPPLIE $731.00 JPMORGAN CHASE BANK OAKLEY- UNIFORM ITEMS $1,538.00 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($30.19) JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $22.39 JPMORGAN CHASE BANK OPCTF - TRAINING $50.00 JPMORGAN CHASE BANK PUSH PEDAL- TREADMILL $5,452.00 JPMORGAN CHASE BANK RAYALLEN -K9 SUPPLIES $38.99 JPMORGAN CHASE BANK RSU -REGIS FEE $125.00 JPMORGAN CHASE BANK SAFEWARE- UNIFORM $16,809.18 JPMORGAN CHASE BANK SAMS- SUPPLIES $447.88 JPMORGAN CHASE BANK SHI INTL- SOFTWARE $570.88 JPMORGAN CHASE BANK SMARTSIGN- SUPPLIES $93.90 JPMORGAN CHASE BANK SPARTAN - UNIFORM ITEMS $596.97 JPMORGAN CHASE BANK SPECIAL OPS- SUPPLIES $350.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM 1 $387.92 JPMORGAN CHASE BANK TJMAXX- SUPPLIES $59.95 7 Claims List - 4/2/2019 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK TRAVEL EXPENSE $501.66 JPMORGAN CHASE BANK TULSA LOCK- SUPPLIES $35.00 JPMORGAN CHASE BANK ULINE- SUPPLIES $151.14 JPMORGAN CHASE BANK USPS- POSTAGE $40.49 JPMORGAN CHASE BANK VIEVU- SUPPLIES $115.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $243.11 JPMORGAN CHASE BANK WARRIOR RACK- SUPPLIES $180.32 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,194.60 SUMNERONE INC COPIER LEASE $510.84 TREASURER PETTY CASH FUEL $43.01 TREASURER PETTY CASH LICENSE - WOLERY $179.00 TREASURER PETTY CASH NOTARY - ROGERS $10.00 TREASURER PETTY CASH TOLL FEE $9.50 TREASURER PETTY CASH VEHICLE TAG $42.50 TULSA WORLD PROOF OF PUBLICATION $76.26 SALES TAX FUND- POLICE -Total $39,632.75 SALES TAX POLICE - Total $39,632.75 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,680.40 CINTAS CORPORATION FIRST AID SUPPLIES $26.59 CLEAN UNIFORM COMPANY UNIFORM SERVICE $94.14 JPMORGAN CHASE BANK ATWOODS -BOOTS $16.99 JPMORGAN CHASE BANK EQUIP ONE - PROPANE $15.26 JPMORGAN CHASE BANK FIRST LIGHT -LIGHT BUL $792.15 JPMORGAN CHASE BANK LOWES -BROOM $37.48 JPMORGAN CHASE BANK LOWES- CLAMPS $3.96 JPMORGAN CHASE BANK LOWES- LUMBER $8.30 JPMORGAN CHASE BANK LOWES - PLYWOOD $72.60 JPMORGAN CHASE BANK LOWES - STRAPS $49.84 JPMORGAN CHASE BANK LOWES- SUPPLIES $44.90 JPMORGAN CHASE BANK QUIK SVCS STEEL -MATER $340.72 JPMORGAN CHASE BANK SIGNALTEK -SVC FEE $11,323.96 SIGNALTEK INC TRAFF SIGNAL MAINT $813.50 SIGNALTEK INC TRAFFIC CONTROL $1,405.00 MAINTENAN SPOK, INC. PAGER USE $155.03 TRAFFIC ENGINEERING DESIGN SERVICES $6,562.50 CONSULTANTS,INC TULSA ASPHALT, LLC ASPHALT $196.46 SALES TAX FUND- STREETS -Total $23,639.78 SALES TAX STREETS - Total $23,639.78 40 CAPITAL IMPROVEMENTS PIONEER FENCE CO SOLAR PANEL $400.00 R? Claims List - 4/2/2019 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS CI - E 76TH ST WIDENING -Total $400.00 JPMORGAN CHASE BANK ATT -PD BUILDING $7,002.50 NABHOLZ CONSTRUCTION CORPORATION CONSTRUCTION SERVICES $99,457.56 Cl - POLICE BLDG - Total $106,460.06 CEC CORPORATION SPECIAL INSPECTIONS $465.00 CIP FESTIVAL PARK - Total $465.00 JPMORGAN CHASE BANK LOWES -EQUIP $31.46 JPMORGAN CHASE BANK OREILLY -EQUIP $8.49 JPMORGAN CHASE BANK WS DARLEY -EQUIP $6,844.75 CIP FIRE DEPT VEHICLES -Total $6,884.70 FASTENAL HARDWARE FOR FD4 $24.32 JPMORGAN CHASE BANK BEST BUY - BATTERY BACK $79.99 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $159.98 JPMORGAN CHASE BANK WALLACE -WATER LINE EX $17.00 TIMBERLAKE CONSTRUCTION CO TRAINING COMPLEX $193,333.55 CIP FIRE STATION #4 -Total $193,614.84 JPMORGAN CHASE BANK MEEKS -VEH STRIPING $500.00 JPMORGAN CHASE BANK PULSE TECH - RADARS $23,550.00 JPMORGAN CHASE BANK TINT SHOP - TINTING $150.00 CIP POLICE VEHICLES -Total $24,200.00 GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - 1 $108,277.44 SVC RD INTERS 137TH E AVE • Total $108,277.44 CAPITAL IMPROVEMENTS -Total $440,302.04 70 CITY GARAGE AEP IPSO ELECTRIC USE $626.42 AT &T MOBILITY WIRELESS SERVICE $59A2 JPMORGAN CHASE BANK A &N TRAILER -PARTS $1,174.28 JPMORGAN CHASE BANK A &N TRAILER -PARTS RES $75.80 JPMORGAN CHASE BANK ALLDATA -DIAG SUBSCRIP $125.00 JPMORGAN CHASE BANK AMAZON -PARTS $181.27 JPMORGAN CHASE BANK AMERIFLEX -PARTS $43.00 JPMORGAN CHASE BANK BCHOICE AUTO- WINDSHIE $265.00 JPMORGAN CHASE BANK BUMP28UMP -PARTS $636.45 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $17.39 JPMORGAN CHASE BANK HESSELBEIN -TIES $1,364.18 JPMORGAN CHASE BANK HESSELBEIN -TIRES $1,439.32 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $10.00 JPMORGAN CHASE BANK JIM GLOVER -PARTS $725.99 JPMORGAN CHASE BANK LENOX- TOWING $85.00 JPMORGAN CHASE BANK LOWES - FITTINGS $136.14 JPMORGAN CHASE BANK LOWES- SUPPLIES $52.26 0' Fund 70 CITY GARAGE Claims List - 4!212019 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount MAC TOOLS -TOOL $31.49 MEEKS -PARTS $160.00 OREILLY -PARTS $880.84 OREILLY- SUPPLIES $107.97 POWER EQUIP -PARTS $301.11 ROUTE 66 -PARTS $155.97 SPEEDTECH -PARTS $174.94 SW TRAILERS -TARP $78.48 TULSA CLEAN SYS -REPAI $125.00 UNITED FORD -PARTS $40.82 UNITED FORD -PARTS RES $286.39 CITY GARAGE -Total $9,359.93 CITY GARAGE -Total $9,359.93 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $30,365.73 STATE OF OKLAHOMA WCC -SELF INSURED OWN RISK $1,000.00 WORKERS' COMP SELF -INS -Total $31,365.73 WORKERS' COMP SELF -INS -Total $31,365.73 77 GENERAL LIABILITY - PROPERT DOERNER, SAUNDERS, DANIEL & MARCH CONDEMNATION $2,010.43 GEN LIAB -PROP SELF INS -Total $2,010.43 GENERAL LIABILITY - PROPERT -Total $2,010.43 City Grand Total $662,498.21 10 ' People •'E , Chare , • REgI. Community TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens City Clerk SUBJECT: Donation DATE: March 29, 2019 BACKGROUND: In June 2013, the City purchased six banners for placement along the west end of East 86th Street North, just west of the McCarty Park entrance road, to welcome motorists into Owasso. These banners are navy blue and include a flag design, printed on a heavy duty canvas type fabric. The banners are showing some wear and tear and one is completely missing. In March 2019, a local family donated $1,700 to be used specifically for the replacement of these banners. This generous gift will allow the purchase of ten banners, six for placement in the same location and four for replacement when needed, or to be used in other locations around the city. RECOMMENDATION: Staff recommends acceptance of the donation from the Stacy Family and approval of a budget amendment increasing revenues in the General Fund by $1,700 and increasing the appropriation for expenditures in the Managerial budget by $1,700. sd REAL Paople •REAL Charade. •REAL Community TO: The Honorable Mayor and City Council FROM: Scott Chambless Chief of Police SUBJECT: Cherokee Nation Donation DATE: March 29, 2019 BACKGROUND: Pursuant to Cherokee Nation Legislative Act 4 -03, up to twenty percent (20%), but not less than five percent (5 %), of funds generated by fees collected for the Cherokee Nation Motor Vehicle tags are to be made available to county and municipal law enforcement agencies within the Cherokee Nation jurisdiction. In March 2019, the Cherokee Nation donated $6,894, to the police department. If approved, the donated funding will be utilized to support police operations. RECOMMENDATION: Staff recommends acceptance of the donation from the Cherokee Nation and approval of a budget amendment increasing revenue in the General Fund by $6,894, and increasing the appropriation for expenditures in the Police Services budget by $6,894. 04.4, �R"LC a[Lar ML �Iry TO: FROM: SUBJECT: DATE: The Honorable Mayor and City Council Chris Garrett Assistant City Manager Disposal of Surplus Vehicles March 29, 2019 BACKGROUND: This item is a request to "declare surplus" various vehicles and equipment previously used by one or more city departments. By city ordinance, surplus or obsolete supplies, materials or equipment valued at more than $500 must be declared surplus by the City Council before they are sold. Items valued at $500 or less may be declared surplus by the city manager. Surplus items valued at over $500 must be offered for sealed bid or auction. The vehicles and equipment are obsolete for use due to mechanical related issues. These vehicles and equipment are not suitable for transfer to another city department. It is difficult to place an exact value on each asset; therefore, the intent is to offer the assets through online auction. Offering the vehicles and equipment through auction ensures compliance with city ordinance in the event one of the assets sells for more than $500. RECOMMENDATION: Staff recommends City Council declare as surplus to the needs of the City the vehicles and equipment identified below, and make them available for disposal. Vehicles: 1994 Ford Ambulance (1 FDKF37MI PNB1 5846) 2002 Dodge Ram 1500 (1D7HA16N92J205943) Furniture: Knoll Modular Single pedestal with laminate desktop 1 l Items Knoll Modular Double pedestal with laminate desktop 1 Items Knoll Modular Corner desktop 7 Items Knoll Modular L shaped counter 15" wide, 42" on each side 1 Items Knoll Modular 36" x 30" desktop 2 Items Knoll Modular 15" x 36" counter 1 Items Knoll Modular Corner support 2 Items Knoll Modular Overhead storage with hinged door 7 Items Knoll Modular Metal overhead shelf 4 Items Knoll Modular 36' x 106" desktop 2 Items Knoll Modular 16' x 80" wall panel 2 Items Knoll Modular 80" x 36" wall panel 80 Items Knoll Modular 30" x 30" desktop 4 Items Knoll Modular 15" x 30" countertop 2 Items Knoll Modular 30" x 64" double pedestal desktop 1 Items Knoll Modular 32" x 72" rounded -end desktop 1 Items Knoll Modular 24" x 70" table top 1 Items Knoll Modular Single pedestal cabinet 1 Items Knoll Modular Boxes of hinges, supports, accessories 8 Items OCI Modular 12 overhead storage units 12 Items OCI Modular 60" high x 40" wide wall units 24 Items OCI Modular 82" x 30" countertop 3 Items OCI Modular 91" x 30" countertop 1 Items OCI Modular 60" x 30" countertop 1 Items OCI Modular 48" x 30" countertop 1 Items OCI Modular Corner countertop pieces 4 Items OCI Modular Misc. mixed length 30" wide counter pieces 24 Items OCI Modular Small box parts, accessories 1 Items OCI Modular Large box parts, accessories 1 Items OWASSO CITY COUNCIL RESOLUTION NO. 2019-05 A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, DECLARING THE NOISE CURRENTLY PRODUCED BY A DYNAMOMETER MACHINE ON THE PROPERTY OF PINNACLE PERFORMANCE AND REPAIR TO BE A NUISANCE; DEEMING IT IMPRACTICAL TO SUMMARILY ABATE THE NUISANCE; AND, DIRECTING THE BRINGING OF AN ACTION IN THE TULSA COUNTY DISTRICT COURT FOR THE PURPOSE OF ABATING SUCH NUISANCE WHEREAS, a nuisance is defined by Oklahoma statutory law and City of Owasso ordinance to include unlawfully doing an act, or omitting to perform a duty, where such act or omission annoys, injures or endangers the comfort, repose, health, or safety of others (OKLA. STAT. tit. 50, § 1; Owasso Ord. 8- 301(A) (1)); and, WHEREAS, the City of Owasso has the right and power under Oklahoma statutory law and local ordinance to determine what is and what shall constitute a nuisance within its corporate limits (OKLA. STAT. tit. 50, § 16; Owasso Ord. 8 -306); and, WHEREAS, the City of Owasso has determined that the noise generated by the operation of a dynamometer machine by Pinnacle Performance and Repair, within City of Owasso corporate limits, currently constitutes a nuisance; and, WHEREAS, Oklahoma statutory law provides that the City of Owasso may deem it impractical summarily to abate such nuisance (OKLA. STAT. tit. 50, § 17); and, WHEREAS, Oklahoma statutory law deems it the duty of the governing body of City of Owasso, by the adopting of a resolution, to direct the bringing of suit in the proper court for the purpose of abating any such nuisance the City of Owasso deems impractical summarily to abate (OKLA. STAT. tit. 50, § 17). NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that the noise emanating from the premises of Pinnacle Performance and Repair, by and through the current use of its dynamometer, is hereby declared a nuisance; and, IT IS FURTHER RESOLVED that it is impractical summarily for the City of Owasso to abate the nuisance; and, therefore, IT IS FURTHER RESOLVED that attorney Keith Wilkes, of the Hall Estill law firm, shall be and is hereby directed to bring suit in Tulsa County District Court, for the State of Oklahoma, against Pinnacle Performance and Repair, for the purpose of abating the nuisance, and pursuing any and all other appropriate remedies and relief available by law to City of Owasso. APPROVED AND ADOPTED this 2nd day of April, 2019, by the City Council of the City of Owasso, Oklahoma. Attest: Juliann M. Stevens, City Clerk Approved As To Form: Julie Lombardi, City Attorney Chris Kelley, Mayor sd REAL P�opla • PEAL CMmcter• REAL Community TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of North 135th East Avenue Improvements and Authorization for Final Payment DATE: March 29, 2019 BACKGROUND: The North 135th East Avenue service road connects East 106th Street North to East 1161h Street North along the west side of US Highway 169. The service road adds access points for commercial areas, expanding the opportunities for economic growth in Owasso. Additionally, the service road is expected to ease congestion at the limited intersections in the area. In December 2017, the City Council awarded a construction contract to Grade Line Construction in the amount of $2,480,078.45, to complete the new service road. The construction contract included preparation of the subgrade, underground storm drainage installation, curb and gutter installation, relocation of a Washington County District #3 rural water line, white fencing installation, and asphalt installation for the roadway. In February 2019, Grade Line Construction completed all work required within the contract. City staff inspected the improvements and agrees that all requirements and standards have been met. The final payment of $120,446.46, to Grade Line Construction will result in a final contract amount of $2,306,903.75, a contract underrun of $173,174.70 FUNDING: Funding is available within the Capital Improvements Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Grade Line Construction, of Broken Arrow, Oklahoma, in the amount of $120,446.46. ATTACHMENTS: Final pay documents Location Map lam'= )�'(fi Doles APPLICATION AND CERTIFICATE FOR PAYMENT TO City of Owasso FROM Grade Line Construction, LLC , CONTRACT FOR: 135'^ E. Ave. Frontage Road CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY AIA DOCUMENT G702 APPLICATION NO.: Twenty- PERIOD TO: 03/15/19 Change Orders appimred In pievfous '. _ montfis.by Ownee - __ - ADDITIONS DEDUCTIONS . ..... . Approved this Month $ 0.00 3. CONTRACT SUM TO DATE (Line 1 +2) ........................ Number Date Approved 1 03/20/2018 TOTALS is 0.00 ($0,00) Net change by Change Orders ($0.00) The undersigned Contractor certifies that to the best of the Contractors knowledge, information and belief, the Work covered by this Application for payment has been completed in accordance with the Contract Documents, that all previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: Grade Line Construction. LLC State of: Oklahoma County of. Tulsa Subscribed and sworn to before me this 151° day of March ,2019 Notary Public: My Commission expires: 11 -14 -2020 I 10610 1IPTUT AMMI1=11111IR iTiITWAK4K PAGE 1 OF 2 PAGES Distribution to: _ OWNER ARCHITECT CONTRACTOR _INSPECTOR Sheet, AIA Document G702, is attached. / 1. ORIGINAL CONTRACT SUM ........ ............................... $ 2.480.078.45 ✓ 2. Net change by Change Orders ...... ............................... 3. CONTRACT SUM TO DATE (Line 1 +2) ........................ $ 2.480.078.45 4. TOTAL COMPLETED & STORED TO DATE ................ $ 2.306.903.75 (Column G on G702) 5. RETAINAGE: a. 5 % of Completed Work $ 0.00 (Column D+E) b. of Stored Material $ 0.00 -§_-A Column F on G703) Total Ra (Une 5a + 5b or I Total in Total in Column 1 of G702 ........... ............................... $ 0.00 6. TOTAL EARNED LESS RETAINAGE ............................ ✓/ $ 2.306.903.75 (Une 4less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate ) .................... $ 2186457.29 8. CURRENT PAYMENT DUE .............. ............................... $ 120446 9. BALANCE TO FINISH, PLUS RETAINAGE .................. $ 0.00 (Une 3less Une 6) CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising the above application, the Architectanspector certifies to the Owner that to the best of the his/her knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. Inspector. Date: 1 ProjectManager Cam'` Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment am without prejudice to any rights of the Omer or Contractor under this Contract. AMOUNTCERTIFIED ........................... ............................... S Jc n, 4 41, . 4 L (Attach explanation if amount certified ddrers from the amount applied for.) CONTINUATION SHEET AIA DOCUMENTG703 PAGE 2 OF 2 PAGES AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. In Tabulations below, amounts are stated to the nearest dollar. Use Column t on Contracts where variable retainage for line items may apply. WrIRwr.nmPl FTPII APPLICATION NUMBER: Twenty -Three Final APPLICATION DATE: 03 -15-19 PERIOD TO: 03.15 -2019 A B C 0 1 E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE FROM PREVIOUS THISPERIOD MATERIALS PRESENTLY TOTAL COMPLETED % (G +C) BALANCE TO FINISH Uwners nave owner and APPLICATION (D +E) STORED (NOT IN DOR ANDSTORED TO DATE (C -G) spouse paid insurance; E ) (D +E+ RETAINAGE See Attached Sheets APPLICATION FOR PAYMENT #22 -FINAL City Of Owasso 135th East Ave. Frontage Road . - .. . _..." ,.... '- -,wor( com leteff" - r ;... Quantities Scheduled . Total Previous libations .'7ofnt ThisA fieafion Item _ ._ ..Desaipfion . .. Unit Unit Pdca Ib Date() ,Quantity SAmount To Date CQuan $Amount Quan' ' SAmount Final Base Bid Roadway 100 1 5 35,000.00 1 $ 35,000.00 $ - 1 $ 35,000.00 Clearing & Grubbing LS 1 2 Earthwork LS S 80.000.00 1 $ 80,000.00 $ - 1 1 $ 80,000.00 3 SWPPP Documentation And Management LS S 10,000.00 1 $ 10,000.00 $ - 1 1 $ 10,000.00 4 S 2.75 11095 S 30,511.25 330.00 S 907.50 11425 $ 31,418.75 Solid Slab Sodding Sy 6525 5 Seeding Method A Acres S 3,045.00 4 $ 12,180.00 $ - 4 2 $ 12,180.00 6 Subgrade Method B Sy S 1.00 22488.5 S 22,488.50 $ - 22488.5 23734 $ 22.488.50 7 Asphalt Concrete Sy $ 45.00 19081.33 $ 858,659.85 S - 19061.33 20038 $ 858,659.85 6 Asphalt Concrete (Parking Lot) Sy S 23.00 2854.48 $ 65,653.04 S - 2854.48 1851 $ 65,653.04 9 6" Concrete (Class A) Driveway on Rock and Separator Sy $ 60.00 1381.9 S 82,914.00 $ - 1381.9 1112 $ 82,914.00 10 15" R.C. Pipe Class III LF $ 65.00 2218.57 S 144,207.05 $ - 2218.57 1065 $ 144,207:05 11 18" R.C. Pipe Class III LF $ 75.00 170.87 S 12,815.25 S - 170.87 434 $ 12,815.25 12 21" R.0 Pipe Class III LF S 75.00 0 $ - S - 0 330 $ - 13 S 80.00 691.75 $ 55,340.00 S - 691.75 $ 55,340.00 24" R.C. Pipe Class I1I LF 1199 14 $ 85.00 101.23 S 8,604.55 $ - 101.23 $ 8,604.55 30" R.C. Pipe Class III LF 87 15 36" R.C. Pipe Class III LF $ 130.00 0 S - S - 0 13 $ 16 4" Perforated Pipe Underdrain Round LF S 11.00 2535.39 $ 27,889.29 405.66 $ 4,462.26 2941.05 6,464 $ 32,351.55 17 Mobilmtion EA $ 110,000.00 1 S 110,000.00 S - 1 t S 110,000.00 18 Construction Staking Level 11 LSUM $ 13,000.00 1 $ 13,000.00 $ - 1 1 $ 13,000.00 rsc eet A uminum Igns kroles anc instmianon 19 Included) EA $ 300.00 22 $ 6,600.00 $ - 22 22 $ 6,600.00 20 Traffic Stripe (Multi-Poly.)(24" Wide)(White Sto Bar) LF S 20.00 144 S 2,880.00 $ - 144 32 $ 2,880.00 21 Traffic tnpe u n- o y.)( 1 e ( tte rosswa S 10.00 137 $ 1,370.00 $ - 137 $ 1,370.00 Line) LF 146 22 Traffic Stripe (Multi- Poly.)(8" Wide) (Yellow Gore) LF 5 10.00 29 S 290.00 $ - 29 45 $ 290.00 23 Traffic Stripe (Multi- Poly.)(4" Wide) (Yellow) LF S 0.70 9736 S 6,815.20 $ - 9736 11,442 $ 6,815.20 24 Traffic Stripe (Multi- Poly.)(4" Wide) (White) LF I 5 0.70 14191$ 99130 S - 1419 1,349 S 993.30 25 Traffic Stripe (Multi- Poly.)(Arrows) EA S 225.00 10 $ 2,250.00 $ - 10 11 $ 2,250.00 26 Construction Traffic Control LS S 8,000.00 1 $ 8,000.00 $ - 1 I $ 8,000.00 27 Cast Iron Curb inlet, Des.2 EA S 3,000.00 0 $ - $ - 0 1 $ - 28 Cast Iron Curb inlet, Des.2(A) EA S 3,700.00 7 S 25,900.00 $ - 7 7 $ 25,900.00 29 Cast iron Curb Inlet, Des.2(2A) EA $ 3,500.00 3 S 10,500.00 $ - 3 6 S 10,500.00 30 Cast Iron Curb Inlet, Des.2(B) EA S 4,500.00 12 $ 54,000.00 $ - 12 12 $ 54,000.00 31 Cast Iron Curb Inlet, Des.2(2B) EA S 4,800.00 2 $ 9,600.00 S - 2 7 $ 9,600.00 32 Vinyl Fence (White) LF $ 11.00 5067 S 55,737,00 $ - 5067 4,756 $ 55,737.00 33 2' -2" Combined Curb & Gutter (Barrier) LF S 15.00 10047.fi7 $ 150,715.05 $ - 10047.67 11,733 $ 150,715.05 34 4" Concrete Sidewalk & 4" Aggregate Bedding SY S 34.00 1365.49 $ 46,426.66 $ - 1365.49 1,047 $ 46,426.66 35 Curb Ramp with Tactile Warning Device EA $ 800.00 12 $ 9,600.00 $ - 12 13 $ 9,600.00 36 4� Junction Box EA $ 2600.00 4 $ 10,400.00 S - 4 4 $ 10,400.00 37 5' Junction Box EA $ 3,000.00 2 $ 6,000.00 $ - 2 1 $ 6,000.00 39 24 X 49 Cast m Reinforced e orce Concrete (Class ) $ 400.00 56.77 $ 22,708.00 5 - 56.77 $ 22,708.00 Box, Apron, and Headwalls LF 54 40 36 X 66 Cast in Place Reinforced Concrete (Class AA) $ 1,000.00 70 $ 70,000.00 S - 70 $ 70,000.00 Box Apron, and Headwalls LF 70 41 Reconstruct Church Entrance Monument Sign EA $ 3,000.00 0 $ - $ - 0 1 $ - 42 Parking Lot Light Pole, Base, and Wiring EA $ 5,000.00 3 $ 15,000.00 $ - 3 3 $ 15,000.00 Project Allowance LS $ 125,000.00 0 $ - $ - 0 1 $ - E10143 135th St. Footage Waterline B 12" PVC Pipe, ASTM D2241, DR -21 LF $ 42.00 1608 S 67,536.00 $ - 1608 1,608 $ 67,536.00 102 12 "HDPE Pipe, ASTM 3350, DR -I l LF s 62.00 154 S 9,548.00 $ - 154 154 $ 9,548.00 103 Fire Hydrant Assembly EA S 4,000.00 3 $ 12,000.00 5 - 3.00 3 $ 12,000.00 104 12" X 12" X 12" Tee (FLGD), In Place, RJ., Horiz EA S 2,100.00 2 S 4,200.00 S - 2 $ 4,200.00 105 12" 22.5- Degree Bend (MJ), In Place, R.J., Horiz EA S 600.00 1 $ 600.00 s - 1 I S 500.00 106 12" 45- Degree Bend (MJ), In Place, R.J., Horiz EA S 600.00 1 $ 600.00 $ - 1 I $ 600.00 107 12" 90- Degree Bend (MJ), In Place, R.J., Horiz EA s 750.00 2 $ 1,500.00 $ - 2 2 $ 1,500.00 108 12" X 6" Reducer, In Place, R.J. EA S 850.00 2 $ 1,700.00 $ - 2 2 S 1,700.00 109 6" Solid Sleeve, In Place, RJ. EA S 400.00 1 $ 400.00 $ - 1 1 $ 400.00 110 6" 90- Degree Bend, In Place, R.J. EA S 400.00 1 $ 400.00 S - 1 1 5 400.00 111 12" Gate Valve, In Place, RJ. EA S 4300.00 61$ 13,800.00 $ - 6 6 $ 13,800.00 112 24" PVC Casing Pipe, DR -21 LF S 75.00 246 $ 18,450.00 $ - 246 246 $ 18,450.00 113 24" HDPECasing Pipe, DR -11 LF s 140.00 100 s 14,000.00 $ - 100 100 $ 14,000.00 114 12" X 12" X 6" Tee (FLGD), In Place, RJ., Horiz EA S 1,800.00 2 $ 3,600.00 $ - 2 2 $ 3,600.00 115 12" HDPE MJ Adapters EA s 600.00 2 $ 1,200.00 s - 2 1 $ 1,200.00 116 12" FLG X MJ Adapters EA s 600.00 1 $ 600.00 $ - 1 1 $ 600.00 117 6" FLG X MJ Adapters EA s 400.00 1 S 400.00 $ - 1 1 $ 400.00 118 12" Solid Sleeve, In Place, R.J. EA s 650.00 1 $ 650.00 $ - 1 1 $ 65D.00 119 12" HDPE Wall Ancbom EA s 800.00 2 $ 1,600.00 5 - 2 2 $ 1,600.00 135th St Fontage Waterline C $ - $ - 120 12" PVC Pipe, ASTM D2241, DR -21 LF s 52.00 106 5 5,512.00 $ - 106 106 $ 5,512.00 121 12" HDPE Pipe, ASTM 3350, DR -11 LF s 70.00 140 $ 9,800.00 $ - 140 130 $ 9,800.00 122 12" 90 Degree Bend (MJ), In Place, R.J., Horiz EA s 750.00 1 5 750.00 $ - 1 1 $ 750.00 123 Fire Hydrant Assembly (5.5' Bury) EA $ 4,200.00 1 $ 4,200.00 $ - 1 1 $ 4,200.00 124 12" 45- Degree Bend (MJ), In Place, R.J., Horiz EA $ 600.00 2 $ 1,200.00 S - 2 2 $ 1,200.00 125 24 "HDPE Casing Pipe, DR -I1 LF $ 140.00 76 $ 10,640.00 1 S - 76 76 1 5 10,640.00 126 12" Solid Sleeve, In Place, R.J. EA 5 650.00 3 S 1,950.00 $ - 3 3 $ 1,950.00 127 12" Gate Valve, In Place, RJ. EA S 2,300.00 4 $ 9,200.00 S - 4 4 $ 9,200.00 128 12" X 12" X 12" Tee (FLGD), In Place, R.J., Horiz EA S 2,100.00 1 $ 2,100.00 S - 1 1 $ 2,1 DD.00 129 12" X 12" X 6" Tee FLGD , In PI ( ) ace, RJ., Horiz EA S 1,900.00 1 $ 1,800.00 $ - 1 1 $ 1,800.00 130 12" FLG X MJ Adapters EA S 600.00 1 S 600.00 $ - 1 1 $ 600.00 131 12" HDPE MJ Adapters EA $ 600.00 2 $ 1,200.00 $ - 2 2 $ 1,200.00 132 12" HIPS Wall Anchors EA $ 800.00 2 $ 1,600.00 $ - 2 2 $ 1,600.00 133 12" Midco Restraints EA $ 250.00 17 $ 4,250.00 $ - 17 17 $ 4,250.00 Change Order #1 $ - S - 44 24" ODOT CET Structure EA S 1,750.00 21$ 3,500.00 $ - 2 1 $ 3,600.00 45 30" Standard Owasso Headwall EA S 2 ,400.00 1 S 2,400.00 $ - 1 1 $ 2,400.00 46 15" Standard Owasso Headwall EA S 1,500.00 2 $ 3,000.00 $ - 2 7 $ 3,000.00 Stored Materials $ - Waterline Stored Materials 0 0 $ - 5' X 3' Precast Concrete Box Culvert LF S 171.61 01$ - $ - 0.00 $ - Total: $ 2,301,533.99 Total: $ 5,369.76 Total: $ 2,306,903.75 � y—r The undersigned Contractor certifies that all work in this Application for Payment has been completed in accordance wit the Contract Documents, and that he has paid all obligations for previously cocompleted work on which payments have been issued. Contractor ;Z29 sr J/. ,(�ilrry I've inspected the project and applicable stored materials and construction qualities requested in this payment are We and coned and all work ha been performed in accordance with the project plans and specifications. Construction Inspedor Date S- /.S -/9 Date AFFIDAVIT FOR CONTRACTS & PAYMENTS STATE OF OKLAHOMA )SS COUNTY OF TULSA The undersigned (architect, contractor, supplier or engineer), of lawful age, being first duly sworn, on oath says that this contract is true and correct. Affiant further states that the (work, services or materials) will be (completed or supplied) in accordance with the plans, specifications, orders or requests furnished the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the State of Oklahoma, any county or local subdivision of the state, of money or any other thing of value to obtain or procure the contract or purchase order. Grade Line Construction, LLC BUSINESS NAME OF CONTRACTOR, ARCHITECT, SUPPLIER OR ENGINEER BY � f/ L Attested to 59fore me this ICJ d�y of ga C j& . 2Q 11 _ BY Farm 1209 (RW. 294) SMI 14001 (19M) (Ms0 County) CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Proiect/ Owner Contractor Project:North 135th Servic Rd Improvements Name: Grade Line Construction LLC Address: 200 South Main Owasso OK 74055 city Slate Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: Po box 2528 Broken Arrow OK 74013 city State Zip Code Contractor Licence: Contract Date: 1 / 2 12018 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or In connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned furtt one hundred twent &46/100 Dollars ($120,446.46 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Vyktness to Signatt�,r Dated this 19 day of klavc, )p_ 20 lot Grade Line Construction, LLC C ntra tar By: s Title: Page 1 of 1 Print Form 135th East Avenue Frontage Road R:Mu nded for Paly ant: Public Works Date: J--19 -ZO/? Roger Stevens Approved for Payment: Owasso City Council Date: City Clerk North 135th E Avenue Frontage Road 1" =1505 ft I Location Mao I 10/30/2018 This map may re resents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible starfpfor most up to date information. REAL People •REAL Character• REAL Communtly TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of the 2017 Hale Acres Sewer Line Replacement Project and Authorization for Final Payment DATE: March 29, 2019 BACKGROUND: Each year, the City of Owasso is eligible for funds through the Community Development Block Grant (CDBG). Funds are to be spent on infrastructure improvements in areas of low -to- moderate incomes. These areas are determined by U.S. census data. The Hale Acres subdivision qualified for this grant. In May 2018, City Council awarded a construction contract with Earth Smart Construction Inc. in the amount of $313,312.50 for replacement of a clay tile sewer line built in 1966, in the Hale Acres subdivision, with new manholes and PVC sewer pipe. In March 2019, Earth Smart Construction completed all work. City staff has inspected the improvements and finds that all standards for acceptance have been met. Final payment to Earth Smart Construction in the amount of $24,468.25 will result in a final contract amount of $307,573.00, a contract underrun of $5,739.50. FUNDING: Funding is available through CDBG as well as the Owasso Public Works Authority (OPWA) operating budget. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Earth Smart Construction Inc, of Catoosa, Oklahoma, in the amount of $24,468.25. ATTACHMENTS: Final Payment Application Location Map 'PO 3 6- �.5S- ) k I - SHa� L-) EXHIBIT "A" 2017 HALE ACRES CDBG SEWER LINE REPLACEMENT PROJECT PAYESTIMATENO. 7' f %RAL PERIOD: CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: CONT'RAr, r ADWSTMENTS: ADRYSTED BID AMOUNT: S 313, 312.5 TOTAL COMPLETE WORK: $ MATERIALS STORED (per attached tabulation): S 307,673. 00 —_- S !/ LESS 5 %Rlfl'AINAGP.: ___"Y._. ✓ —_. TOTAL EARNED LESS 5% RET'AINAGE: S / PERCENTAGE OF PR03ECT COMPLETION: LESS PREVIOUS PAYMENTS: S 283.10..76 A,MODNT DIM THIS ESTIMATE: S 24,486.25 —� 19ro uaderaigacd Contraolorcedw" lhu to tha bolt oftho Contraetm a Imowledgo, inassmetim and bellef the Wmkcovertdby thls payment Yatlmuluhas bun vompiatd in ace0atsnuwlat tamtnm document; thatag hmouuts haw boon pstd bytbo conlrador Pot Work whlrbpmvious payment Hadmetea were issued end payments revelvd from the Owner, andihet carton( payment ehownheieln is now dun CONTRACTORNAME Project Manager Rex Golan- ONlehome CammaMeneui � State of My Commifelon County of; aopera _ ».rw� nubmtibcd& nwm to bermmo this a dnyof Marra ,2o1a Rcuommond for Paymcntby 0v City ofOwass - —u -- Approved for Payment by: City of Owasso u. Data Date _ AGREEMENT 0309 00300 - Pago 7 of 13 CONTMATION SHBBT Page _2 of 2 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: 7 Application Date: 3rerza,e Period to: 3na01e In tabulations below, amounts are stated to the nearest dollar, Use Column I on Contracts whore variable retainage for line items may apply. A B C D F. (conk n ITEM T DESCRIPTION SCHEDULED WORK COMPLUMI) WORI(COMPLMED NO. OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICKrION See AllaNaa 6732 8703 o (cant) F Q H f R E) MATERIALS TOTAI.COMPIZrED � AND STORED V. BAI ANCE YRE DATE (01� TO PUSH R[r1'AMAOR (Nor INSIY)RaU (NOT RJDO 0 +E +1) (GO) NOTE: At bottom of each column, run totals. 0309 00300 - Pegc 9 s� i i ? i CLAIM OR INVOICE AFFIDAVIT S'T'ATE OF OKLAHOMA ) )SS i COUNTY OF Regent ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is tn2e and correct Afflant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or Tcqucsts furnished to the Affiant. Affrant further states that (&)he. has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. EaM Steen ConmeUan, Im Contractor or Supplier Subscribed and sworn to before me this e'h day of March 2019 i KATNLEENWILSON Notary blic NotaryPubr< -stale ofOMllharea Commbaiw Numbar1300993I CUn7Ir11 Slon fi 1..9.931 MyCanmlf9on ExplrafSe025.2021 ivly Commission Expires :_ wwo21 f ;1 Architect, Engineer or other Supervisory Official �f Subscribed and sworn to before me this day of- ---' - -- I Notary Public Commission N My Commission Expires:___.- NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. -- AGRFPMI3N'I' 0369 00300 - Pegs 10 of 13 s' G7O3 UNIT PRICING PROJECT: 2017 Hale Acres CDBG Earth Smart Construction, Inc. Pace 1 of 2 Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. Use Column I on Contracts where variable retainage for line items may apply. Application No: 7 App. Date: March 8, 2019 Period to: PAGE 1 TOTAL: 1 281,365.00 269,755A0 0.00l 1 269,755.001 95.871 11,610.00 0.00 A =Line Item Number S =Brief Item Description C =Total Value of Item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G A B C D E F G H I Item Description of Work Unit Cost Schedule Work Com feted Materials Total Completed % Balance Retainage From Previous This # Unit Type of Stored & Used and Stored to Finish Values Application(s) Period Prior+ Current To Date 1 Mobilization 34,000.00 Amt 34,000.00 34,000.00 0.00 34,000.00 0.00 Isum Qty 1.00 1.00 0.00 100 100.00 0.001 0.00 2 Storm Water Pollution 5,200.00 Amt 5,200.00 5,200.00 0.00 5,200.00 0.00 Prevention Isum Qty 1.001 1.00 0.00 1.00 100.00 0.00 0.00 3 Construction Staking 8,000.00 Amt 8,000.00 8,000.00 0.00 8,000.00 0.00 Isum Qty 1.00 1.00 0.00 1.00 100.00 000 0.00 4 Traffic Control & Warning 7,500.00 Amt 7,500.00 0.00 0.00 0.00 7,500.00 Signs Isum Qt 1.00 0.00 0.00 0.00 0.00 100 0.00 6 Abandon Existing Manhole 900.00 Amt 5,400.00 5,400.00 0.00 5,400.00 0.00 In Place each Qty 6.00 6.00 0.00 6.00 100.00 0.00 0.00 I 8" PVC, SDR -26 Sewer 90.00 Amt 173,700.00 173,700.00 0.00 173,700.00 0.00 Line LF Qty 1,930.00 1,930.00 0.00 1,930.00 100.00 0.00 0.00 10 STD 4'DIA Manhole (0 3,000.00 Amt 18,000.00 15,000.00 0.00 15,000.00 3,000.00 - &Deep) each Qty 6.00 5.00 0.00 5.00 83.33 1 00 0.00 11 Extra Depth Manhole Wall 220.00 Amt 3,740.00 3,080.00 0.00 3,080.0 660.00 VF Qty 17.00 14.001 0.00 14.00 82.35 3.00 0.00 12 Connect To Existing 1,375.00 Amt 1,375.00 1,375.00 0.00 1,375.00 0.00 each I Qty 1.00 1.00 0.00 1.00 100.00 0.00 0.00 13 Reconnect to Existing 8" 1,450.00 Amt 1,450.00 0.00 0.00 0.00 1,450.00 Line (Drop Assembly) 1 Qty 1.00 0.00 0.00 0.00 0 .00 1.00 0.00 14 " Service Tap on new 8" 1,000.00 Amt 23,000.00 24,000.00 0.00 24,000.00 - 1,000.00 PVC Sewer Line each Qty 23.00 24.00 0.00 24.00 104.35 -1.00 0.00 PAGE 1 TOTAL: 1 281,365.00 269,755A0 0.00l 1 269,755.001 95.871 11,610.00 0.00 A =Line Item Number S =Brief Item Description C =Total Value of Item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G G7O3 UNIT PRICING PROJECT: 2017 Hale Acres CDBG Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. Use Column I on Contracts where variable retainage for line items may apply. Earth Smart Construction, Inc. Page 2 of 2 Application No: 7 App. Date: March 8, 2019 Period to: PAGE 2 TOTAL: 1 37.616.501 78,250.001 9,568.001 1 37.818.00 100.80 -301.501 0.00 GRAND TOTAL: 1 A B C D E F G H I Item Description of Work Unit Cost Schedule Work Com feted Materials Total Completed % Balance Retainage From Previous This # Unit Type of Stored & Used and Stored to Finish Values Application(s) Period Prior + Current To Date 16 Chain Line/Wire Fence 7,800.00 Amt 7,800.00 0.00 0.00 0.00 7,800.00 Removal /Replacement If Qty 1.00 0.00 0.00 0.00 0.00 1.00 0.00 17 Privacy Fence Removal and 23.00 Amt 529.00 0.00 9,568.00 9,568.00 - 9,039.00 Replacement If Qty 2100 0.00 416.00 1808.70 O.DO 416.00 - 393.00 18 Solid Slab Sodding 4.50 Amt 11,587.50 25,650.00 0.00 25,650.00 - 14,062.50 SY Qty 2,575.00 5,700.00 0.00 5,700.00 221.36 - 3,125.00 0.00 19 As -Built Plans 2,600.00 Amt 2,600.00 2,600.00 0.00 2,600.00 0.00 each Qty 1.00 1.00 0.00 100 100.00 0.00 0.00 20 Project Allowance 15,000.00 Amt 15,000.00 0.00 0.00 0.00 15,000.00 LS Qty 1.00 0.00 0.00 0.00 0'00 100 0.00 PAGE 2 TOTAL: 1 37.616.501 78,250.001 9,568.001 1 37.818.00 100.80 -301.501 0.00 GRAND TOTAL: 1 318,881.501 298,005.001 9,568.001 1 307,573.001 96.451 11,308.501 0.00 A =Line Item Number 3--Brief Item Description C =Total Value of Item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish I= Amount Withheld from G Certified Pavroll Report Contractor Earth Smart Construction Inc Project 130 -Hale Acres Sewer Projecttoontract# 1090 N Lynn Lane Rd Payroll Number 32 Catoosa, OK 74015 For Week Ending 22412019 Hours Worked by Day Work Pay Mon Tue Wed Thu Fri Sat Sun Tlmesheet Paid Pay Job Fringe Check Total Social Medi- Federal State Total No Employees Worked during this week Dam: M= ,05.2019 4 Rea Gibson. PC"Wen%do Nuattvafale: (the Ttewleeky o�ucerA5d the payment of the personsempioyed by Eanh Sma4 CwnucJon Inc on the project 130- Na!e Acres Seuxr. Me Do the payra'1 period commenjn9 qn Fab-15. 2019 and enLin9 an Fe62C, 2010 a persons empayeE on eye seitl pvjm lave Eeen paid Suobbe A) y gas �r acrNat mreaamihaveteenorwybemaa, offer cruinill or bdrece, to or On behalf of said Earth Smart Construction Inc, fern the full ueakby cages earned by any Person.Other Man permbsbm deductions asdefaedb Reg uladons.Padhale Me by nary of Labtrundar lla COpebnd Act, as amtntlatl(< B It, US. ah SUL 100,]2 SUL 967; TO Son 357; 40 U.S.C. 279c), and descrWed below. CM (2) Thatamy payrolm olbenniae LaMar Me, Unerett required to be suGNCe l (or Me above Period and Collett and Complete: Met Me wage rams for eMorem and mechanics contained Wean are not It" Nan Me applubm M90 rases contained in any wago tletBrmina4an low parened bb Me contract that Me tlassCSaYOIU set forth therein fix each taborer or mectunk confom, with Me wark he performed. (h) That any apprentices emPkyed tithe abaft period me duly registered in a bona Sae apprenYcesNp pregnm regismmal WM a State a,PaMtfoesRp agency retognixetl by the Bureau of Apprantlreship and Tmtung.Um SW1s DaFamnentof labor, ofHno Muth rocop.4zetl aganCy etifb b a State. are O- Shtefed with the Bureau of ApprenGY4lip and Training. UnAM Slates Departinent of Labor. (4)TNL (a) WHERE FRINGE BENEMS ME PAID TO APPROVED PLANS. FUNDS. OR PROGRAMS C3 N addition tithe bask hourly wagemt. 1W to earl, laborer or mechanic Meant N the ace. referenced payroll, paymentscttinge benefits as lined tithe contract have been oruis W made b appropriate prepnoms forMexmfrt W such onNy,,, accept ac fated b Seco'on 4(0) bekw. (b) WHERE FRINGE BENEFRS ARE PAID IN CASH E3 Each labofer or mechanic listed in the above referenced Payrad has been paid. as indicated on the payrol, an amount not less gun the sum of ire appticeNa bask houM foie ram Pbs the annum of the required forge bereem as tiskd in the con9acL icampt as mind to Section 4(c) below. (e) EXCEPTIONS Certified Pavroll Report Contractor Earth Smart Construction Inc Project 130 -Hale Acres Sewer Projecticontracta 1890 N Lynn Lane Rd 200 S Main Payroll Number 33 Caloosa, OK 74015 OWaaep, OK 74055 For Week Ending 3132019 Hours Worked by Day Work Pay Mon Tue Wed Thu Fri Sat Sun1 Timesheetj Paid Pay Jobl FringelCheck Total Social Medi- Federal State Total Employee Name ID Classi Icatlon Type' 25 Johnson BryanK 0942 Operator RT 26 27 28 1 2 3 1 Hours! Hours Rate Gross Pavi Rate'NUmber Gross Pay Security care 7a Tax Other Detluct Net Pay Foremannt S.OD 5.001 5.00 21.25 108.25 0.00;13377 850.00 40.01 9.3fi 28.00 1200 89.39 2.02 852.02 - -- -; -* -- '- '-- u ao.vv v.uu laa.a4 /x3.15 OT 5.00 5.001 5.00 24.00 W2: Ms -05, 2019 I, Roe Gibson, President, do bomby dale: `1)TMt�Ny w suPewise Me PaYmen: of Me Panama employed by Eath Snot Consm.tian Ina on Ma wojeu 130- Hate Acres Sewer, Inatdudry Me payma Pedod "-In t.ti ng on Fo>25, 2019.W en&ng on MenD3. 2019 ag Panama employe, on the said p0...va seen Da:d SuaN1e A).ifs eagday Me SaQOat omLVa�uMIar be- wssig be made Merdirectly winduecllyto won belulf Etsed EaM Smart Canebuolon modem Me fbfv, ym as eamea by anypeison,ahw dui pelmivMte dMUUlans as OeSned in Reguaeons, Pan3 R9 EeE Y CopNand Am, as amended (48 Sat 018, 635x:109, 73 SML 957; 76 Sa:35); aO U.S.C.2)dc), erq tl bd Raw. CM (2) That any paymlt pMemtso under We contract mRUimd to be submNedfor the above Poitou we coned, and ow,le, Mat ME wage leas for aaorars and mMamEa contained Mwein are not less titan tae applicable g. rams conned h &-I no detenll'vmeon InE,,weed Into Me comma; Nat we daudrations setfp9l thman fweaUl labmw w mewank conform Mat Ne ect he pedonned. (3) Tlal any aPiPmMSEea employed In Meabove Period are duly mgttemd N a bona WE adwenbcestip program m0stmdwen a Sale APpranacosNp agenty rao0nbed by Me Bureau M Appmneceship and Trenblg,Unswet Sates DepsMlent of Laew. of Brm su mEognbed aganmexlstnaStem,amfegistuedw OMe Bumauot Appmnb 5Npand Tmining,UMe Stales Depanntento)uw, (a) Tau (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLWS. FUNDS. OR PROGRAMS 0 In addition to Me bask houllY wa9e, rate, said to eaM kllweror monuinic Remo h Me above mleremxd paYAW. Payment of MW benefit as esumf n Me coneaq have been or MR W made to appropiale programs for ale benefit at soon emplayaM, e,EW as noted In Section a(c) W.. (b) WHERE FRINGE BENEFITS ARE PAID IN CASH 13 Each WMww or mapwnic listed In Me above maranbed payroll nes bean paid. as bdkated on Me paym0, an amawt not less Man Me sumo) ME applicable bask hourly wage rate Plus Me amount of Me feauked nape benefRSas LSled in Me am axrepl as noted h Seaeon a(c) boom. (c) EXCEPTIONS Exce eon Crab Ex laneean RamaMS; Name and Rex Gibson. Pre p akSignature Signature Sip THE WILFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUWECT THE CONTRACTOR OR SUBCONTRACTOR TO CMLO CRIJAINAL PROSECUTION. SEE BECTON 1001 Cf TRLE 15AN0 SECTION 231 OF TITLE 31 OF THE UNITED STATES CODE. Certified Payroll Report Contractor Earth Smart Construction Inc Project 130 -Hale Acres Sewer ProjectlContractK 1690 N Lynn Lane Rd 200 S Main Payroll Number 34 Catoosa, OK 74015 Owasso, OK 74055 For Week Ending 3/1012019 Date: Mar-19, 2019 1, Rox Gibsca, Psasidant, " hasebysMle: (1) That I pay w.,;w.ise the payment of the pe mms emplayeal by EaM Smad Owsimcfan Ira as Me R'O;em 130. Hee Alas Sena[ Nam dudng Me Payson period mmm¢ndng on R1ar-0 . 2019 moot ending an 14a110, 2019 all persons employed on Ne maid pmject have been pad 91e fWl vredMyxa9es came,. That m rebates have been ar W.11 be made eMa: dremyar i arrectly tow on behalf 0sad Ea J15=4 CauhuctiOn I= them the full veekly vages named by any persm, *'Aw Man peimisv3le dMUCUOns as defined in Re9uladons, Par13 (29 CM Su]4eo A), lasuea by Me Sacreary of labor undarthe Copeland Ack as amended (49 Slat 949, 6 Slat 109. 72 Stat %7; 76 Slat 357; e0 U.S.C. 27SCL and desMbod baiow (2) Thalany paym9somenviee War Us honed requited to be wMNmdw Me above Wad ere honedantl mmplate; thatthe wage rate fw Mhare ,aM mementea=Wned menem as not lass man %a awslkable sage home mnamed n anywage dMefmiraDm Irmlporatcd NM da mnbdd; pat Me dassibtatuns set fat Mersin forests laborer wmWlanic mown vnN Me work he pnfolmed. agerrcyte %InaSlateam fggisl1e wOhthe Bpumuof ApdWyreg W$f tlpnaDorafideapprenticeshippmghomre9ismletl wHagate apprmticesh :p agenry reoogsizetl by Me Bureau of ApprenticeshipaM Trsktiry. Unied Sames Oepamnemd LaOOL ofymsuds remyized prendcestdp aM Tran'ug, United Stites Oeparbnmt of Labor. (d) mat (a) MERE FRINGE BENEFTISARE PAIDTO APPROVED PIANS. FUNDS, OR PROGRAMS 13 naddid" m Me basic hmmY wage hoha Fes M dMM fabwerwmadwnic lis alIn Me above relermcM laymlt payments oftingebanefes as listed in tie mM9ct have been wedu be mane Is appmpdate programs for Me Deneft of suds employees, except as mlMnSeddona(c)bebw. (b) WHERE FRINGE BENEFITS ARE PAD IN CASH 0 EadlkDererwmxAaNetistedn Neabmem femnmdpa)wgMsbeenpaid.asndi IMMNepaymll,an amountnotk sMnNemmdNeapPlra abasichwMwage MWPIU5Meamwnlof Nerequireewge Denenza .iivwinmemv.,L except as noted in Section a(c) below. (c) EXCEPTIONS Ex lion Crab Explanation ReraMS: I Name and Too / / Rex Gibson, President �+ ggmaxoe THE WILLFUL FALSIFICATION OF ANY & THE ABOVE STATEMENTS NAY SUBJECT THE CONTRACTOR OR SUBCONR2ACTOR TO CML OR CRIMINAL PROSECUTION. SEE SECTION 10010E TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATES CODE. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Project: Hale Acres C08G Sewer Replacement Project Phase I Address: 200 South Main Owasso OK 7405, city Slate zip code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Contractor Name: Earth Smart Construction INC Address: 1690 N Lynn Lane Catoosa Ok 74015 CIN State Zip Code Contractor Licence: Contract Date: 5 / 15 /2018 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the Dollars ($24,468.25 ) constitutes the entire unpaid balance due the undersigned In connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner In connection with said contract or project. Dated this _&�Iayjof 20-2 Witness o Signatur. r Conttr/racto "�- By: Title: Page 1 of 1 Print Form 2017 HALE ACRES CDBG SEWER REPLACEMENT PROJECT 1" = 752 n 11 /07/2018 Location Mao ents a visual display of related geographicintormation. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, most up to date information. sd REALP.pla•IMIM.n ,• REAL CommuNry TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of the FY 2018 Street Rehabilitation Project Phase II and Authorization for Final Payment DATE: March 29, 2019 BACKGROUND: Annually, funds are allocated from the Capital Improvement Fund and Half Penny Sales Tax Fund for repair or resurfacing of roadways throughout Owasso. The FY 2017 -2018 Street Rehabilitation project utilized this funding in two phases. Phase I of the FY 2017 -2018 funds were allocated to repair the alley between the Mowery Development and Bill and Ruth's from Main Street to Atlanta Street, known as the Block 22 Alley Improvements, and the Redbud Festival Park alleyway from Main Street to Birch Street. The remaining funds were utilized for the Phase II portion of the project, which included base, curb and gutter repair, as well as milling and overlay of asphalt in the Southern Links and Country Estates 1 -III subdivisions. In August 2018, City Council awarded a construction contract with KSL Dirtworks, LLC in the amount of $594,735.75 to perform the Phase If work. KSL completed all work in March 2019, with a final payment request of $19,904.13. The final contract amount of $552,915.02 is a contract underrun of $41,820.73. FUNDING: Funding for this project is included in the Capital Improvements Fund and Street Division Half Penny Sales Tax Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to KSL Dirtworks LLC, of Bartlesville, Oklahoma, in the amount of $19,904.13. ATTACHMENTS Final Pay Request Location Map 20\`l©bI�D W_3Q ) -I5SI sq�Io CONTRACTOR APPLICATION FOR PAYMENT OWASSO, OK P', R a- BIDNO: FY2017 -2018 PROD# 201824 DATE; 3l Q ACC•I'8 PON PAY APPN Fflml Rlcludes Remainin Retninn c PROJECT NAME: Owasso Street Repair Project CON'T'RACTOR KSL Dirlwarks, LLC ENGINEER II. Dwayne Henderson PERIOD FROM: 2/7/2019 TO: 3/21/2019 / ORIGINAL. CONTRACT AMOUNT $594,735.75 NET ADJUSTMENTS DUE •1'O: CI IANOE OUMS(I.IS'I• Nos, Dnlcs k Aniomis) MOD QUANTITY CHANGES(Lim slmel, Dma R Anloom) $0.00 OTHER(DESCRIDE) A. CURRENT CONTRACT AMOUNT $594,735.75 B. PREVIOUS PAYMENTS TO CONTRACTOR $533,010.89 C. PREVIOUS RP.TAMAGE $7,000.58 TOTAL EARNED TO DATE U. ----------------------------------------------------- TOTAL VALUE WORK THIS PERIOD NOTES E. RETAINED AMOUNT % 5.00% $0.00 F. PAY PERIOD STORED MATERIAL ADJUSTMENT $0.00 G. ENGINEERS ADJUSTMENTS $0.00 H. DESCRIBE: I. TOTAL STOREU MATERTATS J. STORED MATERIALS USED THIS PERIOD K. REMAINING STORED MATERIALS _— L ______.__________— PAYMENT DUE THIS PERIOD M TOTAL EARNED TO DATE N. TOTAL R]ITAINAOE TO DATE NOTES Recommended Far Payma by: C• M O it t i {{ IOOCG01 l t 'l 11 /! /7 /t11111U1tP . ------------------------------------------ __.00 _ 50 $0.00 $0.00 --------------------------------------- ______ 519,904.13 $552,915.02 $0.00 I (ro� KSL DirLworks PAY REQUEST* 'a PAY ESTIMATED - UNIT. .DESCRIPTION OF PAY ITEM -.. UNIT BID -TOTAL BID 'FORA - FOR PAY PAYAMDUNT wowcoMPLETED.As OF- - QUANTITY 'PRICE .AMOUNT PmuesTY - r .FOR PAY :REQUEST : .rlmucta PAY_ YIORKCOMPLETFfJ AS OP PAY >OWASSO STREET REPAM PROJECT FY 20172018.. :z REUPsre B 1 1 936 1 SY 6 110 PA8 ID cow- P0 210 so.Do 60812 1 $29391.84 40812 528.391.86 2 1167 1 N Type REPAIR 0D.00 555250.00 $0.00 145283 5/2,66150 145283 5)266150 3 95 SY TYPEIIRPAIR 563.00 353'3.00 17317 511.581.03 269.61 S17,524.55 91.04 s3,94360 9 597 lF PFNAVEREAAg DJAB 325.00 5146]5.00 4S s1,075.00 8]1.99 $21,79915 826.99 0.72475 5 639 1P RFNAVERPR/VEGURIR Y 5_'00 S14,058.00 50.00 471A9 $10=78 471.49 51437278 6 12SL4 SY 2'l9]GE M616'VAOE 0.75 $40,0530 50.00 102.03,48 M.413105 :0203,45 06.413.05 7 5]16 Si QI N812' C� 53.75 01,4T250 50.00 1087/58 $4.790.85 1097136 B 37 lA T*31AD TAPERED RILL WID1H BIffTM0150'LIXIG SImoo S17.=M 50.00 17 $171000.00 .540.790.85 9 0 SY iE 4 t REPI/� ORIVEIYAY APPPII101 sisal) 0250.00 17 51f,00o.00 10 206 SY VARWVSWWI VNIEI'GURBt 05.00 $100 8901 55.79150 817 57.0m.0 it 10 SY SICLwN1(RENiJAL 511.04400 50.00 10434 55,718.]0 10954 55,749.70 &REPVL84glr 545.03 5110.00 50.00 0 50.00 0 so.m 12 14 EA AWUSr VALVEB0DSMGRAQE SSSa.00 0.500.00 $0.00 z 5500.00 13 1 EA RPIOV easnNGI4WOICAPR9MP 51.500.00 31,500.00 $0.00 t 51,500.00 z 5500.00 14 1 FA CCWOIEIE HANDICAP AAMPryPEe summ 31300.00 S0.U0 t 51,500.00 1 1 31.500.00 15 35M SY YASPHALTOVEOAY S7Z 055.00.]5 00 16 500 SY SO S0.o0 3399159..33991.98 53 100 fY FlAWA8IE POL WABLE PILL. 5450 5225400 55 s247.50 22198 $89].47 iw.m 7 05.Do V.5mw 50.00 0 50.00 D 18 1 l5 iW4tTC0]NIROL 03ooa0 5130.00 60.00 1 57,500.00 1 00 39 1 LS MOBR0An0N Oa.moo 0o.000.00 $0.00 t 530,000.00 1 5$7"� Ls elosoN CAMPdI. o.mm 55.00000 SUD 1 s5.W)w 1 .00 o 6 6A AD3l5 MAWD1E5TOGIA 5500.00 s4,aoo.oD zo.DH 0 53.03 o 22 1 l5 P0.0)ELTALLOWANME n0.0o0m 00.000.00 $0.00 0 so.00 T0181 0 $12,90355 355$915.02 1.47 Contractor CERTIFICATE FOR PAYMENT In accordance, with the contract documents, based on on -site observations and the date comprising the above application, the Contractor _ certifies to the Owner that to the best of the Contractor's lmowledge, information and belief, the Work has progressed as indicated, the quality Of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CaTIFIED $ 19,904.13 (Attach explanation if amount certified differs from -the amount applied for) KSL DIRTWORKS LLC BY: �+ r� �aud� Date: 3/22/2019 This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payinent is without prejudice to any rights of the Owner or Contractor under this Contract. AORH�1� 0212 00300 - Page 8 of 13 CLLUM OR INVOICE AFFIDAVIT STATE OF OI{i.AIIOMA ) )SS COUNTY O ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on. oath says that this (invoice, Claim or Contract) is true and correct. Affiant :further states that the (work, services or materials) as shown by this Invoico or Claim have been (completed or supplied) in accordance with the Plaus, Specifications, orders or requests ftnuished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. KSL DIRTWORKS LL'C Contractor or Supplier Subscribed and sworn to before me this,e.-Z-� day of v „puunubryr Commission _ /Ors �b i� �`77a 1 My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day Notary Public Commission it My Commission Expires: .� iio Will OCJ7. 5!!.j day ^r"!Y.I.L?i�•;�r> - NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not requited for Contractor or Supplier Affidavit. A REMMmaT 0212 00300 -Page 10 of 13 CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Pro ecU Owner Contractor Project 2017 -2018 Street Rehab Project Name: KSL Dirtworks Address: 200 South Main Owasso OK 74055 city Owner: City of Owasso State Zip Coda TO ALL WHOM IT MAY CONCERN: Address: 278 County Rd 2706 Bartlesville Ok 74003 city Slate Zip Code Contractor Licence: Contract Date: 8 / 21 /2018 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or Issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above- mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. that the sum of )ur Dollars and 13 Cents Dollars ($19,904.13 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Witness to Sig ature: Dated thia-) —day of 20z L Contractor By: - Title: G%�rivr, �yLl� Page 1 of 1 Print Form 2017 -2018 STREET REHABILITATION PROJECT KSL Dirtworks Recomm led for Pay ent: Public Works Date: Roger Stevens Approved for Payment: Owasso City Council Date: City Clerk 2017 -2018 Phase II Street Rehabilitation Project 1" = 6019 ft I Location Map 1 02/08/2019 .ents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, most up to date information. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03116/19 Department Payroll Expenses Total Expenses 105 Municipal Court 5,956.64 8,232.63 110 Managerial 21,027.75 29,188.77 120 Finance 18,319.18 26,854.18 130 Human Resources 8,926.01 13,294.35 160 Community Development 19,059.33 28,756.65 170 Engineering 17,912.46 27,566.46 175 Information Systems 14,653.05 22,419.77 181 Support Services 8,901.53 13,153.06 190 Cemetery 201 Police Grant Overtime 2,507.05 2,540.07 215 Central Dispatch 23,703.71 39,890.28 221 Animal Control 3,507.36 5,380.15 250 Fire Safer Grant 23,362.51 37,151.70 280 Emergency Preparedness 2,168.26 3,472.55 370 Stormwater /ROW Maint. 8,043.44 11,103.38 515 Park Maintenance 7,796.38 11,599.75 520 Culture /Recreation 8,366.49 13,107.25 550 Community- Senior Center 5,585.38 7,519.20 580 Historical Museum 664.40 746.78 710 Economic Development 3,612.55 5,448.84 General Fund Total 204,073.48 307,425.82 185 Garage Fund Total 7,359.71 12 164.81 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 156,538.47 237,903.77 201 Police Fund 38 Total 156,866.00 240,185.68 300 Streets Fund 39 Total 17,419.12 27,070.27 370 Stormwater Fund 27 Total 3,413.71 5,300.76 150 Worker's Compensation Total 9,587.06 11 467.67 720 Strong Neighborhoods Total 4,590.15 6,532.57 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3128119 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 43,880.19 HEALTHCARE MEDICAL SERVICE 74,709.09 HEALTHCARE MEDICAL SERVICE 45,581.31 HEALTHCARE MEDICAL SERVICE 20,815,36 ADMIN FEES 14,036.19 HCC LIFE INSURANCE STOP LOSS FEES 50,484.36 HEALTHCARE DEPT TOTAL 249,506.50 DELTA DENTAL DENTAL MEDICAL SERVICE 4,547.00 DENTAL MEDICAL SERVICE 3,316.60 DENTAL DEPT TOTAL 7,863.60 VSP ADMIN FEES 1,194.64 VISION DEPT TOTAL 1,194.64 HEALTHCARE SELF INSURANCE FUND TOTAL 258,564.74 AdEaL r T O K L A H O M A DEPARTMENT Of ENVIRONMENTAL OUAIIIY SCOTT A. Tredor N Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY November 21, 2018 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072180929 South Main Sanitary Sewer Line Replacement Facility No. 21310 Dear Mr. Stevens: MARY FALLIN Governor RECEIVED DEC 12 2018 CITY OF OWASSO PUBLIC WORKS Enclosed is Permit No. SL000072180929 for the replacement of of 43 linear feet of twelve (12) inch PVC, 2,240 linear feet of fifteen (15) inch PVC sanitary sewer line and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this- Department on November 21, 2018. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, 9 r iti, PE/ . r 6�1'/ Construction Permit Section Water Quality Division QRK/RC1ag Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Daniel E. Dearing, P.E., City of Owasso 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recyded paper with soy Ink co O K L A H O M A SCOTT A.THOMPSON DEPARIMENTOFENYIRONMENtAtOVAIIIY MARY FALLIN Executive Direclor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072180929 SEWER LINES FACILITY No. 21310 PERMIT TO CONSTRUCT November 21. 2018 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to replace 43 linear feet of twelve (12) inch PVC, 2,240 linear feet of fifteen (15) inch PVC sanitary sewer line and all appurtenances to serve the City of Owasso, located in Section 31, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved November 21, 2018. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on r.gded paper wNh soy Ink 0 O K L A H O M A DEPARIM[NR OF ENYIRONMENIAI OUAIIII' SCOTT A.Tctor N Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT MARY FALLIN Governor PERMIT No. SL000072180929 SEWER LINES FACILITY No. 21310 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 54(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 - 4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Mk co