HomeMy WebLinkAbout2001.09.04_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 4, 2001
The Owasso City Council met in regular session on Tuesday, September 4, 2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Thursday, August 30, 2001.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 6:40 p.m.
ITEM 2: INVOCATION
The invocation was offered by Vice Mayor Randy Brogdon.
ITEM 3: FLAG SALUTE
Mayor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor
Randy Brogdon, Vice Mayor
Will Williams, Councilor
Rebecca Armstrong, Councilor
Michael Helm, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Barnhouse read a proclamation naming Scott Medical Clinic as Business of the Quarter
for the third quarter of 2001. Office Manager Mary Greenwood accepted the proclamation on
behalf of Dr Scott and his staff.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the August 21,2001 Regular Meeting and the August
28,2001 Special Meeting.
B. Approval of Claims.
Owasso City Council
September 4,2001
C. Action Relating to Ordinance #684, an Ordinance Providing for the Rezoning of
Property Located North of East 96th Street North and East of North Garnett Road,
Immediately West of Owasso Market II; from Ag (Agriculture) to CS
(Commercial Shopping Center, Containing 4.5 Acres.
The consent agenda included minutes of the August 21, 2001 regular meeting and August 28,
2001 special meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $27,187.99; (2) Ambulance Fund $2,590.49;
(3) Ambulance Capital $15,140.00; (4) Bond Projects $199,144.06; (5) City Garage $6,238.95;
(6) Workers' Comp Self Insurance $1,836.98; (7) Payroll $164,511.41; (8) City Garage Payroll
$2,867.53; (9) Ambulance Payroll $10,800.95; (10) E-911 Payroll $757.86; (II) Worker's Comp
Payroll $1,975.22. Item C on the consent agenda requested approval of Ordinance #684, based
on Council action of August 21, 2001 to approve the zoning and authorize an ordinance.
Ms Armstrong moved, seconded by Mr Helm, to approve the consent agenda.
AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse
NAY: Motion carried.
Motion canied 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
APPLICATION FOR FUNDS FROM THE OKLAHOMA DEPARTMENT OF
COMMERCE (ODOC) FOR THE SMALL CITIES PROGRAM.
Mr Ewing said that ODOC has issued an invitation to the City of Owasso to apply for funding
under the FY 2001 CDBG Small Cities Program. Adopting a resolution requesting such
financial assistance is a requirement of the CDBG. Mr Williams moved, seconded by
Mr Brogdon, to approve Resolution #2001-11 requesting financial assistance from the Oklahoma
Department of Commerce, and authorizing the Mayor to execute an application in the amount of
$67,132 for the FY 2001 Small Cities Program.
AYE: Williams, Brogdon, AImstrong, Helm, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A "CITIZEN PARTICIPATION PLAN" FOR
THE FY 2001 SMALL CITIES PROGRAM.
Mr Ewing said that a citizen participation plan is also a requirement for the CDBG and will be
incorporated as a part of the application to be submitted to ODOC. Mr Brogdon moved,
seconded by Mr Williams, to approve the required Citizen Participation Plan and authorize the
Mayor the execute documents relating to that plan.
- 2 -
Owasso City Council
September 4,2001
AYE: Brogdon, Williams, Helm, Annstrong, Bamhouse
NAY: None
Motion carried 5-0.
PUBLIC HEARING
ITEM 9: PUBLIC HEARING RELATING TO COMMUNITY DEVELOPMENT PROJECT
ACTIVITIES AND NEEDS WITHIN THE CITY OF OW ASSO, OKLAHOMA.
Mr Andy Annstrong of the INCOG staff conducted a public hearing beginning at 6:45 p.m. He
explained the purpose of the Small Cities Program, and requested input from citizens regarding
the use of the $67,132 the City of Owasso expects to receive under this program. Hearing none,
the public hearing was closed at 6:50 p.m.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2001-10, A RESOLUTION ACCEPTING THE DOWNTOWN
DEVELOPMENT CONCEPT PLAN.
Mr Ewing made a short presentation of the proposed Downtown Development Concept Plan. He
explained that opportunities have been provided for public input. The OEDA accepted the plan
on August 9t\ and the Planning Commission, at their August meeting, directed the staff to
fOlward the plan to the City Council with a recommendation for approval. Mr Brogdon moved,
seconded by Mr Williams, to approve Resolution #2001-10, accepting the Downtown
Development Concept Plan.
AYE: Brogdon, Williams, Annstrong, Helm, Bamhouse
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE COFFEE CREEK ELEMENTARY SUBDIVISION PLAT.
Ms Sorrells said that the City Council approved the final plat for Coffee Creek Elementary of
February 6, 2001. The applicant has requested that the same plat be approved with the name
changed to Owasso Northeast Elementary. Mr Helm asked if it would be served by Owasso
water & sewer. The response was that it is in a rural water district, but is on the Owasso sewer
system. Mr Williams moved, seconded by Mr Brogdon, to approve the requested plat
amendment changing the name of the plat from Coffee Creek Elementary to Owasso Northeast
Elementary, and to authorize the Mayor to execute the Owner Affidavit required to amend the
plat.
- 3 -
Owasso City Council
September 4, 2001
AYE: Williams, Brogdon, Armstrong, Barnhouse
NAY: Helm
Motion carried 4-1.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF THE STREETS AND DRAINAGE SYSTEMS
CONSTRUCTED TO SERVE CAMDEN PARK II, AN ADDITION TO THE CITY
OF OW ASSO, TULSA COUNTY, OKLAHOMA.
Mr Lutz said that the development is located east of 129th East Avenue, between Barrington
Point and Windsor Lake II. All deficiencies noted on the punch list have been corrected, and a
final walkthrough was held on August 27, 2001, The contractor has provided a one-year
maintenance bond for the drainage system and a two-year bond for streets. Ms Armstrong
moved, seconded by Mr Helm, to accept the infrastructure improvements.
AYE: Annstrong, Helm, Williams, Brogdon, Barnhouse
NA Y: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF THE STREETS AND DRAINAGE SYSTEMS
CONSTRUCTED TO SERVE BAILEY RANCH ESTATES II, AN ADDITION TO
THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA..
Mr Lutz presented the item. The subject subdivision is located east of North Garnett Road and
north of East 96th Street North, immediately east of the Bailey Ranch I addition. Because of
problems with silt in the drainage system, the infrastructure could not be accepted following the
final inspection in February 1999. All problems have now been eliminated and the system is
operating efficiently. The contractors have provided a one-year maintenance bond for the stornl
drainage system and a two-year bond for the streets. Ms Armstrong moved, seconded by
Mr Brogdon, to accept the infrastructure improvements.
AYE: Arnlstrong, Brogdon, Helm, Williams, Barnhouse
NAY: None
Motion carried 5-0.
- 4 -
Owasso City Council
September 4, 200 I
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPT ANCE OF THE STREETS AND DRAINAGE SYSTEMS
CONSTRUCTED TO SERVE BAILEY RANCH ESTATES II, AN ADDITION TO
THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA..
Mr Bates said that funds were included in the 1997 Bond Issue for widening and signalization at
East 86th Street NOlih and North 145th East A venue. The cost estimate for construction of the
improvements is $731,468.43. The City has sufficient funds from the Bond Issue for the project,
and will not be requesting matching funds through ODOT, thus allowing the project to begin
immediately. Mr Williams moved, seconded by Mr Brogdon, to accept the construction
drawings for the 86th & 145th project, and authorize bidding the project.
AYE: Williams, Brogdon, Barnhouse
NAY: Helm, Armstrong
Motion carried 3-2.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF A DEED OF DEDICATION FROM INDEPENDENT SCHOOL
DISTRICT II (OW ASSO PUBLIC SCHOOLS) TO THE CITY OF OW ASSO.
Mr McElrath presented the item. One of the projects included in the 1997 Bond Issue was the
widening of the intersection at 86th St Nand N 145th East Ave. Owasso Public Schools, the
property owner on the southeast corner of the intersection, is required by State Law to donate
necessary right-of-way for public projects. Ms Marilyn Hinkle, president of the Board of
Education, has executed a Deed of Dedication for that right-of-way. Mr Brogdon moved,
seconded by Mr Williams, to accept the Deed of Dedication from the Owasso Public Schools,
and authorize the Mayor and City Clerk to execute acceptance of the deed.
AYE: Brogdon, Williams, Helm, Armstrong, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OW ASSO AND THE OKLAHOMA
DEPARTMENT OF CORRECTIONS AND SOUTHERN CORRECTIONS
SYSTEMS INC FOR THE PRISONERS PUBLIC WORIZS PROJECT.
Mr McElrath said that, for several years, the City of Owasso has utilized the labor of minimum-
security prisoners through a program offered by the Department of Corrections for government
or non-profit organizations. The City has paid less that $5000 per year plus transportation, and
has received labor valued at $150,000-$200,000. The DOC has recently revised its contract for
the provision of these services by inmates from the Avalon Community Corrections facility. The
contract has been reviewed by the City Attorney and is acceptable as to legal content.
- 5 -
Owasso City Council
September 4,2001
Ms Armstrong moved, seconded by Mr Helm, to approve the agreement with the Depmiment of
Corrections, and authorize the City Manager to execute the agreement.
AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse
NA Y: None
Motion carried 5-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2001-12, A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A PROJECT AGREEMENT FOR THE 76TH STREET
NORTH/HIGHWAY 169 INTERCHANGE IMPROVEMENTS.
Mr Carr said that on August 7, 2001, the City Council approved Resolution #2001-09
committing the City of Owasso to participation in the U.S. Highway 169 and 76th Street North
Interchange Improvements in the amount of $523,000. Final plan preparation has been
completed and the proj ect is on schedule for letting by the Oklahoma Department of
Transportation on October 18, 2001. ODOT has prepared a Project Agreement identifying
responsibilities of the City of Owasso and ODOT on this proj ect. ODOT will be responsible for
construction bidding, supervision and administration. The City of Owasso will be responsible
for right-of-way acquisition and maintenance and operation of signalization equipment.
Mr Brogdon moved, seconded by Mr Williams, to approve Resolution #2001-12 authorizing the
Mayor to execute a Project Agreement for the 76th St N & Highway 169 Interchange project.
AYE: Brogdon, Williams, Helm, Barnhouse
NAY: Armstrong
Motion carried 4-1.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO PAYMENT
TO THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE CITY
OF OW ASSO'S SHARE FOR INTERSECTION IMPROVEMENTS AT EAST 76TH
STREET NORTH AND U.S. HIGHWAY 169, IN THE AMOUNT OF $523,000.
Mr Carr said that Federal funds will provide $630,000 and State funds will provide $70,000 of
the original estimated construction cost of $700,000. The City of Owasso has agreed to provide
an additional $523,000 in order to complete the funding of the total estimated project cost of
$1,223,000. An invoice for that amount has been submitted to the City by ODOT. In order for
the project to proceed as outlined, all funds committed to the project must be in place.
Mr Williams moved, seconded by Mr Brogdon, to authorize payment to ODOT in the amount of
$523,000 for the City's share of estimated costs for the above-referenced project.
- 6 -
Owasso City Council
September 4, 200 I
AYE: Williams, Brogdon, Helm, Barnhouse
NAY: Armstrong
Motion carried 4-1
ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF COMPUTERS FOR THE POLICE DEPARTMENT.
Chief Greene presented the item. Funds were carried over from the FY 2000-2001 budget for
the purchase of personal computers for the Police Department. These computers would be
installed upon completion of the new police station. Staff recommended the purchase of Dell
computers, as these are the computers currently in use citywide. Ms Armstrong moved,
seconded by Mr Helm, to approve the purchase of eight Dell Computers and monitors from Dell
Computer Corporation at a cost of $1699 each, for a total cost of $13,272.
AYE: Annstrong, Helm, Williams, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 20: REPORT FROM CITY MANAGER
Mr Mitchell requested a special Work Session on September 25th. He announced that the target
date for the Police Department to move into the new station is September 24th.
ITEM 21: REPORT FROM CITY ATTORNEY.
No report.
ITEM 22: REPORT FROM CITY COUNCILORS.
None
ITEM 23: NEW BUSINESS.
None
ITEM 24: ADJOURNMENT
Ms Armstrong moved, seconded by Mr Helm, to adjourn.
AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse
NAY: None
- 7 -
Owasso City Council
Motion carried 5-0, and the meeting was adjourned at 7:45 p.m.
September 4, 200 I
- 8 -