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HomeMy WebLinkAbout2001.08.21_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 21,2001 The Owasso City Council met in regular session on Tuesday, August 21, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 17, 2001, and Addendum to Agenda posted on the City Hall bulleting board at 10:00 a.m. on Monday, August 20,2001. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:01 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the OPW A meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor ABSENT STAFF LaITY Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of the August 7, 2001 Regular Meeting and the August 14, 2001 Special Meeting. B. Approval of Claims. C. Action Relating to Ordinance #683, and Ordinance Pertaining to the Keeping of Bees Within the City Limits. The consent agenda included minutes of the August 7, 2001 regular meeting and August 14, 2001 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $182,134.43; (2) Ambulance Fund $1,498.97; (3) Ambulance Capital $7,143.15; (4) Capital Improvements $4,100.00; (5) Bond Projects $143,752.22; (6) City Garage $9.329.42 (7) Workers' Comp Self Insurance $4,414.41; (8) Payroll $186,072.52; (9) City Garage Payroll $3,569.91; (10) Ambulance Payroll $11,057.33; (11) E-911 Payroll $862.49; (12) Worker's Comp Payroll $1,983.97< Item C on the consent agenda requested approval of Ordinance #683 pertaining to the keeping of bees within the city Owasso City Council August 21, 2001 limits and based on Council action of July 17, 2001 to approve the code amendment and authorize an ordinance. Mr Williams moved, seconded by Mayor Barnhouse, to approve the consent agenda. AYE: Williams, Barnhouse NAY: Helm, Armstrong, Brogdon Motion failed 2-3. Councilor Armstrong requested that the minutes from the special meeting be removed from the consent agenda and voted on separately and Vice Mayor Brogdon requested that Item C be removed from the consent agenda and considered separately. Ms Armstrong moved, seconded by Mr Helm, to approve the consent agenda consisting of minutes of the regular meeting of August 7, 2001 and the claims. AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. Ms Armstrong said that she would like to see the request for proposal for lease of the city hall building appear in the Tulsa World as well as the Owasso Reporter. She then moved to amend the minutes of the special meeting of August 14, 2001 to include the Tulsa World as an advertising medium for the request for proposal and approve the minutes as amended. Seconded by Mr. Helm. AYE: Annstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. Mr Brogdon questioned where some of the language included in Ordinance #683 came from. Mr Cates said that it was taken from the Tulsa ordinance pertaining to the keeping of bees. Mr Williams moved, seconded by Ms Armstrong, to approve Ordinance #683. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 5-0. - 2 - Owasso City Council August 21, 2001 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #682, AN ORDINANCE APPROVING AND ADOPTING OPW A RESOLUTION #2001-09 ESTABLISHING SANITARY SEWER RATES AND REFUSE RATES FOR RURAL WATER DISTRICT CUSTOMERS RESIDING WITHIN THE CORPORATE LIMITS OF THE CITY OF OW ASSO, AND DECLARING AN EMERGENCY. Ms Bishop said that Ordinance #682 approves action taken by the OPW A through OPW A Resolution #2001-09, updating the rates for nlral water district customers to the current rates for each utility, plus a 10% administrative fee. New wording references the "applicable rate" as established by the OPW A Trustees, & any future changes will automatically apply to nlral water district customers. Mr Helm moved, seconded by Mr Williams, to approve Ordinance #682. AYE: Helm, Williams, Arnlstrong, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #682. Ms Bishop said that because the new rates have already taken effect for customers on city water, an emergency clause has been attached so that the rates for rural water customers may take effect immediately upon passage and publication. Mr Brogdon questioned whether this ordinance meets the criteria for an emergency clause, and said that he believes the council would be taking an illegal action by approving the emergency clause. Following discussion, the Mayor called for a motion. Hearing none, the Mayor again called for a motion. Again, hearing no motion, the Mayor declared that the item failed for lack of a motion. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A "CARRY-OVER" BUDGET AND SUPPLEMENTAL APPROPRIATION TO VARIOUS DEPARTMENTS WITH THE GENERAL FUND, AND THE CAPITAL IMPROVEMENTS FUND. Ms Bishop presented the item. The cauy-over budget concept has been used by the City since 1993. This allows for budgeted but unexpended funds from one fiscal year to be carried over to the next fiscal year. The General Fund has a total of $1,010,045 in budgeted but unexpended funds remaining from the 2000-2001 budget. Of that amount, $516,416 from fifteen departments is recommended for carryover budget requests. Three projects budgeted in the Capital Improvements Fund are currently in progress and have unexpended funds in the amount of $203,524 that should be cauied over. Ms Arnlstrong moved, seconded by Mr Williams, to approve the requested carry-over from FY 2000-2001 and a supplemental appropriation to the General Fund budget of $516,416, and to the Capital Improvements Fund budget of $203,524. - 3 - Owasso City Council August 21, 2001 AYE: Annstrong, Williams, Helm, Brogdon, Barnhouse NAY: Helm Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO A REVENUE ANTICIPATION NOTE BETWEEN THE CITY OF OW ASSO AND THE OW ASSO PUBLIC WORKS AUTHORITY. Ms Bishop presented the item. In March of 1998, the OPW A Trustees approved a concept plan for the construction and funding of the Elm Creek Sewer Interceptor proj ect. The concept allowed the interceptor to be constructed with city-backed financing supported by a private sector "pay-back" as the property develops. The Revenue Anticipation Note between the City and OPW A matured as of August 4, 2001 and must be paid or amended to provide payment at a future date. The OPW A Trustees have amended the Revenue Anticipation Note for $712,970.39 with 4% interest paid semi-annually in February and August until maturity. Semi-annual principal payments will begin in February of 2004 and continue through August of 2008. Ms Armstrong moved, seconded by Mr Helm, to approve the investment in the Amended Revenue Anticipation Note of the Owasso Public Works Authority. AYE: Armstrong, Helm, Williams, Brogdon, Bamhouse NA Y: Armstrong Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF A COPIER FOR THE POLICE DEPARTMENT AND A COPIER FOR CITY HALL. Chief Greene presented the item. Police Department staff have been meeting with representatives of various copier companies to research replacing their existing copier at the Police Department. The State Bid for copy machines and service contracts for fiscal year 2001- 2002 has been awarded to Western Business Products. The Toshiba E-Studio 45 copy machine has been selected by the Department as one that will meet its needs. For some time, staff has realized the need for a second copy machine at city hall. The staff is requesting the purchase of two copy machines - one for the Police Department and one for city hall. The copy machine chosen may also be used as a network printer, and money is available in the Computerization Fund to pay for both machines. Maintenance costs will be taken from the respective operating budgets. Mr Helm moved, seconded by Mr Williams, to approve the purchase of two Toshiba E- Studio 45 copy machines from Western Business Products, Tulsa, OK, in the amount of $7945 each, for a total of $15,890. - 4 - Owasso City Council August 21, 2001 AYE: Helm, Williams, Armstrong, Brogdon, Bamhouse NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE OFF- SITE SANITARY SEWER LIFT STATION AND FORCE MAIN CONSTRUCTED TO SERVE COFFEE CREEK, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA. Mr Lutz said that the off-site sanitary sewer system is designed to serve the Coffee creek subdivision located southwest of the 106th St N & N 145th East Ave intersection, as well as other development to the north and east. Design for the entire system, including the Coffee Creek on- site system, was reviewed by the City and ODEQ. The on-site system was accepted by the City in February 2001, and this recommendation is for acceptance of the lift station and force main only. A final inspection has been conducted and a one-year maintenance bond provided. Mr Helm moved, seconded by Ms Annstrong, to accept the infrastructure improvements. AYE: Helm, Annstrong, Williams, Brogdon, Bamhouse NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR THE PURCHASE OF A UTILITY TRACTOR FOR THE PARKS DEPARTMENT. Mr Rooney said that bids were adveIiised in July for the purchase of a utility tractor for the Parks Department. The tractor is necessary to assist in the mowing of the large field areas at the Sports Park and McCarty Park, and is anticipated to be used in Preston Lakes Centennial Park. Two bids were received, with both bidders meeting the specifications. Funds in the amount of $17,000 were included in the Capital Outlay portion of the Parks Department budget. Any funds remaining after the purchase will be used to purchase a mowing deck for the tractor. If the purchase and payment are approved by the Council, the new tractor will replace a 1975 Ford Tractor and a 1982 Kubota Tractor. Mr Helm moved, seconded by Ms Annstrong, to award a bid for the purchase of one Kubota Diesel M4900 Tractor to Enlow Ford Tractor Inc, Tulsa, OK in the amount of$15,540, and authorize payment. AYE: Helm, AIllistrong, Williams, Brogdon, Barnhouse NAY: None Motion canied 5-0. - 5 - Owasso City Council August 21,2001 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR THE PURCHASE AND INSTALLATION OF WINDOW TREATMENTS FOR THE NEW CITY HALL/POLICE STATION. Mr Rooney presented the item. Bids have been solicited for the purchase of window treatments for the new City Hall/Police Station. Quotes were requested for two different styles of vertical blinds, as well as a price for the installation of either type of blind. Seven requests for sealed bids were mailed and five bids were received. All except one bidder complied with all the bid specifications. Action Blinds of Tulsa submitted a sealed bid with a requirement that they receive "50% down on all custom orders prior to ordering materia1." The bid specifications mailed out to all parties clearly state that the "payment must be approved and signed on a claims list by the proper city authority. Payment shall be made only after the equipment has been received and inspected." Staff has spoken with the next lowest bidder, Ace Hardware of Owasso. They are prepared to supply and install the vertical blinds should they receive the bid. Mr Helm moved, seconded by Ms Armstrong, to award the bid for the purchase and installation of window treatments for the new City Ha11lPolice Station to Kimball's Ace Hardware, Owasso, OK in the amount of $6220. AYE: Helm, Armstrong, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE METRO HEIGHTS SUBDIVISION PLAT. Ms Sorrells said that a review of the Metro Heights subdivision plat after it had been recorded, revealed errors in address and street names. Staff has coordinated with the developer to correct the errors. The developer has submitted an Owner's Affidavit, along with a revised plat, to the Council for approval. Mr Helm moved, seconded by Mr Brogdon, to approve the plat amendment revising the addresses and street names for the Metro Heights subdivision, and authorization for the Mayor to execute the Owner Affidavit required to amend the plat. AYE: Helm, Brogdon, Armstrong, Williams, Barnhouse NAY: None Motion carried 5-0. - 6 - Owasso City Council August 21, 2001 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-01-04, A REQUEST TO REZONE PROPERTY LOCATED NORTH OF EAST 96TH STREET NORTH AND EAST OF NORTH GARNETT ROAD, IMMEDIATELY WEST OF OWASSO MARKET II; FROM AG (AGRICULTURE) TO CS (COMMERCIAL SHOPPING CENTER), CONTAINING 4.5 ACRES. Ms Sorrells said that the Tulsa Teachers Credit Union has requested approval of the rezoning on property located immediately west of Owasso Market II. The Planning Commission has reviewed the request and unanimously recommended approval. Mr Williams moved, seconded by Ms Armstrong, to approve the requested rezoning. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 15: REPORT FROM CITY MANAGER Mr Mitchell announced that a special Work Session will be held on August 28th to discuss water issues. He also announced that a tour of the new city hall/police station facilities will be held at 6:00 p.m. on Tuesday, September 4th for City Council members. ITEM 16: REPORT FROM CITY ATTORNEY. No report. ITEM 17: REPORT FROM CITY COUNCILORS. Councilor Williams requested that Item 6 be reconsidered. He said that Councilor Helm had made a motion to approve the emergency clause prior to Councilor Brogdon questioning the legality of the emergency clauses. Councilor Helm affinned that he had made the motion. Because there was a motion on the floor to approve the emergency clause, that motion if seconded would supercede any other action taken. Councilor Williams seconded the motion and a vote was recorded as follows: AYE: Helm, Williams, Annstrong, Barnhouse NAY: Brogdon Motion carried 4-1. Mr Helm asked why the Fire Department and OPW A are showing so much overtime. Mr Mitchell will get reports. - 7 - Owasso City Council ITEM 18: NEW BUSINESS. None ITEM 19: ADJOURNMENT Mr Helm moved, seconded by Ms Armstrong, to adjourn. AYE: Helm, Armstrong, Williams, Brogdon, Barnhouse NAY: None August 21, 2001 Motion carried 5-0, and the meeting was adjourned at 7:40 p.m. - 8 -