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HomeMy WebLinkAbout2001.08.14_Worksession Minutes OW ASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, August 14, 2001 The Owasso City Council met in special session on Tuesday, August 14, 2001 in the Lower Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 2:30 p.m. on Friday, August 10,2001, and Addendum to Agenda posted on the City Hall bulletin board at 3:00 p.m. on Monday, August 13,2001. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 6: 1 0 p.m. PRESENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor ABSENT STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM SA. LEASE WITH VOLUNTEER NETWORK OW ASSO Mr Mitchell asked the Council if they are interesting in leasing the City Hall building at 207 S Cedar to Volunteer Network Owasso, or do they want to do something different. Councilors had several questions concerning the proposed lease agreement, including the term of the lease, what happens regarding reimbursement if VNO breaks the lease, if the amount of the lease is market value, and who should be responsible for utilities and maintenance. Vice Mayor Brogdon suggested that, in the interest of fairness, other individuals or groups be allowed to offer a . proposal. It was suggested that an advertisement be placed in the Owasso Reporter'4rOtl'fYillg the """O,ifld public of the availability for lease of the top floor of the City Hall building and requesting proposals. After an hour of discussion, Councilor Helm requested that any further discussion be tabled to the Work Session on September 11,2001. Mayor Barnhouse recessed the meeting at 7:10 p.m. and reconvened at 7:20 p.m. /fI1/J;J dltPl - M. Owasso City Council August 14,2001 ITEM 2: FINANCE ITEMS. A. Carry-Over Budgets B. Supplemental Appropriations C. Elm Creek Revenue Anticipation Note/Update on Elm Creek Payback D. Resolution for Sewer Connection Fees Ms Bishop discussed the items listed, and explained the concept behind the carry-over budgets. Councilor Brogdon said he does not believe budgets should be carried over from one year to the next - that the current budget is sufficient. There was a lengthy discussion on that item, as well as proposed sewer comlection fees. ITEM 3: PUBLIC WORKS ITEMS. A. Discussion Relating to Wastewater Issues B. Overview of Street Projects C. Discussion Relating to a Change Order Requesting a Time Extension for the Ator Relief Line Construction Mr Carr discussed the update of the Wastewater Master Plan and the steps that need to be taken for that to occur. He also discussed the engineering needed and a break-down of the proposed fees for engineering. On the streets project, Mr Carr said that bid documents for street repairs have been prepared and will be ready on Thursday, when the project will be advertised. He said it will be an "on-demand" project, whereby the contractor awarded the bid will make the repairs as requested by the City during the remainder of the fiscal year. Item C was an addendum, and Mr Carr said that the contractor for the Ator Relief Line project hit rock when boring under the railroad tracks and has requested a time extension because of the delay encountered. DEQ has been notified and doesn't have a problem with the request. A Change Order will be on the August 21 st agenda requesting a time extension for the project. ITEM 4: REPORT FROM ASSISTANT CITY MANAGER. A. Review of Utility Tractor Bid B. Review of City Hall Window Treatment Proposals C. Other Items Mr Rooney presented an overview of the bids received for a new utility tractor for the Parks Department. If the tractor is purchased, it will replace a 1975 Ford Tractor and a 1982 Kubota Tractor, both of which will be declared surplus. This item will be on the August 21 st agenda. He also presented a brief overview of proposals received for window coverings for the new city hall/police station. Five proposals were received, one of which did not meet specifications. ITEM 5: REPORT FROM CITY MANAGER. A. This item was discussed earlier in the meeting. B. Replacement Vehicle for City Manager/Transfer to Police Department C. Other Items. Because of the lateness of the hour, Mr Mitchell defelTed 5-B to the August 28th Work Session, and reminded the Council that there will be a Work Session on August 28th to discuss water - 2 - Owasso City Council August 14,2001 issues. He also said that a walk-through of the new city hall/police station will be planned for the Council before the move-in date. ITEM 10: ADJOURNMENT Ms Armstrong moved, seconded by Mr Helm, to adjourn. AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0, and the meeting was adjourned at 9:30 p.m. llJa~~A- /~~-- Mary L Barnhouse, Mayor .~MhV~ Marci Boutwell, City lerk - 3 -