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Home My WebLink About2019.04.16_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE APR 12 2019 4> OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 16, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • April 2, 2019, Regular Meeting • April 9, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date March 30, 2019 • Monthly Budget Status Report - March 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 12, 2019. Ju i hn M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, April 2, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 2, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 29, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 8:07pm. 2. Roll Call Present Absent Chair- Chris Kelley Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the March 19, 2019, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $36,640.23. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 03/16/19 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority April 2, 2019 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 8:08pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, April 9, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 9, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 5, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair- Chris Kelley Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn 2. Discussion relating to Community Development Items A. Final Plat - Charleston Place, located west of North 145th East Avenue and south of East 93rd Place North B. Lot Split Application, OLS 19 -01 - Lot 3 of the Re -Plat of Lot 2, Block 1 of Garrett Creek Center Phase II, located near North 135th East Avenue, south of East 1 l 6th Street North C. Proposed Amendment to the Owasso Zoning Code, Chapter 10, Section 10.4 - US 169 Overlay District, 10.4.7 Auto Sales Brian Dempster and Morgan Pemberton presented item A and discussion was held. Brian Dempster and Karl Fritschen presented items B and C and discussion was held. It was further explained that items A and B would be placed on the April 19, 2019, City Council agenda for consideration and action, and item C would be placed on the May 14, 2019, Work Session agenda for additional discussion. 3. Discussion relating to the proposed FY 2019 -2020 Annual Operating Budget Linda Jones presented the item and discussion was held. 4. Discussion relating to the proposed purchase of approximately 62 acres of land located at 11301 North Mingo Road and at 10000 East 116th Street North Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the April 16, 2019, City Council agenda for consideration and action. 5. Discussion relating to Part 3, Alcoholic Beverages, of the Owasso Code of Ordinances, more specifically: Chapter 1, Taxation and Regulation; Chapter 2, Non - Intoxicating Beverages; and Chapter 3, Bottle Clubs Julie Lombardi presented the item and discussion was held. It was further explained that this item would be placed on the May 21, 2019, City Council agenda for consideration and action. 6. Discussion relating to City Manager items Warren Lehr Various Board and Committee Appointments, Expired Terms and Vacancies Monthly sales tax report City Manager report Warren Lehr presented the various board and committee vacancies and terms that expire June 30, 2019 and discussion was held. It was further explained this item would be placed on the May 14, 2019, Work Session agenda for additional discussion. Linda Jones presented the monthly sales fax report and discussion was held. Mr. Lehr acknowledged the promotion of Morgan Pemberton to City Planner, and recognized Marilyn Hinkle, Owasso Owasso City Council, OPWA & OPGA April 9, 2019 Page 2 Museum Director, as the 2019 recipient of the Women in American History Award from the Owasso Chapter of the Daughters of the American Revolution, and commented that the City Manager Evaluation survey has been sent via email to members of the City Council and Department Directors. 7. City Councilor /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 6:59 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Fund Claims List - 4/16/2019 Vendor Name 55 OPGA AT &T CITY GARAGE CITY GARAGE HOLLIDAY SAND & GRAVEL CO JESCO PRODUCTS, INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS STAND -BY PERSONNEL, INC UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP VERIZON WIRELESS Payable Description Payment Amount CONSOLIDATED PHONE $12.51 LABOR/OVERHEAD - APRIL, 2 $1.75 VEHICLE PARTS PURCH - MAR $59.20 SAND $657.66 COURSE ACCESSORIES $1,417.73 AMAZON -HOSE REEL $334.99 FREEDOM -OIL DISPOSAL $100.00 GREEN ACRE -MULCH $677.26 HARRELLS- PESTICIDES $9,502.95 HOME DEPOT -SAW BIT $39.97 HOME DEPOT - SUPPLIES $85.63 KANSAS GOLF- REPAIR $722.54 LOCKE- REPAIR $9.66 LOWES- STAKES $27.06 RR PRODUCTS -TINES $300.49 TIFCO IND- ELECTRODES $42.31 TIMMONS -FUEL $537.25 NATURAL GAS USAGE $89.83 TEMP LABOR $680.16 ENV CHARGE $22.00 FLOOR MATS $374.40 SERVICE $4.00 SHOP TOWEL SERVICE $21.60 UNIFORM SERVICE $23.94 WIRELESS CONNECTION $40.91 COURSE MAINT •Total -Total $15,785.80 JPMORGAN CHASE BANK LOCKE- REPAIR $32.09 JPMORGAN CHASE BANK LOCKE -SINK DRAIN $10.33 JPMORGAN CHASE BANK LOWES- REPAIR $62.48 JPMORGAN CHASE BANK SAMS - SUPPLIES $157.34 JPMORGAN CHASE BANK SYSCO- SUPPLIES $177.85 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $60.56 JPMORGAN CHASE BANK WALMART- SUPPLIES $3.92 FOOD & BEV -Total $504.57 AT &T CONSOLIDATED PHONE $100.11 AT &T LONG DISTANCE PHONE $0.59 CYBERGOLF LLC WEB HOSTING AND $585.00 MARKETING JPMORGAN CHASE BANK ARETE IND -TEE MARKERS $425.00 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK MURPHY - SUPPLIES $400.77 1 Claims List - 4/16/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK RED BUD - SUPPLIES $26.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $301.92 SZEN CORP SOFTWARE SUPPORT $1,600.00 GOLF ADMIN -Total $3,517.14 JPMORGAN CHASE BANK AT YOUR SVC- RENTAL $125.45 JPMORGAN CHASE BANK PGA- TRAINING $2,350.00 JPMORGAN CHASE BANK SOUTH CENTRAL -DUES $50.00 GOLFSHOP -Total $2,525.45 BGR DAILY ACCT. REIMB GOLF PETTY CASH $643.05 BLACK CLOVER ENTERPRISES LLC MERCHANDISE $103.21 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $9,835.58 JPMORGAN CHASE BANK BILLER DIRECT - MERCHAN $462.57 JPMORGAN CHASE BANK NIKEGOLF- MERCHANDISE $61.83 JPMORGAN CHASE BANK PING - MERCHANDISE $291.74 JPMORGAN CHASE BANK SAMS -FOOD $1,137.18 JPMORGAN CHASE BANK SYSCO -FOOD $304.65 JPMORGAN CHASE BANK WALMART -BEER $102.57 JPMORGAN CHASE BANK WALMART -FOOD $702.26 OPGA -Total $13,644.64 OPGA •Total $35,977.60 OPGA Grand Total $35,977.60 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/30119 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,545.31 4,096.28 605 Cart Operations 2,937.63 3,301.90 610 Golf Course Operations 9,866.41 15,220.19 670 Food & Beverage 2,685.19 4,187.05 690 General & Administration 3,405.75 5,170.64 FUND TOTAL 21,440.29 31,976.06 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2019 OPERATING REVENUES: Golf shop fees Merchandise sales COS — merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (78,305) $ (460,350) $ (617,380) $ 100,000 $ 500,000 $ 817,380 61.17% 326,201 0.00% (0) 304 - 152.07% $ 100,000 $ 500,304 $ 1,143,581 43.75% $ 21,695 $ 39,954 $ 526,201 $ (69,406) (2,917,784) (2,917,784) $ (2,947,236) $ (2,391,583) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 34,477 $ 313,435 $ 509,000 61.58% 9,881 88,749 135,000 65.74% (7,366) (67,363) (106,400) 63.31% 6,609 80,069 132,000 60.66% 11,223 79,390 158,125 50.21% (5,945) (39,189) (66,900) 58.58 %, $ 48,878 $ 455,090 $ 760,825 59.82% $ (16,381) $ (91,489) $ (153,762) 59.50% (16,868) (104,370) (113,073) 92.30% (60,784) (482,059) (748,448) 64.41% (10,579) (72,229) (136,397) 52.95% (22,571) (165,292) (226,525) 72.97% $ (127,184) $ (915,440) $ (1,378,205) 66.42% $ (78,305) $ (460,350) $ (617,380) $ 100,000 $ 500,000 $ 817,380 61.17% 326,201 0.00% (0) 304 - 152.07% $ 100,000 $ 500,304 $ 1,143,581 43.75% $ 21,695 $ 39,954 $ 526,201 $ (69,406) (2,917,784) (2,917,784) $ (2,947,236) $ (2,391,583)