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Home My WebLink About2019.04.16_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE APR 12 2019 OWASSO PUBLIC WORKS AUTHORITY (OPWA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 16, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • April 2, 2019, Regular Meeting • April 9, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date March 30, 2019 • Monthly Budget Status Report - March 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 12, 2019. li nn M. Stevens, ity Clerk The City or Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, April 2, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 2, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 29, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:57pm. 2. Roll Call Present Absent Chair - Chris Kelley Vice Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the March 19, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $452,257.34. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the award of a bid for the 2019 South Main Street Sanitary Sewer Improvement Project Daniel Dearing presented the item, recommending to award the construction contract to Sapulpa Digging, Incorporated of Sapulpa, Oklahoma, in the amount of $546,650. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to award the contract to Sapulpa Digging, Incorporated, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 6. Report from OPWA Manager None Owasso Public Works Authority April 2, 2019 Page 2 7. Report from OPWA Attorney None 8. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date 3/16/19 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 8:07pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, April 9, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 9, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 5, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Mayor /Chair- Chris Kelley Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn 2. Discussion relating to Community Development Items A. Final Plat - Charleston Place, located west of North 145th East Avenue and south of East 93rd Place North B. Lot Split Application, OLS 19 -01 - Lot 3 of the Re -Plat of Lot 2, Block 1 of Garrett Creek Center Phase II, located near North 135th East Avenue, south of East 1 l 6th Street North C. Proposed Amendment to the Owasso Zoning Code, Chapter 10, Section 10.4 - US 169 Overlay District, 10.4.7 Auto Sales Brian Dempster and Morgan Pemberton presented item A and discussion was held. Brian Dempster and Karl Fritschen presented items B and C and discussion was held. It was further explained that items A and B would be placed on the April 19, 2019, City Council agenda for consideration and action, and item C would be placed on the May 14, 2019, Work Session agenda for additional discussion. 3. Discussion relating to the proposed FY 2019 -2020 Annual Operating Budget Linda Jones presented the item and discussion was held. 4. Discussion relating to the proposed purchase of approximately 62 acres of land located at 11301 North Mingo Road and at 10000 East 116th Street North Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the April 16, 2019, City Council agenda for consideration and action. 5. Discussion relating to Part 3, Alcoholic Beverages, of the Owasso Code of Ordinances, more specifically: Chapter 1, Taxation and Regulation; Chapter 2, Non - Intoxicating Beverages; and Chapter 3, Bottle Clubs Julie Lombardi presented the item and discussion was held. It was further explained that this item would be placed on the May 21, 2019, City Council agenda for consideration and action. 6. Discussion relating to City Manager items Warren Lehr Various Board and Committee Appointments, Expired Terms and Vacancies Monthly sales tax report City Manager report Warren Lehr presented the various board and committee vacancies and terms that expire June 30, 2019 and discussion was held. It was further explained this item would be placed on the May 14, 2019, Work Session agenda for additional discussion. Linda Jones presented the monthly sales fax report and discussion was held. Mr. Lehr acknowledged the promotion of Morgan Pemberton to City Planner, and recognized Marilyn Hinkle, Owasso Owasso City Council, OPWA & OPGA April 9, 2019 Page 2 Museum Director, as the 2019 recipient of the Women in American History Award from the Owasso Chapter of the Daughters of the American Revolution, and commented that the City Manager Evaluation survey has been sent via email to members of the City Council and Department Directors. 7. City Councilor /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 6:59 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk WON] 61 OPWA Claims List - 4/16/2019 Vendor Name Payable Description Payment Amount KELLOGG ENGINEERING, INC ENGINEERING AGREEMENT - $7,963.00 C COFFEE CREEK LIFT STATION -Total $7,963.00 AT &T CONSOLIDATED PHONE $152.60 AT &T LONG DISTANCE PHONE $912 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $47.05 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $505.33 CLEAN UNIFORM COMPANY UNIFORM SERVICE $78.69 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $95.67 JPMORGAN CHASE BANK OFFICE EVERYTHING -SUP $18.99 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHE $20.00 JPMORGAN CHASE BANK RED BUD SVC -AIR FILTE $57.32 JPMORGAN CHASE BANK WALMART- SUPPLIES $14.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $655.43 OPWA ADMINISTRATION -Total $1,655.18 JPMORGAN CHASE BANK LOWES- MATERIALS $86.12 JPMORGAN CHASE BANK LOWES- SUPPLIES $98.40 JPMORGAN CHASE BANK LOWES- SWITCH COVERS $6.14 JPMORGAN CHASE BANK LOWES - WINDOW BLIND $69.97 PW OFFICE REMODEL -Total $260.63 AT &T CONSOLIDATED PHONE $12.51 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $357.43 CLEAN UNIFORM COMPANY UNIFORM SERVICE $9.22 JPMORGAN CHASE BANK BA POWDER CO- COATING $125.00 JPMORGAN CHASE BANK NEXTCARE -HEP VACC $220.00 TERMINIX PEST CONTROL $61.00 W.W. GRAINGER, INC, RESPIRATOR MASKS $108.06 RECYCLE CENTER -Total $893.22 AT &T CONSOLIDATED PHONE $12.51 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $2,875.19 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $4,844.17 CITY GARAGE VEHICLE PARTS PURCH - MAR $3,372.26 CLEAN UNIFORM COMPANY UNIFORM SERVICE $38.75 CRANE CARRIER COMPANY WATER VALVE $142.82 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - $3,013.76 MARCH, J & R EQUIPMENT FILTERS, BLOCK BEARINGSD $86.85 J & R EQUIPMENT MAIN BROOM $1,269.98 JPMORGAN CHASE BANK AMERIFLEX -HOSE $145.00 JPMORGAN CHASE BANK BROWN CO -PPE $40.80 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $236.56 1 Claims List - 4/16/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK BUMP28UMP- FILTERS $236.56 JPMORGAN CHASE BANK BUMP28UMP- GLOVES $18.99 JPMORGAN CHASE BANK BUMP28UMP- GREASE $77.00 JPMORGAN CHASE BANK BUMP28UMP -HOSE $14.13 JPMORGAN CHASE BANK BUMP28UMP -LOOM $7.84 JPMORGAN CHASE BANK BUMP28UMP -PARTS $4.23 JPMORGAN CHASE BANK BUMP28UMP -TOOLS $16.98 JPMORGAN CHASE BANK CUMMINS - ENGINE REBOIL $14,629.55 JPMORGAN CHASE BANK FLEETPRIDE- HUBCAP $57.98 JPMORGAN CHASE BANK KIMS INTL -HOSE $435.66 JPMORGAN CHASE BANK NEXTCARE -HEP VACC $71.00 JPMORGAN CHASE BANK OFFICE EVERYTHING -TON $59.99 JPMORGAN CHASE BANK SEMI TRUCK -WASH $160.00 LENOX WRECKER SERVICE INC WINCH SERVICE $225.00 UNITED ENGINES, LLC TRANSMISSION PART $775.12 REFUSE COLLECTIONS -Total $32,632.12 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $5,799.26 INC TODD C. KIMBALL METER READER $79.50 TYRONE EUGENE DINKINS METER READER $602.25 UTILITY BILLING •Total $6,481.01. BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 $308.40 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $1,525.25 CITY GARAGE VEHICLE PARTS PURCH - MAR $625.31 CLEAN UNIFORM COMPANY UNIFORM SERVICE $50.80 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - $313.23 MARCH, JPMORGAN CHASE BANK AMERICAN NOSE- SUPPLIE $117.00 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE $70.00 JPMORGAN CHASE BANK AMERICAN - REFUND ($221.80) JPMORGAN CHASE BANK BROWN CO -PPE $40.80 JPMORGAN CHASE BANK BROWN FARMS -SOD $180.00 JPMORGAN CHASE BANK BUMP28UMP -PARTS $9.74 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $34.48 JPMORGAN CHASE BANK CORE &MAIN- MATERIALS $130.84 JPMORGAN CHASE BANK CORE &MAIN -PARTS $753.85 JPMORGAN CHASE BANK HARDHAT SAFETY- JACKET $175.00 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES $20.96 JPMORGAN CHASE BANK JOHNSTONE -OIL $71.26 JPMORGAN CHASE BANK LOCKE- SUPPLIES $136.99 JPMORGAN CHASE BANK LOWES -GATE OPENER $69.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $92.65 2 Claims List - 4/1612019 Fund Vendor Name Payable Description Payment Amount 61 OPWA ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $144.37 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC- COFFEE CRK $433.25 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC - GARRETT CRK $198.03 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $5,360.39 AT &T CONSOLIDATED PHONE $75.08 AT &T LONG DISTANCE PHONE $1.29 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 $1,017.75 CITY GARAGE VEHICLE PARTS PURCH - MAR $1,378.25 CLEAN UNIFORM COMPANY UNIFORM SERVICE $9.22 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - $599.37 MARCH, JPMORGAN CHASE BANK AMAZON- CONTAINER $124.39 JPMORGAN CHASE BANK AMAZON- REAGENT $371.18 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE $60.00 JPMORGAN CHASE BANK AMERICAN - REFUND ($221.80) JPMORGAN CHASE BANK BROWN CO -PPE $40.80 JPMORGAN CHASE BANK CINTAS- SUPPLIES $33.82 JPMORGAN CHASE BANK COMM POWER -PARTS $139.99 JPMORGAN CHASE BANK DEQ- TESTING $62.00 JPMORGAN CHASE BANK ENV RESOURCE -FEE $947.14 JPMORGAN CHASE BANK FORT BEND - POLYMER $5,940.00 JPMORGAN CHASE BANK GRAINGER- REAGENT $33.58 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $679.80 JPMORGAN CHASE BANK GREEN COUNTRY - TESTING $50.00 JPMORGAN CHASE BANK HACH CO- REAGENT $452.72 JPMORGAN CHASE BANK LOWES -DRILL BIT $18.98 JPMORGAN CHASE BANK LOWES -KNEE PADS $19.96 JPMORGAN CHASE BANK LOWES -PARTS $204.25 JPMORGAN CHASE BANK LOWES -TOOLS $43.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $47.47 JPMORGAN CHASE BANK ROSE STATE -CLASS $358.00 JPMORGAN CHASE BANK SAMS -CHAIR $179.98 JPMORGAN CHASE BANK TULCO -OIL $1,413.50 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $9,209.01 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $23,369.19 BLUE ENERGY FUELS, LLC CNG FUEL PORCH - MARCH, 2 $87.47 CITY GARAGE LABORIOVERHEAD - APRIL, 2 $2,579.33 CITY GARAGE VEHICLE PARTS PURCH - MAR $7,978.59 CITY OF TULSA DEPT OF FINANCE LABORATORY SERVICES - $500.00 MAR 3 Claims List - 4/16/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA CITY OF TULSA UTILITIES WATER $209,906.75 CLEAN UNIFORM COMPANY UNIFORM SERVICE $41.46 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - $1,213.53 MARCH, JET TRUCKING, LLC DIRT $250.00 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $935.00 JPMORGAN CHASE BANK BROWN CO -PPE $40.80 JPMORGAN CHASE BANK CORE &MAIN- REGISTERS $17,156.75 JPMORGAN CHASE BANK CORE &MAIN - RESETTERS $980.00 JPMORGAN CHASE BANK CORNERSTONE -PARTS $35.40 JPMORGAN CHASE BANK HARD HAT - UNIFORM $60.00 JPMORGAN CHASE BANK LOWES- ADAPTER $6.58 JPMORGAN CHASE BANK LOWES- ADAPTERS $19.74 JPMORGAN CHASE BANK NEXTCARE -HEP VACC $70.00 JPMORGAN CHASE BANK RED WING -BOOTS $161.99 JPMORGAN CHASE BANK SAMS -CHAIR $179.98 JPMORGAN CHASE BANK UTILITY SUPPLY - RISERS $1,279.55 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC -WATER CONTRO $30.60 VERMEER GREAT PLAINS, INC. BULK ENGINE OIL $269.41 WATER •Total $243,782.93 OPWA -Total $322,397.67 OPWA Grand Total $322,397.67 0 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/30/19 Department Payroll Expenses Total Expenses 400 OPWA Administration 14,647.32 21,973.84 405 Utility Billing 6,298.40 11,738.03 420 Water 14,632.10 24,882.15 450 Wastewater 12,289.08 22,224.21 455 Wastewater Collection 11,078.00 18,841.97 480 Refuse 13,019.21 22,743.55 485 Recycle Center 2,514.40 4,524.76 FUND TOTAL 74,478.51 126,928.51 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2019 NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 5,126 $ 43,749 $ 34,600 1,306 22,796 2,255 - - (326,201) $ 6732 $ 66,545 $ (289,346) $ 299,110 $ 15,611,092 $ 30,221,086 (315,510) (15,627,492) (30,221,086) $ (16,399) $ (16,399) $ - $ 172,230 $ 1,971,751 $ (428,683) $ (1,026,330) 1,503,028 1,503,028 $ 2,448,449 $ 1,074,345 126.44% 1010.90% 0.00% 0.00% MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 423,981 $ 4,785,505 $ 6,422,450 74.51% Wastewater 394,713 3,557,381 4,731,475 75.19% Refuse & recycle 179,326 1,675,161 2,199,492 76.16% Other Utility fees 21,327 220,368 259,050 85.07% TOTAL OPERATING REVENUES $ 1,019,346 $ 10,238,414 $ 13,612,467 75.21% OPERATING EXPENSES: OPWA administration $ (79,124) $ (849,924) $ (),274,598) 66.68% Utility Billing (37,394) (349,421) (521,269) 67.037. Water (262,178) (2,984,900) (4,585,349) 65.107. Wastewater (268,333) (1,914,129) (3,866,383) 49.51% Refuse & Recycle (71,045) (813,189) (1,440,705) 56.44% Debt payments (119,075) (1,405,245) (2,063,500) 68.107. TOTAL OPERATING EXPENSES $ (837,149) $ (8,316,808) $ (13,751,804) 60.487. OPERATING REVENUES OVER EXPENDITURES $ 182,198 $ 1,921,605 $ (139,337) NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 5,126 $ 43,749 $ 34,600 1,306 22,796 2,255 - - (326,201) $ 6732 $ 66,545 $ (289,346) $ 299,110 $ 15,611,092 $ 30,221,086 (315,510) (15,627,492) (30,221,086) $ (16,399) $ (16,399) $ - $ 172,230 $ 1,971,751 $ (428,683) $ (1,026,330) 1,503,028 1,503,028 $ 2,448,449 $ 1,074,345 126.44% 1010.90% 0.00% 0.00%