HomeMy WebLinkAbout2001.08.17_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 7, 2001
The Owasso City Council met in regular session on Tuesday, August 7, 2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 3, 2001.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by Public Works Director Robert Carr.
ITEM 3: FLAG SALUTE
Councilor Williams led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor
Randy Brogdon, Vice Mayor
Will Williams, Councilor
Rebecca Armstrong, Councilor
Michael Helm, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quol11m was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the July 17,2001 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Acceptance of the Streets and Drainage System Constructed to
Serve The Summit I at Southem Links, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
D. Action Relating to Workers Compensation Settlements and Authorization for
Payment.
E. Action Relating to an Application for Disability Retirement.
The consent agenda included minutes of the July 17, 2001 regular meeting, by reference made a
pmi hereto. Item B on the consent agenda included the following claims: (1) General Fund
Owasso City Council
August 7, 2001
$51,653.03; (2) Ambulance Fund $5,336.47; (3) Ambulance Capital $424.00; (4) E-911
$7,731.90; (5) Bond Projects $214,211.80; (6) City Garage $11,512.62 (7) Workers' Comp Self
Insurance $3,749.85; (8) Payroll #1 $186,863.48; (9) Payroll #2 $190,687.72; (10) City Garage
Payroll #1 $4,520.70; (11) City Garage Payroll #2 $4,064.59; (12) Ambulance Payroll #1
$12,988.19; (13) Ambulance Payroll #2 $12,660.83; (14) E-911 Payroll $875.04; (15) Worker's
Comp Payroll $910.56. Item C on the consent agenda requested approval of the streets and
sanitary sewer constructed to serve The Summit I at Southern Links. Item D requested approval
and authorization for payment, as outlined by memorandum, for temporary total disability for a
period not to exceed 52 weeks for a workers compensation claim filed by Ted Smith for an injury
to his left shoulder; approval and authorization for payment, as outlined by memorandum, for
permanent partial disability for a workers compensation claim filed by Dennis Thompson for a knee
injury; and approval of a joint petition settlement and authorization for payment and associated costs
in the amount of $4279.76 for a workers compensation claim filed by Joey L Smith for an injury to
the right hand. Item E requested approval of the disability retirement requested by Artis Dean
Parker and authorization for the authorized agent to sign applications for the retirement request.
Mr Brogdon moved, seconded by Mr Helm, to approve the consent agenda.
AYE: Brogdon, Helm, Armstrong, Williams, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORIZ PERFORMED UNDER A CONTRACT FOR
EQUIPMENT STORAGE BUILDINGS, BETWEEN THE CITY OF OW ASSO
AND BREWER CONSTRUCTION COMPANY, AND AUTHORIZATION FOR
FINAL PAYMENT AND RELEASE OF RET AINAGE.
Mr Lutz said that a contract was awarded to Brewer Construction Company on October 3, 2000
in the amount of$127,245 for the construction of two vehicle storage and maintenance buildings,
one at the Public Works building and one at the Vehicle Maintenance facility. One change order
was issued in the amount of $8,278.32. A final inspection was conducted on June 4, 2001. All
deficiencies have been corrected, and the contractor has provided a one-year maintenance bond
for the buildings. Previous payments amount to $135,023.32, leaving $500 due the contractor.
Mr Williams moved, seconded by Mr Helm, to accept the work performed under the contract and
authorize a final payment of $500 to the contractor.
AYE: Williams, Helm, Armstrong, Brogdon, Barnhouse
NAY: None
Motion calTied 5-0.
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Owasso City Council
August 7, 2001
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF TWO VEHICLES FOR THE OWASSO POLICE DEPARTMENT.
Chief Greene presented the item. An item has been placed in the FY 2001-2002 Police
Department budget to fund the purchase of new vehicles. Hudiburg Auto Group in Midwest City
holds the state bid for police vehicles. Because the production year for 2001 vehicles has ended,
no new vehicles can be ordered until the 2002 state bid is published in October. Keystone
Chevrolet in Sand Springs notified the department that they have two new 2001 police vehicles
that were ordered for another department, but that department was unable to purchase them.
These vehicles are being offered for $19,400 each, which is lower than the state bid. There is a
full three-year bumper to bumper factory warranty on the vehicles. If purchased, these two
vehicles will replace two of the older vehicles that need to be retired. Ms Annstrong moved,
seconded by Mr Williams, to authorize the purchase of two 2001 Chevrolet Impala police
vehicles from Keystone Chevrolet, Sand Springs, OK, in the amount of $19,400 each, for a total
cost of $38,800, and authorization for payment.
AYE: Armstrong, Williams, Helm, Brogdon, Barnhouse
NAY: Helm
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2001-08, A RESOLUTION AUTHORIZING THE EXECUTION
OF A PROJECT MAINTENANCE AND FINANCE AGREEMENT BETWEEN
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION AND THE CITY OF
OW ASSO FOR INTERSECTION RECONSTRUCTION AND TRAFFIC SIGNALS
AT 86TH STREET NORTH AND MAIN STREET.
Mr Bates said that the 1998 bond issue contains funds to complete work on the 86th St N & Main
St intersection and portions of the surrounding streets. Original funding through the Oklahoma
Department of TranspOliation Local Government Division established a $750,000 cap on the
federal portion of the project, leaving approximately $1,204,530.38 as a contribution from the
City of Owasso. On June 26, 2001 a meeting was held with representatives from ODOT to
discuss funding options. At that time the City was infonned that funding could be increased to
75% federal participation with no cap. The amount of federal funds to be contributed by ODOT
is established at $1,244,576, leaving the City's contribution at $706,724, or almost $500,000 less
than was anticipated. ODOT requires a Project Maintenance and Finance Agreement with the
City and a resolution authorizing the Mayor to execute the agreement. It is anticipated that
bidding for this project will occur in early November. Councilor Armstrong asked why the
project is being delayed until November and the 76th & 169 project will be stmied in October.
Mr Carr said that the two projects are under different divisions of the Depmiment of
Transportation. The 86th & Main project falls under the jurisdiction of the Local Govemment
Division and the 76th & 169 project is under the Traffic Engineering Division. Following
discussion, Mr Williams moved, seconded by Mr Brogdon, to approve Resolution #2001-08,
authorizing the execution of the Project Maintenance and Finance Agreement between the
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Owasso City Council
August 7, 2001
Oklahoma Department of Transportation and the City of Owasso for intersection reconstruction
and traffic signals at 86th St N & Main St.
AYE: Williams, Brogdon, Helm, Barnhouse
NAY: Armstrong
Motion carried 4-1.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
AUTHORIZATION TO DEPOSIT FUNDS WITH THE OKLAHOMA
DEPARTMENT OF TRANSPORTATION FOR THE 86TH STREET NORTH AND
MAIN STREET PROJECT.
Mr Bates said that Item #11 in the agreement approved in the previous item states that the
contribution by the City to the above-mentioned project be deposited with ODOT prior to
advertisement for bids or prior to the end of the fiscal year, whichever occurs first. In order for
bidding to occur in November, the City must deposit the funds with ODOT at this time.
Mr Williams moved, seconded by Mr Brogdon, to authorize staff to deposit the sum of $706,724
with ODOT, such sum representing the amount required by the agreement with ODOT for the
86th St N and Main St Intersection Reconstruction and Traffic Signals project.
AYE: Williams, Brogdon, Helm, Barnhouse
NAY: Armstrong
Motion carried 4-1.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2001-09, A RESOLUTION COMMITTING CITY OF OWASSO
FINANCIAL PARTICIPATION IN THE U.S. HIGHWAY 169 AND 76TH STREET
NORTH INTERCHANGE IMPROVEMENT PROJECT.
Mr Carr said that on May 2,2001 final review plans and a revised estimated construction cost for
the 76th & Highway 169 project was submitted to ODOT. The estimated construction cost was
$1,231,000. ODOT said that the project was originally programmed with the Transportation
Commission in the amount of $700,000, and requested that the City participate in the amount of
$523,000 in order to place it for bid in October. Additional funds from ODOT Traffic
Engineering Division would not be available for 2-3 years. A meeting was held with ODOT
Traffic Engineering Division and ODOT Local Government Division to explore funding options.
As a result of greater federal participation in the 86th St N & Main St project, approximately
$498,000 became available from that project that could be reassigned to the 76th & Highway 169
project. ODOT is requesting a resolution committing the City of Owasso to financial
participation in the project. Upon receipt of the resolution, ODOT will have all documentation
required to advertise the project in October. Mr Brogdon moved, seconded by Mr Williams, to
approve Resolution #2001-09, committing the City of Owasso to participation in the U.S.
Highway 169 & 76th St N Interchange Improvements in the amount of$523,000.
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Owasso City Council
August 7, 2001
AYE: Williams, Brogdon, Helm, Barnhouse
NAY: Armstrong
Motion carried 4-1.
ITEM 11: REPORT FROM CITY MANAGER
Mr Mitchell requested that a special Work Session be held on August 28th to discuss water
Issues.
ITEM 12: REPORT FROM CITY ATTORNEY.
No report.
ITEM 13: REPORT FROM CITY COUNCILORS.
Mr Helm asked how the City establishes what officers receive new police vehicles. Chief
Greene said that it is based on work product and not on seniority. Councilor Helm also requested
that items to accept infrastructure improvements not be placed on the Consent Agenda.
ITEM 14: NEW BUSINESS.
None
ITEM 15: ADJOURNMENT
Ms AIllistrong moved, seconded by Mr Williams adjourn.
AYE: Armstrong, Williams, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:06 p.m.
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Mary L u Barnhouse, Mayor
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