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Home My WebLink About2001.07.17_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 17,2001 The Owasso City Council met in regular session on Tuesday, July 17, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 13, 2001, and Addendum to Agenda posted at 10:00 a.m. on Monday, July16, 2001. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 6:36 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the OPW A meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor ABSENT STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of the July 3,2001 Regular Meeting and July 10, 2001 Special Meeting. B. Approval of Claims. C. Action Relating to Agreements With Family tel of Oklahoma Inc, Brooks Fiber Communications of Tulsa Inc, Comm South Companies Inc and Choctaw Communications for the Collection of E-911 Funds and Remittance of Same to the City of Owasso. D. Action Relating to Resolution #2001-07, a Resolution Approving Action Taken by the Owasso Public Works Authority Raising Refuse Collection Rates for Polycart Customers. The consent agenda included minutes of the July 3, 2001 regular meeting and the July 10, 2001 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $83,822.07; (2) Anlbulance Fund $4,012.32; (3) Ambulance Capital $42.36; (4) Capital Improvements $1,807.35; (5) Bond Projects $722.89; (6) City Garage Owasso City Council July 17,2001 $4,254.54 (7) Workers' Comp Self Insurance $2,168.90; (8) Interfund Transfers $4,454.26; (9) Payroll $194,341.09; (10) City Garage Payroll $4,557.53; (10) Ambulance Payroll $12,010.33. Item C on the consent agenda requested approval of agreements with Family tel of Oklahoma Inc, Brooks Fiber Communications of Tulsa Inc, Comm South Companies Inc and Choctaw Communication for the collection and remittance of E-911 fees. Item D requested approval of Resolution #20001-07, approving action taken by the OPW A raising refuse collection rates for polycart customers. Ms Armstrong moved, seconded by Mr Helm, to approve the consent agenda. AYE: Armstrong,'Helm, Williams, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACTION REGARDING THE KEEPING OF BEES IN THE CITY LIMITS. Mayor Barnhouse said that Dr Kay Backues had approached the Council with a request to change the city ordinance prohibiting the keeping of bees within the city limits. The Council has discussed this issue at previous work sessions. Dr Backues was present and addressed the Council, once again requesting that beekeeping be legalized. Mr Brogdon said that he is not in favor of allowing beekeeping within the city limits and that he would vote against doing so. Ms Armstrong moved that the animal ordinance be amended to allow the keeping of bees within the city limits. Mr Williams moved to amend Ms Armstrong's motion to include notification of neighbors & city staff, a maximum of two beehives, and signage indicating that there are beehives in the yard or area. Ms Armstrong agreed to the amendment, and Mayor Barnhouse seconded the amended motion. AYE: Armstrong, Barnhouse, Williams, Helm NAY: Brogdon Motion carried 4-1. Staff will draft the required ordinance for Council approval. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A BID FOR COMPUTER SOFTWARE FOR THE POLICE DEPARTMENT. Deputy Chief Motto presented the item. When the new police station has been completed it will feature a state of the art communications center. Staff researched communications systems and developed a bid package for a law enforcement package that will include computer aided dispatch, a records management system, a comi system, a computer mapping system, and related dispatching programs. Bid packages were mailed to several software vendors and bids were received from three. Bids ranged from a low of $50,755 to a high of $154,234. After reviewing - 2 - Owasso City Council July 17,2001 the bids, it was determined that the best software package is the one submitted by the low bidder, Information Technologies Inc. Funds for this purchase will be taken from the restricted E-911 Fund, which can be utilized only for communication purposes. Mr Williams moved, seconded by Ms Armstrong, to award the bid for police communications software to Information Technologies Inc, St Louis, MO in the amount of$50,755. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF EQUIPMENT FOR THE POLICE COMMUNICATIONS CENTER. Deputy Chief Motto said that several pieces of equipment will be needed for the communications center in the new facility. Total cost of the various pieces of equipment is $123,234. Bids have been received for the major purchases included in this equipment. Funds are available in the E- 911 Fund, which is restricted to communications purposes. The Chief explained each piece of equipment that is needed, including the vendor and cost. Mr Williams moved, seconded by Mr Brogdon, to approve the purchase of the following equipment and services for the new communications center, to be funded from the E-911 Fund: Total Radio Inc in the amount of $71,055 for a Motorola Centracom Radio Console, Programming Equipment, New Radio Antennas and Radio Tower, and Backup Radio Hand Pack; Information Technologies Inc in the amount of $11, 490 for the OLETW Interface and CAD Training; Additional Travel & Training in the amount of $2000; Dell Computers in the amount of $20,249 for CAD-Dispatch Computers, Mapping Monitors, Network Server with Win 2000 Software Package; Verizon in the amount of $7500 for Citywide Norstar Automatic Messaging System and Dispatch Telephones; CDW in the amount of $3300 for a Networked Computer Printer and Uninterruptible Power Supply; Headsets.Com in the amount of $1500 for Telephone Headsets; Dan-D Coompany in the amount of$1101 for the Installation of911 Network Wiring; OLETS in the amount of$700 for the moving of the OLETS Terminal; ECS in the amount of$2,185 for the Eventide Logger Archive Review Software, the DVD Ram Drive, and the moving of the Eventide Digital Recorder, ADT Security Systems in the amount of $634 for the Security System Wall Mountings; and various local vendors in the amount of $1500 for Printer Stands, Equipment Racks, Dispatch Furnishings, and a Stand-Alone Work Station for the Dispatch Supervisor; for a total cost of$123,234. AYE: Williams, Brogdon, Helm, Armstrong, Barnhouse NAY: Helm Motion calTied 5-0. - 3 - Owasso City Council July 17, 2001 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROVAL OF AN AGREEMENT FOR TELEPHONE SERVICE FOR THE NEW CITY HALL/POLICE STATION FACILITY. Ms Willson presented the item. The City has looked at various types of telephone service for the new city hall/police station facility, and staff believes that the "Smart Trunk" service from Southwestern Bell would provide the best service. Cost for the service will be approximately $2362 per month, compared with a current monthly cost of $1868. The difference can be made up by the discontinuation of pager service at $331 per month and by savings on long distance bills that will take effect this month due to the change in long distance carrier ($200 per month). The Smart Trunk service will provide many features that the City does not now have, including voice mail, direct-inward-dialing, caller ID & allocation of phone lines. The $2362 rate would be effective for five years if the City enters into a five-year contract. Since the City can only enter into a contract for the current fiscal year, the contract would be renewable for successive one-year periods up to a total of five years. Following a lengthy discussion, Mr Williams moved, seconded by Mayor Barnhouse, to enter into contracts with Southwestern Bell for Smart Trunk, Plexar II and Direct Inward Dialing phone services, and that the Mayor and City Clerk be authorized to execute the necessary documents, which shall replace and supercede any current contracts. AYE: Williams, Barnhouse, Brogdon NAY: Helm, Armstrong Motion carried 3-2. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT BETWEEN THE CITY OF OW ASSO AND VOLUNTEER NETWORK OW ASSO. Mayor Barnhouse announced that this item was being tabled to a later date to allow time for further consideration of some questions that have been raised. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #679, AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF A UTILITY EASEMENT LOCATED ON LOT 2, BLOCK 2, OW ASSO MARKET II. Mr Ewing said that the City has received a request for the partial closing of a drainage easement located within Lot 1, Block 2, Owasso Market II. The Seayco Group wishes to locate a water storage tank to provide additional fire suppression capability for Lowe's. At an earlier meeting, Ms Armstrong had requested assurance that the regrading of the portion of the drainage easement to be closed would not affect the function of the remaining easement and would not cause a stagnation of water at the location. It is staffs opinion that this partial closing will not affect the designed drainage, as it was designed to go entirely underground at some time in the future. Mr Brogdon had requested more information on the aesthetics of the proposed water tank, as well as assurance that the owners of the property located north of the subject property were aware that the tower is being located adjacent to their property. At the time, staff has informed - 4 - Owasso City Council July 17, 2001 the consultant for the property owner. Lowe's began construction of the water tank without the knowledge of staff. The construction included filling of the existing easement at the location of the tank. Staff stopped construction activity on the tank until the easement closing was accomplished. Ms Armstrong said that she had viewed the area and is satisfied that the partial closing will not cause any drainage problems. Following further discussion, Ms Armstrong moved, seconded by Mr Williams, to approve the easement closing and adoption of Ordinance #679. AYE: Armstrong, Williams, Brogdon, Barnhouse NAY: Helm Motion carried 4-1. ITEM 11: REPORT FROM CITY MANAGER Mr Mitchell announced that the City of Owasso will host a luncheon for visitors from the Republic of Kazakhstan on Monday, July nrd. The persons are guests of the State Department and are traveling under the International Visitors Program. ITEM 12: REPORT FROM CITY ATTORNEY. No report. ITEM 13: REPORT FROM CITY COUNCILORS. No report. ITEM 14: NEW BUSINESS. None ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS BETWEEN REPRESENT A TIVES OF THE CITY OF OW ASSO, OKLAHOMA AND IAFF LOCAL #2789 (FIREFIGHTERS), REGARDING THE COLLECTIVE BARGAINING AGREEMENT FOR FISCAL YEAR 2001-2002, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(2); AND FOR THE PURUPOSE OF DISCUSSING LITIGATION IN THE MATTER OF ARBITRATION BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND FRATERNAL ORDER OF POLICE LODGE #149 REGARDING MICHAEL DENTON AND IN THE MATTER OF ARBITRATION BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND FRATERNAL ORDER OF POLICE LODGE #149 REGARDING H BURL COX AND IN THE MATTER OF LITIGATION BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND MARK CLEVELAND, ET AL (CASE #CJ 2000 06164), SUCH DISCUSSIONS ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(4). - 5 - Owasso City Council July 17, 2001 Mr Helm moved, seconded by Mr Williams, to enter into executive session for the purposes stated. AYE: Helm, Williams, Armstrong, Brogdon, Barnhouse NAY: None Motion carried 5-0, and the Council entered into executive session at 8:00 p.m., returning and reconvening the meeting at 9:01 p.m. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF OW ASSO AND IAFF LODGE #2789. Mr Brogdon moved, seconded by Mr Helm, to approve an agreement between the City of Owasso and IAFF Local #2789 (firefighters), providing for wages, benefits and other working conditions for fiscal years 2001-2002 and 2002-2003, such contract negotiated by representatives of the parties and ratified by the IAFF Local #2789. ITEM 13: ADJOURNMENT Mr Williams moved, seconded by Mr Brogdon to adjourn. AYE: Williams, Brogdon, Barnhouse NAY: None Motion carried 3-0, and the meeting was adjourned at 6:50 p.m. In~k4~- Mary Lo arnhouse, Mayor - 6 -