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Home My WebLink About2000.12.19_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 19,2000 The Owasso City Council met in a regular session on Tuesday December 19, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 15 2000. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Allan Harder, Human Resources Officer. ITEM 3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT H C "Will" Williams, Mayor Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor Rebecca Armstrong, Councilor ABSENT STAFF Lan)' Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: SPECIAL PRESENTATION. Mr Bill Rothrock, Yale Cleaners, presented a plaque to Councilor Mary Lou Barnhouse in recognition of her many years coordinating Yale Cleaners Coats for Kids program in Owasso. ITEM6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of the December 5, 2000 Regular Meeting and December 12,2000 Special Meeting. B. Approval of Claims. C. Action Relating to Resolution #200-13, a Resolution Directing Filing and Notification ofthe Publication of a Biennial Supplement to the City Code. Owasso City Council December 19, 2000 The consent agenda included minutes of the December 5, 2000 regular meeting and December 12, 2000 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $168,179.86; (2) Ambulance Fund $4,187.17; (3) Ambulance Capital Fund $2,987.53; (4) Capital Improvements $44,496.90; (5) Bond Projects $98,194.24; (6) City Garage $7,170.30; (7) Workers Comp Self-Insurance $1,898.21; (8) Payroll $189,022.80; (9) City Garage Payroll $4,313.95; (10) Ambulance Payroll $10,139.08. Item C on the consent agenda requested approval of Resolution #2000-13, directing filing and notification of the publication of a biennial supplement to the city code. Mr Brogdon moved, seconded by Ms Voss, to approve the consent agenda. AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL APPROVAL OF A NAME CHOSEN FOR THE CITY PARK ON 86TH STREET NORTH. Mr Rooney presented the item, stating that one of the fund raising projects for the United Way was a "Name That Park" contest for the city park on East 86th St N. This fund raiser was started in 1996 as an opportunity for persons to enter a contest to name the city park on E 86th N, with the name to be in place for two years. During 1997 and 1998 the park was known as Ram Park. In 1999 and 2000 it became Pride Park. The winning entry for 2001-2002 was drawn during the "Light's On Ceremony" on November 2ih. The winning entry was from Carroll Harris. Mr Harris is active in the VFW and has requested that the park be named "Veterans Park". If approved by the City Council, this name will be in existence for two years. Ms Voss moved, seconded by Ms Barnhouse, to approve the name "Veterans Park" for the city park located on E 86th St N, for a period of two years. AYE: Voss, Barnhouse, Brogdon, Annstrong, Williams NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN AMENDMENT TO THE GENERAL FUND; AND A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE CAPITAL IMPROVEMENTS FUND AND CAPITAL PROJECTS GRANT FUND BUDGETS. Ms Bishop said that the budget needs to be amended to reflect projects requiring transfers and supplemental appropriations. A transfer in the amount of $29,200 from the Economic Development Department and the OEDA Work Plan to the Owasso Economic Development Authority has been approved. SEA YCO Group and RCB Bank have contributed to the 96th St N Improvements project and funds in the amount of $5240 remain in the community center grant - 2 - Owasso City Council December 19,2000 and those budgets must be amended. Mr Brogdon moved, seconded by Ms Barnhouse, to approve an amendment to the General Fund, wherein expenditures in the Economic Development Department are decreased by $8959, expenditures in the OEDA Work Plan Department are decreased by $20,241, and transfers to the Owasso Economic Development Authority are increased by $29,200; a supplemental appropriation to the Capital Improvements Fund budget, increasing miscellaneous revenue for reimbursements from SEA YCO and RCB Bank by $119,432 and increasing expenditures for the 96th Street Improvements project by $119,432; and a supplemental appropriation to the Capital Projects Grant Fund, increasing grant revenue for a CDBG grant by $5240 and increasing expenditures for the Community Center project by $5240. AYE: Brogdon, Barnhouse, Arnlstrong, Voss, Williams NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A "CARRY-OVER" BUDGET AND SUPPLEMENTAL APPROPRIATION TO VARIOUS DEPARTMENTS WITHIN THE GENERAL FUND, AMBULANCE CAPITAL FUND, AND CAPITAL IMPROVEMENTS FUND. Ms Bishop presented the item. The carryover concept allows departments to carry over funds remaining in their budget to the next fiscal year. The General Fund has a total of $795,557 in budgeted, but unexpended, funds remaining from the 1999-2000 budget. Of that amount, $422,326 is eligible for carry over requests. Funds from the personal service line items are not eligible for carryover. The General Fund carryover requests are for $397,923. The new ambulance was budgeted and ordered in FY 1999-2000, but was just recently delivered, and that expenditure needs to be included in the current budget. Five projects in the Capital Improvements Fund were budgeted in FY 1999-2000 and are still in progress and have unexpended funds that need to be carried over to the current year budget. Mr Brogdon moved, seconded by Ms Voss, to approve the carryover request from FY 1999-2000 and approval of a supplemental appropriation to the FY 2000-2001 General Fund budget of $397,923, the Ambulance capital Fund of$154,453, and Capital Improvements Fund of$330,457. AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams NAY: None Motion carried 5-0. - 3 - Owasso City Council December 19, 2000 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR MAIN STREET REHABILITATION, BETWEEN THE CITY OF OWASSO AND HORIZON CONSTRUCTION CO INC, AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RET AINAGE. Mr Lutz said that the project consisted of milling the existing pavement surface between 1st & 11 th streets, placing a four-inch overlay and improvement of drainage structures. The contract for milling and drainage work was awarded to Horizon Construction Co Inc on September 19, 2000 in the amount of $84,709.31. One change order was issued, increasing the authorized contract amount of $110,000. Tulsa County did the overlay under an interlocal agreement. The project was completed on December ih and a final inspection held on December 11th. No deficiencies were noted in the work done by Horizon. Ms Voss moved, seconded by Mr Brogdon, to accept the work performed under the contract with Horizon Construction Co Inc, and to approve final payment, including retainage, in the amount of $10,357.29, for a total contract amount of $1 09,217.45. AYE: Voss, Brogdon, Annstrong, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #1, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND MCGUIRE BROTHERS CONSTRUCTION FOR 96TH STREET NORTH ROADWAY IMPROVEMENTS. Mr Lutz said that the 96th Street North Roadway Improvements project was awarded to McGuire Brothers Construction in June 2000. Notice to Proceed was issued on August 4, 2000, with a completion date of December 30, 2000. The number of weather delay days has exceeded those included in the contract period, and staff recommended extending the completion date to allow for those delays. Ms Voss moved, seconded by Mr Brogdon, to approve Change Order #1 to the contract with McGuire Brothers Construction, adding 18 days to the project time, extending the completion date to January 17,2001. AYE: Voss, Brogdon, Annstrong, Barnhouse, Williams NAY: None Motion carried 5-0. - 4 - Owasso City Council December 19,2000 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROV AL OF A LETTER OF AGREEMENT WITH NATIONAL AMERICAN INSURANCE TO ESTABLISH A CLAIMS ADJUSTMENT COMMITTEE. Mr Harder presented the item. Part of the negotiations with National American Insurance Company for liability insurance included a $2000 deductible for new claims. The City met with NAICO to establish a plan to handle the claims that are less than the deductible. The plan consists of creating an Adjustment Committee of Police Chief Jim Greene, Human Resources Officer Allan Harder, and Hogan Insurance Agent Moe Hogan. An alternate to the committee would be Risk Manager Tammy Grimes. The committee will meet as necessary to review claims and make recommendations to the City Manager for final approval and payment. Claims reviewed by the committee but not handled within 35 days of receipt will be submitted to NAICO. Mr Brogdon moved, seconded by Ms Barnhouse, to approve a Letter of Agreement with National America Insurance establishing a Claims Adjustment Committee to act on claims under the deductible amount and authorize the City Manager to approve such claims, and authorization for the City Manager to execute the Letter of Agreement. AYE: Brogdon, Barnhouse, Armstrong, Voss, Williams NAY: None Motion carried 5-0. ITEM 13: REPORT FROM CITY MANAGER No report. ITEM 14: REPORT FROM CITY ATTORNEY. No report. ITEM 15: REPORT FROM CITY COUNCILORS. No report. ITEM 16: NEW BUSINESS. None - 5 - Owasso City Council ITEM 17: ADJOURNMENT Ms Voss moved, seconded by Ms Barnhouseto adjourn. AYE: Voss, Barnhouse, Brogdon, Armstrong, Williams NAY: None December 19, 2000 Motion carried 5-0, and the meeting was adjourned at 6:57 p.m. ~ Cd0<J7.M"p'/, Marc a Boutwell, CIty Clerk - 6 - , I . '~I, !' . ()Q " .\.). J, \ AY'{ :.. A ~,/rt'\d{;;Lrr) H C Williams, Mayor