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Home My WebLink About2000.11.21_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 21,2000 The Owasso City Council met in a regular session on Tuesday November 21, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 17, 2000; and Addendum to Agenda posted on the City Hall bulletin board at 11 :30 a.m. on Monday, November 20,2000. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Jim McElrath, Support Services Director. ITEM 3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: OATH OF OFFICE ADMINISTERED TO COUNCILOR-ELECT ARMSTRONG. Ms Boutwell administered the oath of office to Councilor-elect Annstrong, and Councilor Armstrong was seated at the council bench. ITEM 5: ROLL CALL PRESENT H C "Will" Williams, Mayor Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor Rebecca Arnlstrong, Councilor ABSENT STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 6: READING OF MAYOR'S PROCLAMATION. Mayor Williams presented a proclamation to Nancy Johnson and Jim McElrath designating November 12, 2000 as America Recycles Day in Owasso. He also read a proclamation designating Saturday, December 2,2000 as Volunteer Network Owasso Cares Day. Owasso City Council November 21,2000 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of the November 7, 2000 Regular Meeting and November 16, 2000 Special Meeting. B. Approval of Claims. C. Action Relating to Approval of a Change in the Automatic Renewal Period with AFLAC for Administration ofthe Flexible Spending Plan. D. Action Relating to a Worker's Compensation Claim for an On-the-Job Injury. E. Action Relating to Acceptance of the Streets and Storm Sewer Systems Constructed to Serve Country Estates IV. F. Action Relating to Ordinance #663, an Ordinance pertaining to Advertising Agents and License Fees. The consent agenda included minutes of the November 7, 2000 regular meeting and November 16, 2000 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $36,792.80; (2) Ambulance Fund $2,191.62; (3) Capital Improvements $68,751.99; (4) Bond Projects $19,937.95; (5) City Garage $13,680.95; (6) Workers Comp Self-Insurance $15,220.61; (7) Payroll $164,642.69; (8) City Garage Payroll $3,863.90; (9) Ambulance Payroll $10,115.76. Item C on the consent agenda requested approval of a change in the automatic renewal period with AFLAC for administration of the flexible spending plan, from a calendar year to a fiscal year to conform with contracts with other city insurance carriers. Item D requested approval in the amount of $6622.00 for an injury claim by Bob Allen, Owasso Fire Department, per claim payment order #010673, representing temporary total disability for a predetermined time. Item E requested acceptance of the streets and storm sewer systems constructed to serve Country Estates IV. Item F requested Council approval of Ordinance #663, eliminating the requirement for a permit for distribution of handbills and other advertising materials for not-for-profit organizations, and adding a per day fee for those businesses required to obtain such a permit. Ms Barnhouse moved, seconded by Ms V oss, to approve the consent agenda. AYE: Barnhouse, Voss, Brogdon, Armstrong, Williams NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF BID PACKAGE 10-F JAIL EQUIPMENT FOR THE CITY HALL/POLICE STATION. Mr Carr presented the item. Most of the bid packages for the City Hall/Police Station project were awarded in June. The bid for jail equipment was not awarded at that time, and on August 15, 2000, that bid in the amount of $14,047 from Sweeper Metal was rescinded because a full scope of work was not included in the construction documents. Specifications were amended and the item was rebid. Sweeper Metal once again submitted a bid, which was opened on November 1, 2000. That bid was in the amount of $19,093. Ms Voss moved, seconded by - 2 - Owasso City Council November 21,2000 Ms Barnhouse, to award Bid Package 10F for jail equipment for the City Hall/Police Station facility to Sweeper Metal Fabricators Corp in the amount of$19,093" AYE: Voss, Barnhouse, Brogdon, Annstrong, Williams NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF CHANGE ORDER #2, A CHANGE ORDER TO CONTRACTS BETWEEN THE CITY OF OW ASSO AND VARIOUS CONTRACTORS FOR THE CITY HALL/POLICE STATION PROJECT, ALL AS SPECIFICALLY SET FORTH IN THE ACCOMPANYING MEMORANDUM. Mr Carr presented a memorandum from Cowen Construction listing items that have been identified for the City Hall/Police Department facility that have resulted in changes, modifications and additions to the project. The proposed change order is a compilation of costs that were generated by either a revised space plan, revised site plan or discrepancies in the construction documents. Items in the change order are both additive and deductive, depending on the nature of the modification. Changes were proposed to the following contracts: 2A.1- Earthwork (Carter Excavating); 2C - Landscaping (NE Irrigation); 3A - Concrete (KBM Construction); 4A - Masonry (Brazael Masonry); 5A - Structural Steel (KBM Construction); 8A - Hollow Metal Doors and Frames (Murray Womble); 8B - Wood Doors (Precision Doors); 8C - Glass and Glazing (Robinson Glass); 8D - Finish hardware (Murray Womble); 9B - Flooring (Allen's Floor Systems); 9C - Painting (Vale Painting); and 16A (Electrical (Oil Capital Electric). The total cost of Change Order #2 is $27,452.25. With the approval of this change order, the total construction amount will be $3,531,954. Mr Brogdon moved, seconded by Ms Voss, to approve Change Order #2, adding $27,452.25 to the cost of the City Hall/Police Department project. AYE: Brogdon, Voss, Annstrong, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR PLUMBING SERVICES FOR THE EQUIPMENT STORAGE BUILDING AND SHOP AT THE VEHICLE MAINTENANCE FACILITY. Mr Lutz said that the city solicited bids for two storage/maintenance buildings in August 2000. In order to reduce the total cost of the project, the requirement for plumbing was eliminated from the building to be located at the Public Works facility. Separate bids were then solicited for the plumbing at the building to be located at the Vehicle Maintenance facility. Four bidders responded to the solicitation. The apparent low bidder is Action Plumbing. Mr Brogdon moved, seconded by Ms Barnhouse, to award a contract for plumbing services for the equipment storage - 3 - Owasso City Council November 21,2000 building and shop at the Vehicle Maintenance facility to Action Plumbing and Sewer Company, Owasso, OK in the amount of $6900. AYE: Brogdon, Barnhouse, Voss, Annstrong, Williams NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PARTIAL CLOSING OF A 17.5' UTILITY EASEMENT ALONG THE WEST PROPERTY LINE OF LOT 20, BLOCK 5, EL RIO VISTA II 00809 E 96TH PL N). Mayor Williams recused himself, and Vice Mayor Barnhouse presided during the hearing of this item. Ms Sorrells presented the item. Homes Unlimited has requested the partial closing of an easement described as the east 8' of the west 17.5' of the south 70' of Lot 20, Block 5, EI Rio Vista II. A previous request for a partial closure of this easement was approved by the Planning Commission in September 1983, and was subsequently denied three times by the City Council. The residence, built on the property in 1983, was constructed over a 17.5' utility easement along the west property line. Utility providers were asked to field check the easement and submit written approval or objection of the requested closure. ONG, PSO, and OPW A have submitted letters stating no objection. Southwestern Bell stated that they have no comment. Ms Armstrong asked if the homeowners have been informed of the procedure that will need to be followed if the Council approves the easement closing. Ms Sorrells responded that they have not, but that she will inform them of the requirements. Ms Voss moved, seconded by Mr Brogdon, to approve the requested easement closure. AYE: Voss, Brogdon, Armstrong, Barnhouse NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL AUTHORIZATION FOR THE OW ASSO ECONOMIC DEVELOPMENT AUTHORITY TO ENTER INTO A CONTRACT FOR SERVICES WITH ALABACK DESIGN ASSOCIATES; AND AUTHORIZATION TO TRANSFER $8959.48 FROM THE ECONOMIC DEVELOPMENT DEPARTMENT AND $20,240.99 FROM THE OEDA WORK PLAN, BOTH IN THE GENERAL FUND, FOR A TOTAL TRANSFER OF $29,199.57 TO THE OW ASSO ECONOMIC DEVELOPMENT AUTHORITY. Mr Ewing said that the Owasso Economic Development Authority recently advertised for Requests for Qualification for a Downtown Redevelopment Concept & Implementation Strategy. Following the selection of Alaback and Associates, the OEDA entered into a contract for services in the amount of $54,145. OEDA has $25,000 that can be utilized for the contract, and is requesting that $8954.48 be transfered from the Economic Development budget and $20,240.09 from the OEDA Work Plan. Both of the requested transfers are from the General - 4 - Owasso City Council November 21,2000 Fund. When combined with the $25,000, there will be sufficient funds for the contract. Although it isn't necessary, the OEDA is also requesting authorization from the Council to enter into the contract. Ms Voss moved, seconded by Mr Brogdon, to authorize the transfer of $8959.48 from the Economic Development Department and $20,240.09 from the OED A Work Plan to the Owasso Economic Development Authority for the purpose of partially funding an OEDA contract with Alaback Design Associates for the purpose of performing work related to the development of a Downtown Redevelopment Concept Plan; and authorization for the OED A to enter into such a contract. AYE: Voss, Brogdon, Armstrong, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 13: REPORT FROM CITY MANAGER Mr Mitchell reminded the Council of the planning session on Tuesday, November 28th, and also reminded everyone of the Award's Banquet on Saturday, December 2nd. ITEM 14: REPORT FROM CITY ATTORNEY. No report. ITEM 15: REPORT FROM CITY COUNCILORS. None. ITEM 16: NEW BUSINESS. None ITEM 17: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Voss to adjourn. AYE: Barnhouse, Voss, Brogdon, AImstrong, Williams NAY: None Motion carried 5-0, and the meeting was adjourned at 7:00 p.m. ! \ 4 '\ ", -/ "1' .d .....~. 8 I .><,~~ ,'j . ~. jf ,'. " / \ f /" Co R LA.~ L~~~..fA._.(jj'Y I \..'~,L/ H C Williams, Mayor - 5 -