HomeMy WebLinkAbout2000.11.07_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 7, 2000
The Owasso City Council met in a regular session on Tuesday November 7, 2000 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 3,2000.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
The invocation was offered by Councilor Brogdon.
ITEM 3: FLAG SALUTE
Cub Scout Pack #57 presented the colors and led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
H C "Will" Williams, Mayor
Mary Lou Barnhouse, Vice Mayor
Randy Brogdon, Councilor
ABSENT
Melinda Voss, Councilor
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATIONS.
Mayor Williams presented a proclamation to Assistant City Manager Tim Rooney designating
November 12, 2000 as AInerica Recycles Day in Owasso. He also read a proclamation
designating November 12-18, 2000 as Oklahoma Heritage Week. The proclamation will be
forwarded to the Oklahoma Heritage Association.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of October 17,2000 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #660, an Ordinance Providing for the Rezoning of
PropeIiy Generally Located on the West Side ofNOlih 145th East Ave, South of East
116th St N; from AG (Agriculture) to CS (Conmlercial Shopping Center), CG
(Commercial General), IL (Industrial Light), and OM (Office Medium), Containing
61.24 Acres, More or Less (Ward 1).
Owasso City Council
November 7, 2000
D. Action Relating to Ordinance #661, an Ordinance Providing for a Planned Unit
Development on Property Located on the West Side of North 145th East Ave, South
of 116th St N, And Containing 61.24 Acres, More or Less (Ward 1).
E. Action Relating to Ordinance #662, an Ordinance Providing for the Rezoning of
Property Generally Located NOlih of East 116th St N and West of N Garnett Rd;
from AG (Agriculture) to RS-3 (Residential Single Family High Density),
Containing 17.65 Acres, More or Less (Ward 1).
F. Action Relating to Acceptance of the Water and Sanitary Sewer Systems
Constructed to Serve The Fairways VI.
The consent agenda included minutes of the October 17, 2000 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) General
Fund $49,133.32; (2) Ambulance Fund ($879.14); (3) Ambulance Capital Fund $150,175.15;
(4) E-911 $2,153.81; (5) Bond Projects $243,338.12; (6) City Garage $20,969.54; (7) Workers
Comp Self-Insurance $2,360.29; (8) Payroll $158,869.27; (9) City Garage Payroll $3,96.66; (10)
Ambulance Payroll $9,956.88. Item C on the consent agenda requested approval of Ordinance
#660, approving the rezoning of property located on the west side ofN 145th East Ave, south of
E 116th St N. Item D requested approval of Ordinance #661, approving a Planned Unit
Development containing 61.24 acres and located on the west side of N 145th East Ave, south of
116th St N. Item E requested approval of Ordinance #662, approving the rezoning of property
located north of E 116th St N and west of N Garnett Rd and containing 17.65 acres. Item F
requested Council acceptance of the water and sanitary sewer systems constructed to serve The
Fairways VI. Ms Barnhouse moved, seconded by Mr Brogdon, to approve the consent agenda.
AYE: Bamhouse, Brogdon, Williams
NAY: None
Motion carried 3-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROV AL OF A FINAL PLAT FOR BRADFORD PARK,
AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA (WARD 5).
Ms SOlTells said that the City of Owasso has received a request from the Baptist Retirement
Center for review of a final plat for Bradford Park, located south of E 76th St N and west of N
129th East Ave. The plat contains one lot on 18.661 acres, more or less. The final plat was
reviewed by the Technical Advisory Committee and all of their concerns have been addressed
and are reflected on the plat. The plat has also been reviewed by the Owasso Plamling
Commission and has been approved by that body. The project will be developed in phases and
the applicant has requested the deferral of installation of sidewalks along N 129th East Ave until
future phases are being constructed. Staff recommended approval of the final plat subject to two
conditions: (1) Acceleration/deceleration lanes shall be required along E 76th St Nand N 129th
East Ave, and (2) Sidewalks shall be required along all public rights-of-ways with deferral of
installation along N 129th East Ave until the beginning of the second phase of the development.
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Owasso City Council
November 7,2000
Mr Brogdon moved, seconded by Ms Barnhouse, to approve the final plat for Bradford Park,
subject to the two conditions mentioned.
AYE: Brogdon, Barnhouse, Williams
NAY: None
Motion carried 3-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE OF MATERIALS FOR THE BAPTIST RETIREMENT
CENTER PAVING PROJECT.
Mr Lutz presented the item. The project is a street that loops through the Baptist Retirement
Center. Work will include a 2-inch overlay of the existing road, with work being done by Tulsa
County under an interlocal agreement, and using paving materials supplied by the City. This is
the only street within the Center that is maintained by the City; all other streets are privately
maintained. Bids for materials were requested, and the Tulsa County Bid List was utilized to
establish the lowest price. Materials required for the work include Type B asphaltic concrete and
asphalt tack coat. Staff recommended approval for the purchase of asphaltic concrete and
asphalt tack coat from Lobo Holdings Inc in an amount not to exceed $18,240. Mr Brogdon
moved, seconded by Ms Barnhouse, to approve the requested purchase of materials for the
Baptist Retirement Center Paving Project.
AYE: Brogdon, Bamhouse, Williams
NAY: None
Motion cauied 3-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY
COUNCIL APPROVAL TO INCREASE COURT COSTS.
Ms Stevens said that the Penalty Assessment Fee collected on all criminal and traffic convictions
was increased by the state legislature by $3.00. This increase was effective on November 1st.
The fee increase, which is payable to CLEET, will be used for the purpose of building and
operating a state law enforcement training facility. Instead of the City absorbing this increase,
staff is requesting that court costs be increased by $3.00. The Owasso Municipal Court assesses
$22.00 in court costs, in addition to the appropriate fine. The increase will bring the total court
costs on each citation to $25.00. Ms Barnhouse moved, seconded by Mr Brogdon, to approve an
increase in court costs from $22.00 to $25.00 to conform with the recent changes in CLEET fees.
AYE: Bamhouse, Brogdon, Williams
NAY: None
Motion cauied 3-0.
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Owasso City Council
November 7,2000
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF CHANGE ORDER #1, A CHANGE
ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND
HORIZON CONSTRUCTION COMPANY INC, TULSA, OK, FOR MAIN
STREET REHABILITATION, AND AUTHORIZATION FOR PAYMENT.
Mr Lutz presented the item. The project consists of milling the existing pavement surface
between First and Eleventh Streets, placing a four-inch overlay, and improvement of drainage
structures. The contract for milling and drainage work was awarded to Horizon Construction Co
Inc on September 19, 2000 in the amount of $84,709.31. The overlay will be performed by
Tulsa County under an interlocal agreement. During the milling operation, several areas of
deteriorated base were encountered. The contract included a line item for base repairs, but the
extent of those repairs has exceed the contract amount. Also, additional sections of curb and
gutter were identified for repair in order to provide proper drainage once the overlay is
completed. The additional work required increased the contract by $19,354.02, increasing the
contract to $104,063.33. The contractor has completed the milling and drainage work and has
requested payment in the amount of $98,860.16 - the contract amount less 5% retainage.
Horizon Construction will continue the traffic control portion of the contract until the overlay is
completed. Because of the rain delays, there is an increase in that amount. Staff requested a
contingency amount of $5,936.67 to cover this item. The total amount of Change Order #1 is
$25,290.69, increasing the contract to $110,000. Ms Barnhouse moved, seconded by
Mr Brogdon, to approve Change Order #1 to the contract with Horizon Construction for the
Main Street Rehabilitation project, raising the authorized contract amount from $84,709.31 to an
amount not to exceed $110,000; and authorization for payment to the contractor in the amount of
$98,860.16.
AYE: Barnhouse, Brogdon, Williams
NAY: None
Motion carried 3-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF CHANGE ORDER #4, A CHANGE
ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND
HORIZON CONSTRUCTION COMPANY INC, TULSA, OK, FOR
INTERSECTION AND SIGNALIZATION IMPROVEMENTS, AND
AUTHORIZATION FOR PAYMENT.
Mr Lutz said that a contract was awarded to Horizon Construction Company Inc in November
1999 in the amount of $1,268,128.64 for roadway improvements and signalization of
intersections at 116th St N at N Garnett Rd and 76th St N at 129th East Ave, signalization of two
. . th I'd Add i":' th
mtersectlOns on 86 St N at 123 east ve, an roa way surlace Improvements on 86 St N
between Main St and Mingo Rd. Three previous change orders have been issued, increasing the
contract amount by a total of $20,151.65 to $1,288,281.29, and increasing the time by 43 days.
Deteriorated pavement bases have been encountered in some of these areas, and additional costs
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Owasso City Council
November 7,2000
have been experienced for relocation of existing utilities not fully defined on the contract plans.
The contractor's latest request for payment is in the amount of $82,027.10. This payment, along
with payments already made, exceeds the approved contract limit. Based on contractor
submittals and estimated quantities needed to complete the work, the net adjustments to contract
bid item quantities will amount to an increase of approximately $203,000 over the approved
contract amount. In order to provide a contingency for any additional quantity increases until the
work is completed, staff recommended including a contingency of approximately $35,000. This
will bring the total contract amount to $1,500,000. The contractor will be required to justify all
quantity increases and resulting costs. Mr Brogdon moved, seconded by Ms Voss, to approve
Change Order #4 to a contract with Horizon Construction Co Inc for intersection and
signalization improvement projects, raising the authorized contract amount of $1,288,281.29 to
an amount not to exceed $1,500,000; and authorization for payment to the contractor in the
amount of$82,027.10.
AYE: Brogdon, Barnhouse, Williams
NAY: None
Motion carried 3-0.
ITEM 12: REPORT FROM CITY MANAGER
No report.
ITEM 13: REPORT FROM CITY ATTORNEY.
No report.
ITEM 14: REPORT FROM CITY COUNCILORS.
None.
ITEM 15: NEW BUSINESS.
None
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Owasso City Council
November 7,2000
ITEM 16: ADJOURNMENT
Ms Barnhouse moved, seconded by Mr Brogdon to adjourn.
AYE: Barnhouse, Brogdon, Williams
NAY: None
Motion carried 3-0, and the meeting was adjourned at 6:54 p.m.
H C Williams, Mayor
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