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HomeMy WebLinkAbout1988.05.17_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY PAGE ONE MAY 17, 1988 On Tuesday, May 17, 1988, the Owasso Public Works Authority met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday. May 13, 1988. ITEM 1: CALL TO ORDER. The meeting was called to order at 8:53 p.m. with Chairman Lamb presiding. ITEM 2 : ROLL CALL. PRESENT: Stacy p. Lamb, Chairman Patricia Marlar, Vice -Chairman Von E. Stockler, Trustee Mark Thompson, Trustee V. Mike Taylor, Trustee Rodney Ray, City Manager Ronald Cates, O.P.W.A. Attorney Jane Buchanan, Secretary ABSENT: None ITEM 3: CONSIDERATION TO APPROVE THE MINUTES OF MAY 3, 1988. A motion was made by P. Marlar, seconded by V. Stockler, to approve the minutes of May 3, 1988, as written, by reference made a part hereto. AYE: Marlar, Stockler, Taylor, Thompson, Lamb NAY: None MOTION: Carried 5-0 OWASSO PUBLIC WORKS AUTHORITY PAGE TWO MAY 17, 1988 ITEM 4: CONSIDERATION TO APPROVE THE WARRANTS. A motion was made by P. Marlar, seconded by V. Stockler, to approve the warrants as follow: (1) $31,136.88 and (2) Payroll $16,238.53. AYE: Marlar, Stockler, Thompson, Taylor, Lamb NAY: None MOTION: Carried S-0 ITEM 5: REQUEST APPROVAL TO SOLICIT BIDS FOR THE COMPLETE RENOVATION OF ONE "LODAL" REFUSE TRUCK. Mr. Ray presented this item to the Trustees stating this has been approved previously and this is in bid form for approval. A motion was made by P. Marlar, seconded by V. Stockler, to approve the soliciting of bids on this renovation. AYE: Marlar, Stockler, Taylor, Thompson, Lamb NAY: None MOTION: Carried 5-0 ITEM 6: REQUEST APPROVAL TO SOLICIT BIDS FOR THE CONSTRUCTION OF 423 FEET OF SCREENING FENCE TO BE LOCATED BETWEEN CITY PROPERTY AND RESIDENTIAL PROPERTY AT THE CITY SHOP AREA. Mr. Ray stating in a similiar situation, the City would require a proper screening fence between two different zoning uses and stated it has been pointed out to him the fact that the City should follow the same requirements. He asked for approval of this request. A motion was made by M. Taylor, seconded by V. Stockler, to approve the soliciting of bids for the screening fence. AYE: Taylor, Stockler, Thompson, Marlar, Lamb NAY: None MOTION: Carried 5-0 OWASSO PUBLIC WORKS AUTHORITY PAGE THREE MAY 17, 1988 ITEM 7: REQUEST AUTHORIZATION FOR THE CHAIRMAN TO ENTER INTO A CONTRACT WITH ENLOW FORD TRACTOR IN SAPULPA TO PROVIDE ONE (1) TRACTOR AND MOWER UNDER COMPETATIVE BIDS ORIGINALLY ACCPETED IN MARCH AND AWARDED TO KEYSTONE EQUIPMENT COMPANY. THE AMOUNT REQUESTED IS $20,719.00. Mr. Ray stated Keystone Equipment will not be able to meet their delievery date and since the equipment is needed now for this mowing season, he asked the Trustees to approve awarding the contract to the second lowest bidder. A motion was made by P. Marlar, seconded by V. Stockler, to authorize the Chairman to enter into a contract with Enlow For Tractor in the amount of $20,719.00 for a tractor and mower. AYE: Marlar, Stockler, Taylor, Thompson, Lamb NAY: None MOTION: Carried 5-0 ITEM 8: CORRECTION: REQUEST TO DESIGNATE DATASTREAM SYSTEMS, INC. AS SOLE SOURCE SUPPLIER FOR SEWER TREATMENT PLANT SOFTWARE AND APPROVAL TO PURCHASE SOFTWARE FROM DATATSTREAM SYSTEMS, INC. IN THE AMOUNT OF OF $4,840.00. Mr. Ray stated a grant has been received from E.P.A. for the purchase of soft- ware for maintenance and operation of the new sewer treatment plant. The grant is in the amount of $4,370.00. Our share is $470.00. The only vendor of this software package is the producer of the "Datastream ". They are located in Greenville, South Carolina. If this is bid from dealers then a commission will be placed on the price which would be counterproductive to the Authority. For these reasons, Mr. Ray recommended to the Trustees that this item be declared as a need with a "sole source" supplier. After discussion, a motion was made by M. Thompson, seconded by M. Taylor, to declare this software from "Datastream" as a need and "Datastream Systems" as a "sole source" supplier and approving purchase in the amount of $4,840.00. AYE: Thompson, Taylor, Marlar, Stockler, Lamb NAY: None MOTION: Carried 5-0 OWASSO PUBLIC WORKS AUTHORITY PAGE FOUR MAY 17, 1988 ITEM 9: REPORT TO THE TRUSTEES RELATING fO THE CONSTRUCTION AND OPERATION OF THE OWASSO CONVENIENCE STATION AND RECYCLE CENTER. Mr. Ray gave on update report on the opening operations. ITEM 14: ADDENDUM TO AGENDA: CONSIDERATION TO AWARD THE BID ON BULK PURCHASE OF NINETY (90) GALLON CAPACITY POLY -CARTS. Mr. Ray stated bids were received and opened per the Notice to Bidders. Only one bid was received from Williams Refuse and Equipment Co. Inc., in the amount of $52.37 per poly -cart with minimum orders of 100. This bid is guaranteed from June 1, 1988 through June 30, 1989. Mr. Ray stated this is higher than we are currently paying. Mr. Williams, the vendor, was present and stated this bid amount is taking in consideration a price increase from his supplier since we are requesting a 13 month bid. After discussion, a motion was made by M. Thompson, seconded by V. Stockler, to award the bid to Williams Equipment Co., Inc. in the amount of $�)2.37 per poly - cart when purchased in minimum orders of 100. AYE: Chompson, Stockler, Taylor, Lamb NAY: None MOTION: Carried S-0 ITEM 15: ADDENDUM TO AGENDA: CONSIDERATION TO AWARD THE BID ON ONE (1) FOUR - GAS MONITOR. Mr. Ray stated bids were received and opened per the Notice to Bidders with two bids received. Mr. ray continued by stating staff has reviewed the bids and specification and Boren Safety, Inc. was the low bidder in the amount of $1,865.00 and met all specifications. The other bid from Neotronics did not meet specifications. He recommended approval of this item stating it is not a budgeted item but there is money in the Sewer Department to expend for this much needed item. OWASSO PUBLIC WORKS AUTHORITY PAGE FIVE MAY 17, 1988 After discussion, a motion was made by P. Marlar, seconded by V. Stockler, to award the contract to Boren Safety, Inc. in the amount of $1,865.00. AYE: Marlar, Stockler, Taylor, Thompson, Lamb NAY: None MOTION: Carried 5-0 ITEM 10: REPORT FROM O.P.W.A. MANAGER. None ITEM 11: REPORT FROM O.P.W.A. ATTORNEY. None ITEM 12: NEW BUSINESS. None ITEM 13: ADJOURN. With there being no further business to be brought before the Authority, Chairman Lamb asked for a motion to adjourn. A motion was made by V. Stockler, seconded by P. Marlar, to adjourn. AYE: Stockler, Marlar, Thompson, Taylor, Lamb NAY: None MOTION: Carried 5-0 MaPt i na txi-, ad inurned at 9:20 q . m.