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HomeMy WebLinkAbout1983.12.20_OPWA MinutesOn Tuesday, December 20, 1983, the Owasso Public Works Authority met in regular session in the Council Chambers at City Hall per the Notice of Public Hearing and Agenda posted on City Hall Bulle- tin Board at 4:00 p.m. on December 16, 1983. ITEM 1: CALL TO ORDER The meeting was called to order at 9:20 p.m. with Chairman Spencer presiding. OITEM 2: FLAG SALUTE ITEM 3: ROLL CALL PRESENT: Boyd M. Spencer, Chairman Wauhilleau Webb, Vice -Chairman James Smalley, Trustee Von Stockler, Trustee Ron Cates, City Attorney Ann Hendrickson, City Clerk ABSENT: Phyllis Gross, Trustee ITEM 4: APPROVAL OF MINUTES OF REGULAR SESSION OF OWASSO P WORKS AUTHORITY. DECEMBER 6. 1983_ IC Motion was made by James. Smalley, seconded by Von Stockler, to approve the minutes of December 6, 1983, by reference made a part hereof. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY None Motion carried. ITEM 5: PUBLIC HEARING DISCUSSION AND CONSIDERATION OF THE POTENTIAL ENVIRONMENTAL IMPACT OF THE PROPOSED WASTEWATER TREATMENT FACILITIES AND SANITARY SEWER IMPROVEMENTS OR ALTERNATIVES TO IT. Mr. Bob Day of Farrar -Hudspeth asked everyone present to put their name and address on a list to meet a requirement of the Federal government. He stated that one of the ® purposes of this hearing is to discuss the possible environmental impact of the project, and that environmental information documents had been prepared and copies had been available at City Hall. He said the draft of the facilities plan was also prepared and made available for review and comments. ON" Mr. Day stated that the present aerated lagoon system is in need of upgrading and the project will consist of renovation of the plant bow by constructing a new facility at the existing site. He said the type of treatment recommended by Farrar -Hudspeth is the activated sludge treatment with an oxidation ditch process. He stated that assuming financing of the project with 75% grant from EPA and assum- OWASSO PUBLIC WORKS AUTHORITY PAGE TWO DEC. 20, 1983 ITEM 5. PUBLIC HEARING (Cont'd) ing 2,000 users with a revenue bond for 15 years, the increase in the monthly for debt retirement would be approximately $6.00. If there are more users, the amount would decrease. He said that by using the alternative innovative technology approach, the City had the best chance of getting the 75% grant. He stated that with regard to environmental impact, there was no detrimental impact found on this project and there was some bene- ficial impact in that the quality of the water in Bird Creek would be improved by the project. Mayor Spencer asked what would happen if did not approve the presen- tation tonight. Mr. Day said it would be necessary to reconsider and hold another public hearing. Mayor Spencer asked what would happen if the Council had second thoughts about the oxidation ditch process. Mr. Day said that if the facilities plant is approved, it means the City has agreed with the design concept of that type of plan and when the other agencies and the state health department have cleared on it, he felt there would be a big problem in obtaining funding if the City did not feel they wanted that type of plant. The state and local review agencies are very much in favor of this type of facility for Owasso. Mayor Spencer said he felt the Council needed to know the dollar amount of the project. Mr. Day said the next step was to present a budget. Mayor Spencer asked if the City could go through Step 1, 2, and 3 with Farrar -Hudspeth without violating the competitive bidding law. Mr. Cates said the competitive bidding requirements were met when Farrar -Hudspeth was selected to do Step I. Mr. Day gave some budgetary figures taken from EPA cost curves on treatment plants of this type. He gave construction costs of $2,000,700; interest $20,000; engineering $150,000; legal $29,000 and inspection $62,000, for an approximate total of $2,270,000. Mr. Smalley asked about the expandability of the proposed plant. Mr. Day stated that a mirror image plant could be built when needed. He said that sludge disposal would be handled by an existing lagoon. Mr. Day said he would be glad to arrange for the Council to visit an existing activated sludge treatment plant. Mrs. Webb asked at what point the City would know if the 75% funding would be approved. Mr. Day said if the design concept is approved, the engineering work could start immediately and that would take several months. Mayor Spencer asked that this item be put on the January 17 agenda for further discussion. OWASSO PUBLIC WORKS AUTHORITY ITEM 6: BUSINESS: PAGE THREE DEC. 20, 1983 A.. CONSIDERATION OF REQUEST OF ENGINEERS FOR DIRECTION CONCERN - AL C. YOUNG & ASSOCIATES. O Mr. Al Moore presented a sample right-of-way easement form that he hoped would be acceptable to the Council and to most of the land- owners. He stated he would also need a budget figure to use in acquiring the easements. Mr. Cates stated that the form should have the word "Owasso" added in front of the words Public Works Authority. Motion was made by Mayor Spencer, seconded by Von Stockler, to authorize Al C. Young and Associates to use $1,000 to acquire right- of-way easements. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. B. CONSIDERATION OF INCREASE IN UTILITY RECONNECT FEE. Mr. Dawson stated that he had checked with other towns and found fees ranging from $5 to $35. He recommended the city increase the fee to $25. Motion was made by James Smalley, seconded by Von Stockler, to increase the utility reconnect fee to $25. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. C. CONSIDERATION OF APPOINTMENT OF UTILITY REPRESENTATIVE. Mr. Cates stated that the City needs to designate an individual to meet with people when a due process hearing is required prior to disconnect. Motion was made by Mayor Spencer, seconded by James Smalley, to appoint Lee Dawson as utility representative. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. OWASSO PUBLIC WORKS AUTHORITY PAGE FOUR DEC. 20, 1983 6. BUSINESS (Cont'd) D. CONSIDERATION OF ADOPTION OF "CUSTOMER CONSENT FORM" AND AGREEMENT FOR DEFERRED PAYMENT FORM. Mrs. Webb asked whether deferred payment would have to be avail- able to every water customer. Mr. Cates said deferred payment could be made available to all customers with limited time period for repayment or it could be provided to certain customers who fit into designated set circumstances. Mr. Smalley asked about the amount of the average delinquent bill. Mr. Dawson said between $50 and $100. Mr. Smalley suggested a . two month limit to pay the delinquent amount. He also suggested there be a limit of deferrments granted to a customer.per year, Mrs. Webb questioned the advisability of using the "Agreement for Deferred Payment" form as it seemed to be getting more and more complicated. Mayor Spencer agreed and said he thought Mr. Dawson could work with each customer individually.when problems occur. Motion was made by James Smalley, seconded by Von Stockler, to adopt the "Customer Consent Form" and disregard the "Agreement for Deferred Payment" form. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. 7. REPORT FROM CITY ATTORNEY None at this time. 8. APPROVAL OF CLAIMS Motion was made by James Smalley,.seconded by Von Stockler, to approve the November OPWA claims in the total amounts of $97,706.39, $4,954.83 and $7,084.80. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. 9. NEW BUSINESS Mr. Dawson stated that the 14TTA bus service in Owasso was not hay- ing for itself as shown in the report he submitted to the Council. Mrs. Webb asked how long the City was obliged to subsidize the service. Mayor Spencer said he thought the City had to stay in it six months. Mr. Cates said he would check the contract. OWASSO PUBLIC WORKS AUTHORITY PAGE FIVE DEC. 20, 1983 There being no further business before the Owasso Public Works Authority, meeting adjourned at 10:38 p.m. BOYDr M. SPE R, MAYOR a ANN HENDRICKSON, CITY CLERK io 16