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HomeMy WebLinkAbout1983.12.06_OPWA MinutesOn Tuesday, December 6, 1983, the Owasso Public Works Authority met in regular session in the 'Council Chambers at City Hall per the Notice of Public Hearing and Agenda posted on City Hall Bulletin Board at 4:00 p.m. on December 2, 1983. ITEM 1: CALL TO ORDER The meeting was called to order at 7:38 p.m. with Mayor Spencer presiding. O ITEM 2: FLAG SALUTE ITEM 3: ROLL CALL PRESENT: Boyd M. Spencer, Chairman Wauhilleau Webb, Vice -Chairman Von Stockler, Trustee James Smalley, Trustee Ron Cates, City Attorney Ann Hendrickson, City Clerk ABSENT: Phyllis Gross, Trustee ITEM 4: APPROVAL OF MINUTES OF REGULAR SESSION OF OWASSO PUBLIC WORKS AUTHORITY, NOVEMBER 15, 1983. Motion was made by Wauhilleau Webb, seconded by Von Stockler, to approve the minutes of November 15, 1983, by reference made a part hereof. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. ITEM 5: BUSINESS A. CONSIDERATION OF APPROPRIATION INCREASES IN 1983-1984 OPWA RTTT) (_FT City Treasurer, Lee Dawson, stated that due to extensive repair to some garbage trucks, the money allocated in that department is almost gone. He also stated that the annual street light bill from PSO was not included in the budget. He said that $25,000 that was O going to be transferred into General Fund could be transferred in- stead into Sanitation Dept. 203. He said there is money in the Street and Alley account that can be transferred into Street and Alley Dept. 208 to cover the PSO bill. Motion was made by Mayor Spencer, seconded by Von Stockler, to approve the appropriation increases for the OPWA 1983-1984 Budget as outlined in the proposed appropriation increases submitted by the City Treasurer, by reference made a part hereof. AYE: Messrs. Spencer, Stockler, Smalley; Mrs Webb NAY: None Motion carried. OWASSO PUBLIC WORKS AUTHORITY PAGE TWO DEC.6 , 1983 ITEM 5: BUSINESS (Cont'd B. CONSIDERATION OF ACCEPTANCE OF GENERAL UTILITY EASEMENT/ LAKERIDGE ADDITION. Carol Dickey stated that the general utility easement was being requested in order to allow the developer to plat the first phase with ten feet of utility easement and then dedicate by seperate instrument the abutting ten feet on the sides of the property where further phases will be built. She said this will give the utility companies a full twenty feet of easement to put the lines in now. Motion was made by James Smalley, seconded by Von Stockler, to accept the general utility easement in Lakeridge addition. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. C CONSIDERATION OF REQUEST OF ENGINEERS FOR DIRECTION CONCERNING EASEMENT ACQUISITION FOR WATER AND SEWER LINE PROJECT/AL C. w", This item was passed to the December 6, 1983, OPWA agenda. D. CONSIDERATION OF REQUEST FOR UTILITY SERVICE INCREASE AND METER RE -CONNECT CHARGES. E. CONSIDERATION OF REQUEST OF APPROVAL OR DISAPPROVAL OF .THE UTILITY SERVICE PROCEDURE FOR INTERRUPTING OR DISCONNECTING UTILITY SERVICE FOR NON-PAYMENT OF UTILITY CHARGES. These items were consolidated for purAoses of discussion. The City Attorney stated that the U,S. Supreme Court has ruled that when -a municipality provides utility service, prior to a disconnect of the service, the customer must be advised by.OPWA that the bill is in arrears, that if it is not paid within ten days, service will be cut off, and that if the customer feels the municipality is incorrect, the custo- mer should notify the utility representative so that the matter may be discussed. This will necessitate revision of the current cutoff notice. Mr. Cates said also that a utility representative needs to be appointed.. Mr. Cates said it is advisable that a memorandum be made of any meeting between the customer and the utility representative and submitted a "Customer Consultation Form'! for this purpose. He also ry submitted an "Agreement for Deferred Payment" form that might be helpful in this process. Mr. Dawson, City Treasurer, said he felt that due to these changes in procedure, it would be necessary to increase the re -connect fee OWASSO PUBLIC WORKS AUTHORITY PAGE THREE DEC. 6, 1983 5. BUSINESS (Cont'd) D & E from $5.00 to $10.00. Mrs. Webb asked when the cutoff notice would be issued. Mr. Dawson said it goes out ten days after the due date. Mr. Dawson said he would like to include the required information on the blue tag that is put on the customer's door. OMr. Smalley asked if $10.00 would cover the expense of the reconnect. Mr. Dawson said it probably would not. Mr. Smalley asked that the treasurer find out what it costs the city to disconnect and reconnect water service. Mr. Smalley said there should be a time limit set on deferred payment. There was discussion as to whether the notice should be mailed or affixed to the door. Mr. Cates said posting on the residence would be sufficient. Motion was made by Wauhilleau Webb, seconded by James Smalley, to approve the use of the final notice form as presented to meet state requirements of notification of interruption of service. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None Motion carried. Item D.was passed to the December 20, 1983, OPWA meeting. 6. REPORT FROM CITY ATTORNEY None at this time. 7. NEW BUSINESS Representatives of Farrar -Hudspeth presented slides showing the type of treatment plant they are proposing the City should con- struct. Mr. Day stated the four alternatives he would present at the public hearing: (1) that the City take no action (2) con- verting existing system to aerated lagoons,'(3) land application by spray irrigation and (4) activated sludge treatment with an oxidation ditch process. Farrar -Hudspeth recommends alternative (4). He stated that Glenpool and Jenks are using this type of treatment and are finding it easy to operate and low on construc- tion cost and operation cost. Mr. Day said this type of treatment plant qualifies for consideration in alternative/innovative fund- ing. Mr. Smalley asked if the Droposed new treatment plant would fit in well with the existing facility. Mr. Day said it would. Mr. Smalley asked if there was enough land for the new construction and Mr. Day said there would be. Mr. Stockler asked how the plant would meet future growth. Mr. Day said the plant is de- signed to go to the year 2005. Mr. Day stated that if no problems OWASSO PUBLIC WORKS AUTHORITY PAGE FOUR DEC. 6, 1983 7. (Cont'd) come up at the public hearing, the plans would be submitted to the state and work on Step Two could commence immediately. Mr. Bob Hudspeth explained the problems incurred which caused time delays and an increase in cost,including the compilation of a completely revised sewer atlas. He asked the Council for a fair evaluation of the work they had done. There being no further business before the Owasso Public Works Authority, meeting adjourned at 8:52 p.m. BOYD -M. SPEN-CER, MAYOR ANN HENDRICKSON, CITY CLERK 1 • 1 1