HomeMy WebLinkAbout1984.02.21_OPWA MinutesOn Tuesday, February 21, 1984, the Owasso Public Works Authority
met in regular session in the Council Chambers at City Hall per
L the Notice of Public Hearing and Agenda posted on City Hall
bulletin board at 4:00 p.m. on February 17, 1984.
ITEM 1: CALL TO ORDER
The meeting was called to order at 8:40 p.m. with Chairman
Spencer presiding.
ITEM 2: FLAG SALUTE
ITEM 3: ROLL CALL
PRESENT: Boyd M. Spencer, Chairman
Wauhilleau Webb, Vice -Chairman
James Smalley, Trustee
Von Stockler, Trustee
Ben Hynum, City Manager
Ron Cates, City Attorney
Ann Hendrickson, City Clerk
ABSENT: Phyllis Gross, Trustee
ITEM 4: CONSIDERATION OF APPROVAL OF CONSENT AGENDA ITEMS:
A. APPROVAL OF 11INUTES OF FEBRUARY 7, 1934
B. CONSIDERATION OF CANCELLATIO14 OF MARCH, 1984 REGULAR
MEETING.
C. CONSIDERATION OF TREASURER'S REPORT
D. APPROVAL OF CLAIMS
Motion was made by James Smalley, seconded by Von Stockler, to
approve the consent agenda, by reference made a part hereof.
AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb
NAY: None
Motion carried.
ITEM 5: BUSINESS:
A. CONSIDERATION OF REQUEST FROM AL C YOUNG AND ASSOCIATES,
6 INC. TO AUTHORIZE INVITATIONS TO BID ON WATER AND SEWER
PROJECTS. _
Mr. Danny Bird of Al C. Young and Associates stated that the plans
and specs on the water tank, the water transmission lines and the
sewer lines are ready to be presented to the Health Department
for approval and to be advertised for bids. He said the plans are
not complete for the replacement of water lines in the downtown
area, but should be ready by the last meeting in March.
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OWASSO PUBLIC WORKS AUTHORITY PAGE TWO FEB. 21, 1984
Mr. Bird talked about possibly coordinating the downtown project
with a DECA funded project. Mayor Spencer said he wanted the
DECA project kept separate from the bond issue projects.
Mr. Hynum recommended the item be tabled to the March 20 meeting.
B. CONSIDERATION OF ACCEPTANCE OF MAINTENANCE FOR STREETS
AND WATER AND SEWER LINES IN LAKERIDGE FIRST SUBDIVISION.
Mr. Hynum said he had recently become aware that the final plat
had not been filed on Lakeridge First and so recommended that
the item be cancelled.
C. CONSIDERATION OF ACCEPTANCE OF MAINTENANCE FOR STREETS
& WATER AND SEWER LINES IN THREE LAKES III SUBDIVISION.
The City Clerk stated that a maintenance bond has been received
for paving, but not for water and sewer lines in Three Lakes III.
Motion was made by James Smalley, seconded by Von Stockler, to
accept maintenance for streets, water lines and sewer lines in
Three Lakes III Subdivision, subject to receipt of maintenance
bonds on water and sewer lines.
AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb
NAY: None
Motion carried.
6. REPORT FROM CITY ATTORNEY
None at this tiem.
7. REPORT FROM CITY MANAGER
A. CONSIDERATION OF PURCHASE OF ALTERNATE PUMP FOR LIFT
CTATTf1N _
Mr. Hynum said there is a need for a back-up pump for the
lift stations, and he would like permission to advertise for
bids.
Motion was made by Von Stockler, seconded by James Smalley, to
advertise for bids on a pump for lift stations.
AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb
NAY: None
-4 Motion carried.
OWASSO PUBLIC WORKS AUTHORITY PAGE THREE
FEB. 21, 1984
Mr. Hynum said he would be in Oklahoma City on Feb. 23 at the
Health Department concerning the water treatment facility.
Mr. Hynum said he had a great number of easement forms on the
water and sewer lines and needs some assistance in getting them
signed. Mr. Smalley said he thought money had been put aside
for getting that work done. Mr. Bird said Al C. Young had done
the work on getting the easement forms and maps prepared. Mr.
Spencer said he thought the $1000 was for getting the easement
forms signed as well as prepared. Mr. Bird said the work was
done on an hourly basis and there would not be enough money to
get the forms signed. Mr. Smalley said it was his understanding
that the time spent preparing the easement forms was not what
the $1000 was allocated for, that Al C. Young and Associates was
to get as many easement forms signed as possible for $1000 and
then report back to the Authority.
Tom Kimball suggested that an emergency be declared so that the
lift station pump could be obtained without the bidding process.
Mr. Hynum said he thought items could be purchased by OPWA with-
out competitive bidding if they were under $7,500. Mr. Cates
said he wasn't sure of the exact amount, but would verify it.
Motion was made by Von Stockler, seconded by James Smalley, to
purchase an alternate pump for the lift station without competi-
tive bidding if purchasing such without competitive bidding is
lawful.
AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb
NAY: None
Motion carried.
8. NEW BUSINESS
Mr. Bob Day of Farrar -Hudspeth explained that the meeting he and
Mr. Hynum would be attending in Oklahoma City was concerning a
ruling on standard secondary discharge from the wastewater plant.
He said INCOG had prepared a presentation which would show that
a tertiary treatment would not be necessary.
Mr. Hynum stated that everyone concerned is in agreement that the
oxidation ditch concept is acceptable and proper for Owasso. Mr.
Bob Hudspeth gave the City a copy of a map showing the exact loca-
tion of the present treatment facility.
Mr. Hudspeth reviewed the contract for Step II stating that the
figure was derived by dividing the cost figure by $2,000,000
giving a 5.5% figure. He said the contract is for cost plus
fixed fee and the maximum amount stated cannot be exceeded. He
said the contract will not exceed $109,905 and could be lower.
OWASSO PUBLIC WORKS AUTHORITY PAGE FOUR FEB. 21, 1984
Mr. Hynum stated that if the Authority is satisfied with the
contract figure, it could be approved during New Business.
Mayor Spencer said that in the past, items discussed under New
Business were not voted on at that time. He said if a vote was
required, the item was put on the next agenda. Mr.. Hudspeth
asied if they should continue with the design work. Mr. Smalley
said that the Authority had already agreed to hire Farrar -Hudspeth
for the Step II work at the last meeting, and now would like some
time to be sure the contract says everything it should say and
is approved by the City Attorney. If so, it would be put on the
next agenda for formal approval.
There being no further business before the Owasso City Council,
meeting adjourned at 9:40 p.m.
-4-ah✓
Boyd M. Sp cer, Chairman
Ann Hetndric son, City C er
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